Youth Committee - agenda format - Whanganui · SUPP is a team of health professionals established by the Whanganui District Health Board that have been set up to provide a support

16 May 2017 MEMORANDUM FOR: ......................................................

Youth Committee AGENDA NOTICE IS HEREBY GIVEN that there will be a meeting of the Youth Committee at:

4.00pm on Monday, 22 May 2017

in the Council Chamber, Municipal Office Building, 101 Guyton Street, Whanganui.

Business

The following items of business will be considered: No Item Page References 1 Reflection. .......................................................................................... 3 2. Apologies ........................................................................................... 3 3. Co-Chairs’ Welcome........................................................................... 3 4. Minutes of Previous Meeting – 10 April 2017 .................................. 3 5. Appointment of New Youth Councillors............................................ 3 6. Youth Services Presentation ............................................................. 4 7. SUPP Logo ......................................................................................... 5 8. Strategy and Policy Update .............................................................. 7 A 9. Council Update .................................................................................. 8 10. Actions Arising from Previous Minutes ............................................. 8 11. Youth Committee Governance and Administration .......................... 9 12. Youth Committee Appointment ........................................................ 9 13. Youth Committee Business Plan – Progress Updates ....................... 10 B 14. Have Your Say .................................................................................... 11 15. What’s the haps? ............................................................................... 11 Kym Fell Chief Executive _____________________________________________________________________________

2

Youth Committee 22 May 2017

Youth Committee Terms of Reference

Purpose

To empower Whanganui young people to be the best they can be.

Key tasks The role of the Youth Committee is to:

Represent the community’s young people.

Develop a strategic direction for Whanganui youth.

Promote opportunities for youth participation.

Develop and monitor policy on youth issues.

Provide opportunities for Youth to contribute to the decision-making of Council.

Advise the Council on matters of interest for Youth in the Whanganui District.

3


Youth Committee Membership

Yth Crs Rhea Colaabavala, Helena Hazelhurst (Co-Chairs), Macy Duxfield, Jack Southee, Leata Connor, Courtney Crafar, Jonathan de Jongh,

Jackie Hazelhurst, Arapeta Latus, Bayley Mihaka, Katja Mokha, Ahilan Saravanapavan, Ellise Smith, Tamara-Claire Stratton, Kiri Wilson,

Cr Josh Chandulal-Mackay (Councillor Appointment to Youth Committee)

1. Reflection

2. Apologies

3. Co-Chairs’ Welcome

4. Minutes of Previous Meeting – 10 April 2017 Recommendation to Committee

4.1 THAT the information is noted.

5. Appointment of New Youth Councillors

Recommendation to Committee

5.1 THAT are appointed to the Whanganui District Council’s Youth Committee for the 2017-2018 term. Anna Palamountain, Governance Services Officer, reports:

Following the departure of Youth Councillors, five seats on the Youth Committee have become available.

The recruitment panel, led by Co-Chairs Yth Crs Helena Hazelhurst and Rhea Colaabavala reviewed the applications received over the past 12 months. The panel considered the current make-up of the Committee in relation to Whanganui’s youth demographic. A shortlisting took place with interviews to follow and as a result five young people have been selected to represent the wider youth community.”

4


6. Youth Services Whanganui Presentation


6.1 THAT the presentation is awaited and presenter is thanked.

Anna Palamountain, Governance Services Officer, reports: “Executive Summary Youth Service Whanganui is one of only two ‘in house’ models Nationally. Other Youth Service providers are contracted by the Ministry of Social Development externally. We have three areas we maintain. NEET (Not in Employment, Education or Training)-we guide, mentor and support rangatahi aged 16-17 to stay in education or seek other education or training, assist with CV building and the StudyLink process, This is also a holistic approach where other needs are addressed, such as making sure everything is ok at home or advising about free services available to youth such as counselling or medical help. It is a free, voluntary service where we are directed by the youth’s goals. Youth Payment (YP), 16-17 years old. Financial assistance provided by the state to 16-17 years old when there has been a significant family breakdown and the young person cannot live with, be supported by their parents. Young Parent Payment (YPP), financial assistance provided to young parents aged 16-19 years of age.’’

Significance of decision – In terms of the Significance and Engagement Policy 2014, the recommended decision is not significant.

5


7. SUPP Logo


7.1 THAT the Youth Committee give support to SUPP to progress the design and painting of the SUPP logo on the Kowhai Park Skate Bowl.

Wendy Bainbridge, Team Leader Parks, reports: Introduction The purpose of this report is to inform and request support from the Youth Committee for SUPP to increase awareness by Youth of their services, by painting their Logo on both the Castlecliff and Kowhai Park Skate Bowls.

Helen Hagen who is a member of the SUPP team, will be available at the Youth Committee meeting held 22 May 2017 to discuss the proposal and how they are intending to engage with Youth on this project.

Background SUPP is a team of health professionals established by the Whanganui District Health Board that have been set up to provide a support network for young people with regard to mental health and addiction concerns. The service is aimed at reaching young people in the 12 to 19 age group. SUPP is a play on the commonly used expression ‘What’s Up’. The group is looking to increase awareness of the services, and made a request through the Property Group to have the logo painted onto both the Castlecliff Domain and the Kowhai Park Skate Bowls. Castlecliff Domain Skate Bowl Parks are supportive of this initiative and have requested that SUPP engage with Progress Castlecliff on whether or not they felt it was appropriate for the Castlecliff Domain Skate Bowl. Kowhai Park Skate Bowl Parks are supportive of this initiative. The skate bowl has a mural painted on the surface but it has been there for some time and is looking tired. The positioning of the SUPP logo would not interfere with the current mural which was also a project which involved consultation with Youth in the design. Strategic context Support for the proposal fits within the Leading Edge Strategy by being Positive and Encouraging and promoting Collaborative Brilliance in a community initiative aimed at connecting important services and information with our Youth.


6


Factors to consider

Financial considerations This project would be funded by Whanganui District Health Board. Any ongoing maintenance of the logo would be undertaken by SUPP. SUPP is not a commercial entity, and is therefore not looking to profit from the advertising.

Legal compliance There are no legal compliance issues.

Policy implications This project would not impact on current policies.

Risks There are no obvious risks. Consideration should be given to the type of paint used so as not to cause any Health and Safety concerns.

Significance Not applicable. Engagement As this project is aimed at Youth, SUPP are engaging with the Youth Committee to seek the views of the representatives of Whanganui’s Youth. An onsite meeting was held with members of the SUPP team and Parks Officers. Some suggestions were put forward regarding the size and positioning of the logo. Parks are supportive of the idea for both skate bowls, but referred SUPP to the Progress Castlecliff group for discussion on whether or not they felt it was appropriate for the Castlecliff Domain Skate Bowl. Councillor Jenny Duncan sought feedback from Progress Castlecliff who indicated that they were not supportive of this project at this stage. It may be that this is something that could be considered again at a later date. SUPP are intending to engage with UCOL students in the design of the logo. Assessment of options Not applicable Conclusion This proposal is aimed at increasing Youth awareness of a service provider that is focused on supporting Youth. There is no financial implication for the Youth Committee, and SUPP intend to engage with Youth prior to doing any work. This would therefore seem to be an appropriate project for the Youth Committee to support.

http://hubble/site/gov/del/Wanganui%20District%20Council%20Policy%20Register.doc

https://hubble.whanganui.govt.nz/site/strat/psd/policy/Forms/m%20Doc%20Set%20View.aspx

http://www.wanganui.govt.nz/our-council/publications/policies/Documents/SignificanceandEngagementPolicy.pdf

http://www.wanganui.govt.nz/our-council/publications/policies/Documents/SignificanceandEngagementPolicy.pdf

7


8. Strategy and Policy Update


8.1 THAT the information is received.

George Forster, Graduate Policy Development Officer:

“Executive Summary The April 2017 Strategy and Policy update is attached (Ref A).”

References – Agenda Attachments

A Strategy and Policy – Update


Reference A

8


9. Council Update

Cr Josh Chandulal-Mackay will provide a verbal update

10. Actions Arising Recommendation to Committee

10.1 THAT the information is noted.

Item Resolution Action % Completed

1 28 November 2016 What’s the haps?

THAT Yth Crs Wilson, Duxfield, Saravanapavan and Southee work with Council appointed member Cr Chandulal-Mackay to organise and facilitate a meet the Councillors event.

Co-Chairs Date to be established once Youth Councillor Recruitment drive has concluded.

0

2 27 February 2017 Strategy and Policy Update cont.

THAT Yth Cr Ahilan Saravanapavan investigates and confirms radio advertising contract option and reports back to the Youth Committee meeting held 10 April 2017.

Ahilan Saravanapavan

3 Youth Committee Governance and Administration

THAT Yth Crs Vincent Collins, Ayesha Zaidi, and Elena Egorov resignations are received and they are thanked for their significant contribution to the Youth Committee and positive youth development across the community. THAT the Procedures and Guidelines for Youth Grants Scheme, $600ship Project Plan and Project Management be referred to the Youth Committee’s compulsory workshop scheduled for 3.30pm to 5.30pm, Monday, 20 March 2017 for review, and brought back for approval at the Youth Committee meeting scheduled for 10 April 2017 THAT the Youth Committee give delegated authority to the Co-Chairs Yth Crs Southee and Duxfield and Cr Josh Chandulal-Mackay to investigate the employment of a part time Youth Committee administrator.

Governance Co-Chairs Referred to progress workshop 19 June 2017. Co-Chairs Youth Committee Administrator appointed

100

0

100


9


4 10 April 2017 Youth Committee Governance and Administration PS Waimarie Trust Presentation

THAT Claudia Perkins, Youth Committee Administrator, is invited to attend all Youth Committee Compulsory Workshops. THAT the Youth Committee investigates ways to assist the PS Waimarie Trust with a family cruise.

Governance Youth Councillors

100

100

11. Youth Committee Governance and Administration A verbal update will be provided to Youth Councillors.

12. Youth Committee Appointment Recommendation to Committee

12.1 THAT the Youth Committee appoints to the Kowhai Park Working Party.

Anna Palamountain, Governance Services Officer, reports: Kowhai Park Working Group – Youth Councillor Appointment The Kowhai Park Working Group (KPWG) has expressed an interest in having Youth Councillor representation. The working group is made up of representatives from service clubs (Rotary and Lions), Council and Youth Committee and act as a liaison between the groups to identify issues, and co-ordinate work.’’


10


13. Youth Committee Business Plan – Progress Updates Recommendation to Committee

13.1 THAT the Business Plan Updates are received.

The Business Plan 2016-2017 sets out the core programme of work for the Youth Committee up to June 2017. The Youth Committee focuses on implementing the proposed projects and initiatives, and reports on progress at each meeting. A copy of the Youth Committee’s Business Plan is attached (Ref B). Updates will be provided at the meeting. (1) Youth Grants – report from Yth Cr Ahilan Saravanapavan (2) School Leaders Network – report from Yth Crs Rhea Colaabavala and Jonathan de Jongh. (3) $600ships (4) Youth Awards (5) Significant Community Event – report from Yth Cr Jonathan de Jongh.

References – Agenda Attachments

B Youth Committee Business Plan


1

Dub Dee See Youth Committee Business Plan 2016-2017 Priority Initiative Activity Strategic

Relevance Dates Success

Indicators Demographic Targets

Budget

Partnerships to increase positive youth outcomes

Youth Grants Process to identify community partners to achieve greater outcomes

Leaders: Ahilan Saravanapavan; Courtney Crafar

All focus areas Deeply United

2016 – 2017 (x4 rounds)

Number of applications Number of grants Number of youth engaged in projects

12-24 years $10,000

School Leaders’ Network

Leaders: Rhea Colaabavala Jonathan de Jongh

Developing Youth Capacity Health and well-being Deeply United Works for Everyone

2017 (ongoing) Number of meetings Number of projects Number of SLN participating in Youth Committee events Submissions from SLN

16-18 years Unallocated

$600ships

Leader: Helena Hazelhurst

Developing Youth Capacity Advocacy Powered by Creative Smarts

Two rounds in 2017

Number of applications

12-24 years $6,000

Reference B

2




Budget

Creativity and Culture

Youth Awards Leader(s): Leata Connor; Helena Hazelhurst

Developing Youth Capacity Place-making Communication and Marketing Deeply United

October 2017 Number of entries Number of ticket sales

12 – 24 years $7,000

Arts Event – collaborating with local organisations Leader(s): Tamara-Claire Stratton; Helena Hazelhurst;

Developing Youth Capacity Deeply United Powered by Creative Smarts

June/July 2017 Number of participants Local organisations engaged


‘Brighter Future’ Colour Run Leader: Rhea Colaabavala

Health and Well-being Place-making Deeply United

November 2016 or January 2017

Number of participants Number of sponsors

Media coverage

12-24 years $3,000

Significant community event Leader: Jonathan de Jongh

Developing Youth Capacity Health and well-being Place-making Deeply United Powered by Creative Smarts

June 2017 Number of participants


3

Dub Dee See Youth Committee Business Plan 2016-2017

Dub Dee See Youth Committee Business Plan 2016-2017

Priority Initiative Activity Strategic Relevance

Dates Success Indicators

Demographic Targets

Budget

Education, Training and Employment

Tutoring/study support (NCEA preparation) Leader(s): Jonathan de Jongh

Developing Youth Capacity Place-making Communication and Marketing Works for Everyone

October 2016 Number of participants Positive feedback


Professional Development Leader: [council officers]

Developing Youth Capacity Communication and Marketing Deeply United

2017 Youth Committee participation


4




Budget

Youth Spaces Youth Hub (Inquiry) Leader(s): Courtney Crafar; Tamara-Claire Stratton; Jack Southee

Place-making Deeply United

2017 Submission made to WDC Annual Plan on Youth Hub concept


Priority Initiative Activity Strategic Relevance

Dates Success Indicators

Demographic Targets

Budget

Being seen and heard in the community

Youth advertising Leader: Ahilan Saravanapavan

Communication and marketing Advocacy Globally Connected

September 2016 Response to advertising Increased response on social media i.e. ‘likes’

Youth aged 12-24 years and a wider range of population

Unallocated

Communication Leader: unassigned

2017 Pop-up funding ($2,200)

11


14. Have Your Say

Wanganui Rural Community Board

Update from Yth Crs Courtney Crafar and Ellise Smith.

Issues for rural youth (as identified by the Board, Youth Committee or rural youth). Ministry of Youth Development

The Ministry of Youth Development – Te Manatū Whakahiato Taiohi – encourages and supports young people, aged between 12 and 24 years old, to develop and use knowledge, skills and experiences to participate confidently in their communities.

The Ministry of Youth Development website has a variety of information for young people and for those who work with young people, and promotes opportunities to inform Government on youth needs: http://www.myd.govt.nz/young-people/

15. What’s the haps?

Next Compulsory Progress Workshop meeting – Monday, 19 June 2017

Next formal meeting: Monday, 10 July 2017.

* * * * *

http://www.myd.govt.nz/young-people/