Year End Processing Seminar MYOB AE Tax 2017 · new report id. To export a custom tax report within MYOB AE click on drop down menu under reports report export and import select the

Year End Processing Seminar – MYOB AE Tax 2017

21st June 2017

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Agenda

PRE INSTALLATIONTASKS

INSTALLATIONPOST INSTALLATIONTASKS

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PREINSTALLATION TASKS

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▪ Excluding returns from rollover

▪ Backup

▪ Integrity check on Tax 2016

Pre Installation Tasks

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Any returns for clients who are no longer clients for the practice can be excluded from rollover to ensure no unwanted returns in tax 2016. This can be done by:

▪ Requesting client list report

▪ Reviewing client list report

▪ Update returns not on ATO list to exclude from rollover.

KB 36384 – shows an additional check for closed clients, tax returns to be excluded from rollover.


Excluding returns from rollover

http://myobaustralia-ad.custhelp.com/app/answers/detail/a_id/36384/kw/36384

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Request Client list report from ATO:

▪ Using the activity bar click on the drop down menu under Tax and select ‘Lodgement Benchmark’

▪ Using the task bar select ‘Request ELS Client List Report’.

▪ From the ‘Request ELS Client List’ window select the tax agent to request the report for and click ‘Request’. Note: Reports can only be requested for one agent at a time.

▪ Select ‘Yes’ to sending the request to the ATO on next lodgement. The request will appear under ‘list returns to send’ as an RR form. The request can only be lodged to the primary ATO gateway via ELS lodgement only.



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Client List reports can be retrieved back from the ATO 24 – 48 hours after lodging the request. The report is retrieved during alodgement session from the primary gateway.

If no returns are available for lodgement a blank lodgement can be performed by selecting the radio button for retrieve reports only on the lodgement screen.



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Any returns not on ATO list can be marked as excluded from rollover. To review the report:

▪ From within lodgement benchmark homepage click on Review ELS Client List report using the left hand task bar.

▪ Select the agent to review the report for and click on Review.

▪ From the selection window untick all options except Returns not on ATO List and press OK to preview.



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With a list of returns that according to the ATO are no longer clients of a tax agent we can update the returns for these clients to be excluded from rollover. However if any of these clients were to come back returns can be manually created and rolled over.

This process ensures that tax reporting for Tax 2017 will only produce reports with relevant client’s tax returns. Returns can be excluded from rollover in bulk or individually.



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To exclude returns from rollover individually:

▪ Open return properties of the tax return to update. This can be done for AE users by clicking on Tax icon in the activity bar highlight the return using the left hand task bar click on Return Properties.

▪ Within properties of the return check the box for Exclude from Rollover under PAYG/Lodge Tab.

▪ Click OK.



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To exclude returns from rollover bulk:

▪ Open Tax 2016 by following menu path Maintenance Tax Administration.

▪ Within Tax 2016 follow the menu path Maintenance Bulk return edit.

▪ Update the return area to change, untick Edit Individually and tick Override All.

▪ Click OK to the warning message.

▪ Click OK on the Bulk Return Edit screen.



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▪ From a list of all 2016 tax returns select the returns to be updated by double clicking on each return. All selected returns will have green tick next to them.

▪ Click OK.

▪ From the edit rollover flag window check the box for Exclude from Rollover and click OK.

All selected returns are now excluded from rollover, upon installation of Tax 2017.0



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Backups must be performed at various stages of installation refer to install check list for various backups. Backups required can be run from the server with all users out of MYOB. Backups required are:

▪ MYOB AE Backup – this backs up AE database, Tax database and AE configuration files.

▪ Sol63 Folder – the folder contains tax database if non SQL Tax is used within the practice.

▪ Sol64 Folder – the folder contains tax templates for all years. To backup sol64 folder make a copy of sol64 folder.

Note: Sol64 folder is also referred as TAX folder at some practices. Also if Non SQL tax is used MYOB AE Backup will not be needed for this upgrade.


Backup

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To perform AE backup:

▪ Within MYOB AE follow the menu path Maintenance backup backup now

▪ Specify the name and location of backup and click OK to perform backup


Backup

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The routine checks the validity of front cover and schedule information, as well as information such as the return code, partner, manager, employee, status type, level codes and ensures that each Index which links information in one part of the system to itscounterparts is not corrupt.

It also enables you to clean up any blank returns or schedules. Running an Integrity check will minimise any year end failed messages.


Integrity Check for Tax 2016

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To run integrity check for AE users:

▪ From within MYOB AE click on Maintenance Tax Administration

▪ In tax 2016 follow the menu path Utilities Integrity Check

▪ Check the box for Index check and Validate alternate indices and click OK preview

▪ Click Report and Repair to report and repair any anomalies in index check



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▪ Once the report is generated close out of the report and click preview again to run validate alternate indices test

▪ Choose to Report and Repair



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Another check as part of integrity check is to ensure no blank tax returns exist in the system. To delete any blank returns within MYOB AE click on the Tax icon in the activity bar from the Tax – Client Search screen sort the returns by name, code, and TFN if any returns appear at the top with no name, code and TFN the return must be deleted. This can cause year end rollover process to fail.

The year end rollover process brings forwards settings from previous years to current year including front covers of tax returns not excluded from rollover.



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INSTALLATION

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Prior to installation it is important to ensure we have a clean environment for the install. To ensure a clean environment:

▪ Ensure all users are out of MYOB during the entire duration of the install.

▪ Reboot the server before commencing the install, to ensure all open files have been released.

▪ Ensure any antivirus or firewall programs have been switched off for the duration of the install.

▪ Ensure UAC has been switched off for the duration of the install.

▪ Ensure DEP settings are set to windows programs only.

Installation

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Run the installer for AE 2017.0, accept the licensing agreement and click Next.

Installation

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Install will run a system check and install any pre-requisite windows software.

Note: Some windows installers could reboot the server, ensure no files from the server are being accessed at this time to prevent any loss of data.

Installation

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Installer will give a summary of install, click Upgrade Now. The installer will update all licensed MYOB products.

MYOB legacy products i.e. AE MAS and AE Reporter will need to be updated separately.

Installation

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Click Finish to complete the installation.

After the install when accessing AE for the first time system will run workstation setup for all environments except if terminal servers are used.

For terminal servers workstation installs can be run from \\ServerName\MYOBAE\AESQL\WorkstationInstall\. To run workstation install run the setup.exe from the above location.

Installation

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POST INSTALLATION TASKS

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▪ Check version details

▪ Post Installation Backup

▪ Tax Data Rollover

▪ Rollover Custom AE Tax Reports

Post Installation Tasks

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After the installation we can check the version within MYOB AE and MYOB AE Tax. To check version within MYOB AE, follow the menu path Help About. Version in MYOB AE will read 5.4.24 and AE Tax version will be 2017.0


Check version details

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Prior to running the Tax Data Rollover (which rolls forward the previous years alpha/numeric values and worksheets to the current year) it is advisable in the event that we need to redo the rollover, we have a backup of the databases post install.

For instruction on how to perform a backup please refer to slides 13 and 14.


Post Installation Backups

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The Tax Data Rollover routine rolls forward information contained in last years tax return to the new tax year. We can choose toretain or omit information i.e. alpha and numeric values, worksheets and schedules.

The Tax Data Rollover can be done on an individual basis or in bulk.


Tax Data Rollover

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To rollover tax returns individually:

▪ Within MYOB AE click on the Tax icon in the activity bar.

▪ Click on the name of the client to rollover the return.

▪ Click OK to the message Previous year return data will be rolled forward.

▪ Select appropriate options in RSD Options window and click OK.


Tax Data Rollover

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To rollover tax returns in bulk:

▪ Within MYOB AE follow the menu path Maintenance Tax Administration.

▪ Within Tax 2017 follow the menu path Utilities Practice default options Retain Schedule data…

▪ Within Retain Schedule data options window select appropriate options.


Tax Data Rollover

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▪ Click Execute under General Tab.

▪ In the record selection window click OK.


Tax Data Rollover

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To rollover custom AE Tax reports from one year to another, reports need to be exported and imported within MYOB AE with a new report id.

To export a custom tax report within MYOB AE click on drop down menu under reports report export and import select the report to be rolled over from tax 2016 highlight the report and select export choose a location where to export the report and click OK.

Perform the same process on any 2017 tax report.


Rollover Custom AE Tax Reports

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Find and note the report id from the 2017 report exported and update the 2016 report.

To find the report id, right click on the exported file open with notepad. Within the file search for ‘ReportId’ note the report ID number.

Once the reports are updated these can be imported as reports for tax 2017. To import the reports from within MYOB AE click on drop down menu for reports select report export and import click on import choose the updated report click open and choose if the report is in a landscape or a portrait format.


Rollover Custom AE Tax Reports

Documents

Year End Processing Seminar MYOB AE Tax 2017 · new report id. To export a custom tax report within MYOB AE click on drop down menu under reports report export and import select the