z~~~ - Virginia Tech Department (MC 0333 ... Virginia Tech recommends that our vendors utilize the Wells One AP Control Payment System for payment ... > Title: ..5R-PR 0

llJVirginiaTech I

Gilbane Building dba Gilbane Building Company Attn: Melanie Townshend 1001 Boulders Parkway Richmond, VA 23225

Dear Ms. Townshend:

Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061 540/231-6221 Fax: 540/231-9628 www.procurement.vt.edu

July7,2016

()

Subject: Virginia Tech Contract #TS-045-12 Commodity/Service: Renovation Program Management

Thank you for responding to my letter of June 10, 2016 and agreeing to renew the contract. The contract will now expire June 30, 2018.

The attached form shows your company information as listed in the university's vendor database. If any of this information changes, please make corrections directly on the form, and return to me. It is essential that this information be accurate in order for payments to be processed in a timely manner.

We look forward to working with you for an additional year.

GAP/sr

c: F~. Pro

Sincerely, ~

~;:.z~~~ Assistant Director of Procurement for Facilities Support Telephone: (540) 231-7852

Mark Helms, Chris Kiwus

Invent the Future

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY

An equal opportunity , affirmative action institution

.. - VENDOR INFORMATION FORM 6/30/2016

, _ ------- for office use -------; r

Gilbane Building

FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number)

Gilbane Building Company

BUSINESS NAME/ OBA NAME/TA NAME

(If different than Full Legal Name)


BILLING NAME (Company name as it appears on your invoice)

PURCHASE ORDER ADDRESS:

P 0 BOX ADDRESS 1

1001 Boulders Parkway

STREET ADDRESS 2

Richmond

CITY

VA 23225

STATE ZIP CODE

Melanie Townshend

CONT ACT PERSON

[email protected] EMAIL

FEDERAL TAXPAYER NUMBER

FEDERAL TAXPAYER NUMBER (If different than ID# above)

FEDERAL TAXPAYER NUMBER (if different than ID# above)

PAYMENT ADDRESS:

PAYMENT P 0 BOX ADDRESS 1


PAYMENT STREET ADDRESS 2

Richmond

CITY

VA 23225

STATE ZIP CODE

202-251-6056

PHONE NUMBER

804-782-6500

TOLL FREE NUMBER

804-658-4627

FAX NUMBER

lllVirginiaTech I

Gilbane Building dba Gilbane Building Company Attn: Melanie Townshend 1001 Boulders Parkway Richmond, VA 23225

Dear Ms. Townshend:

Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061 540/231-6221 Fax: 540/231-9628 www.procurement.vt.edu

June 10, 2016

Subject: Virginia Tech Contract# TS-045-12 Commodity/Service: Renovation Program Management

This is to inform you that the subject contract expires June 30, 2016. Since the university would like to renew the contract for an additional two (2) years, please advise concerning your intention by signing in the appropriate space listed below. A signed copy of this letter should be received in Procurement as soon as possible.

In addition, review the attached form, which shows your company information as listed in the university's vendor database. If any of this information has changed, make corrections directly on lhe form, and return with this letter. IL is essential this information be accurate for payments to be processed in a timely manner.

Virginia Tech recommends that our vendors utilize the Wells One AP Control Payment System for payment of all invoices and strongly encourages all vendors under contract with the university to participate in this program. If your finn is not enrolled in the program, refer to our website: http://www.procurement.vt.eduNendor/WellsOne.hlml or contact me directly for more information.

Sincerely,

Gregory A. Pratt, VCCO, VCO, CUPO Assistant Director of Procurement for Facilities Support Telephone: (540) 231-7852

Gilbane Building, dba Gilbane Building Company agrees to renew the contract for an additional two (2) years under the terms and conditions of the subject contract. Lf·~

Authorized Signature: ~ Date: t; 'Jo/!.__f 0 I

Name: t!o<-1"' l\. 1'S , .. s • ..., Title: fr.:r~::'f &qc,,.7,.,C (please print)

We curre11tly participate i1J the Wells Oiie Program.. _ _ _ We would Uke to participate in tlie Wells One Program __ _

Gilbane Building, dba Gilbane Building Company does not agree to renew the contract for an additional two years.

Authorized Signature: Date: _________ _

Name:

GAP/sr

Approved:

Date:

Title:----------

M. Owi Shelton Vic(l President for Finance

~;?t:?/ff and Chief Financial Officer

Invent the Future

VIRG I NIA POLYTECHN I C INSTITUTE AND STATE UNIVERSITY An equal opportunity, affirma tive action institution

IIVirginiaTech I

Gilbane Building Company Attn: Melanie Townshend 830 E Main Street Suite 300 Richmond, VA 23219

Dear Ms. Townshend:

Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061 540/231-6221 Fax: 540/231-9628 www.procurement. vt.edu

April2, 2014

Subject: Virginia Tech Contract #TS-045-12 Commodity/Service: Renovation Program Management

Thank you for responding to my letter of January 21, 2014 and agreeing to renew the contract for an additional year. The contract will now expire June 30, 2016.

The attached form shows your company information as listed in the university's vendor database. If any of this information changes, please make corrections directly on the form, and return to me. It is essential that this information be accurate in order for payments to be processed in a timely manner.

We look forward to working with you for an additional ye

WTK/sr

c: P.M. Pro

W. Thomas Kaloupek Director of Materials Management Telephone: (540) 231.-6221

Jim McCoy, John Mason

'---------------------------- Invent the Future

V IRGINIA POL Y TECHNI C INST I TUTE AND ST A TE UNI V ER S IT Y

An e qu al opp or tunity , affirm ati ve ac tion institution

VENDOR INFORMATION FORM 4/2/2014

------- for office use -------

Gilbane Building

FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number)


BUSINESS NAME/ DBA NAME/TA NAME

{If different than Full Legal Name)


BILLING NAME (Company name as it appears on your invoice)


P 0 BOX ADDRESS 1


STREET ADDRESS 2

Richmond

CITY

VA 23225

STATE ZIP CODE

Melanie Townshend

CONTACT PERSON

[email protected]

EMAIL

FEDERAL TAXPAYER NUMBER

FEDERAL TAXPAYER NUMBER (If different than ID# above)

FEDERAL TAXPAYER NUMBER (if different than ID# above)

PAYMENT ADDRESS:

PAYMENT P 0 BOX ADDRESS 1


PAYMENT STREET ADDRESS 2

Richmond

CITY

VA 23225

STATE ZIP CODE

202-251-6056

PHONE NUMBER

804-782-6500

TOLL FREE NUMBER

804-658-4627

FAX NUMBER

..

IIJVirginiaTech 1·

Melanie Townshend Gilhane Building Company 830 E Main Street Suite 300 Richmond VA 23219

Dear Ms. Townshend:

Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061 540/231-6221 Fax: 540/231-9628 www.procurement. vt. edu

.Tanuary21, 2014

Subject: Viq,rinia Tech Contract# TS-045-12 Commodity/SeiVice: Renovation Program Management

This is to inform you that the subject contract expires June 30, 2014. Since the university would like to renew the contract lor an additional two years, please advise concerning your intention by signing in the apprnpriate space lisled helow. Please return {lJ\e signed copy of this letter to me by January 31 , 2014.

Please review the attached form, which shows your company information as listed in the university's vendor database. If any of this information has changed, make corrections directly on the form, and return with this letter. It is essential that this information be accurate in order for payments to be processe in a timely manner.

Thank you for your attention to this matter.

W. Thomas Kaloupck Director of Materials Management Telephone: (540) 231-6221

Gilbanc Building Company agrees to renew the contract for an additional two years in accordance with the terms and conditions of the subject contract.

AuthorizedSignature: ~v~~ ~tc: 2/25/J J.../-/VJ E.i.A·JJI E:- low N6H ENI:> Title: ..5R- PR 0]-,.;er E)t~QJ n VIZ Name:

(please print)

Gilbane Building Company does not agree to renew the contract for an additional two years.

Authorized Signature: Date: ____________________ __

Name:

WTK/kbl c: FMP

Approved:

Title : --- --------

----------------------- Invent the Future

VIRGINIA POLYTECHNIC INST ITUTE AND STATE UNIVERSITY An equal opportunity, affirmative action institution

"' . VENDOR INFORMATION FORM 1/15/2014

.... .... .

045 12

Gilbane Building

. · .. · ··FULL LEGAL NAME ..... :. :·.; ..


• i~ BU~INESS :NAME(DBANAMEITA:NAME : ··· ;····· .'. ·. :. (l t :Mfer~nt tha~ Fui l"teg~l Narn~f ··. .. '' •·


. :BILLING •NAME · (Company·name as it appears on . yourii rwoi~~) ..•

. : .' . . ' ... ~ . ' . ; . ' . . . . :· : . - : . . : : " . "., ..


·:; .

' ~--. . ... : ......... :,. :-: : -~ ;~ .. · ... -~-. •· '

Richmond

VA ~ a3~as .. STATE . . · .. ZIP CODE'~.

Melanie Townshend

[email protected] :_ .·.·::

:· .. ,_,

Torn Ka!oupek

,: FED~RALTAXPAYER :NUMBER · ; ..... . :.:.: :.,,.··· .. (·, . ·. · ..

. ;· ··: · .. : :. :>~/-·. _,:·:. :. _· .... -·;:

. 3 .. ~! ;),i FE~E~A'-: ··J"~~~YER . NIJMI?,~.H . . · ~ ...•. , . ~ ;(If di~erentt!ian ID# above) : , :. '

,, -~fEDEF,lAL-~TAXPAYERNUMBER • .· · (ift!iffe~~Q~ th~hdDfabo~7Y' · ·'

PAYMENT ADDRESS:

Richmond

VA

'S:(";L\TE _: ·: .. ·· .:·

, 'CITY.· ~ -

2~21Q ~3~~..5 ·. ' :z1~: cobE .

381 317 6182 ~ 0~- Q51- lt;05ft;J

804-782-6500

·- · • - - , ,;:: c' : <TOLL FREE •NUMBER '' -' :_. __ '·:- . ·. -~:. : .-; . : .·.· .. ·. . ·; ; . ·--~ . . . . . . . . . l ' .... :, . : . . •

.• . FAX NUMBER

COMMONWEALTH OF VIRGINIA

STANDARD CONTRACT

Contract Number: TS-045- I 2

This contract entered into this I I th day of May 20 I 2 by Gil bane Building Company hereinafter called the "Contractor" and Commonwealth of Virginia. Virginia Polytechnic Institute and State University called "Virginia Tech."

WITNESSETH that the Contractor and Virginia Tech. in consideration of the mutual covenants. promises and agreements herein contained. agree as follows:

SCOPE OF CONTRACT: The Contractor shall provide the services to Virginia Tech as set forth in the Contract Documents.

PERIOD OF CONTRACT: f'rom June 18. 2012 through June 30, 2014, with provrsron for multiple renewals.

COMPENSATION AND METHOD OF PAYMENT: in accordance with the contract documents.

The Contractor shall he paid by Virginia Tech

CONTRACT DOCUMENT: The contract documents shall consist of this signed contract. Request for Proposal (RFP) nUJnber 0020266 dated November 4, 20 I I, Addendum # I dated November 8. 20 II. the proposal and addendum #I submitted by the Contractor dated December 6, 2011 and the Contractor's letters dated February 8, 2012 and May 8. 2012, all of which contract documents are incorporated herein.

In WITNESS WHEREOf. the parties have caused this Contract to be duly executed intending to be bound thereby.

Virginia Tech / ~~ G By L-~~n. 10 t;/s

Charles W. Steger President

\

~}Virginia Tech

Request for Proposal #0020266

for

Facility Renovations Program Management

November 4, 2011

RFP 0020266 GE'\ERAL INFORMATION FORM

1. OUESTIOi\'S: All inquiries for ir:formation regarding this sol ici~a:ion should he directed to: V/. Thomas Kaloupck. Phone: (540) 231-6221. e-mail: [email protected].

2. DUE DATE: Scaled Proposals \'-·ill b~ received un~il December 6. 2011 at 3:00 P\;1. Failure to submit proposals to the correct location by the desif:nated date and hour \vii! resuH in d:squalifrcat!on.

3. ADDRESS: Proposals should be mailed or hand delivered to: Virginia Polytechnic lnstihrte and State University (Virgini<J Tech). Purchasing Department, 270 Southgate Center (0333). Blacbburg. Viri;inia 24061 Reference the Opening Date and Hour. and RFP Number in the lower left comer o7 the return enYelopc or package

4. PRE-PROPOSAL CONFERE!\CE: See Section VIII for information regarding a pre-proposal conference.

5. TYPE OF BUSINESS: (Please check all applicahl~ classifications). If your classification is certified by the Virginia Department of Minority Business Enterprise, provide your certifica::ion number: For certification assistance, please visit htt n :lwww. d mbe. state. va. us/ swamcert. h trnl.

Large

Small business - An independently owneC and operated business which, together with a/Til iates, has 250 or fewer employees or average annual gross receipts of $10 million o:- less averaged over the previous three years Department of Minority Business Enterprise (DMBE) certified women-0\\Tied and minority-owned business shall also be considered small business when they ha\·e received DMBE small husmess certification.

\Vomen~owned business- A business concern that is at kast 5l<Jo ov ... ·ned by one or more women who are U.S citizens or legal resident aliens, or in the case of a corporation. partnership. or limited liability company or other entity, at least 51% of the equi:y ownership interest is owned by one or more \)/Omen who are citizens of the United States or non-citizens who are in full compliance with the United States immrgrarion law. and both the management and daily business operations arc controlled by on~ or more women who are l.S. citizens or legal resident aliens.

Minorit:y-owned business- A business concern that is at least 51% owned by one or more minority individuals (see Section 2.2-140 I, Code of Virginia) or in the case uf a corporation. partnershir. or limited liabiiity company or other entity. at least 51% of the equity ownership interest in the corporation. par1nership. or limited liabiiity company or other entity is owned by one or more minority individuals and both the management and daily' business operations arc controlled by one or more minority indrviduais

6. COMPANY INFORMATIO:--.J/SIG0JATL.RE: lr; compliance \vith this Request For Proposal and Lo all the conditions imposed therein and herehy incorporated by reference. the undersigned offers and agrees to furnish the services in accordance with the al!achcd s1gneU pronosal and as mutuallv a(1rced unon bv subsequent ncnotiation

0 c

FULL LEGAL NAME (PRINT) FEDERAL TAXPA '{ER !\'UMBER (ID#) (Com;la~y n:Jmc ~' '; appe~r<; witn you1 Fede:al T<lx~ayer :\um:>e<:

BUSINESS NAMEJDBA NAMEJTA \'A\1E FEDERAL TAXPAYER NUMBER (lf different l11Jn the Full Legal !'\arne', (If Cltfe:cnt th~n !Dtl ahovci

BILLING NAME FEDERAL TAXPAYER NUMBER (Comp~ny name ;L' :: apue~r' ,_,n yclUI lllVl>l~~ 1 t If c!tft~:~·1: than ID# ,,[,Jve ;.

PURCHASE ORDER ADDRESS PA Y\12\'T ADDRESS

CONTACT NAMErrJTLE (PRINT) SIG~ATURE (l.J\ INK! DATE

i E-MAIL ADDRESS TELEP!lO\'E \'L\1!3ER TOLL FREE TELEPHONE NUMBER FAX 0!UMBER TO RECEIVE

E-PROCUREME:\T ORDERS

I

I I

I

I. PURPOSE

The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations for turnkey facility· reno\'ations program management with Virginia Polytechnic Institute and State University (Virginia Tech J. an agency of the Commonwealth of Virginia

II. CONTRACT PERIOD

The term of this contract is for two years. There will be an option for four two-year renewals, or as negotiated.

III. BACKGROU:.!D:

Virginia Tech Facilities Services currenrly provides renovation program management services using internal stJff resources to plan and manage projects. A network of prequalified architect and engineering firms pro\'idc professional design services (where required), and independent contractors perform the construction work w complete the project.

Typical projects include. but are not limited to, renovations to the following spaces and their related service areas:

A. Classrooms and instructional and research laboratories

B. Libraries

C. Auditoriums, other performance areas and demonstration rooms

D. Computer laboratories and computer support areas

E. Faculty and administrative offices. meeting and conference rooms

F. Student residential facilities

G. Dining and vending areas

H. Gymnasiums, intercollegiate athletics. recreational facilities and other student support areas

I. Clinical space (including the Virginia Tech/C.:trilion Research InstitLtte in Roanoke, VA)

J. Areas housing specialized mcdicai or research equipment

K. Facilities Services operations and maintenance space

L. Parking decks and surface parking lots

J\1. Farm and or agricultural facilities

N. Roadways. outside facilities needs and/or landscape projects

0. Utility plant and/or distribution projects

P. Other spaces/facilities as determined by the university

For the purposes of this contract. renovation projects typically range in value from $4.000 to just under S2M. Vv"hile assigned projects may be les.s them S4000. in no \\:ay will the total project amount of individual projects exceed $2Jv1. This figure includes all related project .:.:osts such as design. construction. rF&E project management. etc. Renovations projects can occur in university o·wned or lea~cd spaces on the Blacksburg campus or on any of our educational and research facilities located throughout Virgini2..

Project activit; for the period Jul; I. 2010 through June 30, 2011 is summarized in the table belmv:

Project Scale Project Quantity

S4001 £10 000 50 ' " ~

$10.001 ~ S25.000 69 $25.00 I ~ S50.000 39

$50.00 I ~ S I 00.000 I 15 $100.00 I - $250.000 ' 13 ',

$250.00 I ~ S2.000.000 ! II I Maintenance Reserve ($25.000 and up) I 39

! I Total Pro_iects I 236

IV. EVA BUSINESS~TO~GOVERNME'\T ELECTRO.'l!C PROCUREMENT SYSTEM:

The eVA Internet electronic procurement solution streamlines and automates government purchasing activitic~ \Vi thin the Commonwealth of Virginia. Virginia Tech. and other state agencies and institutions, have been directed by the Governor to maximize the use of this system in the procurement of goods and services. We are, therefore. requesting that your firm register as a tmding partner \Vi thin the eVA system.

There are registration fees and transaction fees involved with the use of eVA. These fees must be considered in the provision of quotes, bids and price proposals offered to Virginia Tech. Failure to register within the eVA system may result in the quote, bid or proposal from your firm being rejected and the award made to another vendor who is registered in the eVA system.

Registration in the eVA system is accomplished on-line. Your firm must provide the necessary information. Please visit the eVA website portal at htto://www.e\·a.vir~inia.l:!.ov/re£:ister/vendorreg.htm and register both with eVA and Ariba. This process needs ro be complered before Virginia Tech can issue your [trm a Purchase Order or contract. If your firm conducts business from multiple geographic locations, please register these locations in your initial registration.

For registration and technical assistan::::::. reference the eVA website at: eVACustomerCare@::d[!_s.virginia.!!.ov. or call 866~289~7367 or 804~371~2525.

V. STATEMENT OF .'lEEDS

A. General:

The University JS seeking w enh.:mce the total project experience to include at a minimum: reduced project administration costs. effective client communications. construction quality, performance management. accelerated project response times. standardized estimating with a higher level of accuracy and confidenc~.

reduced project cosL improved project reporting and prompt resolution of warranty items.

The Program 1\.fanag_er shall furnish all management and/or other services necessary or incidental to meet the requirements of this RFP for assigned renovations projects, minor construction, building repairs/alterations and major equipment repair and/or rcpl::tcement for the University. The selected Program Manager shall oversee and manage/inspect the work of pre-qualified Designers and Contractors that have been approved hy Virginia Tech. The Program lVlanager shall not self perform construction work or design work that must be scaled to satisf.Y regulatory compliance.

The work required for this contract extend.;, beyond the conventional single project construction eJfon in that it involves planning. estimating. scheduling. coordinating, monitnring the procurement of design and construction services. reporting vendor performance. ensuring code compliance, quality assurance and customer .satlsfactinn for multiple concurrent projects. Services shall be furnished in response to vvritten work request authorization from the university.

Virginia Tech in no way represent~ that all university renovations work will be assigned to this contract. Virginia Tech reserYes the right to deliver selected renovations and construction projects using alternatiYe contracting methods.

The scope of typical renovation projects may include, bu~ not limited to. construction activities such <J:-.

demolition. excavation. site work. landscaping, .-::arpemry, electrical, mechanical/HV AC, plumbing. painting. \\'J.ll

covering. flooring, roofing, fencing. ornamental metal. pa\·ing, sidewalks, tuck pointing, masonry, acoustical ceilings, asbestos abatement, seal coJ.ting, and fireproofing.

Project activities typically include. but not he limited to:

I. Receive a \Vork Request from the Facilities Services Business Office via Facilities Services Computerized Maintenance I'v1anag:ement System (CMMS) as authorization to proceed with a potentiJi project.

2. Conduct a field investigation and develop a preliminary :.cope of work, schedule and budget estimate

3. Develop a detailed statement of work and project budget ln consultation with the requesting customer \Vhich is in complianc>e with the requirements of the Cniversity Building Official.

4. V·/hen required based on project scope. assist with the procurement of A!E services utilizing established university procedures. contracts Jnd forms.

5. Assist with the procurement of construction services and/or goods utilizing established universit~

procedures. contracts and forms.

6. Coordinate with th-e customer any value engineering tllat can be applied to the project to reduce cost while maintaining its objectives and compliance to the university's Design Guidelines and Standards.

7. Evaluate requested/required ch;mgcs w the scope of the project and direct details of project development.

8. ~1anage review of sy·stcms tie-ins v.:ith designated Virginia Tech representatives and obtain written authorization designating approval of the approved design solution in accordance with the Virginia Tech Design Standards.

9. Coordinate and direct all utility shut-dO\vns/tie-ins. building. street and other access requirement~ after normai working hours and/or non-normal working hours in accordance with established uniYersity procedures.

J 0. Provide estimating serv1ces fm cu.stomer:'J wishing to determine the cost associated with a potential project and/or the cost of potential modifications to an approved project.

I I. Obtain necessary regulatory approvals and required permits.

12. Monitor. document and report on the performance of project designers and/or contractors.

The selected Program :V1anager will be required to manage all renovations project work orders and associated transactions ,,·ithin the Virginia Tech Facilities Services Cl\1MS. On a daily basis, Program J\1anagement staff must input andlor monitor data to track \vork flow, project expenses, project records and documents, project reports. etc.

B. Prcwram I\1an2.S!er\ \Vorkspacc_:

The Program Manager shall :..ct ur and maintain an operations office in space provided by the university w receive and process work r~quests anC. w provide other management services as may be required for the effectiw supervision ~md execution of the contrJct. Some icvcl of office furniture (desks. chairs. Cilc cahinets. etc.J \"iill be provided.

Office computers. vehicles. cell phones and other such equipment shall be provided by the Program l\-1anagcr Utilization ot university telephone and data services will be provided by the university.

All personal or Program Tvfanagcr property' placed in or moved onto the premises shall be at the sole risk of ~he Program Manager of such property. and Virginia Tech shali not have any liability for any damage to suer: property.

At the termination of the contract. the Program Manager shall peacefully deliver the said prcmi:..es in as good order and repair as the same was at the beginning of this contract, reasonable wear and tear excepted.

C. Staffln£! Requirements:

The Program Manager shall be responsible for the sufficient staffing of its operation. including management/supervision, to meet the requirement of the project workload assigned in accordance with Section E Service Goals/Benchmarks. Funding for university renovation projects is sensitive to the economic climate in the Country and State, and Virginia Tech is not able to guarantee any project funding levels upon \vhich the Program Manager can definitively plan. Section III of the RFP includes historical project data from FY 20 II that the Program Manager may choose to consider when preparing their proposal.

Assigned Program !\1anagcr personnel must ensure efficient, timely and courteous service, and shall be available on both a scheduled and on-call (2 hour emergency response time) basis to provide technical support and consultation.

The Program Manager :-hall provide training to ensure all its employees have appropriate knowledge and skills to perform assigned tasks. including. but not limited to. project management, scheduling. estimating and joh-site safety. Project management personnel must also be knowledgeable of basic building code requirements.

The Program ·Manager shall conduct criminal conviction background checks on all employees who will be working on the Virginia Tech campus or properties. The Program Manager will use best judgment regarding the results of this check to help reasonably ~nsure a safe environment for Virginia Tech students. faculty and staff.

Protection of data and confidential information: In the course of conducting their business. contractol personnel may gain access to university data and information that is of either a confidential or a sensitive nature. The contractor will use all reasonable efforts to safeguard such data and information and will not release .-.uch w third parties without the express consent of the university contract administrator.

The Program Manager's personnel shall not:

• Access data that is unrelated to their job duties at Virginia Tech;

• Disclose to any other person. or allow an_y other person access to, any information related to Virginia Tech that is proprietary or confidential. Disclosure of information includes, but is not limited to. verhal discussions. FAX transmissions. electronic email messages. voice mail communication. v.:ritter: documentation. "loaning .. computer access codes. and/or or.her transmission or sharing of data.

The Program J\..1anager shall comply with the Gramm-Leach-BliJc.; .. Act by implementing and maintainin~

appropriate safeguards w protect and prevent unauthorized release of student, faculty and staff nonpubli: information. l\onpublic information is defined as social security numbers, or financial transactions. bank, credit and tax information. Scnsiti\ e electrcmic data mus~ be encrypted. shredded or removed on a routine basis in accordance with university poiicics and procedures.

D. Buildin~ Code and Jobsite Safct\' Cnnmliance:

i. The Progr<1m \1anager shall ensure th:ll all \vork is performed in accordance with latest industry standards.

2. The Program Manager shal1 ensure that assigned projects meet all current applicable life/safety and releYant code requirements.

3. The Program ;..1anager shali main~ain all fiie documents and certifications of the University s compliance with the requirements of ali appii:ablc local. state and Fire I\1arshal regulations.

4. The Program Manager shouid 2.ssiq :n the collection of availuble documentary evidence of stru:::tural sJfC:t) and building safety complianc~ as needed for permit requirements

5. The Program Manager should mcKe recommendations to the university to facilitate CClmpliance with applicable buiiding codes. fire prev~ntion codes. handicapped accessibility requirements, state and/01 federal Occupational Health and Safety Codes and Life Safety Codes.

6. The Program ivianager shctll monitor JObsite safety practtces of the contractors to insure that all equipment and project sites are maintained in a safe and clean condition.

7. The Program Manager shall monitor compliance with asbestos and lead abatement services required by code and university pwcedures. Coordinate with the Virginia Tech Office of Environmental Health and Safety as appropriate.

E. Proiect Mana£ement Duties:

The duties of the Program !\-ianager may include. but not necessarily be limited to:

l. J\1anage and monitor every aspect of all renovations projects assigned.

2. Provide a high level of custome;· service and satisfaction through excmp!D.ry client communications.

3. Provide quality control for field work and assure compliance with project documentation.

4. Make all reasonable efforts to ensure that each project is completed on schedule.

5. Provide tlnal inspection. final cost documentation, record a.s-built drawings, rnD.nuals and applicable equipment documentation and appropriate maintenance training for Facilities Services Operations 01

customer department as required.

G. Coordinate project activities \\·ith university departments and designers/contractors. Ensure routine. KcurJte and t1mel~/ communications to ali customers or. the status of the work.

7. Review and apprcwe invoices fo:- goods and services provided by designers and contractors for accuracy prior to billing. Undisputed invoices must be reviev.,'ed/approved within two business days of receipt.

8. Monitor design/construction scrvic:es contracts for compliance with contrD.ct requirements.

9. Review· and validate ch<J.ngc orCer requests ~ubmittcd by project designers and/or contractors 111 a timely· manner.

J 0. Support the university in any di~rute that might arise regarding vendor performance.

J J. Respond to all communications from the univerc;iry·s Contract Administrator within one work day.

12. Ensure as-built documentation is received in accordance with the design and con:..truction contracts and t:"

properly submitted w Faciiities Services.

F Deliverv Schedule:

Delivery or performance time shal: be estabiished and enforced for each individual project. Initial response w a \Vork Request shall be no mmc thar: three busines" days.

G. Proiect EstimJtes:

vv·hen a Detailed Estimate is required. the Pro~ram Manager shall prepare the estimate using cost data frorn RS Means or other source(s) when apprnv~d by tile university. Prior to procuring construction services. the Prc•g:ram !\1anagcr must ob~ain appnwal from the cuswmcr for the estimated cost of the project.

H. Service Goo.ls/Benchm::trks

l. All work order requests for renovations proje~ts must be. formally responded to within two business doy:s of receipt.

Budget Estimates

a. \Vill be provided to requestor within five business days after initial site visit and confirmation of project scope

b. Procurement of designtcomtruction services \Viii begin within ten business days after clients· approval rn proceed has been issued.

c. Estimates V.'ill be required to be \vi thin +1- 20o/u of actual design/construction cost.

3. Detailed Estimates:

a. \V"ill be provided to requestor \vithin ten business days after acceptance of the Budget estimate.

b. Procurement of design/construction services \Vill begin within ten business days after clients' approval to proceed has been issued.

c. Estimates v..rill be required to be v..'ithin +/- 10% of actual design/construction cost.

L Management Reports:

On a monthly basis. the Program \1anager shall generate the following ·Management Reports. \Vhere applic:Jble. these reports shall be generated within the CM:VIS:

I. Log of project requests by month, identified by those requiring a Detailed Estimate and those not requiring a Detailed Estimate. Requests requiring a Detailed Estimate shall show the date the request was received. date the requester was contacted and the date the estimate was delivered for approval. Any estimate not delivered within established time frames shall be fiagged and the reason for failure to deliver on time shall be explained.

2. Schedule of work to be performed showing the completion date of the estimate. estimated project cost. construction start date and projected completion date. All phases not completed within the listed time frames shall be flaggtd i.ind the rea~lm fur failure m meet the scheduied date shail be explained. This work schedule shall project work at least eight weeks into the future.

3. Estimate vs. actual cost with an exception report clearly explaining why projects exceeded the estimate.

4. Monthly reports to Virginia Tech that show contract period. the dollar volume. of work completed, work under construction and v.:orkcd hacklogged during the pa~t month.

5. List of projects bid. projects awarded. contractor's name and a list of prc-qualifJe:.d contractors wh0 declined to bid on each project.

6. Schedule of work to be performed.

7. Customer work order completion comments.

J. Accountin!:': Reoorts:

On a monthly basis. the Program I\fanagcr shall pwvide the following:

I. Budget. Status Report.

Recc)J1ciliation of the Pro_icct Hn!ding Account.

3. Report of Small, \\.om:::rHr\\·nc·d and iv!inority participation.

K. Commencement of D.nd Pavmen: for Contract Services:

The Program Manage;· 5hall comm::nce mobilization and familiarization activities prior to actual work on individual delivery ordc;-s as s.oon afrer ::::ontrac~ av·.-D.rd as practicable. The Program Manager should be full; mobilized and ready to m.:1nage construction services \o.'ithin 30 calendar day.-s of contract av~.-·ard.

Payment requests from the Program ?\1anagc;· shall b~ made on the same day each month as mutually Jgreed to b; the Program Manager and university.

VI. PROPOSAL PREPARATION AND Slll.\flSSIOI\:

A. General Requirements

1. RFP Response: In order tu be comidered for selection, Offerors must suhmit a complete response to this RFP. One (1) original and four (4) copies of each proposal must be submitted to:

Virginia Tech Purchasing Department (0333) 270 Southgate Center Blacksburg. VA 24061

Reference the Opening Date and Hour, and RFP Number in the lower left hand corner of the return envelope or package.

No other distribution of the proposal.; shall be made by the Offeror.

2. Proposal Preparation:

a. Proposals shall be signed by an authorized representative of the Offeror. All informarion requested should be submitted. failure to submit all information requested may result in Virginia Tech requiring prompt submission of missing information and/or giving a lowered evaluation of the proposal. Proposals which are substantially incomplete or la:.:k key information may be rejected by Virginiil Tech at it:::- discretion. 1\1andatory requirements are those required hy law or regulation or arc such thai the; cannot be wai\'ed and arc not suhject to negotiation.

b. Proposals should be prepared simply and economically providing a straightforward. conc1se description of capabilities to satisfy the requirements of the Rl-'"P. Emphasis should be on completeness and clarit~,

of content.

c. Proposals should be organized in the order in which the requirements are presented in the RFY .\1: pages of the proposal should he numbered. Each paragraph in the proposal should reference the paragraph number of the corresponding section of the RFP. It is also helpful to cite the po.mgwrh number, subletter. and repent the text of the requirement as it appears in the RFl1 . If a response cuYe.r.c, more than one page. the paragraph number and sub letter should be repeated at the top of the next pa~e. The proposal ~houid contain a table of contents which cross references the RFP requirements. Information which the offeror desires to present that does not fall within any of the requirements of the lli'"P should be imened a·. an appropri::tte place or be attached at the end of the proposal and dcsignateC as additional material. Proposals that are not organized in this manner risk elimination from consideration if the evaiuJ.tors are unable to find where the RFP requirements are specifically addres:,ed

d. Each copy of the proposal shuuid be hound in a single volume where practicaL Ali documentation submitted with the propo~al should be bound in that single volume.

e. Ownership of all data. matenal and documentation originated <1nd prepared for Virginia Tech pursuan: w the R.FP shz!ll belong exclus1v::l:y to Virginia Tech and be subject to public inspection in accord:mce \\·i:h the Virginia Freedom of Information ACL Trade secrets or proprietary information submitted by <J.n Offeror shall not be subject to public disclosure under the Virginia Freedom of Information Acl. Hov"'~\'er. tn prevent dis:::losure the Offeror must invoke the protections of Section 2.2-4342F of tf":e

Code of Virginia. m writing_. either before or at the time the data or other material:-. is submmed The VvTitten request must specificJ]Jy id::::mify the data or other materials to be protected and state the reason.~ why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words. figures, or paragraphs that co:1stitute trade secret or proprietary information. The classification of ar. entire proposal document.. iine nem prices and/or total proposal prices as proprietary or trade secrets is not acceptable and mu_y result in rejection of the proposal.

3. Oral Presentation: Offerors who submit a proposal in response to this RFP may be required to give an orJl presentation of their proposal to Virginia Te::J:. This will provide an opportunity for the Offeror to cla;·ify or elaborate on the proposal but \vill in no way change the original proposal. Virginia Tech will schedule the time and location of these presentations. Oral presentations are an option of Virgima Tech and may not bt:: conducted. Therefore. proposals should be complete.

B Specific Requirements

Proposals should be as thorough and detailed as possible so that Virginia Tech may properly evaluate your capabilities to provide the required services. Offerors are required to submit the following information/items a:-. a complete proposal:

1. Methodology, Senice Standards and Resources·

a. Provide a company organization chart. Provide the name of the specific individual who will be assigned responsibility for the Virginia Tech account and describe their experience and professional credentials.

b. Provide 3 narrative regarding your approach toward providing the services described in this RFP.

c. How does your company propose to track and monitor performance within the performance requirements defined in this RFP?

d. Vv'hat. if any. established service standards for customer response and preparation of estimates does your organiLation have in place?

e. Describe the project cost and performance controls your organization currently has in place.

f. Describe your anticipated on-site staffing Jevcis (type and quantity of positions) based on the historical project data included within the RFP?

g. \Vhat other expcnise and/or added value \<.'ill your organization provide to !he JocalleJm and how will spikes in project requests be addressed?

2. Pricing Pbn:

Based on the services described within the RFP. discuss the advantages/disadvantages of various pricing strategies(% mark-up. fixed hourly rates. etc.) that your company has worked \Vith previously. Exp!Jin hcl\\ you envision pricing your services for this .:::ontrJct and explain the collective benefits of this str:lteg)· tor university and Program Manager.

If awarded this contract. you will be required to hold your fees for the initial two year period of the contr<.Jct. lf acceptable to the university. expiain how you would propose LO adjust fees upon renewal.

) Expe-rience

a. Describe your firm· s experience in providing similar program management services to other large organizations of comparabie size to Virginio Tech Hnv,; long have you held these accoum.~·:

b. Describe y:our experience o;· familiarity in working with Virginia Tech and/or another Highc;- Education client and its varic•us facilities and operating locations.

1·:

c. Identify any recent exp~rienc~ with p;·oviding 3 1·u Party services that replaced service~ pre\'iousl:;

performed by an in-home staff! \\'har probl~ms or issues were encountered and hmv were tiley addressed? \Vhat should be our expectations for the length of the transition period?

4. References:

Provide up 10 fi\·e refl::rences. preferably comp;mies or institutions of similar size to Virginia Tech, for whom your finn has provided similar type project serv'ices. Provide contact information for an individual with each firm thJt Virginia Tech may comact

5. Small. \Vomen-owned and Minority-ovmcd Business (SYVAM) Utilization:

If your business can not be classified as SVv ... A .. M. describe your plan for utilizing S\\lJV\1 subcontractors if awarded a contract. Describe your ability to provide reporting on SVv'A.M subcontract spending amounts when requested. If your firm o~ any business that you plan to subcontract with can be classified as SV/A~f. but has not been certified by the Virginia Department of Minority Business Enterprise (DMBE). it is expected that the certification process \\'ill be initiated no later than the time of the award. If your firm is currently certified. you agree to maintain your certification for the life of the contract. For assist<mce \Vitll SV·/AM certification. visit the D:\IBE website at WW'.v.dmbe.vin:inia.£>:ov. Any questions relating to S\VAM

businesst~s or SV,/A:t\1 subcontracting opportunities can be directed to Mark Cartwright. the University's Assistant Director for Suppiier Di\·ersity. at 5.:1-0-23 I -3333 or mcartwri£[email protected].

0. The completed and signed General Information Form contained at the first page of this document.

7. The. return of signed addenda. if any.

VII. SELECTION CRITERIA A:--lD A \YARD:

A. Selection Criteria

Proposals v .. ·ill be evaluated by Virginia Tech using the following:

I.

3. 4. 5.

Methodology. Service Stand:1rds and Resources Pricing Plan Experience References SWAM Utilization

I\1ax.imum Point

Val_ue

30 25 25 10 10

Total I 00

Selection shall be made of two or more offerors deemed to he fully qualified zmd best suited among tho,~~

submittinb proposals on the basis of tl;·~ evaluation factors included in the Request for Proposal. including price. if so stated in the Request for Propo::;aL :\"cgotia~iuns shall then be conducted with the offeror:., so selected. Price shall be considered, but need not be the soie determining, factor. After negotiations have been conducted wit!"'. each offeror so ~elected. Virginia Tech shall select the offeror \vhich. in its opinion, has made the best proposal. and shall award the contract to th:..tl offe:T1r. Virginia Tech may cancel this Request for Proposal or reject proposals at any time prior to ar: award. Should Virginia Tech determine in writing and in its sole discretion tr1J.~ only one offeror has made the best propos.:1L a conr:·act may be negotiated and awarded to that offeror. The award

document will be a contract incorporating by reference all the requirements. terms and conditions c1f thi.~

solicitation and the Program 1\Llr:J.gcr's proposal as negotiated. See Attachment B for sample contr<Kt form.

VIII. OPTIONAL PRE-PROPOS·\L COl\FFRE:\CE

An optional pre-propo:;;al conference will be heid on Tuesday, ~ovember 15. 20 l 1 at 2:00 P1\1 in lhc Facilities Services Classroom. located in the Sterrett Facilities Co:nplcx (old 1vlaintenance Complex). The purpose (1f this conference is 10 allow potential Offeror:; an opponunit) to pr~scnt qu~stions and obtain clarification relative to an~

facet of this solicitJ.tJon.

\Vhile attendance at this conference will not be a prerequisite to submitting a proposal, offerors who intend to submit J proposal arc encourJged to attend.

Bring a copy of this solicitation with you. _,\ny changes resulting from this conference will be issued in 2 written addendum to this solicitation

IX. INVOICES

Invoices for goods or services provided undc:· any contract resultin& from this solicitation shall be submitted to·

Virginia Polytechnic Institute and State Lniversity Accounts Payable 20 I Southgate Center Blacksburg, VA 2406 I

X. METHOD 0!' PA YME';T

Virginia Tech v.'ill authorize payment to the Program Manager as negotiated in any resulting contract from the aforementioned Request for Proposal.

Payment can be expedited through the use of the \Veils One .AP Control Payment System. Virginia Tech strong]~ encourages participation in this program. For more information on this program please refer to Virginia Tech's Purchasing website: http://www.Durch. vr.edu/DenJ.nment!\V cl!sOnc.html or contact the person in Purchasing identified in the RAJ.

XI. ADDENDUM

Any ADDENDUM issued for this solicitation may be accessed at htto://vvww.purch.vt.edu/html.docs/bids.nho. Since a paper copy of the addendum will not be mailed to you. we encourage you to check the web site regularly·.

XII. <;;:ONJRACT ADMINISTRATJO"J

A. Jim McCoy. Facilities Service:-, Contract J\..1anager. shall be identified as the Contract Administrator and shall use all powers under the contract to enforce its faithful performance.

B. The Contract Administrator. or hi.c, designee, shall determine the Jmount, quantity. accepwbility. fitness of all aspects of the services and shJll decide all other questions in connection witl1 the services. The Cont;·act Administrator_ or his designee, shall not have authority to approve changes in the services vvhich alter the concept or which call for an extension of time for this contract. Any· modifications made must be authorized by the Virginia Tech Purchasing Department through a v.Tittcn amendment to the contract.

XIIJ. TERMS AND CO';DJTIOI\S

This solicitation and anv resulrin!:': contra-.::L'Durchase order shall be £:overned bv the attached terms and conditions. ~ ~- • ~ J

XTV. ATTACHMENTS:

Attachment A- Terms and Cunditions Attachment B- Standard Contracl Form

ATTACHMENT A

TERMS AND CONDITIONS

RFP General Terms and Conditions

.b_tJ..Q_:/vv·\vw.purch.vt.edu/html.docs/terms/GTC RFP (}771 1 01 l.mif

Special Terms and Conditions

I. AUDIT: The Program Manager hereb~ agrees tn retain all books. records, and other documents relative to this contract for five (5) years Jfter final payment. or until audited by the Commonvvealth of Virginia, whichever is sooner. Virginia Tech. its authorized agents. and/()] the State Juditors shall h2cve full access and the right to examine any of said mJterials during said period.

2. AVAILABILITY OF FLli\TDS: It is understood and agreed between the parties herein th<H Virginia Tech shall be bound hereunder only to the extent of the funds available or which mJy hereafter become available for the purpose of this agreement.

3. CANCELLATION OF CONTRACT: Virginia Tech reserves the righr to cancel and terminate any resulting contract, in part or in whole, without penalty·, upon 60 days written notice to the Program Manager. In the event the initial contra(;! period is for more than 12 months. the resulting contract may be terminated by either party, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall nnt relieve the Program Manager of the oblig:nion to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.

4. DRA \VINGS: The Prof':ram \1anager shall provide Virginia Tech a ciean set of reproducible ''as built" drawings and wiring diagrams, marked to record all changes made during installation or construction. The Program Manager shall also provide Virginia Tech with maintenance m.1nuais, parts list-.. and a copy of all warranties for all equipment. All "as buiit" drawings and wiring diagrams, maintenance manuals, parts lisrs, and warranties shall be delivered to Virginia Tech upon completion of the work and prior to final payment.

5. IDE!\ITIFICA TION OF PROPOSAL E'iVELOPE: If a special envelope is not furnished, or if return in the special envelope is not possible, the signed proposal should be returned in a separate envelope or package, scaled and addres:.ed as follows: VIRGL'\fl/\ POLYTECHNIC I'iST!Tl'TE AND STATE l'!\IVERSITY Purchasing Department (0333) 270 Southga[e. Cenrcr Blacksburg, VA 24061 Reference the opening date and hour. and RFP !\umber in the lovver ieft corner of the envelope or package. If a proposal not contained in the special enveiope is mailed. the Offeror takes tbe risk that the envelope, even if marked as described above. may he inadvc.nently opened and the information compromised which may cause the proposal to be disqualified. No other corresp0ndence o:- other proposals should be placed in the envelope. Proposals may be hand delivered to the Virginia Tech Purchasing Depanmcnt.

6. INDEPENDENT CONTRACTOR: The Program ?\"lanager shai! not be an employ-ee of Virginia Tech, but shall be an independent contractor. Nothing in this agreement shall be construed as autilorir; for the Program Manager to make commitments which ~hzlll bind Virginia Tech. or to otherwise act on behalf of Virginia Tech. except as Virginia Tech may expressly autllOrize in writing.

7. INSURANCE: By signing and submitling a proposal under thi.s solicitation. the Offeror certifies th,1t if ,1warded the contract. it will lla\'t': the following insurance coverages Jt the time the v.ork commences. Additionally. it will maintain tllese dming the entire term of the contract and that all in:;.u;;mce coverages \\'ill be provided b;' insurance companies authorized to sell insunmce in Virginia by the Virginia State CorporJtion Commission. During the period of the contract. Virgini2 Tech JTS2n·cs the rrgh~ to require the Program Manager to furnish ccrtifJCates of insurance for the co\'crage required. INSURANCE COVERAGES A'iD Ll?\!ITS REQUIRED A. Vv' orker's Compensmicm - Statutory requirements and henefirs B. Employers Liabilny- ),100.000.00

i:'

C. General Liability - $500.000.00 combined single limit. Virginia Tech and the Commonweal til of Virginia sha!i be named as an additionai insured with respect to goods/services being procured. This coverage is to include Premises/Operations Li<:~bility. Products and Completed Operations Coverage, Independent Contracto:-'s Liabili!y. Owner's and Contractor's Protective Liability and Personal Injury Liability.

D. Automobile Liability· S500.00CJ.OO E. Builders Risk- For all renovation and new construction projects under $100,000 Virginia Tech will provide All Risk

Builders Risk Insurance. For all reno\·ation contra:::ts, and new construction from $100,000 up to $500.000 the Program Manager will be required to provide All Risk- Builders Risk Insurance in the amount of the contract and name Virginia Tech as additional insured_ All insurance verifications of insurance will be through a valid insurance certificate.

The Program Manager .1grees to be responsible for. indemnify. defend and hold harmless Virginia Tech. its officers. a_;ents and employees from the payment of all sums of moile)--" by reason of any claim against them arising out of any and ali occurrences resulting in bodily nr mental injury or property damage that may h:1ppen to occur in connection \Vith and during the performance of the contract. includin~ bur not limited to claims under the Vv'orker's Compensation Ac·t. The Program Manager agrees that it wilL at all times, after the completion of the work, be responsible for, indemnify. defend and hold harmless Virginia Tech, its officers. agents and employees from all liabilities resulting from bodily or mental injury or property damage directly or indirectly arising out of the performance or nonperformance of the contract.

8. NOTICES: Any notices to be given by eith-er party to the other pursuant to any contract resulting from this solicitation shall be in writing, hand delivered or mailed to the address of the respective party at the following address If to Program Manager: Address Shown On RFP Cover Page Attention: Name Of Person Si!:!nim.: RFP

If to Virginia Tech:

Virginia Polytechnic Institute and State Univetsity Attn: Tom Kaloupek Purchasing Department (03331 270 Southgate Center Blacksburg, VA 24061

and

Virginia Polytechnic Institute and StJte "Cniversit) Attn: Jim l\-1cCoy. facilities Services Contracts 'Mana get University Design and Constru:tion Department 112 Sterrett Facilities Complex Blacksburg. VA 24061

9. SAFETY: The Program Manage:- bears sole responsibility for the safety of its employees. The Program Manger shall take all steps necessary to establish, administer. and enfor:::e safety rules that meet the regulatory requirements of the Virginia Department of Labor and lndustrl (VDL!i and the Occupational Safety and Health Admmistration (OSHA). The Program Manager shall take steps as necessary to protect the safety and health of university employees, students. and visitors during the performance of their work. In addition. the Program Manager must ai.so provide the university with a \.\Titter safery program that it intends to follow in pursuing \vork under this contract. B:y entering into a contract with Virginia Tech, the Program Manager and its subcontractors agree to abide by the requirements described in Safety Requirements fof Contractors and Subcontractors locmed on Virgi1~ia Te:::h·s EnvironmentaL Health and Safety Services (EHSS) V·ieb site at this URL http://wvv·w.ehss.vt.eduipror::-am:J:::ontra.:to:- saferv.ohp. A copy of the publication may alw be obtain~d by contacting EHSS at 540/231- :/ol85. No vmrk under this contract will be permitted until the university is assured th:lt the Program Manager has an adequate safety program in effect

l 0. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of Virginia Tech. In the event that the Program Manager desin:~s to subcontract some part of the work specified herein. the Program !\ianager shall furnish Virginia Tech the names. quaiific<ltions and experience of their pr(lposed subcontractors. The Program \hr.ager shall. however. remain fully liable and responsible fo:· the work to he done by-' his subcontractor(s) and shall assure compliance with all requirements of the contract.

ll. WORK SITE DAT\1AGES: Any damage to existing utilities. equipment or finished surfaces resulting from th:.: performance of this contract shall b:: repaired ro the 0\\,·ner's satisfaction at the Program Manager\ expense.

ATTACHMENT B

Standard Contract form for reference only Offerors do not need to fill in this form

Contract Number: ________ _

COid'\10:\WEALTH OF VIRGINIA STAt\TIARD COl\TRACT

This contract entered into this day of -~- 20 __ , by ____________ , hereinafter called the "Program Manager" and Commonwealth of Virginia. Virginia Polytechnic Institute and State University called "Virginia Tech".

WITNESSETH that the Program Manager and Yirginia Tech, in consideration of the mutual covenants. promises and agreements herein contained, agrees as follows:

SCOPE OF CONTRACT: The Program Manager shall proYide the Contract Documents.

to Virginia Tech as set fonh in the

PERIOD OF CONTRACT: From ____________ through ____ _

COMPENSATION AND METHOD Of PAY'\1E:\T: The Program Manager shall be paid by Virginia Tech in accordance with the contract documents.

CONTRACT DOCUl'viEXT: The contract documcm.s shall consist of this signed contract. Request For Proposal Kumber ____ dated _____ . together with all written rnodific<Itions thereof and the proposal submitted by the Program Manager dated _ and the Program Manager's letter dated , all of which contract documents arc incorporated herein.

In WITNESS \\'HEREOF the parties have caused this Contract w be duly executed intending to be bound thereby.

Program Manager: Virginia Tech

By: ____ _ By: _____ _

Title

,,

DATE

ADDENDUM# 1 TO RFP # 0020266

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY PURCHASING DEPARTMENT (0333)

270 SOUTHGATE CENTER BLACKSBURG, VA 24061

ORIGINAL DUE DATE AND HOUR

December 6, 2011 at 3:00 p.m. November 18, 2011

ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO: W. Thomas Kaloupek, Director of Materials Management

E-MAIL ADDRESS: kals@vtedu TELEPHONE NUMBER (540) 231-6221 FAX NUMBER (540) 231-9628 AFTER HOUR MESSAGES (540) 231-6221


Item 1 SECTION V. STATEMENT OF NEEDS: B. Program Manager's workspace: Replace the first paragraph, 1n its entirety, with the following:

'The Program Manager shall set up and maintain an operations office in space provided by the university to receive and process work requests and to provide other management services as may be required for the effective supervision and execution of the contract. Some level of office furniture (desks, chairs, file cabinets, etc.) will be provided. Office computers, vehicles, cell phones and other such equipment shall be provided by the Program Manager. Utilization of university telephone and data services will be provided to the Program Manager by the university with actual costs to be reimbursed."

Item 2 SECTION V. STATEMENT OF NEEDS: C. Staffing Requirements: Replace the first sentence in that section. 1n its entirety, with the following:

'The Program Manager shall be responsible for the sufficient staffing of its operation, including management/supervision, to meet the requirement of the project workload assigned in accordance with Section H. Service Goals/Benchmarks."

Item 3 SECTION V. STATEMENT OF NEEDS: C. Staffing Requirements: Delete the last paragraph in it's entirety:

'The Program Manager shall comply with the Gramm-Leach-Bliley Act by implementing and maintaining appropriate safeguards to protect and prevent unauthorized release of student, faculty and staff non public information. Non public information is defined as social security numbers, or financial transactions, bank, credit and tax information. Sensitive electronic data must be encrypted, shredded or removed on a routine basis in accordance with university policies and procedures."

Item 4 SECTION V. STATEMENT OF NEEDS: H. Service Goals/Benchmarks: Replace #1, in its entirety with the following:

"1. All work order requests for renovations projects must be formally responded to within three business days of receipt."

Item 5 ATTACHMENT A, TERMS AND CONDITIONS 7. INSURANCE:

Delete item E. Builder's Risk in 1ts entirety.

Item 6 ATTACHMENT C, ATTENDANCE ROSTER FOR NON-MANDATORY PRE-PROPOSAL MEETING HELD ON NOVEMBER 15, 2011 AT 2:00PM.

All other terms, conditions and descriptions remain the same.

The due date and hour remains December 6, 2011 at 3:00pm.

FULL LEGAL NAME (PRINT) FEDERAL TAXPAYER NUMBER (ID#) (Compar~y name as 11 appears with your Feder a; Tax;Jayer NJmber)

BUSINESS NAME/DBA NAMEITA NAME FEDERAL TAXPAYER NUMBER (If different than the Full Legal Name) (If dr;terent thar, 10# above)

BILLING NAME FEDERAL TAXPAYER NUMBER {Company r1ame as 1\ appears on your rnvorce) (If drtferent :nan IDit above)

PURCHASE ORDER ADDRESS PAYMENT ADDRESS

CONTACT NAME/TITLE (PRINT) SIGNATURE (IN INK) DATE

E-MAIL ADDRESS TELEPHONE NUMBER TOLL FREE TELEPHONE NUMBER FAX NUMBER TO RECEIVE

E-PROCUREMENT ORDERS

Fev'"''oa•1

'~1:bu11<2 Building Company

)

Pmposal

ORIGINAL

PROGRAM MANAGEMENT SERVICES

Virginia Polytechnic Institute & State University


BLACI<SBURG, VIRGINIA

December 6, 2011

Vi,·giniu Polytechnic Institute & State University

December 6, 20 I I

Mr. W. Thomas Kaloupek Virginia Tech

Purchasing Department (0333) 270 Southgate Center Blacksburg, VA 24061

Mr. Jim McCoy Virginia Tech

University Design and Construction

1 12 Sterrett Facilities Complex Blacksburg, VA 24061

RE: Proposal for Program Management Services Facility Renovations Program Management

RFP # 0020266

Gentlemen:

) We ore pleased to provide this proposal for Facility Renovations Program Management. Gilbane understands that this is o strategic initiative on your part, to obtain these important services in the most cost-effective manner

possible .

. A.s you read this proposal, you will see that we understand your needs and have systems in place to meet them. The team we propose has a wealth of experience in this role, working on higher education and similar campuses,

and they already have established team relationships. The ore all professionals and will adopt to your culture.

Gilbane is proposing o simple basis of compensation, at a very competitive rote, and we are prepared to start immediately.

We have outlined our long history of experience providing similar services and provided references as requested.

These clients will attest to our role as their trusted partner and our commitment to their satisfaction.

Finally, we outline our approach to SWAM utilization, for which we ore recognized as a leader in the

Commonwealth.

Gilbane has a strong team, strong experience, and a strong commitment to you, our client! We look forward to

discussing our proposal with you.

Very truly yours,

GILBANE BUILDING COMPANY

John Taylor, CCM, LEED AP Vice President and Richmond District Manager

Gil bane Building Company i 830 ~. Main St~eet 1 Suite 300 I Richmond, VA 23219 I (804) 782-6500 (main) I (804) 788-7149 (fox)

•

• •

Section 1

Methodology, Service Standards and Resources

Section 2

Pricing Plan

Section 3

Experience

Section 4

References

Section 5

Small, Women-Owned and Minority-Owned Business (SWAM) Utilization

Section 6

General Information Form

Section 7

Addenda

Appendix

Additional Material

Virginia Polytechnic Institute & Sf ate University Proposal for Facility Renovations Program Management

Msthodclogy, Servic2 Standards and Rssources

a. l)rovide 0 company orgoniz.:Jtion c:-ocn. Prcvide the llOt~Le or the specif:c indi·,iduol who ·.viii be OSSi£jned respcnsibility fer t!~e Vir9in:oTecil ,-:::;ccount oncj describe their experience and crcfessicnoi crede~-,tio!s.

Project Organization Chart

ADMINISTRATION AND PuRCHASING

Judi McCoy

Virginia Polytechnic Edward Watson, P.E.

Director University Planning Design and Construction

PROJECT MANAGER

Colin Robinson

James Baldwin, LEED AP Mike Moubray .·

I L

Brian Thornton Alan Harris

~~~

Virginia Pclytec:hnic: Institute & Star::= Ur.iver5iry Proposal for Facii1ty Renovations Progra;n Manogernent

John Taylor, CCM, LEED AP, V.P. Richmond

District Manager

Melanie Townshend, LEED AP Senior Project Executive

CoST ESTIMATING/ ____ _l'ROJECT lAUNCH

John Taylor, Jr.

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a. Provide a conlpony cr·gonizoticn chart. Provide the nome of the specific individual who w"ill be assigned responsibi!ir1 fo:· the Virginia Tech occouni and describe their experience and professional credentiois (cont.)

Section l I ,'r\<etflodology, ServiCe S!ancards ond R"'>ources

Single Point of Accountability Gil bane will assign Colin Robinson as Project l\·1anager, providing a single point of accountability for daily operation on the Virginia Tech account. Colin has more than 15 years experience providing pre-construction and construction phase services for construction

and renovation programs for higher education and other clients in Virginia. His experience includes V./Ork at Virginia Commonwealth University, University ofVirginia and the Virginia State Capitol. (

\

V../e feel that Colin is perfectly suited to this assignment because he previously managed a similar program management operation for Virginia Commonwealth University, completing over 200 projects in 4 years.

"Throughout the project, Colin and his team conducted themselves very professionally, met deadlines, and maintained good communication with me and others associated with the project."

William H. Gooc:\,,in, Jr.

ChCJin-nan, Construction CoH!Illlhe'2

Richmond Performing A1ts Corporurion, Inc.

Senior Management Oversight

John Taylor, CCM, LEED AP, V.P. District Manager

Mr. John Taylor, Vice President and Richmond District Manager will be the company officer responsible to Virginia Tech. John is a 30-year construction veteran currently overseeing the Signature Engineering Building project.

Melanie Townshend, LEED AP, Senior Project Executive

Melanie Townshend, Senior Project Executive, will guide and oversee the project, ensure that a !I needed resources are provided, and monitor your satisfaction. Melanie is a 30-year

veteran who has provided similar services in programs for Verizon, George Washington University, Howard University, Anne Arundel Medical Center and University of Virginia. She has also had the experience of being on the owners' side of the table, serving for two years as the Director of Design and Construction at the Medical Campus of Washington Hospital Center.

John Taylor, Jr. , Cost Estimating/Project Launch

John :!\1. Taylor Junior \Vill provide cost estimating and project launch services to get each project approved and ready to start. He perfom1ed a similar role on our renovation programs for Virginia Commonwealth University.

Judi McCoy

Judi McCoy will provide administrative and purchasing support. Judi perfom1ed a similar role on our program for Verizon.

As the \\orkload flexes, v-ie will assign the appropriate number of Construction Managers. James Baldwin, :"\1ike Moubray, Alan Harris and Brian Thornton are all experienced in this type of\vork and are all immediately available. James was on our VCU program team along with Colin Robinson and John Taylor, Jr. Mike has a mechanical systems background and

Virginia Po!~·technic InstituTe & Srate Universiiy P~opos;ol for Facility Renovotions Program /'Aanagcnlerlt

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Section 1 I Methodoiog;.-, Serv~ee ::tandcrds and R"ocurces

Alan has an electrical systems background and both have worked with Colin and Melanie. Brian and Melanie are currently working together at University of Virginia.

John Taylor, Sr. and Melanie Townshend have experience working with all listed team members. Colin Robinson has previously worked with everyone except Judi McCoy. Detailed resumes have been included in an Appendix Section.

b. Provide a normtive regarding vour ac;prooch tuNord crmiding the services described in this RFP The primary focus of Gilbane's approach is client satisfaction! The specifics of how our team is organized, the systems we use to monitor performance, and the individuals on our team are all designed to create an environment wherein the client's needs are always the highest priority. \Vorking in other university environments, we are acutely aware of the dynamic needs of the clients, working \\'ith clients who may have little to no construction experience, and balancing individual client needs with university requirements. The Gil bane staff is uniquely qualified to operate and thrive in the university environment.

Core Team Colin's core team of John and Judi will take in each project request, detennine AlE involvement, area of campus and then assign to the appropriate Construction Manager who will oversee the project from cradle to grave. Colin and Judi will track and report all costs, status of contracts, scheduled completion and other useful data. They will ensure uniformity in purchasing and administration of contracts.

Construction Managers Each member of this group has the skills and experience to plan, coordinate, and manage all aspects of their projects from start to finish.

The key value this provides to the clients is a consistent point of contact and a consistent relationship throughout the execution of the \Vork order. There is no need for the client to track multiple contacts, it decreases Joss of knowledge between various members of the project team, it decreases the overall number of communication channels which improves efficiency, and provides each Gi1bane Construction ~1anager with a sense of ownership of the work order. This sense of ownership and the responsibility to get it done motivates our Construction Managers to ensure that every aspect of the user's needs arc met.

Focus Area Construction Managers In addition to managing the projects from cradle to grave, the individual project Construction

Managers will be organized into focus areas for the campus. Each Construction Manager will be responsible for a given zone or area of the campus. By working in the same area of campus repeatedly, the Construction Managers become intimately familiar with the individual buildings, facilities staff, logistics, and existing conditions for the buildings they will be building in. There are several advantages to this approach:

Increased familiarity with building equipment and conditions assist during scope development with clients (e.g.~ in order to add a 40A dedicated unit for the chemistry Jab in Hahn Hall (a.k.a Chem!Phys) you will need to obtain service from the main switch because the distribution panels are already full, which will add cost to your project)

~ Increased exposure to facilities requirements assists during construction (e.g. -the computer lab in Torgeson is always empty before 8:00am, so early morning is the best time to investigate above ceiling for the plumbing roughin).

,;··"':"

~~ John Taylor, Jr. !_ -..

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b. P~ovide a r',arrative regarding ym.rr· approach toward pro';iding the services de~cribed :n this RFP {cont.)

Sectiun 1 I _1,\ethoc.lulogy, Service Stcndc:rds and Re<:curces

)> Repeated exposure to faculty and staff assists during planning and construction (e.g.- we just completed a project for Professor Thabet down the hall. \Ye can talk to him to see when would be the best time to coordinate the shutdown).

This allmvs our Construction :vlanagcrs to become local area experts for their areas of campus. which ultimately serves to improve efficiency and makes it easier for the Construction Managers to interact and serve the individual clients.

In order to prevent any ·gaps' between the Construction J\1anagers, the focus areas are overlapped and coordinated with Virginia Tech's facilities zoning structure to provide for additional coverage if and when needed for special projects or to handle

spikes in work orders.

Trade Contractors Gil bane is flexible in our approach to trade contracts. V/e can directly hold the trade

contracts or manage contracts held by Virginia Tech. This is a strategic decision to make together. V./e also advocate the establishment of"tem1 contracts" for strong performer contractors \Vho perform frequently-needed services. This generally results in discounted pricing. We are familiar with the local contracting community, having contracted for over $40 million in construction value in the last two years in this area.

c. How does your corn pony propose to track ond monitor performance w·ithin the perfcrmonce requ:rements defined in this RFP?

Gilbane brings a \Vealth of project documentation resources customized for university renovations prof,rrams ready to use on the first day. We have developed a customized database used to track all aspects of a multi-project task order contract, similar to the Virginia Tech renovations probrram. The database allows the project team to track each individual work order from issuance to final close out and maintains project specific details including. but not limited to:

• Issuance date

• First contact date

• Client contact information

• Estimate(s)

• Schedule

• Bid schedule

• Bid I contract amounts

• Change orders

• Completion date

• Closeout date

A sample of the tracking database updated to include Virginia Tech's specific requirements as listed in Section V. of the RFP is attached for reference in our Appendix section as Attachment B.

Virginia Polytecimic Institute E~ State Univ;ors.ty Proposal for Facility Renovations Program 1\'.onagem<Ont

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In consultation with Virginia Tech, we will prepare customized "dashboard" reports so that

you can see perfom1ance trends and data needed for your internal reporting.

Along with tracking the overall status ofv...ark orders, Gil bane also tracks

subcontractor and Construction "\1anager perfom1ance with the use of client

satisfaction surveys at the completion of each project. A sample copy is attached

for reference in our Appendix section as Attachment C. lt is a requirement that each

Construction Manager obtain a completed client satisfaction survey prior to closing

out each work order. All data is entered into the master database \Vhere it can be

sorted and analyzed to ascertain areas of improvement for both the trades and

Gilbane staff.

We also use our regional Quality \1anager as a resource. The Regional Quality

Manager visits each project at the start and goes through a 20-page checklist of

typical project elements to help the team get off on the right foot.

Gil bane's Project Executive and Project :\tianager will meet with Virginia Tech on a monthly

basis to review overall job perfonnance. Work order volume, budgets, cost commitments,

S\VAM, client satisfaction, Gilbane performance, and other important metrics will be

reviewed and discussed to confirm that Gil bane is meeting or exceeding Virginia Tech's

expectations for perfonnance.

d. What, if any, estoblishe::J ser ·i::.:e stordords fo·· c:usiOme: resoc.--,se and prepnrohon of

estirnotes does your orgonizot:on hove in piece?

One of the most important aspects of a renovations program is to deliver exceptional customer service to the individual clients on a consistent basis, and this begins with first

contact after receipt of a work order request. Typically, Gil bane staff will make first contact

with the client within 24 hours of receipt of a work order request and we mandate that first

contact be made no later than 48 hours after receipt of a work order request. First contact

is usually made via telephone call or e-mail with the client to schedule an on-site meeting

to review the space and desired scope of \\'Ork v·:ith the client. After first contact and an initial planning meeting with the client the majority of projects will follow a ty·pical project

process which we have outlined in the ftow chart on the fol!O\ving page.

The Gilbane Construction ~-1anager will share the process flow diagram \vith the client with

any project specific adjustments that need to be made. By providing the clients with this

infonnation it assists them with an understanding of the overall process and time line for

each step in the process. 'This also creates a covenant between the Gilbane Construction

Manager and the client, wherein the Gilbane Construction Manager has a set of deliverablcs

and an accepted time line that must be meet in order to keep the client satisfied.

Based on previous experience with university renovation programs, Gilbane has developed a specific approach towards estimating and estimate quality control. Gilbane utilizes both

internal and external estimating databases for the creation of project specific estimates. At

the very beginning of the renovations program, the estimates will be based largely on our

existing historical database and RS }...1eans and other cost indexes. Our internal database is

called Cost Advisor and it breaks down the actual costs of past projects by program type. University libraries, chemistry labs. and donns all have unique cost factors. However, as the

renovation program begins to build its own history of project. subcontractor, and material/

labor costs, these will be blended into a project-specific internal estimating database to assist

Gil bane staff with estimating projects.

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6 S'"(tion l I lflethodology, S,;,rvic"' St(Jndnrcis and Peoo-.:rc'~'

Project Process Flowchart

I New work ord~r

generate<:! Oy 1/T and

ISSUed to GBC I

d. VVhat, if any, established ser·vice ::tandords for customer response and preparation of estimates does yoL.-r or·gonizaiion hove in place' (cont.)

A/E " re~uJred

I Wor~ order re• 1ewed by I Cohn and John for scope

and staffmg

GBC co~12.cts Planmng & De:sJgn Depl to scile::lule

rev1ew meenng f/n <nm~ lnJUJnces. AE ceqwremen/1111/ not be knm<n una/ -;

I ~

GBC works wnh P&D and Clte11t to com:act w1th AJE for reqmred

servtces

GBC manages A 'E through destgn phase to

ensure nmeiy des1gn and oreparntton of documents

l GBC re~1ews all des•gn docume~IS for ac~~raC)', code requ•remems and gene11!l constr~~tabti1ty

l

mwal mee11ng '-' conduc1~d \Wih rhe d•em j

If esnmate ts requtred, Colm. John and CM wtll develop est.nnate >vt!hm 5 days based on 1nttial scope

Joft.n •ssues esorr.atc to clten! and sets up e:snmate

revtew meetmg

Gl:lC lnwr[Xlrates final des1gn documents m!O

scope of wori< for cl1ent appro,·al and Pre

Q<tJiif,ed comracwr pncmg

Esttmate 1S not approved and cltent revtses

scope to decre:lse estmtllte

Esmnate ts not approved and cilent 'WlShes

to cancel wmk

Esumate

" approv~d

order

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Pkarr not: !bill in ,-:-rmJ.! 11ru .. f o:· th~ u.;rk order lift :"Yd~. Gi3C :rn!i wndud mim·s ~irb tht c!irn!. On~ of :f,r mUJt :mpm1sr.f ksJUnJ kamtd_(rom ourpmious n:not~tions wntrarts !J-\IS th111 th.: Cor.smldron ,\ian!l,_~IT m ,·h.trge o( tht prqitcf ntdr lO .rpmd mor< 1imr u1th :,~e ciimtfaa :o(ua u·.~en r<:n;;ins, Jropcs of JMJrk-. ertimau.r and pn·.,~~~~ to <!IJJ<rf r/Jd our ir.U:tpn:tdt:orl or"tht di~ntJ ned; and ~·:ptdattO!tS zs jHf!J' 11nd.ntood by GBC ,;md H urcurak(l' inrorporur:;d mt<J tht !MJrkin,~ dtJ;umatt..r. IV< .r!riJit!!./Y bnin~ that mon lim.: rpm! JJ!i:h lbt di(r:/J and end urrrr at !ht beginm'\g o_/ti1e P17!Jed .•. hdping tf,on undcr .• 1und th~ pro.-~r.r. t~rminoiog; ;.~nd .ii.!nd:zrdpn;.-tias Jr:li T!:.wft in nnl un(y a smootbcrpr'J}~r: b:1, ,U,o a h~trcr q11Jii{) pf~:!i~ct ,nth .~rt:Jfa dienr

.ill/1~/;J(If(IJ:.

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GBC Jnci pre·qualtfted co~trac:or submtt asbdts and v:arranr;·

mformanon for fmai btllmg and paymenl

The fl:1ai worK oroe; ac~eptance form 1s tssueci w client for revtew, con~ctor and GBC performar.ce rot,c~>. ~nd S!~narmc to C{lnfirm ,._____

that oll re<J~Iremcnts of :ne pro_,ect

CM and cltent conduc: fmal

walk throu~h to venfy all punchltst nems are complete, to revtew any owner tramtng Jtems. fiml quality check anJ

h"·e occn corr:pietd and ~he one close,out of the proJect yea: "a,-;-:,.my penod 1s st~ned

Virginia Polytechnic Institute & State Uni1·ersity Proposal for FDcility R<e-novmions Program Mcnagem.;n;

~o A/E requ>red I

GBC PM asstgns Construcuon Manager (CM) to work order CM contacl5 client Wlthm 2

days of rece1pl of work order to schedule Hlltlal scope meeting

CM and client meet to develop 1m11al scope and budget for

project CM ami client determ1ne 1f a project cwmatc

IS requ1red for work order

If esttmate LS not requtred. CM

writes the scope of work for the work order and 1ssucs to chcr,t

for revtew and comments

CM and cltent meet to rcvtew scope of work, resolve any Olltstanding issues and sign scope to be l!->ed for pnct<1g

Approved scope of work JSsued to pre-qualtfted contractors for

pncmg and/or bid>

Prtcmg is recetveci rev1ewed and negonated (when

apphcable) With pre-ql!ahf•ed low b1dder to ensure proper

scope mcluswn

l F1nal scope of wo(K, pnctng

vanance from esumate (if !C([utred) revtewed Wlt~ cltent

Once cltent JS sattsf1ed WJth fmal scope of work and

pncmg, work order approval

form ts stgned to reie:l..Se (iBC to begm work

Work" scheduled by the C\1 and coordmated 10 mmtm!ze

tmpact to clJent and other tenants CM tnspe~t> proJeU

site .~nd regular tnter.als. develops rollmg punchltsts and performs quahty comwl dunes

\Vben work is s~bstanttolly complete. CM and chem set up

meenn!' to wa!k throu~h prOJCCt to deveiop ftnal punchiLSt. P~nchl«t 1>

completed Wltl"n 'days<:>( v,-,.]k lil10U<>h

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Section 1 I Methodology, S<c:rvicc Standards and Reocurc~;os

We track costs for each project completed and maintain this information in our internal database to develop site specific costs for the various divisions of "\vork and continuously update this information so we may provide the most accurate cost estimating for the clients.

Based on previous experience at Virginia Commonwealth University, we found that the pre· qualified subcontractors will have small variations between their costs for standard elements of work (drywall per square foot, painting per square foot, cost per door opening, etc.) and that they gain their competitive advantage based on current volume of work on campus and in their overhead and profit. Once the renovation program has an opportunity to dial in these specific cost components, we will be able to deliver clients estimates with an accuracy of ~i·S% or better. We also track our overall estimating accuracy by trade, size/type of project, area of campus, and other factors to quantify our success and to determine if there are any specific areas that require improvement. By creating, utilizing and tracking a project specific database, we can effectively manage our ability to deliver high accuracy estimates to the

clients in a timely manner.

Vle understand that there may be "peak" times when a large number of estimates are needed at once in order to make strategic decisions or develop capital budgets. At those times we will supplement the on·site staff with regional Gilbane resources or a Virginia·based SWAM estimating consultant with whom we have a relationship,VJ Associates. Gilbane will adjust our performance to meet your needs.

e. Describe the project cost and performance controls your organization currently hos in piece. There are three primary project cost and perfonnance control measures utilized by Gil bane in our renovations programs:

)o 1) Site specific estimating database

> 2) The J 0% rule

> 3) Established Standards of Work

1) Site Specific Estimating Database Control One of the best project cost controls we utilize is our site specific estimating database as outlined above. Having detailed knowledge of the typical costs for the various elements of work allows the Gilbane Construction ~1anagers to easily determine if a subcontractor is over-charging for a small project or change order on a larger project. This is a quick and easy reference for both Gilbane and the university to use to ensure that project costs are falling with the acceptable norms for the given scope of work.

2) The 1 0% Rule As a standard operating rule, no individual project should incur more than 10% of its original cost in change orders. Outside of selected circumstances, if a project is incuning 10% or more in change order costs, the project \vas either scoped improperly by the client or scoped improperly by Gilbane at the beginning of the project. Again. we track which Gilbane Construction Managers, which university clients, \Vhich subcontractors, which type of projects, etc. are failing the 1 OS--0 rule. This allows the Gilbane Construction Manager and Project Management staff to identify areas of improvement in cost control that we can then translate into more accurate project scoping, pricing and project execution.

e. Descr-ibe tl-ce pr·c:.ject cost end performance contr·ols your cr·gonizCiticn cur-rently hos in ;:;lace. (cont.)

Section l I ,Y,ethodology, Service Stondurds and Resources

3) Established Standards of Work After more than I 0 years experience at Virginia Commonwealth University's renovations program, we learned that having a clearly defined Standard of Work requirement for the subcontractors is critical in delivering consistent, quality projects to the university. \Vorking with prescribed university standards (university standard carpet, paint, casework, etc.). Gil bane will develop a site-specific Standard of Work that outlines the basic scope requirements for each trade subcontractor working on renovations projects. The Standard of\Vork scope is included in each project scope and outlines the expected performance requirements for the various elements of work. This tool is an essential requirement for the medium and smaller sized projects that do not require architect or engineer documents to complete, but still require a specification that outlines the requirements for products and execution of the work. This allows Gilbane, the university, and the clients to hold Gilbane and the subcontractors to an expected level of quality for all work. A sample of our Standard of Work scope is included in our Appendix section as Attachment D.

f. Describe you~ omic:ooted on-site staffing leveis (type and quantity of positions) based on the historical pro.iect data ;nc!uded within the RFP?

PROJECT ScALE PROJECT QUANTITY

$4,001 - $10,000 so $10,001 - $25,000 69

$25,001 - $50,000 39

$50,001 - $100,000 15

$100,001 - $250,000 13

$250,001 - $2,000,000 11

Maintenance Reserve ($25,000 and up) 39

Total Projects 236

Based on the above table provided in the RFP as historical data, Gilbane proposes that a full time staff of seven will eventually be required. The staff will consist of one Project Manager, four Construction Managers, one Administrative position, and one Estimator. Gil bane's experiences is that a team of this size can handle renovations valued at $12 to $20 million "\Vhich appears to match your annual program volume.

g. V'/hot mher expertise and,.'or oC-:::;ed value wiii f'Our organization provid·:= to the iocc:d team and how wiil soikes in oroje::t reauests be addressed?

The Gilbane team brings a \:Vealth of project specific expertise to VirginiaTech's renovation program. Our Project Manager, Colin Robinson, successfully worked as a Project Manager at our Virginia Commonwealth L'niversity renovations program for over four years, delivering consistent client satisfaction across the board throughout his tenure.

Our team members also bring their previous experience at similar renovations programs to Virginia Tech's renovation program. Along with the technical skills required for this type of work, our staff has the unique set of soft skills required to successful operate within the university.' environment. Cnderstanding how w1iversity facilities groups operate, how the hierarchy of professor and department head works, how to work with and interact with clients who may ha\"e linle to no construction experience are crucial skills for a renovations program staff to posses and Gil bane is able to deliver this experience on day one.

Virginia Polytechnic [nstituk ,:;, State University Proposal lor Facility Re:novaricns Program f,~anogemenr

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Secrion 1 Methodology, Service St<:~nd::HCs und f:esources

Delivering this experience to Virginia Tech on Day One provides the added value of a curtailed start-up cycle for the program to begin taking on work orders. As stated in the RFP, the successful contractor must be fully mobilized and ready to take work orders thirty calendar days after mobilization, and Gilbane has the systems. personnel and strategies in place to be 100% ready for work orders within thirty days of mobilization.

Based on previous experience there are a handful of time frames when we typically see a spike in work orders:

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~ Late March through April- clients who have summer projects to complete while students are out. V;rginio Comn1onweolth University Renovctiom Progrcrll

~ Late May through early July- clients viho either need to expend remaining money from budgets ahead of year end or clients who just received new budget money in July and are ready to begin new projects.

~ Late July through early August- rush \vork orders to complete just ahead of student arrival for fall semester.

~ Mid November through early December- clients who would like to get small projects completed during the Christmas and New Year's holiday while students are out.

Understanding this cycle is the first step in managing spikes in work order requests. As detailed earlier in our proposaL our staffing approach is to provide area experts across the project team which allows for a more focused and calculated approach to managing work order volume. This allov·.'S the Construction Pdanagers to be more efficient and knowledgeable in their selected focus areas, which increases productivity and allows for a continuous approach to management. \Vhen work order volume spikes beyond a level for one individual Construction Manager to successfully manage, our model allows us to supplement that Construction Manager with another focus area Construction Manager whose workload is not as high. Linder the scenario, the focus area Construction Manager still manages the first contact with the client and uses their unique knowledge and skills for their area to globally manage the work orders, while the supplement assistance focuses on subcontractors, site visits and tracking progress. This approach maintains the specific knowledge of a selected area governing the overall work order load and prevents the team from sending a project manager who is less familiar with a given area in to an area blind with no other assistance.

Our Project Executives will also meet with you regularly in order to be aware of reorganizations, special events and new programs which may result in spikes.

Pricing Plan

Based on the serv;ces des:cribeC wirr.:n +-re :::;.,~~ :<scu5s :he odvonto<;;es/disodvontoges of various pricing strategies{~-~ rrcrk-up, f;xed hourly ro~es, etc.) that vcur comprJny has worked with previously. Exploi:~ f-c\v vou env:sicn pricin;J your services for· h1is contract and explnin the collective bene~i1s d this str·c:e;;}"' Fer ur.iversity and Program Manager.

If awarded rhis contract, you \viii be re(_jL;ired to :-~o:d vour fe~s for the initial two year period of ~he contract. If ac.cer:;tuble to the university, exp!ain hew you Yvould propose to odjust fees upon renewal.

For services similar to those described by the RFP, Gil bane has been compensated by several methods including: hourly rates: cost plus a fee: and a flat percentage of the construction cost.

V../e are able to structure all-inclusive hourly rates but this puts more cost risk burden on the owner and leads to continual "judgment calls" about the number of personnel required. It can be difficult to predict the personnel needed and for how long, so you may not know your full cost exposure in advance.

Similarly we have projects where we are compensated for our actual labor and other expenses plus a (profit) fee. This has the same unpredictability as the labor rates, and makes the billing into a cumbersome document of copies of timesheets and paid invoices.

We have found that the simplest method is the fixed percentage. You can estimate the cost to you based on your anticipated volume of construction. The invoicing is straight-forward. Under this method, we accept the cost risk of staffing ro meet the volume of work.

Gil bane proposes to provide the required services for 9.9 percent of the cost of the work. This percentage includes our labor and office expenses, home office personnel, insurance and professional fee. This fee would be in effect for the entire t\\.'0 year term.

Occasionally, a project or location does not lend itself to being overseen by a roving team. If we mutually agree that a project requires dedicated supervision beyond the team approach, we would offer to provide a dedicated construction manager for S49.72 per hour, in addition to the percentage.

If we are approved for contract renewaL and the general expectation for \vork volume is not changing, we would propose to increase our percentage to I 0.2 for the second two-year term. This adjustment accounts for our normal personnel wage change.

j

Virginia Polytechnic Institute 3. State Univ<2rsity Proposal for Facility Renovations Pro9rom .JV,onogenlent

i I

Experience

o. Describe your firm's -:;>xpel"'ence in prm·id:ng s;:nii:Jr orogrom management ser\'ices to other lon;e orgon~zotior·s cf comparable size to V:rgir·tio Tech. How· :on~ i10 "2 you he:d tnese accounts?

\Vith 138 years in the industry and more than 180 task order and/ or strategic alliance-type projects totaling S8 billion in the last ten years alone, Gilbane has the necessary experience and national depth to bring value-added services to the Virginia Tech Facility Renovations Program. V/e realize that many of our clients have construction needs that ftucruate dramatically and quickly. Gil bane responds to this need by providing facility and project management services in addition to our core services. This allows our clients to benefit from specialized services for unique projects. :-.To matter what the size of the project, Gil bane makes customer satisfaction our top priority.

$8 billion Giibone has completed more than

$8 billion worth of task order and/

or strategic alliance-type projects

in the lost ten years alone I

Gilbane responds to the construction needs of our clients for whom construction is a non-core business and includes work such as management of capital improvement programs or seasonal peaks of construction activity. From a new data center to updates to a physical plant, clients look to Gilbane for these complex and challenging projects. Our services extend to management of continuous multiple special projects throughout a client's geographic footprint. We can also support clients who require technical expertise beyond the capabilities of their existing staff.

Please refer to the following pages for a national comprehensive listing of comparable project types completed in the last five years. Start and completion dates are listed for all projects.

National Institutes ·of Health (NIH) Integrated Service . Provider (lSP) Building 10 Revitalization Program Bethesda, MD

Construction Cost $170,000,000

Virginia Polytechnic lnotii"ute & Si·ote Univer~iry Proposq\ for Facility :<-2novmions Program ,'v\oilo~emetlt

Integrated S€rvice Provider (ISP) to manage and implement renovations-and move monagem_ent for l_obOrotories; offices and animal facilities for various bui[dings thot.wHI provide swing space for the Building 10 Revitalization_ Program and related projects on the ma(n campus of the· Notional Institutes of Health. Gilbone is providing pre-construction and construction phase services, as well as·tronsition planning· and management

.se_rvices for renovation tasks. Gil bone has been successfully delivering assignments under this ten-year task order contract since 2000 and has delivered more.than $100 million in construction project work.

Start- Completion .Dates 01/03-02/12

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2 Section 3 I Er;perience

c.:. Describe your firm's experietlCi:' in prov;ding s::nilur program monogenlent services to other lmge orgonizctions ol cornporoble size to Virginia Tech. How long hove vou heiC these accounts? (ccr',t.)

Cuyahoga Community College Program Management Cleveland, OH


NASA JohnGienn Research Center 540 Program Contract #NAS3-03121 Cleveland, OH


Ohio School Facilities Commission (OSFC) Cleveland Metropolitan School District Cleveland, OH

Construction Cost $1,500,000,000

New Haven Schools Capitol Program New Hoven, CT

--Construction Cost _ $1,100,000,000

Verizon Communications Master Agreement Providence, Rl


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Virginia Polytechnic Instit-ute & State University Proposal for Facility Renovations Prograrn 1\'\anagemcnt

Integral program management services to Cuyahoga Community College, the largest community college in Ohio serving more than 55,000 students. Gil bane works with the college to support more than 30 active construction projects taking place on three campuses and other off-campus locations. Additional 75 projects ore in early design stages or hove been completed. Several projects are seeking LEE0C~-NC v2.2 Silver Certification.

Start- Completion Dotes 01/09-12/11

Scope of work included rebUilding a number of GRC test fOcilities and relocating the equipment froffi thOse facilities, while ensuring NASA's m!ssion to do res~arch is not disrupted. Projects included Installing a liquid hydi'ogeti_-transfer station, altitude combustion stand research building -and reloi:oting 0 chemical -storage-facility. - -

Start- Completion Dates 06/01 - 08/08

Program management services for $1.5 billion school renovation and modernization program that includes over 120 facilities serving more than 7 6, 000 students throughout the Cleveland area. Ten projects are currently in design and are all seeking LEED for Schools Silver certification.

Start- Completion Dotes 01/03 - 08/13

Citx-wide schoor construction program including 46 schools over' 14 )t_ears. ConstruCtion and reno_votion program includes overseeing the- implementation of the master fOdlities plan, contract_ administration, schedUle and. budget revieW and development

Start_- Completion ~ates 02/98- 09/12

Three-year master agreement to perform construction management services. Projects included renovations to various facilities within the New England and Eastern New York Verizon Communications footprint including environmental upgrades, space work, exterior renovation, roofing and collocation.

Start - Completion Dates 01/06- 12/08

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Secrion 3 I Experience

ExxonMobil Houston, TX


NASA Lyndon 8. Johnson Space Center Houston, TX


California PolytechniC (Cal Poly) State University Engineering/Architecture Renovation/Replacement Phase liB San Luis Obispo, CA


Program Management Experience

Variety of_ outsourcing sUpport for complete project delivery for various projects including fa<;ode renovations, office-build-outs and a 500,000 SF warehouse. This was a task order driven contract for severo\ different assignments including scheduling and project management at several different sites.

Start - Completion Dates 11/00- 12/09

Contract services classified into the following main categories: \. program oversight, inspection and field support construction, operations and maintenance; II. management services; Ill. budget and project construction estimating, constructobility and other pre project planning services; IV total building commissioning; V. sustaining engineering and LEED services; and VI. office engineering/special engineering. This is Gilbone's fifth, five-year consecutive NASA award.

Start- Completion Dates 09/08- 12/09

Gil bane provided construction_ management services in Support of Col Poly's staff for constrUction of a new-building for the College of Architecture cind Environmental Design. Additionally, Gilbone provided renovation-to seven locations in four different buildings; as well as renovation to the College of Architecture and Environmental Design. Support was provided on on asneeded basis for projects- ad-ministered by .the U0iversity's Facilities Planning and "Capital Projects Deportment.

Start- Completion Dates 09/06- 10/08

Please refer to the following pages for project description sheets on program management and CM Agency projects that are very similar to the VirginiaTech Facility Renovations Program. \Ve believe that this list speaks to the variety of projects we can handle simultaneously. Many of these programs sustained over several years, allowing us to become trusted partners of the executives at these institutions.

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4 Section 3 I Experience

o. Describe your firm's experience in pmviC;ng simiicr program rncnogement services to oth~r Iorge organizations of CO;llporoble size to Virginia Tech. i---1ow long have \iOu iie!d these accounts) (cont.)

PROJECT INFORMATION

Architect: CR Goodman Associates

Project Square Feet:

560,000

Construction Cost:

$320,000,000

Completion Date:

October 20 l 1

Delivery Method: Program Management

This project is received LEED Gold Certification

Anne Arundel Medical Center East and West Campus Expansion Annapolis, MD

Gilbane is providing program management services to Annapolis, Maryland-based Anne Arundel Health System for their multi-phased, campus expansion program including two new buildings, four new garages, and more than 50 renovations/ tenant fit-outs. Our on-site team of construction management (CM) and transition

professionals are serving in the capacity of owner's representatives, coordinating their activities and directing the design team, trade contractors and associated vendors.

Below a list of tenant improvement projects, projects associated with the construction

and transition into a new patient tower, as well as general ongoing campus renovations:

> Power and AJC Upgrade for the Data Center

., New~mpus-wide Signoge

., Integrated fire alarm systems into one campus wide system with centralized controls

., Integrated multiole paging system into one campus wide system

., Upgraded campus wide tvvo-way emergency communication system

., Extended cellular coverage throughout 95% of the campus buildings

., Temporary Emergency Department

Emergency Department Renovation

., Materials Management Renovation

Temporary Microbiology Lab

., Three New Parking Garages

., Parking Garage Addition

., Administrative Office Renovations

., Micro I Core Lab Renovation

Executive Offices Construction

Linear Accelerator Addition

New Gas Utilities

New Loop Rood

Virginia Polytechnic Institute & State University Proposal for Facility Renovations Program Moncgement

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Section 3 Ex:perienc>C>

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College of DuPage Facilities Moster Plan Glen Ellyn, Illinois

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Gilbone provided program management services for the College of DuPage's $300 mHiion FacHif1es Master Plan. Acf1ng as on extension of the College's Facilities Planning and Construction Deportment, Gilbane's responsibilities included, but were not limited to, setting and managing the project schedule, controlling the budget, supervising the design process from programming through construction documents, facilitating all user and NE meetings, defining project deiiverables, and administrative content and construction.

The seven-year master plan included numerous projects, such as three new major building add.1tions for ·Instructional space and student services, health and natural sciences, and business and community education; new parking decks; major interior and exterior renovations to the main campus' existing buildings; campus infrastructure and utility upgrades; major demolition and site restoration; renovations/additions to three off-site regional centers; site improvements of the main campus' roadways and

walkways; and athletic field revisions and additions. Addif1onally, the program has on emphasis on sustainability and life-cycle studies.

Educational spaces feature statet::ct-the-art technology throughout the classrooms; a 125-seat, tiered lecture hall with the same technology; an outdoor learning lab; 40-station computer lob; a collaborative lounge and study zones. Other spaces include on approximately 3,500 SF common area featuring hYo levels of open space with ornate stairs and second level balconies; a small recessed slab area designated as an amphitheatre; skylights; an environmental educational science center dispersed throughout the space; consolidated adjunct (part-time) faculty space in a "hotel" concept; a loading dock; and a mobiie technology dock.

PROJECT 11'-lFORtv',AIIOH

Architc:::t:

OWP/P Wight & Company


995,000

Construction Cost:

$300,000,000

Completion Date: December 2006


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Section 3 Experience

o. Dc::;cribe your firm's experience in providin9 similar program management services to other Iorge orgonizotions of compmoble size to Vi1·gi1lio Tech. Hmv long hcve ','CU h·o:dd tJ-:ese occour.ts? (cont.)

PROJECT INFORMATION

Architect:

Various Architects

P1·oject Square Feet:

Various Projects

Construction Cost:

$313,000,000

Completion Date:

June 2008


Foothill-De Anza Community College District Measure "E" Bond Improvement Program Los Altos Hills, CA

This bond-funded construction program was a seven-year vision consisting of new construct~ renovations and deferred maintenance projects spread over two college campuses: Foothill and De Anza Colleges. The program included over 200 individual projects ranging in scope from $100,000 to $20 million, including the LEED Platinumrated Kirsch Center at De Anza College.

Notable projects included the Science Building, the Student and Community Services Building, the Center for Environmental Studies, a 400-car parking structure, classroom and laboratory renovations and infrastructure projects, administrative office renovations, a new child-care center, new student centers, and a new science building.

Gil bane approached the scope of services with an initial 90-day work plan that included the development of a program mobilization plan, a master schedule and program budget design criteria and standards, a program-wide contracting strategy, a procedures manual for bidding and construction and a community outreach program.

The initial work plan also included updating the NE/CM selection criteria, RFP's, contracts, and general conditions. The plan created a solid foundation for achieving the project goals and communication among all team members.

Virginia Polytechnic Institute & Slate University Proposal for Facility Renovations Program Management

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Section 3 I Experience

New Haven Schools Capital Projects New Hoven, CT

Gilbane is providing program management services for a 46-school construction and renovation program involving 4.2 million SF in the city of New Haven, Connecticut. The $1.5 billion, 14-yeor construction program includes renovation, demolition, new construction, and relocation for site-specific requirements of an entire state of the art K-12

school system, collegiate level athletic field- house, central kitchen and ancillary facilities. Services began in 1998 and are anticipet~d to continue through 2012.

School construction spans across ali grade ieveis from Pre-K through High School. Completed projects range from 35,000 SF to 322,000 SF. Upon completion of the program, Gilbone will hove brought on line 15 totally new schools and 31 completely renovated schools. The project is the largest scilool construction program in the state and the largest per capita in the country.

Th"ts program has been lauded as a landmark model for its unique project approach and broad success in achieving goals in energy conservation. The Mayor's Energy Task Force for the City of New Hoven, together with Gi!bane and the School Construction Program have advanced a significant High Performance Schools Initiative that has successfully reduced operating cost and set an example for social consciousness. Since 2003, through the implementation of the High Performance Schools, overage system wide building energy efficiency has improved by 70% --and is estimated to produce total utility cost savings ranging from $40-60 million over the next 20 years.

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PROJECT lt·JFORM/l.TICN

Architect: Multiple

Proiect Square Feet: 4,200,000

Construction Cost: $1,500,000,000

Completion Date· September 20 12


Gilbane Building Compan)

-=------------------8 Section 3 I Experience

a_ Describe your firm's e;..,per'ence in providing similcr pogrom management services t·o other Iorge organizations of comparable size to Virginia Tech. ~ov,' long ho\'e yo,u held these accounts? (cont.)

PROJECT INFORtvi.ATION

Architect:

Studio JAED

Project Square Fc<2t:

3,000,000

Construction Cost:

$130,000,000 (Pha'e I)

Completion Date:

Ongoing (multi-project)

Delivery Method:

Program Management

Providence Public Schools Master Plan Providence, Rhode Island

Gilbone is providing progr~ management and construction management services for the City of Providence as part of a comprehensive, long-term, educational facilities improvement plan that will address the current and future needs of the City's

educational facilities. Gilbane will ultimately be responsible for the overall planning, design, and execution of the city's capital improvement plan. Gil bane along with the City of Providence, the Providence Public School Deportment, and the architects have all compiled collected data into a Facility Moster Plan,

The Facility Moster Plan is focused on major renovations and building replacements while simultaneously addressing worm/safe/dry [i.e. health, safety, boilers, and roofs] projects in the other school buildings. This approach will shift the building improvement efforts from a reactive repair program to a proactive renovation/building replacement program that better meets the City-'s educational needs. The work is scheduled around non-school hours and vocation periods particularly summers for more extensive work.

The primary strategy for transforming Providence Public School Deportment facilities from their existing conditions to state-of-the art facilities is through school-by-school renovation and replacement projects. The comprehensive renovation and replacement strategy is essential because:

~ It minimizes students' exposure to risk by consolidating work into o single phase while students are removed from the facility

' It supports redesign of buildings as High Performance schools that will enhance delivery of educational programming in 21st Century learning environments

' It provides o better framework for quality control and is more costeffective than multiple small projects at a single site

The Facility Moster Plan proposes to add four phases with six-to-eight schools per phase until all Providence schools scheduled for continued use ore renovated or

replaced.

Virginia Polytechnic lnsritute & State University Proposal for Facility Renovatiom Program Managemen~

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Scciion 3 I Experi2nce

University of Rhode Island Dormitory Renovations Kingston, Rhode Island

Gilbone provided program management services for ti\~_University of Rhode Island's (URI) three-phased dormitory renovation project that began in 2000. The schedule averaged the renovation of two buildings per year over a seven-year period.

Renovations began with the freshman village as port of URI's goal to enhance and modernize the school's appearance and create a recruitment incentive for incoming students. At Barlow Hall and Weldin Hall, construction included new entrances, lounges, resident assistant offices, and new elevators. New roofs and windows were added, interiors were retrofitted, and all new MEP systems were installed.

Gllbane's team encountered a unique challenge at Bressler Hall and Butterfield Hall. The structural concrete walls were in need of repair, but could not be demolished and replaced. To solve this problem, the walls were patched and covered with pointable, fabric wallcovering giving a fresh, new finish to the students' rooms. In addition to building renovations, Bressler Hall also received a new entry addition and new elevators were installed in a new tower addition at Butterfield Hall.

The renovations of almost every dormitory on campus required extensive pre-planning. As program manager, Gilbane took the lead in developing a master schedule for the project over the course of several years. This schedule outlined a path that allowed the least amount of disruption to the students as possible. Scheduling utilized winter breaks and summer vacation times to minimize disruption. The detailed master schedule became the ultimate tool through which all projects were managed and completed successfully.

Gilbone also provided design and construction phase program management services for the construction of a new dining hall building. The project consolidated and replaced two existing dining halls.

PROJECT I HF0Rt0.ATION

Architect:

Dubose Associmes

Project Square Feet: 800,000

Construction Cost:

$87.000.000

Completion Date:

September 2007

Delivery Method:

Program Management

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Finance Agency 1\1\erit

Award

Giibane Building Co1npany

10 Section 3 i Experience

a. DescriOe your firm's exper:ence in providing similar c-rogram rr.cnagerl'ent services to other Iorge organizations of comparable size to Virginia Tech. hew long ~<ave you neld these accounts? (cont.}

PROJECT lr'-IFORMATION

Architect:

Unassigned

Project Square Feet: Not available

Total Cost:

$1,934,000

Completion Date:

November 2007

Delivery Method:

Program Management

Virginia Commonwealth University Academic and Health Care Campus Renovation Richmond, VA

Gilbone provided program management services to Virginia Commonwealth University

overseeing their campus wide renovations program. Our on site team of construction managers served as owner's representatives managing renovations projects that ranged

in value from $200- $2,000,000, coordinating the design team, trade contractors, university facilities and associated vendors. The project team worked directly with the

users to develop scopes, estimates, schedules and then managed the construction phose of each project through completion and owner sign off.

Below is o sample of renovations projects completed by the Gil bane team:

~ OR 5 New Medical Boom and General ~ Relocate Loser Microscope Sanger Hall

Renovation ~ Abate School of Business Floor Tile ~ Fronkiin Street Gym Office Renovation

~ Main Hospital PACU Suite Renovations

~ Student Commons Elevator Upgrades

~ Microbiology Laboratory Renovation

Fume Hood Installation in MSB I

Install Bike Rocks Across Monroe Campus

Repairs to TLS Building Auditoriums from Roof Leak

Demolish Old Student Life Center Building

-----> _£o=uctJ'lew_Sucio<;eJ'o~

and Renovate Classrooms

~ Renovate Franklin Street Arts Building Classrooms and Offices

~ Install Animal Cage Washer Songer Hall

~ Structural Repairs to N Deck Parking Facility

~ Install Handicap Access to Library

~ Install New AN Systems Medical Teaching Suite Songer Hall

~ Convert Barbershop to Alcohol Holding Facility

Virginio Polytechnic Institute & SrGtc Univers(§·race Street ~ Renovotiorl-s-cto--cP"h-o-rm--o-cy---,S'Ct-o-ro_g_e

- ACC Building Proposal for Facility Renovaticns Program Manogemcm

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National Institutes of Health (NIH) Integrated Service Provider (ISP) Building l 0 Revitalization Program Bethesda, Maryland

Under a 10 year Integrated Service Provider (ISP) contract Gil bane is providing comprehensive design and construction services; FF & E procurement and installation coordination; building commissioning; and relocation management services for the Naf1onal Institutes of Health Building 10 Clinical Center on the main campus of the National Institutes of Health.

This program has included renovation of BSL-2 laboratories, offices and building infrastructure to consolidate and support research operations within the building. These efforts have induded 54 renovation task orders and research and administrative space spread throughout 16 floors of building 10, and its related infrastructure.

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PROJECT INFOR/vt1.TION

Architect:

Connon Design, Inc.


250,000

Construction Cost:

s 170,000,000

Completion Date:

February 2012

Delivery Method: Design-Build

Gil bone Building Company

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n. Describe your firm's experience in providing similar program monogemellt services to other Iorge organizations of comparable size to Virginic:; Tech. How long hove you held these accoun~s? (cont.)

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Section 3 I E:zperience

P..dditional Listing of P~/\ and CJv\ Agency Projects Please see the following additional list of projects that we feel best represent our national Program :Management or Ci\1 Agency project portfolio.

Lamar Consolidated lSD Bond Program, Rosenberg, TX

Gilbane provided Program Management Services for Lamar Consolidated IS D's multi-phased, multiple school construction project that was port of a bond program. Gilbane oversaw work at 2 new elementary schools, additions and renova

tions to 5 schools, renovation to 1 l schools and renovations at 4 other district

facilities. The project also included district-wide upgrades to fire systems, phone

systems, security systems, and land acquisition for future schools.

Start- Completion Dates: 06/04- 07/07 Construnion Cost: $147,000,000 Type of Services: Program Management

New York Office of General Services (OGS) 2007 Term Contract, Albany, NY

Gilbane Building Company is currently in the lOth year of Project and Construc

tion Management term contracts for the New York State Office of General Ser

vices on multiple projects throughout the state. The Gil bane personnel, which are

individually interviewed and approved by OGS, function as on extension of the

OGS staff to oversee and manage capitol projects.

Start - Completion Dates: 09/07- 12/10 Construction Cost: $ 14,116,000 Type of Services: CM-Agency

Ohio School Facilities Commission (OSFC) Cleveland Metropolitan School District, Cleveland, OH

CM agency services for $1 .5 billion school renovation and modernization program

that includes more than 120 facilities throughout the Cleveland area. Ten projects

ore currently in design and ore all seeking LEED for Schools Silver certification.

Start- Comoletion Dates: 01/03-08/13 Construction Cost: S 1,500,000,000 Type of Services: CM-Agency

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Virginia Polytechnic lnstitul-c? & State Universit-1

Proposal for Facility Rtmovations Program Manage1nem


Southwestern Community College Music Buildings and Road Renovation, Chula Vista, CA

Gilbone provided PM/CM and ancillary A/E services on an as-need basis to support a variety of existing and future projects administered by the Division of Architecturci Services for Southwestern Community College District. The highlight of these services was the l 00,000 sf, $12 million renovation of two existing music buildings.

Start- Complc,rion Dates 04/07- 10/08

Consrruci-icn Cost: S 12,000,000

T; pe of Services: CM-Agency

University of Virginia Lee Street Medical Center Projects, Charlottesville, VA

Gilbane Building Company, in association with H. J. Russell Company as minority business partner, is serving as Construction Manager providing pre-construction and construction services to the University of Virginia. The scope of the building program encompasses approximately $175 million of demolition, new construction, renovations, road re-routing, utility connections and electrical upgrades.

Start -Completion Dates: 04/08 - 03/12

Construction Cost: S 175,000,000

Type of Services: CM-Agency

West Valley-Mission Community College District, Saratoga & Santa Clara, CA

The Measure H bond issue in 2004 allowed the College to implement a number of facilities projects including renovations, replacement of old facilities, and the addition of two new instructional facilities, as well as a more prominent gateway to the campus. Projects range from infrastructure upgrades and modernization of facilities to a complete reconfiguration of Mission College. Several projects ore targeting multiple levels of LEED v3 Certification.

Start- Completion Dates: 01/10-01/13

Construction Cost: S200,000,000

Type of Services: Progrom Management

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Gilbone Bu:iding Compo:w

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lrl rhe lost frve f'C'c:ns ulcrle, Griborle has bL,iiT o,·er 137 higher educotron pr.:-~ecs wrrh comb:r,ed cor:strucrron costs over 1-4.7 Oil!io:l1tlut eq.JGtes to over 20 million squcrc feet

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Virginia Polytechnic lnstitut2 & State University


b. Jescribe your· experie~ce or forniliority in working with Virginic Tech ondi cr onmhcr Higher Educutior. c!"rent and its various focilitres and cperot:ng !ccctions.

Gil bane is one of the nation's leading builders of educational facilities as ranked by Engineering Xni's Record Magazine. This honor results from a focused commitment to the educational market and a long history of hard work and excellence in program and construction management. In fact, nearly 43~-o of G ilbane ·s current \vork is with the education sector offering the Virginia Tech a

wealth of best practices, lessons learned and expert management talent. In the last five years alone, Gil bane has built over 137 higher education projects with combined construction costs over $4.7 billion that equates to over :?.0 million square feet.

Please see the following pages for a listing of selected higher education facility project experience.

Proposal for Focility Renovations Program Management

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Higher Education Project Experi·ence

George Mason University Physical Education Building Expansion, Fairfax, VA

Renovation and expansion to the existing Physical Education Building at GMU's Fairfax campus, now called Recreation and Athletics Complex (RAC). The renovation/expansion work conducted by the team focused on making this new expanded facility o primary recreation destination on campus and more than doubled the capacity.

Owner: George Mason Universi':y

Architect: Ewing Cole Total Square Footage: 116,166 SF Construction Cost5: S27J21 ,000 Start-Completion Dotes: 09/2007- 07/2009 Type of Service: CM-GMP

George Mason University Life Sciences Laboratory Building, Fairfax, VA

The new 75,000 SF building includes research and support spaces for the Center for Appl"1ed Protem'1cs and Molecular Medicine (CAPMM), Univers'<ly Research Labs (BSL~ 2), shared support facilities and incubator space to support up and coming businesses with shored interests. Proteomics, the study of proteins, is the new frontier on molecular medicine.

Owner: George Mason University

Architect: Connon Design Total Square Footage: 75,000 SF Construction Costs: $25,000,000 Start-Completion Dates: 07/2011-05/2013 Type of Service: CM-GMP

George Mason University Student Upper Level Housing, Fairfax, VA

105,000 SF mixed-use facility that provides 152 units of upper level student housing, specifically suited to GMU's College of Science medical education students, and retail

space on the ground floor.

Owner: George Mason University

Architect: Connon Design

Total Square Footage: 105,000 SF Construction Ccsts: S8,000,000 Start-Completion Dates: 07/2011 - 12/2012 Type of Service: CM-GMP

Gilbane Duiiding Company

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b. Describe your experience or font!iioritv ir~ -,.,ori,i:Lg .vi·,h \/irginio Tech o1-1d,ior another Higher Education client :Jnd its various facilities and operating locc-.::ons.

The College of William & Mary Integrated Science Center, Williamsburg, VA

The Integrated Science Center is designed and constructed to support teaching and research for the departments of Biology, Chemistry and Psychology. A new building has been constructed adjacent to the existing chemistry building. Following the completion of the new facility, the existing chemistry building was renovated. The new building is a three story structure with a partial exposed ground floor/basement and is connected to

the existing chemistry building.

Owner: The College of William & Mary

Architect: Moseley Group Total Square Footage: 162,000 SF Construction Costs: 548,189,224

Start-Completion Dates: 02/2006- 02/2009 Type of Service: CM-GMP

University of Virginia Mcintire School of Commerce Rouss and Robertson Halls, Charlottesville, VA

23,523 SF renovation of historic Rouss Hall on the Lawn at the University, and a 124,067 SF new expansion wing, comprising the new home of Mcintire School of Commerce, the undergraduate business school.

Owner: University of Virginia Architect: Hartman-Cox Architects

Total Square Footage: 146,590 SF Construction Costs: $50,000,000 Start-Completion Dates: 12/2003- 04/2008 Type of Service: CM-GMP

University of Virginia PCC Annex, Charlottesville, VA

Demolition of 5,000 SF building. Construction of 14,000 SF of prefab building and associated utilities.

Owner: Universitv of Virginia

Archilect: Train & Partners Architects

Total Square Footage: 19,000 SF

Construction Costs: 54,000,000 Start-Completion Dares: 05/2009- 11/2010

Type of Service: CM-Cost Plus a Fee

Virginia Polytechnic lmtitute & State University Proposal for Facility Renovations Program Management

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Secrion 3 I bperience

Virginia Comm. College System {VCCS), Northern Virginia Community College (NVCC) Medical Education Campus, Springfield, VA

New medical education community college campus with 121,000 SF of medical industry training programs and a 750-car parking garage linked to the building through a multi-story atrium. Facility includes teaching space for nursing, medical, dental, pharmacy, imaging, emergency medical services and related health sciences industry programs to accommodate J ,500 full frme students.

Owner: No. Virginia Community College

Architect: Lukmire Associates

Total Square Footage: 121,000 SF Construction Costs: $27,569,000 Start-Completion Dotes: 06/2000- 09/2003 Type of SerYice: CM-GMP

Virginia Comm. College System (VCCS), Northern Virginia Community College (NVCC) Loudoun Campus Phase Ill Academic Building, Sterling, VA

New 3-story, 53,000 SF learning resource center, 15,000 SF addition to the existing science building and a 7,000 SF addition to the existing Veterinarian Technology Bu"dding. This project is targeting LEED NC v2.2 Silver Certification.

Owner: Virgin"ro Community College Systems Architect: EYP (Einhorn Yaffee Prescott) Total Square Footage: 75,000 SF

Construction Costs: $26,375,000 Stort-Complcrion Dates: 05/201 0 - 04/2012 Type of Service: CM-GMP

Virginia Comm. College System (VCCS), Tidewater Community College Learning Resource Center, Virginia Beach, VA

CM at risk services for the joint use learning resource center and library. The planned 120,000 SF facility will integrate the functionality and services of a campus library and a public library. The building will utilize state-of-the-art computer technology and audiovisual media, including wireless connectivity; and will house spaces for the print, media and electronic collections, open computer labs, study spaces, a children's section, a teen area, meeting rooms, display areas and cafe.

Owner: Virginia Community College System Architect: RRMM Architects Total Square Footage: 120,000 SF Construction Costs: $28,233,296 Smrt-Com pietion Dates: 08/201 0 - 09/20 12 Type of Service: CM-GMP

Gilbane Building ComporT,•


b. Describe your experience or famii'iarity ir w::Jr,1..:.ing vvith \iirgir·io Tech and/or another Higher Education client and its various facilities and operming loco~ions.

Virginia Comm. College System (VCCS) John Tyler Community College (JTCC) Phase II Building, Midlothian, VA

New construction of a 60,000 SF classroom building that features a new library, student lounge, bookstore and on entire floor of new laboratory classrooms. This project is targeting LEED NC v2.2 Silver Certification. This will be the first LEED building in the Virginia Community College System. The building's green features include a garden roof, low VOC paints and sealants and recycled materials.

Owner: John Tyler Community College Architect: Burt, Hill (Fmr. Burt/Hili!Kosor/Rittelmonn)

Total Square Footage: 60,000 SF Construction Costs: S 19,834,457 Start-Completion Dates: 04/2008- 12/2009 Type of Service: CM-GMP

Virginia Comm. College System (VCCS), Northern Virginia Comm College (NVCC), Alexandria Campus, Bisdorf Build Addition & Renovation, Alexandria, VA

New four-level, 75,000 SF addition to Bisdorf Building on the community college's Alexandria campus. Addition will include a mix of labs, classrooms, and office space. Also 22,000 SF renovation to existing building. This project is targeting LEED NC v2.2 Silver Certification.

Owner: Virginia Community College System

Architect: EYP (Einhorn Yoffee Prescott)

Total Square Footage: 97,000 SF Construction Costs: $20,872,000 Start-Completion Dates: 09/2006- 05/2009 Type of Service: CM-GMP

Virginia Commonwealth University James W. and Francis G. McGlothlin Medical Education Center, Richmond, VA

New administrative offices, classrooms, state-of-the-art simulation teaching laboratories and research laboratory spaces to meet the needs of the School of Medicine. Demolition of the A. D. Williams Building and connecting pedestrian bridges. Specifically required is abatement of asbestos, lead paint and other hazardous building materials. Historic features from the building will be saved and either integrated into the new building or salvaged. Project is targeting LEED NC v2.2 Silver Cert.

0\vner: Facilities Management

Architect: Pei Cobb Freed & Partners/ I he Bollinger Company

Total Square Footage: 200,000 SF Construction Costs: $93,639,199 Start-Completion Dates.: 09/2010- 03/2013 Type of Servic2: CM-GMP

Virginia Po!ytcdmic Institute & State University Proposal for Facility Renovations Program tv'.anagement


Virginia Commonwealth University Snead Hall School of Business and East Hall School of Engineering, Richmond, VA

New 262,000 SF building to house the Snead Hall School of Business and East Hall School of Engineering. The engineering school will mostly house labs for materials testing that are very similar in size and shape. The business school is more complex and contains a mix of tiered seating lecture halls, standard classroom space, and faculty offices on the upper floors.

Owner: Virginia Commonwealth University

Architect: Mose!ey Group

Total Square Footage: 262,000 SF Construction Costs: $69,529,812 Start-Completion Dotes: 08/2005-01/2008 Type of Service: CM-GMP

Virginia Polytechnic Institute and State University Signature Engineering Building, Blacksburg, VA

This $68 million, 157,500 square feet foot facility will house a number of departments and programs and will consist of classrooms, instructional laboratories, research laboratories, offices, and a centrally located public atrium. The atrium area makes the "signature research facility" visible, attractive, and accessible to the Virginia Tech student body, private sector collaborators, and the general community and includes a monumental stair, cafe, instructional "showcase" lobs, general classrooms, display and exhibition space, interactive kiosks providing information to visitors, and access to the auditorium.

Owner: Virginia Polytechnic Institute and State University (Virginia Tech)

Architect: Zimmer Gunsul Frasco

Total Square Footage: 157,500 SF Construction Costs: $68,000,000 Start-Completion Dates: 07/2011 -07/2013 Type of Service: CM-GMP

Giibone Builciing C011lpany

20 -~-----~~~~-~~

Section 3 I Experienc2

c. lc.e:ltify Gil)' re.;:::ent expe•.·ience with providing Jrd Party servict:s that reclcced services previously perforrned by on in-house staff? VlhGt pr·cbie•1-;s or issues •sere encountered and how were they addressed:=> \1/hc-:: shoJid be our expectations for the length of the transition period?

In our programs for Verizon and for VCU, in-house staff were displaced at

the onset. \Ve actually hired some VCU staff for our team, but generally vve

recognize that the out-sourcing decision represents a desire for change. We

carefully select and coach our staff to be sensitive to this issue.

Y../e meet with all stakeholders and persons affected when we roil out a

program such as this. Our team understands that we have to "sell" ourselves

to all of these individuals by providing positive initial contacts. Time spent

together is the best way to form the necessary new relationships. Typicai!y

the transition takes 60 to 90 days.

Virginia Po!yt8chnic Institute & State University Proposal for Facility Renovations Program MGnogern'2nt

-

...-:·

'·

.,

.... _.-

~"·

i I I I I I I I I I I I I I I I I

References

Provide up to five references/ ~re+er-ob cc,mponies cr institutions of similar size to Virginia Tech, for whom your firm has ,'oviGed simi:cr f1·pe pro}ecT services. Provide contact information fer on indiviGt_;ol v. th eoc~ firm that Vir·;:Jinio Tech may contact.

Below you will find Gilbanc·s references for institutions of similar size and for whom we've provided similar type project services to Virginia Tech.

Virginia Commonwealth University Academic and Health Care Campus Renovation

Owner

Mr. Donald Cosgrove Director of Construction Management Virginia Commonwealth University 700 W Grace Stree~ Suite 1600 Richmond, VA 23284

Office: (804) 827-7890 Fax: (804) 828-2528

Notional Institute of Health Integrated Service Provider Owner

Mr. A. J. Hull, Jr., IC Liaison (former Project Officer) Division of Property Management Office of Research Facilities Development & Operations National Institutes of Health Building 13, Room 2\V48

9000 Rockville Pike Bethesda, MD 20892-5748

Cell: (301) 792-0534 Office: (30 I) 402-8315 Fax: (301) 402-0401

University of Virginia Lee Street Medical Center Owner

Mr. Sack Johannesmeyer

Director of Facilities Planning & Construction University of Virginia 575 Alderman Road Leake Building Charlottesville, VA 22904 Office: (434) 982-4371 Fax: (434) 982-4628

Virginia Polytechnic lnstitut<> & State University Proposal for Facility Renovations Program /v\anogcment

2

Provide up to five references, preferably cor-nponies or insTitutions of similar size to Virainio Tech, for whom you; firm h·:Js provided similar t1pe project ser-vices. Provide contact information for on individual wi-th each firm :hot Virginia Tech may contact. (cont.)

Section 4 I References

Anne Arundel Medical Center East and West Campus Expansion Owner

Ms. Carolyn Core Senior Vice President. Strategic Planning

Anne Arundel Health System

2002 Medical Parkway, Suite 5.50 Annapolis. MD 21401 Office: (443) 481-1337 Fax: (443) 481-1313

Foothill-De Anza Community College District Measure "E Improvement Program

Owner

Mr. !\1ike Brandy Foothill-De Anza Community College Dist. 12345 El Monte Road Los Altos Hills, CA. 94022 Office: (408) 483-2337 Fax: (650) 941-1638

Virginia Polytechnic Institute & State University Proposal for Facility Renovations Program Management

.,

•

•

• •

•

'

Small, Women-Owned and Minority-Owned Business (SWAM) Utilization

If your business con not be classified as SV/AM, describe your pion for util~zing SWAM subcontractors if owcrcied o conrroct. Describe your obiiity to provide reporting on SWAM subcontract spending amounts when req-.Jested.

SWAM Methodology Gil bane has a long-standing commitment to maximizing SBE/MBE/"V/BE participation on all of our projects. Unlike most major construction management finns, we have been working with small business. women and minority contractors, and suppliers for more than 30 years. V'/e recognize the importance that 'Virginia Tech places on SWAM participation for all projects.

'Y../c commit our full resources to the development of a plan that will meet or exceed VirginiaTech's requirements. We exceeded the 20~,() (achieved 22%) SWAM participation goal on the Medical College of Virginia Hospital (MCVH) Gateway project, for the Virginia State Capitol Restoration and Extension project we exceeded the 20% goal to achieve 29.5%, and we also exceeded our goal of20% on the VCU Snead Hall, School of Business and East Hall, School of Engineering project to reach 29%.

Currently, on the Virginia Tech Signature Engineering Building proiect, we

ore Oil track to reach 53% on SWAM participation.

\Ve will use our SWA~l participation program from these projects as our template, and develop a specific program for the Facility Renovations Program Management contract to meet or exceed the VT's objectives.

SWAM Outreach Plan Gilbane's SWAM Coordinator, Valerie West, based in our Richmond office, will work closely with the project team to define and implement our S\VAM program for this project Valerie is currently functioning in a similar role for the VT Signature Engineering Building, VCCS Tidewater Communicy College Leaming Resource Center, Virginia Commonwealth University School of}.1edicine, "University of Virginia Lee Street Medical Center, and Yorktown Victoi)' Center projects.

Our project team will institute several major initiatives to achieve our goals, including a full day(s) SWAI\1 Outreach Forum designed to giYe local SWA~·1 contractors information about the project, as well as to provide a netv.iorking opporrunity benveen prime contractors and SWAl'v1 contractors. Vie will devote all of our regional resources to ensure a significant and meaningful SWA!\1 participation program on the Facility Renovations Program Management contract.

Proactive Strategy For Maximizing Small, Women & Minority Business Enterprise Participation

SWAM procurement will be an integral part of our overall procurement plan. Our plan consists of eight key elements:

Research and update our di\ersity resource listing for S\\·AM certified firms

Trade contractor/vendor outreach

)' Trade contractor/vendor C'\'aiuationipre-qua!it1cation and SWAM ceniiication

SWAM procurement forec::J.sl

Virginia Polytechnic Institute & State University Proposal for Facility Renovations Program Manage1nent

virg;~ia c;m,:;.;-onwealth University School of M"dicir,e

SWAV.. Outrecch For~ml

Tidewater Community Colleqe Leornino Resource

Cen'ter SWAM Outreach

I

6

i

~------------------------------------------------------

2 Section 5 Small, Women-Owned and Minority-Owned Business (SWPJ..A) Utilization

if your business COil

not be classified as SWAM, describe your pion for utilizing SWAM subcontractors if aworCed o contract. Describe vour ability to provide rep~rting en SWAM subcontract spending amounts when requested. (cont.)

Bid packaging strategy to expand opponunities for SWA:Y1 panicipation

S\VA\1 procurement and reporting

Dispute resolution procedures

Long-tenn business de\elopment

Qualified bidderstsupp\icrs and S\VAM entities will be

defined in accordance with Virginia Tech's policies and

procedures. Flllther elaboration on the key elements of our

SWA:v! plan is as follows:

I. Research and Update our Diversity Resource Listing for SWAM Certified Firms

Gilbane already has a substantial, detailed listing of

diversity resources, compiled from internal and regional

agency resources. Our team will use this list to conduct

outreach and inclusion programs for this project. This list

contains over 400 minority business enterprise, small,

small disadvantaged, disabled-veteran, and woman-owned

small businesses who may be potential trade contractors,

trade contractor staff resources or material vendors from the surrounding three-state region. We will contact and

pa11icipate with other local and regional associations which

are involved with S\VA.J\.1 companies, including:

~ !\1ontgomery County Chamber of Commerce

., Virginia Asian Chamber of Commerce

> NAACP

~ Virginia Hispanic Chamber of Commerce

~ Virginia Minority Supplier Development Council

~ Associated Builders & Contractors

~ Associated General Contractors

II. Trade Controctor;Vendor Outreach

As pan of our commitment to meeting anticipated

participation levels, Gilbane will host a SWAM trade

contracting forum and "match-making session'', similar

to that accomplished for the VT signature Engineering

Building, VCCS John Tyler Community College Science Building project. CVA Lee Street \1edical Center project,

MCV Hospitars Gateway Project, the VCU Snead Hall,

School of Business and East Hall, School of Engineering, Richmond CenterStage, and the Virginia State Capitol

Restoration and Extension projects. The goal of these forums is to introduce S\\AM firms to the Gilbane team

and discuss real contracting opportunities on the Facility

Renovations Program \hnagement contract.


SWAM OUTREACH

FoRUMS

Virgiriia Commonwealth University School.of Medicine

SWAM Outreach. Forum

University ofVirginia Lee Street Medical Center SWAtv\'Outreach Foi"um

Richmond CenterStoge MBE Outreach Forum

Tidewater Community College learning Resource Center SWAM Outreach Forum

Our team will initiate several major initiatives to od1ieve VI's SWAM goals.

··~

I I I I I I I I I I

Section 5 i Small, Women-Ovined and l'f.inority-Owned Business (SWJ:>v'Vl) Utilization

Ill. Trade Contractor;Vendor Evaluation/Pre-qualification and SWAM Certification

During the notification process, significant trade contractor/vendor data is obtained from each respective entity. We then evaluate this infonnation to verify trade contractor/vendor

capability to meet performance, schedule, and financial requirements. ~kasures for evaluating and selecting minority suppliers and trade contractors include:

A review of the supplicr/;rade contractor's history for providing identical or similar items or services

An assessment of the supplier/trade comracwr·s capability based on evaluation of its facilities, personnel, and programs

An evaluation of documented qualitative and quantitative information provided by the minority supplier/trade contractor

Reference checks

Local City/County Certification

Proof of Insurance

Proof of Bonding Capacity (if necessary)

Audited Financial Statement (if necessary)

Gil bane will require all potential SWA:rvf contractors and vendors to submit a current, valid letter of certification from the Commonwealth \Vith their fim1 data.

IV. SWAM Procurement Forecast

History has taught us that by careful research and evaluation of S\VAM firms during the pre-construction process, we can forecast potential SWAM procurement based on the S\VAM

capacity in the particular market sector. A matrix can then be developed to project probable outcomes for SWAY1 participation. Once the bid package estimate is finalized for the project, Gil bane will assign a target percentage of S\VAM participation in that bid package. This approach has the distinct advantage of measuring our progress relative to our targets for SWAM participation as the project progresses.

Gilbanc recognizes the importance of obtaining maximum participation in each work category in order to achieve the overall goal.

Gil bane \Vill encourage local prime majority trade contractorsi\'endors to team with SWAM trade contractors/vendors in a joint Yenmre andior mentor/protege program. (Mentoring programs have been used in the public and private sectors to encourage business relationships between larger (majority) trade contractors and S\VPu'\1 trade contractors. These programs heip trade contractors obtain necessary skills and make contacts with prime contractors. One example is where SWAM trade contractors firms with specific needs (for example, improved skills in estimating, scheduling, negotiation \Vith major suppliers and manufactures, material procurement cash flow management, bonding, etc., are paired with majority trade contractors. The SWAM trade contractor has a staff member "'shadow" the majority trade contractor until those skills are developed. Through this program, business opportunities for SWAtv1 fim1s are fUJ1her promoted v-.-hile at the same time creating a larger pool or competent and

reliable majority and SWAM trade comranors.)

Conduct pre~bid conferences we !I in advance oftbe bid date to assure a complete understanding of our S\\-'A\f Program requirements.

University of Vir·ginio Lc>e S~reet M2drccl Cer'ter S\VcM O~...trf.'uch Forum


4

If your business con not be classified as SWAM, describe your plan for utilizing SWP.,/V\ subcontractors if owarc'~d o contract. Describe your obility to provide reporting on SWAM subcontract spending amounts when requested. ( COilt.)

~ jOhll Tyl~r c~~m~ni;y College~ SWAM Outreach

John Tyler Co~'munity College SWAM Outreach

Section 5 ! Small, Women-Owned and Minority-Owned Business (SWAM) Utilization

V. SWAM Procurement and Reporting

To monitor actual progress against the commitment, Gilbane will provide comprehensive

monthly SWAJ\1 participation summary reports to Virginia Tech. Additionally, Gilbane will

require that each trade contractor submit status reports with their monthly pay requests identifying their respective S\VA:\1 pa1iicipation on the project.

Gil bane \Vill require that all SWA.l'v1 contractors have current and valid letters of certification from the Commonwealth. Copies of these letters of certification will be fmwarded to Virginia Tech for its use in documenting SWAJ\.1 utilization for the project.

Data will be consolidated and reports prepared as requested by Virginia Tech including the following criteria:

Confirm and document acceptable "good faith etTo1ts" on the part ofGilbane, suppliers and contractors to obtain SWAM panicipation in the performance of contracts.

)> Define procedures by which each bidder shall submit SWAM participation statements. The panicipation statement shall indicate that the bidder ha..~ a valid anangement \\'ith the SWA~vf enterprise.

Determine specific guidelines by which a supplier or trade contractor may count towards its S\VAM goal only contracts or purchase orders to tim1s that perf01m a commercially-useful function in the work of the contract in areas for which the SWAM is certified.

Develop specific requirements for reporting executed anangements with the S\l./AM; notarized sworn statements executed by the majority trade contractors/vendors to reflect the current status of effective and projected payments to SWAM firms.

VI. Dispute Resolution Procedures (if necessary)

Gil bane believes that a productive \vork environment is maintained when common goals are established and a!! participants in the construction process have equal responsibility to carry their own weight. Occasionally, conflicts arise betvieen prime (majority) trade contractors/ vendor and S\\'AM trade contractors/vendors. These disputes often result from contract tcm1s, schedule concems and overall job performances. They are usually resolved by the parties involved. Hm\'e\'er. in some instances the issues between a prime (majority) trade contractors/vendor and S\VAM trade contractors/vendor are iiTeconcilable. Gilbane will act

as an impartial mediator to hear both sides of the issue if initial efforts on the part of the prime (majority) trade contractors/vendor and S\VA ... \1 trade contractors/vendor have not produced a resolution.

VII. Long Term Business Development

Gil bane is committed to giving SWAM firms the tools necessary to become and/or remain strong, viable, and value-added contractors in the Valley community. To that end, we will imPlement our !ong-tenn business development strategy as follows:

Assist them in undersmnding CPM scheduling, how it pertains to their trade and interrelates to other :rade contractors for a project

Assist them in de\·eloping a manpower analysis relative to this project for their work. Advise them hov.· .:ritical it is to understand how many workers they need at various points in time to meet a schedule and preserve their profit margin.

Developing a stan-up and close-om checklist as it pe1iains to their trade

Daily repon \\Titing for work they perfOrm on a project

Proper billing fOr cash management and control

Safety plans and repm1ing for their trade

Virginia Polytechnic: Institute & State Universitv Proposal for Facility Renovations Program Managernent

. ~, ..

I I I I I I I I I I I I I I I I I I I I

• I

....

••

• •

Section 5 I Small, Women-Owned and Minority-Owned Business (SWA-M) Utilimtion

Hcm.r and when to increase bonding capacity so that their \'Olume of work can increase

Implc:menting proactive business acquisition techniques to build their business for

years to come

These business development techniques will not only benefit S\VA~1 firms during the

Facility Renovations Program _\,1anagement conrract, but will benefit them for years to come .

SWAM Case Study: Recent Example

Virginia Tech Signature Engineering Building (SEB); Blacksburg, VA The Engineering Building", which began construction in July 20 ll, is considered to be a-" signature" research facilitY. Designed by Zimmer Gunsul Frasca (ZGF), the SEB will J house a number of dePartments- and progr~ms and will consist of dassrooms, instructional _.t

laboratories, research laboratories, offices, and a centrally located public atrium, all totaling .j ·

157,500 square feet

Gil bane. was required to me~t a specific SWAM-goal of 40% for this project. Several

strategies were implemented to exceed this goal: - - --

~ An outreach Was- held, connecting major-ity and SWAM firms for networking opportunities.

~ A pre qualification rev!~w was· conducted as part of the outreach, to walk the subcontractors through iBidPro,_the online prequalifying we~site.

~ The-project team, including the SWAM Coordinator; reviewed the bid results and identified where a~ditional "MBE participation shOUld be included.-

~ Specific match~making sessions were held with prime contractors with no or low SWAM participation,

All of these effortsresulted in currently surpassing the 40% goal to

reach 53%. In addition, the 5% goal for womencowned and minority-'

owned business participation is currently exceeded to reflect 8% and l 13% respectively.

-")-

Gilbane Building Com!Jany

Section 5 Small, \Vomen-Owned and Minority-Owned Business {SWAM) Utilization

If your business con not be classified as SYVAM, descr-ibe your-pion for utilizing SVYAM subcontractors if oworcJed a contract. Describe your ability to provide reporting on SWAM subcontract spending amounts when requested. (cont.) Record of Success!

University of Virginia Lee Street Medical Center Proje0s

VCCS John Tyler Community College Science Building

Richmond CenterStoge

Medical College of Virginia 'Gateway' Hospital

University of Virginia Mcintire School of Com~erce

Virginia Con1monwealth University

School·of Business/School of Engineering

Virginia State Capitol

Restoration and Expo_nsion

Virginia Commonwealth University

Renovation Program ( l st Term Contract)

Towson University

Center--for-the· Arts

Johns Hopkins UniverSity

Peabody Institute Renovations

Holy Cross Hospital

George Washington University Elliott School of International Affairs & 'Residence Hall

VCCS Northern Virginia CommunityCcillege Medical Education Campus

Boord of Public Works

New State_Forensic Medical Center

Virginia Polytechnic Institute & State Univ~rsity Proposal for Facility Rcnovotions Program Management

$130 million 40% 54%

$20 million 20% 58%

$65 million 15% MBE 22% MBE

$37.9 million 20% 22%

$42 million 0% 17%

$69 million 20% 29%

$75 million 20% . 29%

$5 million 20% 31%

$39.6 million 20% 30%

$20 million 0% 37-%

$42.2 million 0% 61%

$57 million 0% 21%

$28.1 million 0% lO%

$43.2 million 25% 34%

General Information Form

The completed and signed Genecl !nformo-:-ion Form contained at the first page of this document.

The completed and signed General Information Fonn can be found on the following page.

Virginia Polytechnic Institute & State Univorsity Proposal for Facility Renovotions Program Monageme".t

RFP 0020266 GEC'iERAL ll\TOR~1ATION FOR:V!

I. QUESTIONS: All inquiries for information regarding this solicitation should be directed to: W. Thomas Kaloupck, Phone: (540) 231-6221, e-mail· [email protected].

2. DUE DATE: Sealed Proposals will be received until December 6, :?.011 at 3:00 P:\1. Failure to submit proposals to the correct location by the designated date and hour will result in disguuliiication.

3. ADDRESS: Proposals should be mailed or hand delivered to: Virginia Polytechnic Institute and State University (Virginia Tech). Purchasing Department, 270 Southgate Center l0333), Blacksburg, Virginia 24061. Reference the Opening Date and Hour, and RFP Number in the lower left comer of the return em·elope or package.

4. PRE-PROPOSAL CO~FERENCE: See Section Vffi_ for information regarding a pre-proposal conference.

5. TYPE OF BUSINESS: (Please check all applicable cl:::~ssifications). Tf your classification is certified by the Virginia Department of Minority Business Enterprise, provide your certification number: For certification assistance, please visit: h ttp:/www .dmbe.state. va. us/swamcert. h tml.

X Large

Small business- An independently owned and operated business which, together with affiliates, has 250 or fewer employees or average annual gross receipts of $10 rr.illion or less averaged over the previous three years. Department of Minority Business Enterprise (DMBE) certified women-owned and minority-owned business shall also be considered small business when they have received DMBE small business certification

Women-owned business- A business concern that is Jt least 51% owned by one or more women who are U.S. citizens or legal resident aliens, or in the case of a corporation, partnership. or limited liability company or other entity, at least 51% of the equity ownership interest is owned by one or more women who are citizens of the United States or non-citizens who are in full compliance with the United States immigration law, and both the management and daily business operations are controlled by one or more women who are U.S. citizens or legal resident aliens.

Minority-owned business- A business concern that is at least 51% owned by one or more minority individuals (see Section 2.2-1401, Code of Virginia) or in the case of a corporation, pannership, or limited liability company or other entity, at least 51% of the equity ownership interest in the corporation, pannership, or limited liability company or other entity is owned by one or more mjnority individuals and both the management and daily business operations are controlled by one or more minority individuals.

6. COMPANY INFORMATIO!\'/SIGNA1LRE: In compliance with this Request For Proposal and to all the conditions imposed therein and hereby incorporated by reference, the undersigned offers and agrees to furnish the services in accordance with the attached signed proposal and as mutuallv a!!reed ~pon by subsequent ne!!otiation.

FULL LEGAL NAME (PRINT) FEDERAL TAXPAYER NUMBER (rD#) (Comoany name as ir apro:an "-"llh your FE!kral Taxpayer "um'>er)

Gilbane Building

BUSL.'\JESS NAMEJDBA NAME!TA ;\'AME FEDERAL TAXPAYER NUMBER (If different than the F~\1 Legal ~arne) ilfd1ffere~! rha.1ID# a:mve)


BILLING NAME FEDERAL TA.XPAYER 1'-iUMBER /Comp~ny name"-' 1t appears on your mvoKe1 (jf different than jD# above)


PURCHASE ORDER ADDRESS PAYMENT ADDRESS

830 E. ~1ain Street. Suite 300 830 E. \1ain Street, Suite 300

Richmond. VA 232 I 9 Richmond, VA 23219

CONTACT NAME/TITLE (PRINT) SIG~ ~~ DATE John Taylor, CCvL LEED AP/

~ 1-"' -,~ ,J\._ 12/6/2011

Vice President, Richmond District Manager

E-MAIL ADDRESS TELEPHONE :\C~TBER TOLL FREET EPHONEN~ FAX NUMBER TO RECEIVE

Jtay [email protected] (804) 782-6500 E-PROCUREMEI'tT ORDERS

(804) 788-7149

Addenda

The return of signed addenda, if any. I hereby acknowledge receipt of the following addenda, which have been issued regarding the Virginia Polytechnic Institute and State Cniversity's Facility Renovations Program Management proposal:

~ Addendum #1, issue date: ~ovember 18,:2011

Virginiu Polytechnic Institute & State University Proposal for Facility Renovarions Program Management

7

lATE

ADDENDUM # 1 TO RFP # 0020266

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY PURCHASING DEPARTMENT (0333)

270 SOUTHGATE CENTER BLACKSBURG, VA 24061

ORIGINAL DUE DATE AND HOUR

December 6, 2011 at 3:00p.m. Jovember 18, 2011

DDRESS ALL INQUIRIES AND CORRESPONDENCE 10: W. Thomas Kaloupek, Director of Materials Management

-MAIL ADDRESS: [email protected] TELEPHONE NUI~BER (540) 231-6221

AX NUI~BER (540) 231-9628 AFTER HOUR MESSAGES (540) 231-6221


em 1 SECTION V. STATEMENT OF NEEDS B. Program Manager's workspace: Replace the first paragraph, in its entirety, with the following:

"The Program Manager shall set up and maintarn an operations office rn space provided by the university to receive and process work requests and to provide other management services as may be required for the effective supervision and execution of the contract. Some level of office furniture (desks, chairs, file cabinets, etc.) will be provided. Office computers, vehicles, cell phones and other such equipment shall be provrded by the Program Manager. Utilization of university telephone and data services will be provided to the Program Manager by the university with actual costs to be reimbursed."

em 2 SECTION V. STATEMENT OF NEEDS: C. Staffing Requirements: Replace the first sentence in that secbon, in its entirety, with the following:

"The Program Manager shall be responsible for the sufficient staffing of its operation, including management/supervision, to meet the requirement of the project workload assigned in accordance with Section H. Service Goals/Benchmarks."

lm 3 SECTION V. STATEMENT OF NEEDS: C. Staffing Requirements: Delete the last paragraph in ifs entirety:

"The Program Manager shall comply with the Gramm-Leach-Biiley Act by implementing and maintaining appropriate safeguards to protect and prevent unauthorized release of student, faculty and staff nonpublic information. Non public information is defined as social security numbers, or financial transactions, bank, credit and tax information. Sensitive electronic data must be encrypted, shredded or removed on a routine basis in accordance with university policies and procedures."

1m 4 SECTION V. STATEMENT OF NEEDS: H. Service Goals/Benchmarks: Replace #1, in its entrrety with the following:

"1. All work order requests for renovations projects must be formally responded to within three business days of receipt."

m 5 AITACHMENT A, TERMS AND CONDITIONS 7 INSURANCE:

Delete item E. Builder's Risk rn its entirety.

m 6 AITACHMENT C, AITENDANCE ROSTER FOR NON-MANDATORY PRE-PROPOSAL MEETING HELD ON NOVEMBER 15, 2011 AT 2 00 PM.

All other terms, conditions and descriptions remain the same.

The due date and hour remains December 6, 201-, at 3:00pm.

-._, !

_,·-

Additional Material

KEY PERSONNEL

Gilbane has carefully selected construction professionals for the Virginia Polytechnic

Institute & State University Facility Renovations Program ;-vlanagement project who bring expertise on projects with similar requirements:

~ Higher education research and teaching laboratory experience

~ Keeping student, faculty and visitor safety as the first priority

.. Working within an active, occupied college campus

., Working collaboratively with higher education O\vners, BC0\.1 representatives and design teams to maximize value of the construction budget

., Providing effective project planning to safely and efficiently accomplish the work, while maximizing SWA:.\.1 trade contractor involvement

.. Effectively capturing project scope with the budget

., Ensuring high quality construction and attention to design details

.. Delivering on time while minimizing disruption to existing operations

Virginia Polytechnic Institute & State University Proposal for Facility Renovations Program ManagemEnt

The team we

bring together to

execute technically

challenging projects

are carefully chosen

and carefully

managed utilizing our

proven management

systems. We are

proactive team

builders and hold

teorn rnernbers

accountable for their

cornrnitrnents.

Qualifications I Education

~ MS/Civil Engineering/ University of Maryland

> BS/Architecturol Engineering/ Pennsylvania State University

.. Joined Gilbane in 1980

.. Began Construction Career in 1974

Licenses & Certifications

> LEED Accredited Professional

> CMAA Certified Professional

OSHA 30 Hour Certification


Associations: ~ Shadyside Peninsula

Association

Citizens Advisory Committee - Anne Arundel County Schools

Appendix j Additional Material

John Taylor/ CCM LEED AP EXECUTIVE OVERSIGHT, RICHMOND DISTRICT MANAGER

Mr. Taylor has more than 30 years of experience with Gil bone and 37 years of construction

management experience on projects totaling more than 6.5 million square feet. His

successful track record in exemplary project performance has earned multiple Gil bane

Builder of the Year awards, including the coveted notional lver Johnson Builder of the Year

award. Named Gilbane's Richmond District Manager in 2006, Mr. Taylor is responsible for

Gilbone's successful projects for the Commonwealth of Virginia higher education clients,

UVA, College of William & Mary, Virginia Tech, and Virginia Community College System on

multiple projects throughout the region.

Virginia Commonwealth University James W. and Francis G. McGlothlin School of Medicine, Richmond, VA Executive oversight. Ne\v administrative offices, classrooms, state-of-the-art simulation teaching laboratories and research laboratory spaces to meet the needs of the School of :\1edicinc. Demolition of the A.D. \Villiams Building and connecting pedestrian bridges . Specifically required is abatement of asbestos, lead paint and other hazardous building materials. Historic features from the building will be saved and either integrated into the new building or salvaged and turned over to the Owner. This project will utilize Design/ Assist and Building Infom1ation :\1odeling (BIM) and is targeting LEED NC v2.2 Silver Certification.

Virginia Tech Signature Engineering Building Blacksburg, VA Executive oversight. C\1 at risk services for the new construction of Signature Engineering Building echos the nco-Gothic look familiar on campus but also has many contemporary touches, including large amounts of glass to allow for natural light. It will contain seven general-assignment classrooms and a 300-seat auditorium. The building also will house the chemical engineering department, engineering education department, and part of the mechanical engineering department. Another notable feature is a glassenclosed space on the third floor that will be visible from the atrium and will house the Virginia Tech Engineering Communication Center.

Virginia Commonwealth University Snead Hall School of Business and East Hall School of Engineering , Richmond, VA Executive oversight. C:\1 at risk services for the new 262,000 SF building to house the Snead Hall School of Business and East Hall School of Engineering. The 127,000 SF School of Engineering houses researchers and faculty from various engineering disciplines, including computer, electrical, mechanical, materials, chemistry and life sciences. The Engineering School is 4 levels above grade and includes an isolated basement level \1/E/P equipment room and rooftop penthouse. The foundation and structure is a heavy duty concrete designed to minimize deflection and vibration.

Virginia Comm. College System (VCCS) John Tyler Community College (JTCC) New Science Building, Midlothian, VA Executive oversight. CP..1 at risk services for the new construction of a 60,000 SF classroom building that features a new library, student lounge, bookstore and an entire floor of new laboratory classrooms. This project achieved LEED NC v2.2 Silver Certification. This is the first LEED building in the Virginia Community College System. The building's green features include a garden roof, low VOC paints and sealants and recycled materials.

Virginia Polytechnic Institute & Si-atc University Proposal for Faciliiy Renovations Program Management

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Appendix I Additional Material

The College of William & Mary Integrated Science Center, VVilliamsburg, VA Executive oversight. CM at risk services for the Integrated Science Center is designed and constructed to support teaching and research for the departments of Biology, Chemistry and Psychology·. A new building has been constructed adjacent to the existing chemistry building. Following the completion of the new facility, the existing chemistry building was renovated. The new building is a three story structure with a partial exposed ground floor/basement and is connected to the existing chemistry building.

Coppin State University Physical Education Complex, Facilities Management and Public Safety Building, Baltimore, MD Executive oversight. The c:rvl at risk project includes space for physical education and athletic departments, Facilities Management and Public Safety departments, as well as major upgrades to the campus' central utility plant. This project has achieved LEED Silver Certification.

University of Virginia Lee Street Medical Center Projects, Charlottesville, VA Executive oversight. Multi-phased project includes demolition of an existing garage that will be replaced by the 150,000 SF Emily Couric Clinical Cancer Center (CCC), It consists of 4-stories above grade and a 1-story, below grade. Additional phases include the Hospital Bed Expansion to the main bed tower totaling 76,000 SF that add 72 beds to the existing bed units on floors 3 [/Hough 8. New Lee Street Plaza and related connectors tie together the cancer center, hospital and garages. Targeting LEED NC v2.2 Cenification .

University of Virginia Mcintire School of Commerce Rouss and Robertson Halls, Charlottesville, VA Executive oversight. C~1 at risk services for the 23,523 SF renovation of historic Reuss Hall on the Lawn at the University, and a 124,067 SF new expansion wing, comprising the new home of Mcintire School of Commerce. the undergraduate business school.

Richmond's CenterStage (Fmr. Virginia Performing Arts Foundation), Richmond, VA Executive oversight. CM at risk services for the construction of a new perfonnance hall, a I ,200-seat venue that features adaptable seating and staging. Project encompassed a full city block in downtown Richmond. It includes a 250-seatjazz club, a community theater and new offices for the Virginia Perfo1ming Arts Foundation. Scope also included the historic restoration of the I 928-era Carpenter Theatre, an existing I 0,000 SF, 2,000-seat performing ans venue to enhance performance space, support areas, lobby and handicapped seating.

Environmental Protection Agency (EPA) Research, Research Triangle Park, and Administration Facility, NC Executive oversight. C~1 agency services for the office and research facility which totaled 1,200,000 SF, incorporated research laboratories, pilot plant facilities, automotive testing facility, and office areas consolidated into one permanent facility. Also included centra! plants and infrastructure. Laboratories \Vere designed to meet a flexible and modular laboratory block. with a service corridor and racetrack circulation. This project achieved LEED NC Silver Ce11ificarion.

Gi!bane Building Company

'


> MPH/Public Heath Trinity University

), BNBusiness Administration

Licenses & Certifications > ASHE Accredited

Professional

> LEED Accredited Professional



Associations: ), Officer, Arc of Prince

George's County

> Member, USGBC


Melanie Townshend, MSA, LEED AP EXECUTIVE OVERSIGHT, SENIOR PROJECT EXECUTIVE

Ms. Townshend hcs been employed by Giibone for 30 years and has been in the

construction industry for 32 years. She serves as project and pre-construction executive for

such repeat clients as:

Anne Arundel Medical Center East and VYest Campus Expansion, Annapolis, MD Senior project executive. Project management and transition, planning and management services for the expansion of medical center. Project includes a new 320,000 SE 8-level Acute Care Pavilion addition, a new 240,000 SF, 7-!evel medical office building, 3 new parking garages to accommodate nearly 3,000 cars, connecting bridges and roadway realignments. This project is targeting LEED NC v2.2 Silver Certification.

University of Virginia Lee Street Medical Center Projects, Charlottesville, VA Senior project executive. Multi-phased project includes demolition of an existing garage that will be replaced by the 150,000 SF Emily Couric Clinical Cancer Center (CCC). It consists of 4-stories above grade and a 1-stOI)', below grade. Additional phases include the Hospital Bed Expansion to the main bed tower totaling 76,000 SF that add 72 beds to the existing bed units on floors 3 through 8. New Lee Street Plaza and related connectors tie together the cancer center, hospital and garages. Targeting LEED NC v2.2 Certification.

St. Mary's College of Maryland Multiple Projects, Saint Mary's City, MD Senior project executive. Preconstruction and CM at Risk services for civil improvements and construction of the new Anne Arundel Hall, which includes a new classroom and laboratory building to support anthropology, archaeology and history departments and ~\1aryland Heritage Interpretive Center which will include a new visitor's center and museum and a new bridge and parking lot.

Civista Medical Center, La Plato, MD Project executive. Hospital expansion and renovation project included adjacent real estate acquisition, site work and utility relocations, the construction of a new four-story, 130,000 SF addition, and substantial renovations to the existing hospital. \Vork included a new Emergency Department, 6 new Operating Suites, two floors of new private patient rooms (60 in total). Renovations to radiology, cardiac care unit, physical therapy and rehabilitation, administration and various support departments.

Verizon Communications South -Renovations Y2K Assistance, New York, NY Project manager. \Vrite and implement plan to resolve Y2K issues in their facilities and managed a Y2K program for building systems such as fire alarms and air conditioners in 868 buildings spread over multiple states. There were no shutdowns on 111/2000.

George Washington University ., Dormitory Renovations, Washington, DC

Renovations and upgrades to five dormitory buildings

.- Infrastructure l/pgrades, Washington, DC Phase I included electrical upgrades and new telecommunication and data wiring to eight donnitory buildings which house 5,000 students; all installation of fiber-optic data connections, clean power, telephone and cable TV with minimal disruption to students occupying the facilities. Phase II included electrical upgrades to three dormitory buildings that house 2,300 students.

Virginia Polytechnic: Institute & State Universiry Proposal for Facility Renovations Program Management

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Colin Robinson, PMP PROJECT MANAGER

Mr. Robinson has been with Gil bone since 2000 working on several high profile projects in

the State of Virginia. As a certified project manager, Colin brings a complete set of project

management skills to the team focusing on budgeting, scheduling, cost control, and client

relations.

Virginia Commonwealth University Academic and Health Care Campus Renovation, Richmond, VA Project manager. Program & Construction Management contract. VCU utilized Gilbane to manage the renovation work and small projects for over 10 years. Projects included biology, chemistry, anatomy, and animal research laboratories. Gil bane was responsible for the University's scope generation for each renovation project, solicitation of work to the subcontracting community, construction supervision, and University coordination campus wide on their academic campus, medical campus, and in their healthcare facilities. Scope of the program has ranged from $8 million in work in 2005/2006; $20 million of work in 2006/2007; and S6.5 million work in 2007/2008. On average $300,000 to $600,000 of construction is put in place per month Provide program and project management services for the renovation program for the academic and health care campuses.

Medical College of Virginia Hospitals Gateway Hospital, Richmond, VA Project manager. Nine-story outpatient expansion including 20 beds and clinical building totaling 220.000 SF \Vith I\1RI and new pedestrian bridge connecting at multiple floors of the Main Hospital and Clinic, maintaining existing connections, and adding others. Existing site utilities and delivery facilities are being re-located. The construction site was surrounded by highly sensitive medical operations space, ongoing research facilities and patient areas.

University of Virginia Lee Street Medical Center Projects, Charlottesville, VA Project manager. Multi-phased project includes demolition of an existing garage that will be replaced by the !50,000 SF Emily Couric Clinical Cancer Center (CCC). It consists of 4-stories above grade and a J -story', below grade. Additional phases include the Hospital Bed Expansion to the main bed tmver totaling 76,000 SF that add 72 beds to the existing bed units on floors 3 through 8. 1\ew Lee Street Plaza and related connectors tie together the cancer center, hospital and garages. Targeting LEED 1\C v2.2 Certification.

Bank of America Villa Park My Work Center, Richmond/ VA Project manager. Construction of the ne\v ~1y Work Center at the Bank of America Villa Park campus. Project included demolition and gutting of 5,000 SF existing space, new mechanical, electrical and fire protection systems, as well as new architectural finishes. Finished spaces include private and semi-private offices, conference rooms and a kitchenette. Project also included upgrades for nev.r IDF switch andAV system integration with conference rooms.


> BS/Psychology/Jomes Madison University

II' Joined Gilbane in 2000

II' Began Construction Career in 1996


> CPR/AED

> OSHA 30 Hour Certification

> OSHA I 0 Hour Certification

II' Project Management Professional

Associations: II' James Madison

University-Toe Kwan Do


6

Qualifications I Education ._ AS/Business/J.

Sergeant Reynolds Community College

Joined Gil bane in 2006

.. Began Construction Career in 2006


LEED Accredited Professional

LEED Bldg Design + Construction


U.S. Army Corps of Engineers


James Baldwin, LEED AP BD+C CONSTRUCTim< MANAGER

Mr. Baldwin has been employed by Gilbone for 5 years and has been in the construction

industry for 5 years.

Virginia Commonwealth University Academic and Health Care Campus Renovation, Richmond, VA Senior office engineer. Program & Construction Management contract. VCU utilized Gil bane to manage the renovation work and small projects for over lO years. Projects included biology, chemistry, anatomy, and animal research laboratories. Gilbane was responsible for the University's scope generation for each renovation project, solicitation of work to the subcontracting community, construction supervision, and University coordination campus wide on their academic campus, medical campus, and in their healthcare facilities. Scope of the program has ranged from $8 million in work in 2005/2006; $20 million of work in 2006/2007; and $6.5 million work in 2007/2008. On average S300,000 to $600,000 of construction is put in place per month Provide program and project management services for the renovation program for the academic and health care campuses.

National Institutes of Health (NIH) and NIAID Integrated Research Facility Fort Detrick, Frederick, MD Assistant project engineer. Construction of a high containment (BSL~2, BSL~3 and BSL-4) research laboratories for NIH and the NIAID located on five acres within the F01t Detrick Ga!Tison. The 150,000 SF facility includes high~level biocontainment laboratory space, laboratory support, administrative offices, high-containment vivarium and research areas, radiography and imaging equipment areas, multiple mechanical levels, central receiving_ warehousing and central plant.

Fort Belvoir Community Hospital, Fort Belvoir, VA Assistant project engineer. ~ew replacement hospital with 1,200,000 SF of outpatient and J 20~bed inpatient services, parking for 2,600 cars, helipad and a central utility plant. This project is targeting LEED Gold NC v2.2 Certification. Constructed in joint venture for the Army Corps of Engineers, part of the Federal Base Realignment and Closing (BRAC) Program. The facility is one piece of a realignment designed to increase hospital and outpatient care to all service members and veterans under BRA.C 2005.

Virginia Polytechnic Institute! & State University P~oposal for FCJcility Renovarions Program ManCJgEment

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Brian Thornton CONSTRUCTION MANAGER

Mr. Thornton has been employed by Giibane for 15 years and has been in the construction


University of Virginia Lee Street Medica! Center Projects, Char!ottesville, VA Assistant project manager. Multi-phased project includes demolition of an existing garage that will be replaced by the 150,000 SF Emily Couric Clinical Cancer Center (CCC). It consists of 4-stories above grade and a 1-story, below grade. Additional phases include the Hospital Bed Expansion to the main bed tower totaling 76,000 SF that add 72 beds to the existing bed units on floors 3 through 8. New Lee Street Plaza and related connectors tie together the cancer center, hospital and garages. Targeting LEED NC v2.2 Certification.

Fort Belvoir Community Hospital, Fort Belvoir, VA Assistant project manager. New replacement hospital with l ,200,000 SF of outpatient and 120-bed inpatient services, parking for 2,600 cars, he!ipad and a central utility plant. This project is targeting LEED Gold NC v2.2 Certification. Constructed in joint venture for the Army Corps of Engineers, part of the Federal Base Realignment and Closing (BRAC) Program. The facility is one piece of a realignment designed to increase hospital and outpatient care to all service members and veterans under BRAC 2005.

Newark Public Schools Facility Maintenance and Repair Management, Newark, NJ Senior office engineer. Management of)iewark Public School maintenance and repair work which included multiple projects at 82 schools in the district.

Newark Public Schools Job Order Contract, Newark, NJ Senior office engineer. \·fanagement of Newark Public Schools job order contract program which included multiple renovation projects at 82 K-12 schools in the district.

Verizon Communications Multiple Projects, Various Locations, US Assistant project engineer. As part of our national strategic alliance contract, multiple addition and renovation projects throughout :.Jew Jersey, Delaware, Pennsylvania, and West Virginia completed on a task order basis.

University of Virginia Mcintire Schoo! of Commerce Reuss and Robertson Halls, Charlottesville, VA Assistant project manager. 23,523 SF renovation of historic Reuss Hall on the Lawn at the University, and a 124,067 SF nev..-· expansion wing, comprising the new home of Mcintire School of Commerce, the undergraduate business school.

The College of William & Mary Integrated Science Center, Williamsburg, VA Assistant project manager. Ci'vi at risk services for the Integrated Science Center is designed and constructed to support teaching and research for the departments of Biology, Chemistry and Psychology. A new building has been constructed adjacent to the existing chemistry building. Following the completion of the new facility, the existing chemistry building was renovated. The new building is a three story structure with a partial exposed ground floor/basement and is connected to the existing chemistry building.

Qualifications I Education ~ BS/Building

Construction Tech./ Hampton University

Joined Gil bane in 1996

~ Began Construction Career in 1996

Licenses & Certifications ~ OSHA 30 Hour

Certification

~ OSHA 10 Hour Certification


Qualifications I Education ,._ AS/Mechanical Design/

Blue Ridge Community College

Joined Gil bone in 2010

Began Construction Career in 200 l

licenses & Certifications

CPR/AED


First Aid

). Journeyman Plumber

Michael Moubray CONSTRUCTION MANAGER


Mr. Moubroy has been employed by Gil bane for 1 year and has been in the construction


University of Virginia Lee Street Medical Center Projects, Charlottesville, VA Assistant project engineer. ~dulti-phased project includes demolition of an existing garage that will be replaced by the 150,000 SF Emily Couric Clinical Cancer Center (CCC). It consists of 4-stories above grade and a 1-story, below grade. Additional phases include the Hospital Bed Expansion to the main bed tower totaling 76,000 SF that add 72 beds to the existing bed units on floors 3 through 8. New Lee Street Plaza and related connectors tie together the cancer center, hospital and garages. Targeting LEED NC v2.2 Certification.

In his prior role with a leading mechanical contractor, Mike served similar clients including:

~ Blue Ridge Community College- new construction and renovation to vettech lab.

~ James ?v1adison Gniversity Forbes Center for Performing Arts- new construction.

James "\1adison University !\[iller Hall- total renovation of existing building.

~ University of Virginia Rouse Hall -renovation and new construction.

Lniversity of Virginia Brian [-lall Chiller Addition- addition of another chiller into the existing chiller room.

~ Rockingham ~v[emoriaJ Hospital

.,_ \Vinchester ~edical Center

.. Hess Orthopedics

Virginia Polytechnic Institute & State University Proposal for Facility Renovations Program Monugemenl

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Stuart 11Aian// Harris CO~ISTRUCTION MANAGER

Mr. Harris has been employed by Gilbone for 3 years and has been in the construction

industry for 23 years. Mr. Alan Harris has excellent working relationships with trade

contractors active in the Virginia market, and he is highly skilled in logistics, planning,

scheduling, and coordination of MEP trades .

University of Virginia Lee Street Medical Center Projects, Charlottesville, VA Assistant superintendent. ?vfulti-phased project includes demolition of an existing garage that will be replaced by the 150,000 SF Emily Couric Clinical Cancer Center (CCC). It consists of 4-stories above grade and a 1-stOf)', below grade. Additional phases include the Hospital Bed Expansion to the main bed tower totaling 76,000 SF that add 72 beds to the existing bed units on Aoors 3 through 8. New Lee Street Plaza and related connectors tie together the cancer center, hospital and garages. Targeting LEED NC v2.2 Certification .

Virginia Commonwealth Un"1versity Academic and Health Care Campus Renovation, Richmond, VA Project engineer. Program & Construction Management contract. VCC utilized Gilbane to manage the renovation work and small projects for over 10 years. Projects included biology, chemistry, anatomy, and anima! research laboratories. Gilbane was responsible for the University's scope generation for each renovation project, solicitation of work to the subcontracting community, construction supervision, and University coordination campus wide on their academic campus, medica! campus, and in their healthcare facilities. Scope of the program has ranged from $8 million in work in 2005/2006; $20 million of work in 2006/2007; and $6.5 million work in 200712008. On average $300,000 to $600,000 of construction is put in place per month Provide program and project management services for the renovation program for the academic and health care campuses.

Projects prior to joining Gilbone include:

VCU- Sanger Hall Generator Installation The VCU Sanger Hall Generator Installation included installation of a 1500k\X/ diesel generator. The installation of the 1.500k\V generator includes pad for generator and feeders from generator to new 1 OOOamp switch board. The project cost was $1 million dollars and was completed on-time and within budget.

VCU - Cabell Library Emergency Generator The VCU Cabell Library Emergency Generator included installation of a 500k\V diesel generator. The generator was removed from one of the owner's facilities and retrofitted with an outdoor sound attenuation enclosure and installed at a different facility. Existing switch gear was retrofitted to accommodate the new emergency system electrical infrastructure to include (2) ATS, (2) 800amp switchboards, several smaller ampacity panel boards, pad for generator. and bus duct for the serv·er room. The project cost was $500,000 and the project was completed on-time and \Vi thin budget.

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Qualifications I Education ~ Joined Gil bane in

2008

~ Began Construction Career in 1988



Gilbane Building Co~npan)

',0

Qualifications I Education )> Joined Gilbane in

1990

Began Construction Career in 1991


Judi McCoy ADMINISTRATION,PURCHASING MANAGER

Ms. McCoy hcs been employed by Gilbone for 21 years and has been in the construction


Fort Belvoir Community Hospital, Fort Belvoir, VA Office engineer. :\ew replacement hospital with 1,200,000 SF of outpatient and 120-bed inpatient services, parking for 2,600 cars, helipad and a central utility plant. This project is targeting LEED Gold '\"C v2.2 Certification. Constructed in joint venture for the Am1y Corps of Engineers, part of the Federal Base Realignment and Closing (llR.A.C) Program. The facility is one piece of a realignment designed to increase hospital and outpatient care to all service members and veterans under BRAC 2005.

General Services Administration Fallon Federal Building, Baltimore, MD Project executive support assistant. Complete renovation of 15 of 18 floors totaling 350.000 SF, which included refurbishment of mechanical systems with new chillers and automatic temperature controls.

National Institutes of Health (NIH) National Cancer Institute (NCI) Relocation Services, Bethesda, MD Transition project coordinator. Phased renovation to 240,000 SF of administrative space including relocation management services into the Mark 0. Hatfield Clinical Research Center (CRC) on the main campus. Our planning has focused on consolidating move activities and minimizing the number of moves necessary for each individual depanment. As a result, the Institutes have been able to maintain their focus on their ongoing operations.

General Services Administration Region 3 Term Contract, Philadelphia, PA Project executive support assistant. Provided construction management services for multiple projects including courthouse renovations, computer center, office space, mechanical/electrical system upgrades, and exterior facade repairs over a five year term

in :1'\ew Jersey and Pennsylvania.

Verizon Communications Furniture Management Services, New York, NY Document control assistant. Project management services for all systems furniture activities across the Verizon Communications footprint including 3,500 facilities.

Verizon Communications South- Renovations Y2K Assistance, New York, NY Document control assistant. Write and implement plan to resolve Y2K issues in their facilities and managed a Y2K program for building systems such as fire alarms and air conditioners in 368 buildings spread over multiple states. There were no shutdowns on l/1 /2000.

U. 5. Capitol Visitor Center, Washington, DC Executive support assistant. Site preparation and preconstruction enabling for expansion of three-underground levels totaling 600,000 SF beneath the east front of the U.S. Capitol. Facilities include office space, two orientation theaters, gift shop, cafeteria, exhibits. security offices and other amenities to accommodate the 3 million tourists who visit the Capitol each J'ear. Three-phased construction program utilizing a "top-down"' construction method to overcome security issues and to sustain the capitol grounds.


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Appendix j Additional Material

John Taylor Jr. LEED AP COST ESTIMATOR/PROJECT LAUNCH

Mr. Taylor has over five years of construction experience. He has served in various roles

since beginning his career with Gilbane including Relocation Coordinator, Office Engineer

and Project Engineer. He has been responsible for the management of on-site activities,

inspection and quality control of trade contractors performance, review and processing

of shop drawings/samples, schedule monitoring, change order management, project cost

control and reporting, and the resolution of subconrroctor engineering problems in the field.

Virginia Commonwealth University Academic and Health Care Campus Renovation, Richmond, VA Project engineer. Program & Construction i\·fanagement contract. VCU utilized Gilbane to manage the renovation work and small projects for over 10 years. Projects included biology, chemistry, anatomy, and animal research laboratories. Gil bane was responsible for the University's scope generation for each renovation project, solicitation of work to the subcontracting community, construction supervision, and University coordination campus wide on their academic campus, medical campus, and in their healthcare facilities. Scope of the program has ranged from $8 mil! ion in work in 2005/2006; $20 million of work in 2006/2007; and $6.5 million work in 2007/2008. On average $300,000 to $600,000 of construction is put in place per month Provide program and project management services for the renovation program for the academic and health care campuses.

University of Virginia Lee Street Medical Center Projects, Charlottesville, VA Senior project engineer. Multi-phased project includes demolition of an existing garage that will be replaced by the 150.000 SF Emily Couric Clinical Cancer Center (CCC). It consists of 4-stories above grade and a 1-story. below grade. Additional phases include the Hospital Bed Expansion to the main bed tower totaling 76,000 SF that add 72 beds to the existing bed units on floors 3 through 8. :Jew Lee Street Plaza and related connectors tie together the cancer center, hospital and garages. Targeting LEED NC v2.2 Cenification .

Virginia Commonwealth University James W. and Francis G. McGlothlin Medical Education Center, Richmond, VA Senior project engineer. }.iew administrative offices, classrooms, state-of-the-an simulation teaching laboratories and research laboratory spaces to meet the needs of the School of Medicine. Demolition of the A. D. \Villiams Building and connecting pedestrian bridges. Specifically required is abatement of asbestos, lead paint and other hazardous building materials. Historic features from the building will be saved and either integrated into the new building or salvaged. Project is targeting LEED NC v2.2 Silver Cenifi.cation.

Bank of America Villa Park My Work Center, Richmond, VA Senior project engineer. Construction of the ne\V .\t[y Work Center at the Bank of America Villa Park campus. Project included demolition and gutting of 5,000 SF existing space, new mechanical, electrical and fire protection systems, as wei! as new architectural finishes. Finished spaces include private and semi-private offices, conference rooms and a kitchenette. Project also included upgrades for nev·.' IDF switch and AV system integration with conference rooms.

Qualifications I Education ~ MBANirginia

Commonwealth Un.1versity

~ BS/Business Administration/ University of North Carolina

Joined Gilbone in 2001

Began Construction Career in 200 1

licenses & Certifications > LEED Accredited

Professional


Gilbone Building Company

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562344 4/1/11 Install new fume hood lv'SB I !T 4/3/11

574356 4/lD/11 lnst<lll r~ew outle: for w1ncow A/C WH MK 4/11/11

upcharge, but need ar1 extro day to

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Client Satisfaction Form

Work Order No:

Client: RFQ No. ---------------------------------- --------------------Project Location:

Below, please find a short Customer Satisfaction Survey for each phase of the work order life cycle. Please take a moment to review the questions and rate the periormances of the individual, Individuals, or companies you have worked with on this Work Order. We ask that you rate the companies based on the following critena: 1 -Poor (Work or service quality, attitude, performance was totally unacceptable) 2- Fair (Work or service was satisfactory but did not meet the expectations of the Client) 3- Good (Work or service was acceptable and met the client's expectations) 4- Excellent (Work or services was acceptable and the final product (or product to date) exceeded the Client's expectations)

In addition, Client is asked to comment on any item rated a 2 or lower in an effort to correct the problems encountered during the work order. In the event of a 3 or higher rating, the Client is also encouraged to comment on individuals who have provided outstanding service (or product), or provide any criticism or changes you would like to see implemented.

This sheet will be given to the Client after the pre-construction phase to rate the generation of Scopes and the procurement of the work. It will be returned during the construction phase (on larger Projects) to rate the progress of work. And finally at the end of the project to rate the closeout phase and overall project from conception to completion. We thank you for your time in completing this short form. It will be a great tool to track the progress and satisfaction of the work.

Overall Work Order Performance

Please Rate the Performance of Gilbane's Services for this phase of the work I Comments:

Please Rate the Performance of Contractor's Services for this phase of the work: Contractor: I I

Comments:

Contractor: I I Comments:

Contractor: I J Comments:

Signed By Client: Date:

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Standards of Work: DIVISION 1:

1. The client does hereby acknowledge that due to the age and nature of the majority of the buildings at VT, that there are unforeseen conditions for which neither VT Renovations nor the Contractor could possibly be aware of prior to the start of work. Thusly, in the event of unforeseen conditions, all additional work shall be completed at reasonable cost and in no case without prior written authorization from the client

2. Zone Assistance -All costs for VT Facilities Zone Assistance will be paid for by the Customer. These charges will be included on the initial project approval form.

3. The Contractor shall provide VT Renovations a clean set of reproducible "as built" drawings and wiring diagrams, marked to record all changes made during installation or construction. The Contractor shall also provide maintenance manuals, and parts lists and a copy of all warranties for all equipment. All "as built" drawings and wiring diagrams, maintenance manuals, parts lists and warranties shall be delivered to the Renovations Department upon completion of the work and prior to final payment.

4. Any questions regarding the clarification or change of the scope of work shall be submitted in writing on a "Request for Information" form prior to beginnmg work in question. All Request for Information (RFI's) must be submitted in writing withm 2 days of the pre-bid conference or IFB/RFQ bid date, which ever takes precedence, and at no time less than 24 hours before bids are due.

5. Any request for change orders initiated by the contractor or the owner shall be submitted in writing by the contractor and include a detailed cost breakdown of associated labor and materials and information on possible schedule impact. All RCO's must be submitted prior to beginning work or receiving a revised purchase order. Any change order work completed by the contractor prior to receiving a signed change order or revised purchase order is at the contractor's own risk and may not be reimbursed by the owner.

6. It is the Contractor's responsibility to survey the site and become familiar with all existing conditions, including all work to be performed by its subcontractors. Field investigations shall be inclusive of, but not limited to:

a. Existing site conditions and construction of space or area

b. Existing utilities and means necessary to repair/replace or make addit"1ons to as called for in the New Scope of work.

c. Verifications of quantities required to complete the work. Dimensions given are for the basis of bid. Verify all measurements in field.

7. Notify the Control Center and VT Renovations prior to working on or around sprinklers or smoke detectors.

8. Notify VT Renovations by 10:00 AM on Thursday, any work schedule for the weekend. Provide locations, times, personnel names & social security numbers, subcontractor name(s) and a contact person with a mobile phone or pager.

9. MAINTENANCE OF SERVICES: during the execut1on of this Contract, the Owner will continue to occupy the building and will therefore require continuous operation of all mechanical facilities. Outages required for construction purposes shall be scheduled for the shortest practical period of time, and then only by pre-arrangement with the Owner for specific mutually agreeable periods, after each of which the interruption shall cease and service shall be restored.

10. SCHEDULE: include in your bid a competitive and realistic delivery date. Upon award the winning bidder shall prov1de a detailed construction schedule within 24 hours of "Notice to Proceed" showing duration and sequence of all major activities

11. USE OF SITE: Provisions will be made with security so contractors personnel can gain access to the work area. Personnel to wear Contractor idenflfication badges at ALL times when working on the site. Personnel may access site during normal hours, and weekends & off-hours with prior notification to VT Renovations. Notify owner prior to excessively noisy or malodorous work

Gil.m;m

12. SHUT DOWNS- All utility shut downs and disconnects that are required unde~ this work must be coordinated with VT Renovations and the University. Contractor should identify what shut downs will be required and notify VT Renovations at least seven days in advance so the proper authorization can be obtained. Contractor should provide for a reasonable amount time and matenal to investigate existing conditions to determine location, duration, and extent of each shut down. All serv1ce interruptions shall be scheduled with no disruption to the Owner and occupants_ This work shall be performed at off hours

13. All construction to be in compliance with S:ate Building Codes and VT specifications as outlined in the Commonwealth of Virginia General Terms and Conditions Special Terms and Conditions. and Terms and Conditions for Capital Outlay Construd1on Projects.

14 Fire seal all wall/ceiling penetrations with approved UL rated methods

15. Provide temporary supports to ensure structural integrity of the Work. Any damage to the structural integrity of the building (other than specif1ed demolition) shall be repaired by the contractor at his own expense and replaced with materials of equal or better quality. Damage repairs and replacement of materials are to be approved by the owner/project manager prior to project completion.

16. The Contractor expressly undertakes, e·1ther directly or through his Subcontractor(s), to effect all cutting, filling or patching of his Work required to make the same conform to the drawings and specifications, and, except with the consent of the Owner, not to cut or otherwise alter the work of any other Contractor. The Contractor shall not damage or endanger any portion of the Work or premises, including exist1ng improvements, unless called for by the Plans and Specs

17. Dimensions given are for the basis of bid. Verify all measurements in field.

18. Provide barriers and barricades as necessary to ensure the safety of the public and personnel and to protect adjacent surfaces and finishes.

19. The Contractor shall provide protective materials and covering where necessary to guard building surfaces and building contents from damages due to operations on the work of this project. Refinish surfaces to match adjacent finish. For continuous surfaces, f1nish to nearest intersection or natural break_ For an assembly, refinish entire unit.

20. Material Safety Data Sheets are to be provided to VT Renovations and one set stored on site in a location accessible to all personnel for ALL materials to be used on the project

21. Highly corrosive, flammable or caustic materials will be brought on site in amounts that will be used on a daily basis only. No such substances will be stored on site.

22 Contractor is responsible for the safety and security of his tools and materials on site from theft and vandalism.

23. The Contractor will notify the Owner in wnting of the names of Subcontractors proposed for the principal parts of the Work within tvvo hours of Notice to Proceed. The Contractor shall not employ any Subcontractor that the Owner may, within a reasonable time, object to as unsuitable. The Owner will not direct the Contractor to contract with any particular Subcontractor unless provided in the specif1cat"1ons or s·1d form.

24. The Contractor shall have a competent foreman or superintendent, satisfactory to the Owner and VT Renovations, on the job site at all t1mes during the progress of the Work. The Contractor shall be responsible for all construction means, methods, techniques, sequences and procedures for coordinating all portions of the Work under the Contract except where otherwise specified in the Contract Documents, and for all safety and worker health programs and practices. The Contractor shall notify the Owner, in writing, of any proposed change 1n superintendent including the reason therefore prior to making such change.

25. The Contractor shall, at all times, enforce strict discipline and good order among the workers on the project, and shall not employ on the work any unfit person or anyone not skilled in the work assigned to him/her, or anyone who will not work in harmony with those employed by the Contractor. the Subcontractors, the owner or the Owner's separate contractors and their subcontractors.

26. The Owner may, in writing, require the Contractor to remove from the Work any employee the Owner deems to be incompetent, careless, not working 1n harmony with others on the site, or otheiWiSe objectionable.

27. Contractor shall keep enough materials on site so as to maintain the progression of the work in accordance with the project schedule.

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28. Any accidental omission of a work item from this "Scope of Work", that is clearly called out in the plans and/or specifications, shall not relieve the Contracto:- of respons.lbility for completion of such work ·1tem on schedule.

29. All work is to be completed in accordance with the drawings and/or specifications, unless otherwise notified in writing by VT Renovaf1ons. Drawings and/or specifications shall include all Sketches, New Scope of Work, Spection Conditions, Drawings Specifications and any materials therein included.

30. Contractor shall coordinate with VT Lock Shop any installation of new locks on VT campuses. Contractor shall include this into their price quote

31 The following new safety requirements are now a part of the general notes and will apply to this project"

VT Safety Manual

VT Interim Life Safety Measures. current

OSHA and VOSH Safety Requrrements -Current

32. The Contractor expressly undertakes, either directly or through his Subcontractor(s), to clean up daily all refuse, rubbish, scrap materials and debris caused by h1s operation, to the end that at all times the site of the work shall present a neat, orderly and workmanlike appearance. No such refuse, rubbish, scrap material and debris shall be left within the completed Work nor buried on the any VT build'1ng s·lte, but shall be removed from the site and properly disposed of in a licensed landfill or otherwise as required by law.

33. Contractor Identification badge shall be issued to Contractor's PM and Superintendent. Contractor shll issue badges to all of their employees and sub-contractor employees and ensure they are worn at all time while on VT property.

34. The Contractor expressly undertakes, either directly or through his Subcontractor(s), before final payment, to remove all surplus material, false work, temporary structures, including foundations there of, plants of any description and debris of every nature resultmg from this operations and to put the site in a neat, orderly condition; to thoroughly clean and leave reasonably dust free all finished surfaces includ.lng all equipment, piping, etc., on the interior of all buildings 1ncluded in the Contract; and to thoroughly clean all glass installed under the Contractor the removal of all paint and mortar splatters and other defacements. If a Contractor fails to clean up at the completion of the Work, the Owner may do so and charge for costs thereof to the Contractor

DIVISION 2

1. All site work associated with the drawings and specifications shall be completed by the Contractor.

2. Contractor is responsible to coordinate all excavation work with utility companies. Contractor shall be responsible to have existing underground utilities located and marked pnor to beginning excavation work.

3. All plant materials shall be installed in accordance with industry standards and per drawings and specifications All new plant material shall carry a minimum one ( 1) year warranty

4. Contractor shall properly repair grounds from its operations to their original condition.

DIVISION 3

1. All concrete work shall be completed per ACI standards

2. Contractor shall coordinate all concrete pours with VT Renovations and give at least 48 hours notice before beginning the pour.

3 Contractor is responsible to protect all concrete pours until fully cured.

4. Contractor shall verify quantities required and site conditions prior to bidding

DIVISION 4:

1. All masonry work shall be completed by a qualified contractor

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2. Submit all samples for approval pr1or to installation

3. Contractor shall furnish & ins:all all miscellaneous materials required for a complete ·1nstallat1on.

DIVISION 5:

1 All structural steel and miscellaneous metals shall be furnish & installed per drawings and specifications by a contractor qualified to complete work of this kind.

2. Contractor shall install all structural steel per drawings and specifications. All alternates must be submitted in writing and approved prior to installation. Any repairs, demolition or additional work required by the Contractor's failure to submit an alternate mater"1al for approval pr'1or to ·1nstallat1on shall be borne by the Contractor.

DIVISION 6

1. All casework shall conform to AWl and ATSM standards for commercial grade

2. Colors shall be selected by owner from manufacturer's standard color selections. Any selections from a 'premium' group shall bare an additional cost

3. Contractor is responsible to submit shop drawings and/or sketches (determined by VT Renovations) for each casework elevation or architectural woodwork with seven (7) days of bid award.

4. Contractor is responsible to take all field measurements required to furnish & install new casework. Contractor shall examine existing surfaces to insure a proper f1t. Contractor will properly scribe and caulk all edges to provide a clean appearance acceptable to the owner and VT Renovations.

5. Contractor shall properly adjust all doors, hinges. shelves, etc .. after initial installation prior to final completion

6 All work under Division 6 shall be completed by a contractor qualified in this field of work.

7. See Division 9 for finishes other than plastic laminate or other pre-fmished sulfaces.

8. Plastic laminate manufacturer's shall be Wilsonart, Pionite, Nevamar or approved equal. Submit all alternates for approval prior to installation.

DIVISION 7:

1. Contractor is responsible to seal all penetrations per code. Contractor shall seal all penetrations through fire rated assemblies (walls, ceilings, floors, etc ... ) with a UL approved method. Submit UL detail for approval prior to installa.t1on.

DIVISION 8:

1. All hardware shall comply with ATSM standards

2. Coordinate all new ·,ocksets w1tn the VT Lock Shop. Contractor shall contact VT Lock Shop to venfy lockset type, style and keyway prior to biddmg. Unless otherwise specified, Contractor shall provide three (3) keys for each new lockset.

3 Contractor is responsible to have new keyways installed with VT master system.

4. Contractor 'ts responsible to furnish & install new doors and frames as detailed in drawings and specifications. Doors and frames to be commercial grade and have proper fire rating All doors and frames shall be installed by a contractor qualified to complete work in this field.

5. Contractor is responsible to provide a complete installation of specialty hardware sets, ie- card readers, magnetic locks, magnetic strike locks, etc.. Furnish & install all miscellaneous materials required for a complete installation

6 .. Contractor shall provide all glass & glazing services as detailed on drawings and specifications All glass and glazing shall be installed per industry standards

DIVISION 9:

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1 All wall construction to consist of m;nimum 22 gauge st•Jds, spaced 16" o.c. and 5/8" sheetrock unless otherwise specified, and in all cases be constructed per approved VUSBC methods Tape and fmish all patches and new walls and properly prepare for pamt

2. All fire rated wall and ceiling assemblies shall be constructed per UL approved methods. Contractor shall label all f1re rated walls as follows: "Fire rated assembly" with red paint and stencil

3. Provide sound! thermal msulation batts as called for in drawings and specifications.

4 All partitions walls shall be braced every 4' to ad.iacent structure.

5. All surtaces to be painted shall be properly prepared to receive new paint. All cracks, holes and irregularities shall be properly filled and patched to receive new paint Patch all drywall surtaces to a level 3 finish unless otherwise noted.

6. All wall and ceilings surfaces to receive new paint shall be latex pa1nt- flat unless othervvise noted. Painting shall consist of one (1) prime coat and two (2) f1nish coats or as many as are required to provide a uniform appearance acceptable to the owner. Colors to be selected from manufacturer's standard selections unless othervvise noted.

7. All door frames to receive paint shall be semi-gloss finish unless otherwise noted Paint minimum two (2) coats or as many as are required to provide a uniform finish acceptable to the owner

8. Approved paint manufacturer's shall include Duron Benjamin Moore and Sherwin-Williams. All paints shall be commercial grade

9. All doors, casework or architectural woodwork to receive a stained f1nish shall be properly prepared and a minimum of two (2) coats of stain and tvvo (2) coats polyurethane sealant shall be applied or as many as are required to provide a uniform finish acceptable to the owner

10. All floors shall be properly prepared to receive new flooring per manufacturer's recommendations. Colors to be selected by owner from manufacturer's standards

11. All new acoustical ceilings shall be Armstrong or approved equa!. Install 2' x 2' unless othervvise specified. Contractor shall furnish & install all miscellaneous materials required for a complete installation.

12. All carpet shall be J&J Industries "In the Loop" or approved equal (100% graphic loop pattern, 28 oz. face weight). Submit all alternates for approval 2 days prior to bid date. All carpet to have lifetime warranty for edge ravel, zippering, and delamination.

13. All wall base shall be Johnsonite, Rappe or approved equal. Submit all alternates for approval prior to installation

14. Contractor shall clean & wax ali VCT, laminate, sheet vinyl type floors per manufacturer's cleaning instructions.

DIVISION 13:

1. Contractor will install minimum 5/8" lead lined sheetrock for use in all radiation areas. Furnish & install 2" wide lead strips at all joints.

2. Unless otherwise specified all lead lined sheetrock in radiation areas to be minimum 7' a.f.f.

3. Contractor shall furnish & install lead lined doors and frames in all radiation areas

4. Contractor shall label all lead lined walls as follows: "Lead lined wall ft above floor slab"

5 Contractor shall follow all state, federal. local and VT OEHS A/B rules and regulations. Contractor shall be provided a "Design" from OEHS in the specification to b1d

DIVISION 15

1. Contractor shall furnish & install all miscellaneous materials required for mechanical & plumbing work, inclusive of, but not limited to: valves, piping, ductwork. duct seal, hangers, supports, valve tags, couplings, etc ..

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2 Contractor shall furnish & install piping & ductwork insulation as required

3. All work on fire protection systems shall. be completed by a contractor qualified to work ·,n th.ls f1eld

4. If sprinkler heads are deleted or new added, contractor shall provide revised sprinkler calculations for the area(s) affected.

5. Contractor shall coordinate all fire protection modifications with the State Fire Marshall and/or the VT Fire & Life Safety Office.

6. Furnish & install plumbing fixtures as indicated in drawings & specifications All fixtures to be commercial grade and new, non-used fixtures.

7. Notify the Control Center and VT Renovat1ons pr.lor to any util'1ty shutdowns or work'1ng on sprinklers or smoke detectors

8. SHUT DOWNS- All utility shut downs and disconnects that are required under this work must be coordinated with VT Renovations and the University. Contractor should identity what shut downs will be required and notify VT Renovations at least seven days in advance so the proper authorization can be obtained. Contractor should provide for a reasonable amount time and material to investigate existing conditions to determine location, duration, and extent of each shut down. All service interrupt'1ons shall be scheduled w·lth no disruption to the Owner and occupants. This work shall be performed at off hours

9. Contractor shall provide Testing & Balancing services as required. T&B shall be performed by a contractor qualified to complete work in this field. Contractor shall provide a minimum of four (4) copies of all T&B reports.

1 D. Contractor will be responsible to complete a pressure test of all gas lines modified under this scope of work. Contractor will give a m·lnimum 48 hours notice to VT Renovat1ons before test1ng beg·lns. Tests to be witnessed by both VT Renovations and VT Facilities_ Testing methods will conform to VUSBC /IP code and regulations.

11. Contractor shall provide certification testing of all medical gas modifications by a company certified to complete work of this type. Provide a minimum of four (4) copies of test reports.

DIVISION 16:

1. All electrical work to be performed by a contractor qualified to complete work of this type.

2 Conduit: the use of flexible metallic conduit is prohibited, unless authorized by VT Renovations Department. All conduit in walls shall be EMT, sized as required and installed per code.

3. Voice/data drops: All voice data drops shall consist of 3/4" conduit stubbed 6" above ceiling or to nearest access1ble ceil1ng with a single outlet box installed 18" a.f.f and pull stnng. If surface mounted drops are called for, supply wiremold and s·,ngle outlet box with pull string 18" a. ff.

4. Contractor shall properly identify and label all circuits in panel box during its operations. Contractor is responsible to properly identify and trace all circuits prior to turning off breakers.

5. Contractor shall field verify panel load pnor to adding any additional service by appropriate methods prior to bidding.

6. Contractor is responsible to completely research and become familiar with existing conditions of electrical service prior to bidding.

7. Contractor shall install same type breakers in electrical panels.

8. SHUT DOWNS -All utility shut downs and disconnects that are required under this work must be coordinated with VT Renovations and the University. Contractor should identify what shut downs will be required and notify VT Renovations at least seven days in advance so the proper authorization can be obtained. Contractor should provide for a reasonable amount time and material to invest1gate existing conditions to determine location. duration, and extent of each shut down. All service ·1nterrupt'1ons shall be scheduled w·1th no disruption to the Owner and occupants. Th'1s work shall be performed at off hours

9. Furnish & install electrical fixtures as detailed on drawings and specifications All fixtures to be commercial grade and new non-used f1xtures.

By initialing below, all parties agree to the above Special Conditions.

_____ VT Renovations ____ Contractor _____ Customer

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\:~iii1nrv' Building C(>rrtpnnr

letter Responses

PROGRAM MANAGEMENT SERVICES

Virginia Po~yteci1nic Institute & State University

Facility Renovaiiuw. Progrom iv\onCiswmerrr

Interview L_ctter Responses

February 8, 2012

Mr. W. Thomas Koloupek Director of Moter"1ols Management Virginia Polytechnic Institute & State University

Purchasing Department

270 Southgate Center (0333) Blocksburg, VA 24061

RE: RFP# 0020266, Facility Renovations Program Management Services

Dear Mr. Koloupek,

On behalf of Gilbone Building Company, : om pleased to submit responses to the questions posed in your January 25, 2012, letter in preparation for our interview on February 15, 2012, from 1 :30 pm- 3:30 pm. Since we are providing examples, we hove structured our response according to the order in which questions were asked, with tabs, so that the examples are provided with each question. We look forward to further clarification with you and your Selection Committee members in person.

If you have additional questions prior to our meeting on February 15th, please do not hesitate to contact me.

Thank you very much for considering the Gilbane Building Company team for this important and exciting project opportunity.

Sincerely,


John Taylor, CCM, LEED AP Vice President, Mid-Atlantic Region Richmond District Manager

Gilbane Building Company I 830 E. Mow. Street, Suite 300, Richmond, VA 23219 I Tel: 804-782-6500 i Fax: 804-788-7149

.1. Company's Staffing Commitment

Present your company's staHing commitment to this project. Thi5

commitment shaH include a functianol overview of your proposal, names

and titles for all key po:;itions and their line of communicai'ion with VT :;taH. This will also be an opportunity for you to ask questions of us.

Gil bane is committed to providing the executive leadership and level of staffing as depicted in our proposed organization chart. We understand that we must simultaneously be "structured" in our staffing in order to provide management control and process consistency, but be "flexible" in our staffing in order to provide the number of people and the most appropriate skill sets for the actual projects as they arise. We have proposed a start-up team based on our best effort to envision a typical year's workload, but we are prepared to add and subtract team members to meet changing needs.

Virginia Polytechnic Edward Watson, P.E.

Director University Planning Design and Construction

John Taylor, CCM, LEED AP, V.P. Richmond

District Manager

--- -- - - --- ----_pROJECT MANA<;ER _

Colin Robinson

Melanie Townshend, LEED AP Senior ·Project Executive

Judi McCoy John Taylor, Jr.

James Baldwin, LEED AP Mike Moubroy

Brian Thornton Alan Harris

-------------··--· -----------------------· -----~-----------------·---

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To reiterate, the key positions proposed to start are as follows. We have indicated what we anticipate the line of communication to be, but of course, will adjust this for any communications protocols you want to follow.

John Taylor, CCM, LEED AP

Vice President, Richmond District Manager

~ Provides executive oversight and accountability to Virginia Tech;

~ Makes executive-level outreach to trade contractors to reinforce schedule and perfonnance requirements;

> Commits to regularly-scheduled Principal's meetings with Virginia Tech University Planning, Design and Construction Director Mr. Edward 0. Watson, PE (Mr. Watson) and other Virginia Tech leaders as desired.

Melanie Townshend, LEED AP

Senior Project Executive

> Serves as the Account Manager for Virginia Tech;

> Organizes and provides strategic direction to the on-site team, ensures that they have all the required resources;

> Commits to a regular schedule of management meetings with Mr. Watson and will participate in project-specific meetings and other activities as needed.

Colin Robinson, PMP

Project Manager

> Manages daily on-going operations of the team and assigns projects to construction managers;

f Serves as the general liaison to the Virginia Tech Facilities Business Service Center, Purchasing Office, and program departments with whom we work;

~ Commits to an on-going stream of reporting and dialogue with Mr. Watson and his designees.

John Taylor, Jr., LEED AP

Cost Estimator and Project Launch Support

> Prepares cost estimates and other required documentation for project authorization;

~ Serves as a "check and balance" review to ensure that correct steps have been taken and approvals secured before project start, while supporting the construction managers in promptly addressing requests.

~ Commits to present estimates and obtain authorizations from appropriate staff as designated by Virginia Tech.

Judi McCoy

Administration I Office Engineer

f Provides administrative and purchasing support to the team;

> Maintains the project database and other records and reports;

f Commits to communicate dailv and work closclv with the Business Service Center and Purchasing Ofnce. ·

Mike Moubray, Brian Thornton, Alan Harris, James Baldwin, LEED AP Construction Managers

~ Provide hands-on management of individual projects from initiation through completion;

~ Serve as the primary, consistent contact for the user representative;

)o Commit to daily, on-going communication V.'ith users, Virginia Tech service departments, and other project participants.

We hope that this elaboration is helpful. Our team is looking forward to meeting with you and talking with you about what they feel they can bring to the successful implementation of the Virginia Tech Facility Renovation Program Management contract.

2. fee Methodology

A fh\~~d percentage fee met+tc,dology has b~en proposed. We would like to

knov/ more information obou1· this approach:

o. Should b0 cs~esscd ond hov/ \viii this too b-: routlnclv billed

b. Sorne project durations ore icnn ond due to their titT1ing may cross-fincmcioi occountin~l periods (Fisce1l \Cors). Hovv vvould this be~

dealt with?

c. It therQ is c1 sur~1e onJ.:'or Jecline in proiect octiv'rty which

require:. :;toT-hnf_; 'rE:-:ve'is tu b~ incrE~u:;ed or rt-duced, hov.: will th'rs lv:~

occorTipk;hed with o ti)";ec~ percento~E' fee? This question is rc!evunt

tc• ped·orrnon~'2 stund(Jrds ond not· pridn<;Jr since it is und0;r·stood tht=_:- fixed percenro~JC is sc:.

cl. TIF:.~· progrnrn rnnrlo~J'::r· :;hnll pcdorrn oil sirnplc sh::tchcs, d~~o·rt::JilS, nnd/or dmvlin•T:, rlece:;sor·y ic1 ckdine t·he scop':O' O"f work

c:nd Gcquir:~, the ~;:·op;:;r bui\Jir1g pcrrnits from th0 University

Buildinfl Off-icio!. This cfiort will be included in your mono~Jcmont

fc•e. On projects vvhc;rc_! c)rok·ssional dcsipn services oro r·equired

(occor·ding tu th<::: uttuched ciucurTlC>rd or thr~ Univer·sity f3uildin~J

Of+iciol .. s opinion} y~xJr ITlClt"lClQ(~rnent iee will be· upplir_:d to th::; controci omount di"cu::~ed above, ond will be included in the toto!

(~r.HtSiTUci'iot·: rncnlu•;1f.;r.H::'nt {r,:-:: Tiv.::',e scnv::' crit:;~rio upply tel onv·

:;pec_·tul ·~~::~·:;ftrlg ur "tnspcc.t!on;, thot r{::qu'rre the st::rv"to:::; nf c1 H1itd

purl\'.

We propose that the fixed fee percentage be assessed on the actual cost of all design, construction, site general conditions, fixtures, furniture and equipment put in place for each project assigned to our team. This fee can be billed monthly based on a tabular log of all costs submitted for payment during the month, although we are open to discussion of other processes if easier to implement.

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lt is understood that some projects cross over f1scal years. We are always able to show the current Predicted Final Cost of a given project on the cost reports that we maintain for the project because we project cost based on the commitments rather than the payments. This allows us to give you a projection to accrue if needed to "close out" a fiscal year. Otherwise, it appears that your current systems allow you to make a payment in the current year even it coded to funding granted in the prior year and this procedure would apply to our monthly billing.

We are committing to provide sufficient personnel to ensure customer satisfaction through the inevitable surges and declines in workload. Our experience on similar programs has allowed us to project for this in calculating the proposed fixed fee. Gil bane accepts the risk inherent in this arrangement as long as (a) the understanding is that all projects are being managed by construction managers with multiple assignments and (b) we have autonomy in moving personnel in and out when the workload changes. The deployment of our staff and associated customer satisfaction will be a major focus for our project executive, Melanie Townshend, who will review this regularly with Ed Watson and others as desired.

As mentioned in our proposal, some projects may require a dedicated manager for a period of time. If we agree that this is needed, we have proposed a rate for this additional team member. Examples of cases where this might be needed include work only possible over an extended night shift or work of a hazardous nature, demanding constant supervision.

Gil bane expects to prepare simple sketches. diagrams and drawings for scoping, phasing, and other communication purposes. We have planned for this in our staffing and in our proposed fee. However, we strongly suggest that any drawings being prepared for design and/or permitting purposes should be prepared by a separate design professional and the cost of that services be pm1 of the total project cost on which our fixed fee is calculated. If we were to mix design responsibilities with our construction management duties we would be introducing many new contract issues into the otherwise streamlined agreement you envisioned.

We agree that some special testing and inspection may be required at times from a third party and we would anticipate that to be part of the total project cost.

'3 .. Fee Methodology ·

To fully understand the components of the project to be provided under

the inclusive f'h:_ed percentage fcc n1odd, and to be used to determine

o final payment amount in th-e event a project is stopped after bcin9 autho1·ized. piease provide an exompic{s) of how the fixed percentage

management fees would be dcrivec:. Please include the various project

element:; such cs. field investigation, cost estimating, c1ssistancc with procurement, cus.tome:· liai:.or., permitting, project supervision,

coordination, document, project dost: out, w<1rranty, etc.

The following components are included in the fixed fee proposal:

~ Home Offlcc Resources:

- Project executive and district manager time

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- Estimating time supporting field team

- Blueprints, copies, postage expended by office for the project

- Safety officer time

- IT systems (proprietary), equipment, and support time

Accounting time to support field team

- SWAM Coordinator time to support field team

Travel expenses for these personnel

f Field Team Resources:

Project Manager time

- Cost Estimator time

~ Office Engineer time

- Construction Manager time

- Travel expenses and temporary living for field team

f General Expenses:

First aid supplies

- Blueprints, copies, postage

- Cell phone expenses

- Auto, professional, general and excess liability insurance

Gross receipts taxes

Expendable office supplies and office tools

f Professional Fees:

Home office overhead

- Profit

In the event that a project is stopped after being authorized, we suggest that our fixed fee be calculated by one of the following methods: (I) If construction commenced and some degree of work was completed, then our fixed fee would be based on the actual project costs as usuaL (2) If the project was stopped prior to work beginning in the field (with only planning, design and/or procurement tasks accomplished), then we would be compensated by a fiat $5,000 cancelled project fee for project where the Budget Estimate was under $1,000,000 or a $15,000 fee if the Budget Estimate was $1,000,000 or higher.

Our proposed fixed fee structure, being administered as we suggest, will cover all of the elements that you have asked about: field investigation, cost estimating, assistance with procurement, customer liaison, permitting, project supervision, coordination, documentation, close-out and warranty administration, to the degree required on each project.

4. Transition Plan

Fravide Ci detailed transition pian and c;xplanoti:::m for your transition o.ssurrdng an Intent t-o Award in f\/10rch 2012, with contract execution

occurring wH-hin 30 days of the issuance of the notice.

y,ihat steps do you e:nvision taking thot wi\i convert the renovations

project mona9erncnt st?ction from in-house to under your management?

Y,/hut time wiU be allotted for each step?

What recommendations de yqu have that wo;; could collectively implement to limit the impoct on the Virginia Tech campus community '1-vho are currently engaged in some phc::.e of renovation activities?

Transition Plan:

Week l -Intent to Award issued

Week 2- On-site kickoff meeting # l

' Current projects review

~ Current staff review

' Roster of campus service providers

• Plan for office mobilization

Upcoming projects review

' Communication Plan development

Week 3- On-site kickoff meeting #2

• Plan for current project han doff

~ Set up engagement meetings v..-'ith service providers (departments)

• Begin office mobilization

• Review and approve details of process flow chart and all forms and reports

~ Communications Plan in progress

Week 4- Contract issued, circulate for signature, on-site kickoff meeting #3

' Begin soft launch of first projects

~ Communications Plan in progress

• Office open

~ Review, resolve open questions about procedures

Week 5- Official Go-Live

We anticipate "go-live" in the fifth week after award, if that meets with the approval of Virginia Tech Leadership. There are key components to the success of the roll-out of the outsource program:

• Taking on existing projects.

' Launching the first few '·demonstration'' projects.

f Establishing relationships with the BSC Purchasing Office, and existing service departments (maintenance, housekeeping, security, IT, security, etc.).

~ Widespread communication about the ne\\' program.

f Management approval of process details

But none is as crucial as simply getting on campus, circulating and letting relationships begin to form.

In order to minimize the impact on current projects \ve need to look at the status of each, which we would accomplish by end of week 3 and put a "shadow" person on the project to get involved before the official transition week 5. As a minimum we would conduct an introductory meeting and site walk with each of those project teams. Depending upon the details of the existing project workload, we would assign one of our construction managers to complete and close those, apart from our staff assignments for new projects. We will strive to fmd a value add, or simply an act of"VIP" customer service for each of those ongoing projects to create a positive buzz.

5. Project Estimates

/~w1mst projects will require you to provide more fhan one project- cost

c;;timate. These estimates wil! b12 referred to as Budget Estimates Refined Budget Estimotc for u fee (if requ~sted) and Dclaiied Estimates. Below is the model for providing accurate and complete estimates.:

We appreciate your sharing of the models for "Budget Estimates," "Refined Budget Estimates," and "Detailed Estimates." These models are consistent with our understanding and we are comfortable with the degrees of accuracy specified. Following is a recap ofhm.v \Ve approach preparation of the estimates at each level.

Budget Estimates (within 20% accuracy): The level of detail at this stage will most likely be at the "square foot" level or at a "task list" level, depending upon the nature of the information available. Pricing is driven by historical cost data from similar projects. We often use our Gil bane proprietary Cost Advisor program to prepare this kind of estimate in consultation with the users. These estimates can generally be prepared in a week or less and we prefer to present them to the user representative in a meeting to address questions and obtain their feedback.

There are several tactics we use when the estimate presented is not as expected:

~ Detailed reconciliation of program to estimate:

Charette meeting with users and designers. if involved. to do preliminary value management;

f Suggesting how the project could be phased to spread cost over time;

f Prioritization of items to be carried as bid alternates.

As always, having a clear understanding of our estimate helps the user representative make smart decisions in the face of limited resources.

This is an example of a simple renovation budget estimate prepared for a client in a meeting setting. It combines "tasks" they identified, such as creating a Courtyard Connector, with blocks of space to be renovated, described by square footage and the "degree" of renovation our field visit suggested was required.

SCENAR!O 6D

.. !I!Illi1i"F~""""¥J 5\\jjlifj"""-""'fn::<"~ .. ;:::".~".i"C:""'.~:;~-·r- ., ·:n ~':il:~:T'"'I:ili!llll <;;i;ii:,f.9.!~~'" ~Jmi.,.~, , l,tm r.~.:.~y,~;u~~;·I"J' ,;);: ~1:•,~. :._~;::qt,_ }'-J..•JI;'I~ ~~ il l ~J ~ rrlp ·~, ~ 1J'~ .l•,i!lj,,~.,~li] Medium Reno C'Section'820 SF $135,300

Light Renovation 1000 SF LDR $121,000

Allow for Couryard Connector $45,000

New Construdion2760 SF 3 OR's $.1,214,400

Light Renovation 1800 SF Support $217,800

Heavy Rena 6840 SF Prep/PACU $1,525,320

Premium to exp PH/Add AHU . $500,000

Subtotal $3,758,820

Contingency Plus Escalation 15% $563,823

Subtotal $4,322,643

CM and Site Svgcs Combined 15% $648,396

Subtotal $4,971,039

Equipment Costs $2,500:000

Design & Other Soft Cost 10% $497,104

Owner's Contingency 10% $497,104

Total $8,465,247

CostAdvisor© for HigherEd EXECUTIVE SUMMARY

Project:Generic Health Science Center

Project Date: 1/18/2012 747:52 PM

Location: NC- Raleigh

Report Date: 02/06/2012

Owner: A University

Program Manager: Devol

Scenario:Reno Scenario

Project Type: HigherEd

Architect: TBD

COE Representative: Devol

Gilbane Estimator: Smith

Gilbane:

--------~~

Preconst'ruction Start Date: 01130/2012 Construction Start Date: 05/01/2013 Construction End Date: 05/01 !201 S

CONCEPTUALMODELCOSTSUMMARY

Nevv Construct1on Fit-Out:

Renovation

Total new/ Reno Fit-Out (B(3SF)

New Construction Core anci Shell

302,000

0

302,000

$58,865,240 $194.92

$0 $0.00

$58,865,240 $194.92

$13,333,428 $44.15

$72,198,668 $239.071 ~-----------------B_'_'il_d_rn_g_r _ _._o_n_st_ru_c_t_ro_n_T_o_t_a_\ ---------------------------------------------~ $3,903,501 $42.23

Total Conceptu3'1 f•/1o~Jel Cost $76,102,169 $251.99

Construction Esculat1on to m'1dpomt of construction 9.49% $6,625,689 included in cost

SOFT COST SUMMARY

mt~;~~i!itr:·;~m~l~JWtrTh~~~~~mr~f~4:l·~r~-r-~pt~~r~~!W?TJ~~w~r~ fn!irtli!f';>: _ _;:.Ifj~~W'ii!i~\1:ill:'~"f-i<ll<U~•~i~ll.:l:-Jilit!;i;~."'~41•'1::~1':.1h.~(;d'fuhWt~il:f.raori4tL-Jt;;::,,c-~.Efb~; -·- ---

Report created on: 2/6/2012

'All information contarned herein is designed to provide assistance and advice and does NOT constitute an estimate or promise of price. Gii~§HN

Higher Education

Soft Cost EscalatiCW; tc thr>2•:: months p;-lm to end of COilSti-\..I<:JIOn

0.00%

"----. ~------ ·---------

$0 included in cost

ProjE:ct Total Cost: $96,954,738 $321.04

Report created on: 2/6/2012

•All information contained herein is designed to provide assistance and advice and does NOT constitute an estimate or promise of price. Gil·tBM

Higher Education

B·~l :;'r'g -;::e ·18r' Bl, ':::::1-,gS"E'

CostAdvisor© for HigherEd CONSTFWCTIOI'l COST SUMM!\RY (GROUP BY FLOOR OR REVENUE)

Project: Generic Health Science Center Scenario:Reno Scenario

Project Date:1/18/2012 7:47:52 PM Project Type:HigherEd

Level- 01

F2c11Hy :!'1d Stud~nt chcng9 (3-. tlts

8athr0crns in lflb 2 <?a 8

~--~ $01 B $115 $229,772

D . $1881 $01 $1,312,984!~--~ $30~.053 B I $4331 $01 $433,285 $0 $44,150

Sbr<l~J'l eoul, S'-!pp\\OlS. r:J01ta

L'is:;;r.cti0'1 Spn.c'J Gcn·:;r:::!l

Diss·::ction G!asssd i

A I $1901 $01 $189.9141 $01 $44,150 --

A I $1901 $01 $227,8961 $01 $52,981

8 I $148 sol $118.1691 $01 $35,

Stg

Sfg Sur;::·lics and aquip -

~+ $450 $01 $67,4551 $01 $6,623

$578 $0 $462,5451 $0 $35,320

$305 $0 $365,760 $0 $52,981

Stg H2:: I,"Jaste

Stg A11atomy Spgr;im!Ps

F•es:1 t(SSU€

. .:.\'Ji~se;lt CR in Anatomy I ' B $144 $0 $433 285 $0 -

B

I $1591 $01 $39,8001 $0

B $01 I $312 Faculty ch~mgg rrns I !och,.,"'

Level- 02

Change rms 2' ·

Bio rD>"Cl1 Lab I) $270 $0

-- --~--- -------

'eport created on: 2/6/2012 *All information contained herein is designed to provide assistance and advice and does NOT constitute an estimate or promise of price.

""'",.....,~

G1!~J3Ht§ Hiqher Education

=-=·'·

Eo.;i'di!'g ,'/c'e Th.sr; Bl' 'dT?-~'~'

D~il.-3 t~nalysjs R(lOn:Js B

Rse-:;ption B $1

B $1

,c\!1 cff:ces in !)i,_. B

B

Level-03

U 1;le<ricn- P;Jl.ron ;.'jerk 3!~::-:-:::e

Gr<VJP S·t'Jc;y n;v5 & S::>r'1iP2r, 0 B

1- -f----U351 o~ $2051 $01 $253,365! $0! $54,5261 $307,891

625 0 B

B

S~udy an: "'s 8 $0 $317,086 $0

Toti:li:> br floor: $985,911 $0

Level-04

Simulction L8hs (OR rocm, and D

8

Stg Equip and supp!!Gsj B $0 $0

Offlc8S 8 $0 $167,159 $0

r-::it"1!3 fer Hoc·r: $4,672,921 $0

Report created on: 2/6/2012 *All information contained herein is designed to provide assistance and advice and does NOT constitute an estimate or promise of price. rn!:m ;rn

Higher Education

8~.;i'CCrg V-::re 'han Et '-:h .. •g;o·:;,

Level-05

R:::~e.crch tab 3(8CP. To be D;::vscl.

rot8!5 for floor: 0

Level-06

IT oifi-:;~,3 '.>nd ·.rmrh spacs::; 900 0 B

T•jlals for floo'·t 5,9001 01 __j $1,122,0151 $01 $260,4871 $1,382,503

Level-07

Br~a!; cut

Far:<.J!t}' B $159

B $166

Larg':' open Quiet SttJr;ly D

Cc:~lpt:ter room 70 stud<:o!nt 8 $0

'v"\iellnes~ B $0 $220,752

Physio a·1d •,ve!!ness Stg rc:oms D $0 $57,396

Lccf::er rc,on1s. tci!ets. etc B $229,582

8 $165,436

Tct:J!s for $7,243,527

Level- 08

,c\dmissions Spa

$0 I $123,621

Report created on: 2/6/2012 *All information contained herein is designed to provide assistance and advice and does NOT constitute an estimate or promise of price. Gil·h1it§

Higher Education

Level- 09

Level- 10 ,-

Level-11

Level-12

::o:---~~

4

Buitjqcg V::;-re Thi:;r' B'.-·'c:r;g;:<;::

Faculty

Fatuity' 0Gpt G-sn of1!r'] s\g B

Confer?nc:q ro<Jms 8 $0

Oe::ms :;;;u!t9 B $0

Fac•J!t.,- ll1-3i! l"ii);-~, :::opy, s-t-::. 8 $73,527 $0 $17,660

T')tCJis for flocr: $2,968,000 $741,727

••••-•C~MHO~ Tohls for lloar: 22,000 0 $4,967,299 $-;;- $971,3091 $5,938,60~ .... , .. ,

Stg for Multi lecture B

Multipur;.x:;;og roorn l9dure D

C:o1se Study 4,400 0 A $0 $0

15,100 0 $0

C!i11L:

Tc•<sl3 roc flo·Jr: L 15,0001 ______ __L --~~-----___1 $3,355,1431 $01 $662,256j $4,017,3991

Report created on: 2/6/2012 "All information contained herein is designed to provide assistance and advice and does NOT constitute an estimate or promise of price. GTI~m;t§

Higher Education

Level-20

Pub!!'; tol!sts in

2,260

Wc:lls 1,400

Cit(:!...!!atiOIL high end 11,200

Public tit:;; 3%

T0t3!s for floor:

New Fit-out Total Cost:

Reno Fit-out Total Cost:

$58,865,240

$0

Total Area All Buildings:

B -B

B

01 B ~ $77 -"----- ---0 B $74

ol

302,000

0

302,000

B ~ ;;-- $3481

-------

Bo..;iid;r-g '':bre Tfl:;:;n 8t;, dH~gs~'

$0

$1,839,527

$366,449 ·---$99,780

' $o1 $61811 -------$0 $494,

$37,086 ---· $4,475,308

Core and Shell Total Cost:

Core and Shell CosUSqft:

Total Construction Cost All Buildings:

$13,333,428l

$44

$72,198,668

'eport created on: 2/6/2012 • All information contained herein is designed to provide assistance and advice and does NOT constitute an estimate or promise of price. G11 ~hi jtij

Higher Education

Reconciliations: The following shows a detailed reconciliation of a client's program to budget, which we prepared when our initial estimate was very different from user expectations. We did a similar exercise for all components of their project and we able to work together to agree on a revised program and budget so that the project could move forward.

UVA EAST CH!llt R PLANT PRDGfU\M/B'JDGIT RECONCILIATION

PROGRAM RECONCIUATION I ESliMATF. BUDGET RECONCIUAliON BUtlGF.T

I

Ug:m A· Pm~<!SI Packa e

Initial Scope wa~il pro~::m tor~ mil'Jimum or 1G,t)()O toM ofccotlnr,; wrth opportunity to<

future sxp~rosron to 14,000 or l&,OQO mns lnr;i~[

lnstnll.:itlort to he 6.000 ton~ (::!CI1'11l'n,3CT'~j

Is

Lurff'nt :,cone is ~il•nr.t~<'fl(<t~t i'l~ ~b011e. Th~ rqulpment confi!l\tfil~kll, ~till h<'> lo bt 1 ev\~1:-d to

move all pump~\a tM tewnd floo: and to mcrv~

all P.I~·.Ctrl<.alequ~nmerrt roth~ ~~rtJ {R'"Iet eace VMfl)_ Sl'!venll VM lde~s are ~WI tn'mR w11rl:et!

(RoiQronr.c IJMI!). h!\ttn.> '<qulp!'ll~rll ,,,t,JII~trr•r>

pm~itkm~ will be lnciU(JBt.L Ele~trh'lil P.qllii"IH!t',t

Will bo hOU~{!d tn N[Mfl· PIIM i:'r!!.IOSurl!.l. OUt•tD

neW)'>Irtj locEtion_

]ll:m. B • Va ll;! le Fre UMt Dr ve~ Orrr,inal Scope did not induce o«slred varklble frmwency drlv!!c;;

C:l.lrrvnr ~cope im:ktde~ one ami bid documenU willmdrrd~ 1111Hif'l!l(l;l~ for lwo 11ddit!una:.

·,.s ke-s

Dt1r,ln;\l S~upe Vias not eJ-timated lndividu~lly bL't I WI!.~~ Ul!rr;entape of the hlnorit~l ~o11S

Curn:rrLScopl:! ~~ tntimatr;!l fOT ortu~l job

rtmdltlon> !-' ] __ '

rrutl-.!1 Budget w~~ b~5ed en htStotitlll ~Ill. root\ ch~·tela~d bv Afl11nd UV,_ nnrt vendor rnnut.

fU:commend hudset incm~le n1 ';>170,000 t!'.

ii!:CDt1'1mod~tr, htturQ oq~ripmpr,t pr01/1~lor1~.

;::onllf.\lrRIIOn ch~n~ not 'flat enginel!r~d. -und spociirtlltion te!Vi'ilnM tJ) elacttkill eQ!llpmenl

~tot inr.lur.!nd In !lliO~er

\

Fi!.'QI.>IrP hUO~ct <ldjtJMrnenl. trt tht: ~mOtl!l\ of S:>20,000

for lnl!ial VrO, HWldnl-t:d elc>tltlt~l lind t'OIItiOl-i

cornli'r!lon~

hu IIJO"'d In l\ufl;H"' atmv~

I

l l~ecmnrn€1\d buClgc-t ~d:u~tm~nt In I hi<' ;mount o1

I$J45,1KJO for ~tt~ >erwres to recognlU! ;ctual lrPqulr~m!"rm

1l,52.11,[}iJQ

5/.CI,Orl(l

145,000

Detailed Estimates: Attaclled on the following pages are examples of detailed estimates from a small college project and from your own Signature Engineering Building. At this stage, the estimates contain more details, but also reflect quotations from contractors. Those quotes may contain exclusions or there may be work not covered by quotes, and we carry appropriate monies to cover these items. As shown in the Signature Engineering Building sample, a complex project may require more extensive back-up information to fully explain the cost basis.

St. Mary's College

Margaret Brent Relocation

Deisgn I Bulld 9/2/10

Division 1 - PROJECT SITE SERVICES: ------·------

Division 2- STTEWORK:

Division 3 - CONCRETE

Division 4- MASONRY:

Division 5 - METALS:

Division 6- WOOD & l'LASTICS:

Gii~EHnl

$45,010

__ --~------~l_lll,§GJ __ 32.G8%

,.$~0,7~.4 __ }]"_"/o ... '

$1 R,225 3.28% --~--------------.. -·-"' . "-- '

--~$.1_~,21:2__ _2.~2_"/o

.. -~l,~IJ_~----il_:~J~o Division 7- THERMAL & MOISTURE PROTECT $8,000 1.44% ----------------------------------------- ---------------- ...... .

_12i'0_sl_Cli~__:_ __ I)()Q_RS, HARDW ~RE & STORErRO ----------~

$14,000 -

Division 9- FINISHES: $18,481

Divisior, 10 - SPECIAL TIES: $.1 ,45()__

Division 1 l - EQUIPMENT $0

Division12- FURNISHINGS $0 . ------·- --

Division 13 - SPECIAL CONSTRUCTfON $0

Division 14 - CONVEYANCE: $0

Division 15 - MECHANICAL:

Division 1.6 - ELECT!UCAL $162,580

Subtotal - Direct Cost: $555,880 ---

Design Contingency 5.00% $27,794

2.5:2%

3.32% ------

0.26% -----------

0.00%

O.OOI}'o

0.00%

0.00%

29.'25%

74.3"% 3.72%

Subtotal $583,674 78.05% -~ --~~~-~-~-----"--~ --------

Contractor Default Insurance ' .20% $7,004 0 94%

Subtotal $590,678 78.99%

Constm-ction Contingency 3.00% $17,720 2.37%

Subtotal $608,398 81.36%

CMGC&Fee

Total Area 6,989 SF $ 107.00

St. Mary's College Margaret Brent Relocation

09/02/10

Oh·. L PROJECT SHE SEJ\VJCF.S:

Site Service!~:

Site-·wol'k

~:~!sc. Ex-istin&_~y~l~~i_ng -~-~~~~m Demc

~-?~~-~~--of Ex_istillg cBc.c".cilccd;.c""e_o ------- _,_ ___ ,.

6,989

Total Area 6,989 SF

45,/JJIJ

I 111/u"

-€:_-

lii!.~!:~~1_:i.'!t.~--- ___ !E_q_~!-- -~1_~---

.5,00.!!:~1)

{)OfJ

8.00

j,OO/J

/1

4.00(1

§ __ i_t_~~Gmdltlg_

p~~~-~lng Moven;

Fill Existing Bl.lilich:g_~-----

-~~~51/Stnblize ex.isiing silc

fxcav11te

6,125

I 1.s 91./HIO.Uf! Y/.011/1

12,500.00 12.500 ----------... --------------v.n~?~ ___ _!':_~--"------~~-(!0 _________ j_}_~

JJU n 25.00 S.250

$45,()1 0

Setliment f Ero5itJJI Conll\ll ----------------------------- --- •POO,(I(J ____ 4c.".c\Oc__O _ --------- -------

Site Utilities:

Cut o1!d _C,<l_P_ E~i~Ling Build~ng Utilit\e)

Water

Stoml Wa-ter

_ S_tomt Water Stmcntre

Sewer ________________ , ... -

FDC Lint

~v~~~-~~.!-.Ir~-~1.~-~ . Fin: Water

Stttl~OYemCfilS:

I .m~·~

:~~:.~:mwJ~1mm::$.1Uf~~---JO t.r

{IJ..r

(} lF

Site'P,wiJJgs ~~~~----»· ------·---

Ln~~-~caplng:

Ln1H1scnr_ing fPy_S_r~s~-

CO~CRKJ'E

Sl"etion ~ Cnst-lu~Phu::e Conct'ete:

___ j\ __

.. ~.

!li; __ --

1(..1.00

.. --~.QEQ!'!!. 10.00

125.0(!

J,O_~~;pg

1,500

9,900

.f.9.HI

_ L_oug_ 2,500

0

85./10 ------"-

iY,B50

/0, OUO. 00 ___ _:I.::.O,c:O;;;;OO:_

10,1)()0

SJ9.850

S20,0UC

s 10,000

$20,764)

St. Maty's College Margaret Drent Relocation

09/02/10

.~~~-~-~~rnd~ =-~~cm~!~~-~-~~-~~'2_2 _____ _

_s::onc~~~- A~cm __ ~~p..:_ ___ _

~lASONRY:

Section Masonrv:

Crowl _Sp;u::c- )' high

I llt\'. 5 Mi'.'J'ALS:

Section Sll,u:tural Steel:

Section .1\'Jisc. ivletals:

____ g_xt(l!jor_ Rrdli..,ng,;>c_ __ _

MiK Meutl

6,939

2. 7 5] I~fl 5 7.00 JV.lri4

f all uao.oo ----'"-""'o"-o 20, ?6-/ --------------

13.fH) 9.425

S10,76~

$18,225!,

_, _______ ~2.0~~----"'S,.::Sfc::lll:._

Ul!! bn2,,c__.o1i-__ _

0 if

fi.'J~r; ___ ,g_rr ____ ____L__ __ _

18,225

$16,2201

---·---

115.00 0 -------------1.25 -----'8". '"'()c.-

8,720 $11,7:20


09/02110

I llh·. 6. WOOD & PLASTICS:

Sectlon Rough Cril:p_~ntr.v:

~~~~.:..~~-oc~./1/il} __ 9__S

Total Area

0.50

6,989

6,989 SF

3.488

Wood n~ . ._·k"-· _____________ _ --------- .. --------~!'--. __ _!L_ ________ !L~_q ____ _:c_o 3,488

------ ---------· No11e .. --~---__!} ~/low---~--------· /J.(/0 0

() ----------------- _____ .... ,_, ___________ --~-----

I llh•. 7. THERMAL & MOISTURE PHOTECTION

Sectim1 Metallic- \Vnterproonu~::

Section 'l\1ot11l Wall Pnnrls:

.I<:.xptmsion Joints

Alicw:

~t_:ction Rooflng:

:~l_li:.'_~-_!1:'. R epu ·I r

------

------------·--- -----() ()

--------------·---·-· _ _,

0.00 ~------'0-0

$3,4881

so

ss,oool

$0

$0

~8,000

St. Mary's College


09/02/10

I \)h.'· JJOOR$, HAl<DWA'RE & STOREFRONT

Total Area

6,989

6,989 SF

Doors fmnrc:s:[hfn.ill'ilf\' -~-----------~-_F:!!_0~ 1i, ~--------~SOOJ!.f'. ___ _;9c:.O:.:O::;..O

loiv. ':1. FINISHES:

Fini'!hes

liYtr":riorW:J.Ils

Ceil~ng Repnlrs • n~~"': ___________________ _

Wnll ~:.!~irs-~~~--------ACT Ceilings

1 n tcrio .::_!~ i1~ting

Exterior !'a inti ng ···-----------------~--- ....

Cl'lfjl~---· Srnlcd Concrete ____ .............. ~

9,000

____ _!}l.EP· ou ·----'·"''"oo"o_ -------~-(//)()

500 ~-FI 'U l.JO .l,75fl ~-·-·-----------

Y.50 2,J 75

s.nu 4.noo ----· ---'--

tJ :>-;. T!. ---~---------------~:~~~- ()

4,237 .5.q.Ft '!), 1.51) 6.J5fr -- ---------------------------

1,000.00 2,000

0 fiq. Fi. §. 5.00 {! --------------------·----·---------------OY{h 0. 18.00 0

.. -- -·· --·-··-···.. . ~----'-18,431

SH,ooo\

_ __.S"-'9,000

$5,000

Sli\,.J8 I

St. Mary's College


09/02/10

\ Dh·.Jo. SPECL'\LTIES:

-~p-~~ialti_es

Fire Exstingusl!~JS! Cnbin~ls - "-- --------------

Toilet At-ccs:sories

Ufi'MENT

Fttrnlshint!s

~tcrior_~ig~a¥c.

___ 5~tcrio_r~~~-~(l_~-------

r;;;:;-= SPECIAL CONSTRUCTWN

-~necinl Construction None

SerHon Ele"ntors:

none

---------

I O!v. 15. IVIKCHAN' I CAL:

Total Aren 6,989 SF $1,4sol

J Er.tlr '1'. 350./JU f,(}SO ··········-·---

-''-'-'"cc"_c'" __ @ JOO.OU _____ <:..:0.:;1! ____ _

1.450 5.1,450

$0

120.00 0 ----(! su

sol

0

!,500.00 (! ···----··--------

0

0 '''"' ----- .!§. ____ _ 0./J(J

0 su

$01

o.oo ____ ...c:._o

0 so

$6G,oool

J •ndr ()6,000.00 66,000

~--~_ct~_oi~ ~~lumbiug~

. ~l:_l!llhing I fJVAC

F!rc Ptt;~to::tim: ---------------------.

li sq,1 4.25 (!

66.000 566,000 ---······--···--

Ink 16. I<:LECTllTCAL: $1 G2,5RO I Section IT\Qctrical: -----·-·· .. --... - --- ------

I h 16Z,SS0


09/02110

6,989

Total. Area J62,.180

TOTAL OF ALL DlV!SlONS

... . s 161,5110

$555,880

Gilbane Building Co. Squnre Feet

St M . " a11' s en 0 ege Notes:

0

Elcv, Are!\ Description Total SF

Effected

Academlc ServJces Renoval1on

Basement I Crawl Space 2,752

lst Floor 2,752

2nd Floor 1,485

TOTAL __ ___,6:c:,9~89:.Lj ___ _,...::jolsF

TOTAL GROSS AREA:j 6,9891 SF

Gil bane Building Co. Square Feet Page 8

Virginia Tech Signature Engineering Building

Section 1

Section 2

Section 3

Section 4

Section 5

Section 6

Section 7

Section 8

Blacksburg, Virginia

August 12, 2011

Guaranteed Maximum Price

Table of Contents

GMP Summary

GMP Summary Sheet

Direct Cost Breakdown

Bid Summary

Site Services Breakdown

Assumptions, Clarifications and Exclusions

Value Engineering Log and Optional Pricing Log

Allowance Listing

SWaM Worksheet

Schedule

ZGF RFI Responses (RFis #0001-0189)

Drawings Log and Specification Log

G41·&10§ Virginia Tech Signature Engineering Building

. 1 A -Site Services

2A -Site Work

28 -Caissons

2C -Landscaping

3A- Concrete

38 -Precast Concrete

4A- CMU Masonry

48 - Hokie Stone Masonry

SA -Structural Steel

58 - Mise Metals & Ornamental Metals

sc - Interior Metal Panels

SA -General Trades

68 -Finish Carpentry

7A- Roofing

78 -Metal Panels

7C -Air Barrier & Waterproofing

70 - Fireproofing

BA -Glass & Glazing

98 -Drywall & Ceilings

9C- Carpet & VCT

9D- Tile

9E -Epoxy Terrazzo

9F -Painting & Wall Coverings

11A- Lab Casework & Fume Hoods

12A -Window Treatments

128- Seat & Table Assemblies

14A- Elevators

15A - Mechanical

158- Fire Protection

16A -Electrical

168 - Aud'1oNisual

TOTAL DIRECT COST

Direct Cost Breakdown

Total Direct Cost

$1,854,506

$1,262,957

$1,482,044

$502,592

$1,780,000

$2,130,870

$730,884

$3,706,885

$3,712,400

$2,034,770

$351,056

$2,135,898

$1,084,531

$1,010,000

$1,190,000

$578,110

$308,700

$3,382,500

$2,597,310

$424,446

$119,882

$479,993

$254,400

$1,207,300

$178,347

5273,623

$774,212

$16,331,633

$664,700

$6,448,475

$950,000

$59,943,025

SWaM Participation

$150,000

$1,100,000

$120,000

$200,000

$210,000

$2,100,000

$730,000

$3,400,000

$1,332,000

$2,000,000

$0

$2,000,000

$0

$330,000

$330,000

$0

$308,000

$3,382,000

$2,600,000

$424,000

$20,000

$180,000

$254,000

$500,000

$180,000

$10,000

$0

$6,301,000

$0

$6,400,000

$0

$34,561 ,000

(SWaM % based on total project cost) 52%

Minority Bus·mess Enterprise% 13%

Bid Summary


I' I ! GMP Bidder#1 ',; Bidder #2 l Bidder #3 Bidder

' 1 A · Site Services

' ; $1,854,506 '

2A ·Site Work $1 ,262,957 I: $1,735,250 ii $1 ,851,055 i' $1,262,957

28 - Caissons $1,482,044 !: $1,498,300 !I $1,636,500 $1,482,044

2C -Landscaping !! i! ,,

$502,592 $563,922 ,, $860,690 $502,592 i• !!

3A- Concrete $1 ,839,680 :: $1 '780,000 I! $2,042,316 $1,780,000 j: !i i

38 -Precast Concrete $2,130,870 ':; I) ,, :! $2,444,000 !! $3,590,700 $2,130,870

4A · CMU Masonry !; $730,884 i\ :! $1,099,100 li

!· $1,121,100 i' ;· $730,884

48 - Hokie Stone Masonry ',', $3,340,100 !:

$3,706,885 \i

$4,269,000 $3,706,885 i! !! i' " 'I ',', SA- Structural Steel $3,776,400 1'1 $3,712,400 l': $3,808,400 $3,712,400

!i

SB - Mise Metals & Ornamental Metals ! $2,034,770 ,;

$2,189,643 II $2,356,275 -;-

$2,034,770

' " SC -Interior Metal Panels " $351,056 1: $429,800

!! " '.\ $0 'I $351,056

SA- General Trades ' 1.! i' $2,135,898 I! $2,424,737 $0 I $2,135,898

!:

6B- Finish Carpentry i $1,067,807 1: il $1,084,531 II $0 I $1,084,531

7A- Roofing i! I

$1,019,500 li I

$1,010,000 II $0 '

$1,010,000

7B -Metal Panels !! $1,203,986 li $1 '190,000 i!

I! $2,457,400 !: $1,190,000

7C -Air Barrier & Waterproofing $560,000 !i $578,110 II

$510,000 $578,110 !I

70 -Fireproofing $308,700 !'

$309,500 ! $482,979 i $308,700 i]

SA- Glass & Glazing I $3,382,500 II $3,967,793 ,,

$4,501,990 ! $3,382,500 !! I " 98 ·Drywall & Ceilings $2,597,310

,, $3,108,200 I $3,219,200 $2,597,310 ,, ,,

I '

ii I< ' !t 9C • Carpet & VCT 1i $424,446 ;I $420,195 I $344,603 '! $424,446 '

9D ·Tile il $119,882 II $158,300 ! $164,430 '

$119,882 ,, '

9E - Epoxy Terrazzo i' $479,993 ,, $477,588 I $0 i! $479,993 ,, '

9F- Painting & Wall Coverings ' " I ' $254,400 !i $272,283 $394,802 'I $254,400 '

11A- Lab Casework & Fume Hoods $1,207,300 jl $1 ,326,608 I $1,648,176 ' $1,207,300 I' ' '

12A- Window Treatments i:

!I $178,347 i! $294,344 I $297,455 !i $178,347

12B- Seat & Table Assemblies " ii ! li I! $273,623 $325,010 $397,569 $273,623 ,,

14A- Elevators i<

$789,150 !i $774,212 I $847,741 i! $774,212 !: '

15A- Mechanical i; $16,331,633 ii $17,502,250 ' i< I $18,149,000 $16,331,633

15B- Fire Protection $664,700 'i $712,750 $790,000 $664,700 " I, ,,

16A - Electrical I

$6,448,475 ! $7,700,000 $6,448,475 !\ $6,900,000 !

1GB- AudioNisual ii i i $950,000

f! i,l. ' I

! ' TOTALS j; $59,943,025

Virginia Tech Signature Engineering Building 1A- Site Services

Base Bid Amount

1 oets

Chem1cal Toilets IS1ora0e rrader IProrect S~qnaoe

' Survey

Line &_Grade Jpdatee

3WAM 1 ravel

-1rst ~·ld Kits

!Malena! Hoiet !Protect Fire 1 1

3afetv ' remporary Dust Partit1one

1 Elevator Operator

· Roads_and Pa~K1ng 'ce 1 Stair lower (eeparr at t1e-m oomts)

' & Guard Raile Trash :hutee

'Fence Double Gate

I Gate

·Service ·Pulls

! Rough Cleanup 'mal Cleanup Clean_cxtenor Wmdows

!Snow Removal

ISmail I oole

1 Cost/ Water & I 1 !Water & Sewer Chargee I Electrical , !Temp. Power at Cloee Oul Temp Heat ( Miec

caftiC Control

3ite Services Oosts

I Mo_'1_th

teeclronel

Gil bane

$" 00.000

$48.000 514.400

$20.000 s 1_5250 58 .. 250

1_5_0CJCJ "000

l DOD

52.400 S26.4DC $2,100

$20 .DOC S" .000 $57.600

$60,000 '400

160 DOD $1.200

$4,500 Direct coet D;rec Coet

sgooo 18C .200 134.400

323.250 D;rec1 :oet

$14.400

$14.000 $18.200

$45.000

$20 DOC

·' $1,854,506~~E3l-a4·-~

Gii·El ;t§ Virginia Tech Signature Engineering Building

Assumptions and Clarifications

_I3MP is based on the a_s~~i2Il_ that existing soils are suitable f9r_ backfill ol_~lity trench.e_, ___ ~~----~---~---- __ ----~-----2 Existing utilities. other than VTES ductoank, called to be removed from undisturbed areas of the stte are only to be abandoned 1n place and not removed

3 jy}y and all monito_r:~f the building tor settter:nent or movement sh~trJ2~oendent 3rd Par1y ~~red by VA J:e~h---------~~--= 4 GMP assumes I,!SirlQ remote parktng at the duck pond for oarkmg __ ________ _ _____________ _ 5 GMP tncludes a utilitY consumption allowance in the General Conditions for a value of $240,000 lor Electric, $250,000 forT emporary Heat and $1 8.200 tor

WatertSewage 6 GMP irJcludes_~§_ky!ine wii\ctows m lteu of Wausau. whtch was tne basi~-~~ecified)_ ---------7 GMP includes using FM-200 cleaning agent tor gaseous suppression system@ Rm 498 only

8 GMP includes only-lhe followmg f1xture -types for I he 'f1xture allowance" l1sted under Sectlo~2-6051 0, 1 .25(b) 1. No Sp-ecialty or 11nl1ted quantftY- fixtures. have been included. Cost includes fixture. and 1 0' of conduittw1re

Fixtures: Exit lam-Ps. MA1, MF2. Mf'4, MFC.sc. ;;'Mic.Gc1C~CMCCGC4C14:e.-;fic,c~cccoc,;;l-. ;:cMcJc-1. MP2, MP3. MPS. MPB. MR1-MR~S1.0M""T'1.cS;c1;----g Grounding w·lre s1z'1ngs d'1ffer between specif1callons and r1ser diagram. GMP assumeS using g-roundmg Wiring size aS shown on drawmgs, not as specit1ed

10 GMP assumeS theOFCl W1nd tunnel brOUght into bu1ldmg and placed-IntO-the room by Owner:-Fmal mOUritlng and cOn-nections-arG-bYContracto;::-GMP does nOt-include provision of additonal power!HVAC other than what is shown on the contract documents dated 5/31111 (Including Addendums 1-3)

11 GMP does not include ngg,ng ano mounting of Rolls Royce T1000 display In the Atrium. Alternate price (See Optional Pri-Cmg Lisling)ls based on prellmir\a~ infonnation only and assumes no addilional structural members or remforcemenL All des1gn for the mounting and hardware 1s by ZGF. All mounting hardware 1s provided by the Owner. This optional pricing assumes that the eng1ne will be delivered to the Site on a flat bed truck and will come w'1th hoisting lugs to allow for .!19Qing/mounting _ _

12 Alr handling units do not have baked on powaer coating per specs. no manufacturer has been willing to accommodate this specification. Coating wilt be factory spray appl1ecl instead

-- ---~-~----

13 Antimicrobial coatmgs on duct work were not spectfied and lherefore are not InCluded .. -----~------14 Assumed use of permanent HVAC systems durtng constructton for cond111on1ng of building space (015000-2.2)

15 Specification 072700 states that air barrier exposure l1mits are 30 days_ln thiS same spectflcation. testing requirementS--limit the contractor's ability to corTiPiete the exter1or inslallalion and thus potential for overexposure of a1r barrier. Gitbane assumes all owner testing of air barrier will be completed within 10 days of a1r barrier installation to allow for follow-on work

16 All turf is to be seeded. No sod has been included Co_s~jde.Sod has been included as an add-altema~_ . ------~ :;;;:;;=;=;::;== 17 All signage is furnished and instailed by V1rg1n1a Tech. Assumed no blockingfback1ng is required for signage as no locations are shown on contract documents

18 GMP assu~es lhat all unused Hok1e Slone will~?~ removed from site by_owner. D1sposal of Hok1e Stone has not been included . _____ _ 19 VT Quarry will provide ston~s for fabrica11on. includmg corner_s_. approximately 4 months 1n advance of lhe start of exterior_ stone work __ ·--20 GMP assumes only providmg glass and standoffs lor "Donor Walt". Etching, decoration and inscnpt1on of glazmg is not specified/designed and is not Included

21 Assuf!!e that TAB contractor can be a sec9n.P tier su_bcontractor _i!_n~Q_\_r~q~lred tq_~~ cl_~~~tly cor~!i_ac~Q_by G1_!P_an-e_ ___ _ _______________ -~ _____ _ 22 GMP is based upon the Drawmgs and Specifications dated May 31. 2011, responses received for Prebid RFI's #1 through #189 (see allached Prebid RFI log) and

Addendums #1, #2 and #3 23 GMP is based upon a 27 °m=,-,~,h~'Och-,-,c,cie-,-.,.lc.lh~ec,c,,crtcdcocle-o~-,c,,c,-ecclch-,~sc,-pctecmc, ,-,-,c2c0c1 c,-"c·itch-e-completion on or about November 2013

24 GMP assumes written acceptance/authoriz.ation tc proceed ·no later than September 15, 2011. so that work can be irnmed,aiely awarded·-,c,cccoco=c=co=c=to=cc,----

25 No cos! escalatiOn cont1ngency factor has been included to account for 'Force Ma1eure" based cost 1ncrea~~s in the con_:;truct1on m§l!.k_et 26 GMP assumes funding for the proJeCIIs available

27 GMP'aSsum~~nnlls, except for soeci~Contractor permits. h<Jve been oblal.n~ir1i.3.Tech 28 _Q_M.P assu!!!_es a 3rd Party lndependen~ Testing Agency shall be hired by VA Tech

29 .A_t Auditonum ceilmgs. all Rafters a!ld wood slats are assum,~e~d~to~b~'~':"":m~e~o~te~d~i~o~lie~u of radrus. Subrafte""~'~':'~c~o~o~t<e~o~c~'':;;;::;;;::;;~:-:-=:;:;;;;::;;:;;~----30 .AJI countertops are assumed to be P"Lam unless olherwis~ notecl ·;: 31 WP2 included as Plain Sl1ced Select Vlkiite Bwch. Quarter Sawn, as specified. is not <ivailable 1n appropriate widths. American Chestnut IS an extinct species.

32 Wood Window Sills included as soild"'P"s'vm~,=,=s",ccc=o=-----------~--------

33 DemolitiOn and removal of ex1sting ductbank (complete) has been mciuded at the request of V1rgm1a Tech.-VT-ES 1s respOilsible to terminate and rn.;k~~ --

------~~~~~~-... ---34 Assumes reauct1on 1n scope for Steam Pipmg per drrechon of Virg1nia Tec~1

35 Assumes reduction 1n scope for Chilled Water per d1rect1on of V1rgrn1a Tech _____ ~----~-----

36 Assumes that Ste<;~_f!l_ and C:hllled water su~e available m a llmeframe consistent wit~_ the constru~!lon schedule. _ 37 Assumes constructi~n schedL:JI':! is not cost or resource loadea and.Jhat payment 1s ba~ed on appr~ved schedule of values

3B AE_E_"_'_C>;_____'_"_'_O_m_'_"_"_"~'~="_'~t~d~e~te~c~te~d~='·"="="=g=p=c='---='-'="='~"='=''=t?="='='='="='='='"='=''~'='='-'="-C~M--c~o-~o-·t<e~=g~='~=o~c=y~~·-t·=-~=-·~.~~·~·~=-···············.~ ••• ~ •• ~ •• ~=~~=:~·--_-----=======-~~----~=-

~--. ====-=======-======----~-~~~~ ~-~ ------

G41 ~1§1 ;t§


Exclusions

----- ·--·----~·rqu'rdated da_f]lages ____ _ --·----·--·--··-- ·---- ·- ·---------

2 3rd party testrng ·----··----------··--3 Removal of contammatedlhazmat materials _____ .

4 Painti~g/Calor coating or coloring of piping/con,"d~"""'----------5 Anti-microbial coatings in du~c"tw""o"ck'------- ·---·-·-·-·-·-------6 Preaction system@ elevator shafts ______________ ----------------· ___________ _

7 Undercu!ting, removal, disposal~ unsui!able soils --------- __ Rock excavafron, except for ca·rsson work Rock excavatr_on will b~ performed at a rate of $125 per CYjdrrec~_cost) w,~th owner approv_a~l~--- ____ _

9 Marker board paintrng of walls --·---· •

10 Casework schedule per A-8. 10 (referenced on plans but drawrng was "'''''~'''"rt0o,t~b"a''''"'''"'lc_ _______ _ 11 Baked-on anti-microbral finishes In arr nandling units {will be factory spray applied) ---------------·--·· ____ ·--· ____ _

12 GFC_MU, project-wide (none show~ on pla_ns) ___________ . __ .---.--.----- __ _ 13 Metering of ·Incoming sprinkler ~ines

14 SS "cross coupler" on Half~n tension rods at lab canopies (see OpliOf!al Pricmg Listing_ to prov_i~~ndard" cross couple:_r) __

15 15kV duct bank, includ1ng conductors, from existing VT manhole to new manhole

16 Electrical requirements/wiring for Wmd Tunnel otner than outlets/conduits shown on contract drea~w~"'9"'"--cc-~c-··------ --··-----17 -~oisture Mitigation of concrete slabs for compatibil1~floonng adhesives (beadblasting, sealing, re-skimming)

18 Improvement of storm structl}res outside of the LOD _____ _

19 Relocation of unknown exiting UG utilities ------· ··-- ___ _ _____ .-- ___ _

20 ~plication for and payment of building and perm1t & as_sodat''''-'''"'''------21 Gas cylinders and Nitrogen tank

22 LCD Screens ~B_rackets (par:t__of AV ~!Iowan~ __________ _

23 Classroom/auditorium teaching podiums (part of AV Allow_a,o~c0e") ___ _

24 Interactive display 1n Atrium (part of AV allowance)

-·-· ·---· ---

25 So9dingofanygrase''a'c'e'e''---c---------------------------- --------·--··-· 26 Design of CW/Hf=lS/Condensate lines/~aults _____ _

27 _AESS Steel at all exposed steel locations

28 NE Errors and Omissions----------------- -------29 In-wall blocking not shown on drawings

----·------------------

---·-·-· --- .-

-------·-·· --

----------

---··----·----··----.--------- ------------··--·------·---··-·---·-

---·--·--·------·--

·----------·-· --------------··-------

-------------·-------· ---

-----··-·------·--

v·rrgin'ra Tech Signature Engineering Building Value Engineering Log

,Jtom# ·package ..

. · .

Descrjption

7A- Roofing Redunant stainless steel counter flashing at back of zinc coping

8A- Glass & Glaz'rng Reduce frn frequency on the capsule

• . ·.· •'

8A - Glass & Glazing Utilize shingle glass design (at capsule) by Sentech instead of Skyline Des·rgn (bas'rs of des·rgn)

128- Seat & Table Substitute Acton Seats in lieu of Cachet seats

Assemblies

15A- Mechanical Provide VA Tech approved butterfly valves in lieu of James Bury Xtreme Valves

15A- Mechanical Provide imported piprng in lieu of Amerrcan

15A- Mechanical Eliminate Blast-gates on lab run outs to snorkels (qty 133)

15A - Mechanical Eliminate 18-pulse Variable Frequency Drives on Motors greater than 30 HP

158 - Fire Protect'ron Sersm·rc brac'rng for Spnnkler Ma·rns

.

·Potential Savings _1

($26,080)

($113.000)

($139.965)

(S84,000)

($27.000]

I ($83.845)

I ($25.0001

($62,300)

(S10.000)

Total ($571,110)

Virginia Tech Signature Engineering Building Optional/Alternate Pricing Log

ltl!-m # Package ·nescrlptlon

02A- Sitework Mill & resurface exrstlng roadway at North-West exit to Pnces Fork

02C- Landscaping Sod rn lieu of seedrng

03A- Concrete AlE Additive No 1 - Polrshed Aggregate Exposure

03A- Concrete AlE Additrve Nc 2- Polrsned Concrete Sheen

OSA- Structural Steel AlE. Addrtrve No 3.1- Acoustrcal Deckrng (Tons CA by Epic Metals)

OSA- Structural Steel AlE Add'rtrve No 3.2- Acoust'lcal Deck'rng (Torrs A by Eprc Metals)

05A- Structural Steel AlE Adciit'lve No 3.1 & 3.2- Material Substrtution of Acoustical Deckrng (Versa Deck by CSI)

OSA- Structural Steel Rrgging and Mounting of T1 000 Jet Engine

DBA- Glass & Glazing Usrng Wausau in lieu of Skylme windows

098- Drywall and Ceilrngs Provide standard cross coupler for overhead SS rod bracrng No couplers mcluded rn base bid

15A- Mechanical Third Party Independent TestrngNerifi:;atron/Reporiing for 100% weld-testrng on HP Steam Prprng

Total

Cost Jtem.Status

i $43,200

$10.872 !.

$17,000 'r

' I

$35,700 ! i

$283,184 I

$32,414 I I

'

($18,363) I $55,000 !

$1,087,365 I

I $19,000 I $80,000

I !

I I

i I

i I '

'

I

' $1,645,372 I,

Virginia Tech Signature Engineering Building Allowances

:Package No. Package Description Description .

2A S1te Work Restoration for steam/water lines

3B Precast Concrete Terra Cotta medallion allowance

8A Glass & Glazing Donor Wall Artwork

15A Mechanical Steam Line Extension Allowance

15A Mechanical Chilled Water Line Extension Allowance

16A Electrical Additional light fixtures per Section 26051 0.1.25.b

168 AudioNideo AudioNideo

1A Site Services Electrical Consumption

1A Site Services Water/Sewer Charges

1A Site Services Temporary Heating

TOTAL ALLOWANCES

Allowance

$35,000

$19,200

$25,000

$270,378

$689,533

$133.939

$950,000

$240,000

$18,200

$250,000

$2,631,250

I

Virginia Tech Signature Engineering Building S\Val\'1 \Vorkshect

. , ~ " ~

Company Slate I Cer1 No Expiration

Dale Work Belr.g Perforrned

Total Proposed Contract[ ----~8~82Z I

Approxrmate Co!llract

Value % ofBrd

PROPOSED GOALS

. , e f " >

~

Mrnorrly

5%

Women Owned

(WOSB)

5%

SWaM Business

40%

lA MrscSrteS_!!~--- L-J ~ IGeneral.con~tionrter!'s j ___ S_t_;;_!l.DDQOO ·~+-·023% I I t--~ I $15!1,~ 2A OCI!Shrr~slnc I VA 558&46 212812014 E..oava~oorandUtJtrbes I SI,IOO,OOOOO 156% $1,100,000

2D IR~RR~inlorcr"g ) VA) 639600 I 1011612013 IRebarwork I S120.00000 I 018% I I I S120,000

2C IRaf)dy"slandsoa~!l____ __ __) VA j 588792 l 212812014 )Hatdscape I $200,00000 I 030% I I S200,000 ] $200.UOO

3A IDecoCrete,lLC I VA I 673~70 I 101712011 IPohshedCor>crete I $135,00000 ) 020% I I I I $135,000

"-1:'-!.exander Waterproofing Copmany

JB Shen-Valloy Masonry, Inc.

·~· ~- 1011212013 Waterproofing S75.000 00 0_!~. $75,000

VA 654150 J/512013 Precastlnslalla~on $2,100.000.00 ),16% $~,100,000 $2,100,000

4A IShen-V•IIey M"'onry. Inc VA 654150 31512013 CMUmasonry $730,000.00 1.10% $130,000 $130,000

4B !Lorton Stone, LLC ~ _630955 1012112012 Hokie stone mdsunry $3.400,000.!10 5 12% S3,400,000 $3,400.000

SA Comrnercral FobrJcal<>rs.lnc VA 670950 711ZI2014 Slructur•l Steel Sl ,332,000 00 2 01% $1.332,000 $1,332,000

'" J--'.'.__.~csRtverlronorC~------ ~ ~~ 412012014 Mr•c Molal~ S2,000,00000 JOt% ------- ~~()__(~__

6A Mar1l!l Bros. Conbactors VA 690246 1216/;>0t 3 Rougl1 Carpentry/General frod~s $2.000,000 00 3 OT% $2,000,000

6B Cole VA 677832 412012012 Mtllwork $200.000 00 0.30% $200,000 $200,000

7A SoUtllEastern Rnof1ng VA 653281 3128/2014 Roor1ng Supplres $330,000 00 0.50% $330.000 SlJO,OOO

78 SoulltE•stern Roofinq VA 653267 312!1J20H Melal Panels Supplres $330.000 00 0 50% S330,000 $330,000

10 Diamond Engrneenng v_r:. 611192 51412014 Fireproofing $308,000 00 $308.000 _

BA Ante/lean Door •nd GI"'S VA 651690 Glass~ Glazong $3.441,000 00 $3,441.000

9D ISeo" Contract. Inc VA 58G92D Drywall $2,600,000 00 $2,600,000

9B !Modus GC VA I 681333 I 61712013 !Drywall I $200,0!10_00 I 0,30% I I $200,000 I I $200.000

9C JMunlllllerna~onal dba Tyson Floorrng VA I 9205 I 311512014 ICarpeWCT r $424,000.00 r 0 64% I I $420,000 I I $424,000

9E Nguyen.lnc , ~ 576651 T'llefTe!laZZolnslallallon ·---j---'"''"'·'""'''o'--t--~=~-cr-------t--==~-t------t---=~ 9F Custer's Custom Painting I VA I 656582 Parnting $254,000 00

t 1 A jKC Group MD I 0846£5 I 511012013 ILabCasework&FumeHonrls f S500,00000 I 075% I I I $500,000 I $500_000

t2A lJhe Specially Group VA I 627134 I 612112014 IWindowShades I $1BO,DOOOO I 0.27% I I I Sl80.000

123 !Doug Middleton Associates NC I 682321 12/312012 !Seating inslalla~on $1o,ooo_oo I o_o2% $10,000 $10,000

15A iColoniaiWebb SUBS lBD " Mechanical ss.Jo1,ooo_oo I g so% $1,100.000 $1.753,000 S6,301,000

16A IVamey, Inc. VA I 664746 I 9113120TJ IEJectt1cal Work $6,62/,000,00 9 99% S6.627.000

0 00%

0 00%

0.00%

0.00%

0 00%

0_00%

0 OOY,

$35,253,000.00 53 'Yo $8,302,000 $5,283,000 $35,253,000

""11"% 8% 3%

Refined Budget Estimates (within 15% accuracy): Our approach to refined budget estimates is generally only different by virtue of the fact that we have more scope infonnation and can therefore expand the degree of detail in our estimate. If the information is sufficient. we will prepare the refmed estimate in a CSI-Division fonnat.

The following example was prepared using some schematic-level drawings of a proposed building addition and perfonning a site survey.

Gilbane has professional mechanical and electrical estimators on staff to help project teams to get a good handle on those costs, even at this early budget stage.

Culpeper Regional Hospital

Emergency Dcpnrtmeut Expausion Scenado N<l. SC Couceptur.J Estimate 'Exe-cutive Summary

2'J-_'\[}Y·2Q\J

GSJ"=> 62,15~

Di1'ision

1-1 c1·d Emerg/Surgery £>;p.1tl5\on with l\-1~\mnk~IP<!n!house, No Kl"Kl'Het!i

He Iipari, N<J Basemcr11, 'Exclud("S Boiler & Gcn Sci Upgmd ... s, 2nd Ooorin Shell

Candilion

S'slsf

cs ______________ ~-~~~0-t~-~"~-"~'+---~3~-'-'_,.,.,.

Sll'EWOR.~K:'-----------------

Di~·iclon 3 !coNCRE~E . ---~ _________ c:c-3!.~::2~ _ __£_ 22.\5

~-------- cc__ ___ _

Drl'iSiCtlt •I MASONRY: ,~-~c=~----

Dil•isiun 5 I~>·![TALS: ---------c""------Dil'ision 6 _____ 0::90D?: I'LASTI_CS_·

--------···---- --· --- ----------~c9.?2~~?.~ 423,650 s

17.11 4.22%

6.B2 1.6S%

I

Di1•isin1t 7 i_T!TERiv1AL &_ ,\IOJSTURF. PROTECTION: --------1 ----------"='---- ---~- .. _1,005,<1.~£~---~~;~-~--- 3.99%

Di\'l!>lon S •POORS, flAtlDWARE::\: ST()gHR.QN r: ______ s __ 7SS,S05 S __ 1~_._6? 3.-IJ%

_ l?ivisiot:_9 'jFINrSHES: U3~,10'l s 21,)5 5.32%

I Dh·islon 10 :SPEClALTJES: 254,814 4.10 1.01%

--- s s Di1•isionll IEQUJPJ\!~~-------------- O.C·O%

1 Divisiun 12 ) FURNISJ llJ,:.:_'G:"' ·:_ __ s ···----·---~·J-'----+----"o_...ccoo''"l·'

lsrECIA.; .. ~ONSTttUCfJ~~ -~------~---·---. 15_0,000 s 2.4J 0.60%

Dh·ision.l4 !CONVEYANCE·

Di\'ision J ~ \ M;Cr;,c\N~,-,'c~.A~J~,'----- s Dildsion I L ~ELE~~-RlCAL s

Sublotal ntret:l Cost --------c==------

SuU!otnl

Subtow.l ------

Subconlructor Di:I'Jttll lnsllr.lflcc --------- ---------

•1.67 cc-=-'-j-'-~

. ---~go;ooo s

~"~-1,492 s ?,854,66-9

) 9' 73_!!,._~~.?- s J l B.JS

2,JH67H s )8.21

__ 2_~, I 6},666 s 356.59

6M,9)0 10.7{1

:'.l,R2!!,:'i76 ' -----

I .])•,;,

7lU9%

!IS.Ol%

]73,9--13 s 4.41 1.09%

Su\11[1ial ----------------- -'------------~-~~:1_,5_19 _ _5___ __ 3_71_.6_2__ ___ 2_! .1$~0

Subtnml 9-UO% -----~~"-!?~"-,5~9::.'+..<''---"-"J s ~~2..

Cl\-l Gcac-r.d Conditions & Fe-.: s \,335.177 21.29 5.30%

Total 1'0(:.00%

Culp~pcl· Hegionnl Hospltnl

Smcrgcnes Ocpartmt•nt Expnnsiou

Conceptual Est'ln1nte- ScenJtl'io r-.;u. SC

Are<l =· 62,155 Sf

PROJECf SIT£ .Stln,lCES: SN.08 Sfs ft Si75,000

-----------

521. IS Sl~qrr

Demolition

O.OIJ

_______________ YJH! s.,r,

----·----·- 81,6JID S81,6~0.

Enrtln1'91'1t:

__________ L!_J!P ....:"ff!. .. ______ lL JJ5 JY.5/S ..• --------·-------

1.15 JS.'325 _______ .. ______ .

1J.Iia!J

I "---'''----""c'c'1'c"o0"e__ __ /S,(JO!J_ _______ _

f'r~J>.lT~Duildo:trc' c'"'"------------- 1c1-~~c'---'''"'"·'~s~,------~- --'"-------'c'·o"o'----

_Uno.ltrrl,~orne·~,,.__ _________________ D r,.,.~o J.!r)OJIO

---------.. -----------!!_~~~· ---~-~----~-------~!~~------ ---------------- - --------~-·- ___ .§.~-~----- ______ . .!!. __ ,

nnarwo 2S.IJ(IU

EJ:S c~ruro:c''---------· ! 1\

------------"'''"'"-'"'"'-- ---~J.Ji.J .

Sit~ lJtlli!ll' :

I J/!, •['. Jn.Mo.r!U .... _____ !!}J!fJ/}

)j(J 1-.'< \\' !JOJJIJ (i(,J)/)f)

' f...,~ _ _____g_ __ .t,(JO(}.Iiti .t!}X.I-~

1 ~~'"'''" u JODJJUO-flO .. ...J.!!!!:..~.!__ ________ ------113 ,,, ,, !JU 0/J .U.750

----~,0/JO.IJII --~--.

-- _____ _!l_i_:.!_. __ ..i_ ---"IScJc.OO -------~ .. _____ _

~- ~~1!0~-!!!_J--~ 16.1!2_~

' /?1.()1) .l~.J.'.\

;: f-~· .'.000.1~'! !11.000 -----~---- _________ ..

1\'1:"• G:\; line 1 .!•'•'-""-" /j,(lon,(}(J JJ,(J(I{J ----- ---------------

-1 J )/)/10 S"JlHlllG ·--·-----

J'J0.7YY

).!;:.bih~~o'''"c' ------------ I ,;.~·-·'"'-. 'J

H,nl!n/1() _UJHJ!I ______ _

Culpe-perRegiOIHll uo~pirnl

Enwrgenc:r Deparlment Ex-pansion

Coneepttral Estimate- Scennl"io Nu. SC

Aren-=

S.lUIJ,/99

Silr fmfJrO\'!'ntrlllx: __ _

---·- -----~--------~--L3.~~~'~''~'--!:'~· ______ _l.!:. n,YJO

~~~s_r?~u f<1:"id•~~c'-----

l\l·wrutb CUI

-----··~--·-··

CONCRETE:

Section- C;nl-!n-Pl_!IJC ~omrele:

~JJ

7.73 ll,Mil

},l.(/0(1.01/ )):(!(.'!!__~~--~--~

;u:'"~~~~·")·"~"c'.~------JlUIS ---~Stll.81ff_

/jJ)(/(},0(! 13 11011

$20,000

SS.id. S/sqfl

r~iu('fl c',.,:; J.r~ }.5' ~ ~-"'----------~------!§ ___ !:·,·•c•~-~"·- ____ .:!!"'·"'"'-' ---"'c'c·'"'''----~__5_1:~ on G:ad~ j•.w/ru~daw,l

-'~'~'~"'~---"''"~J~'~'--··-----.Ji:r..!!!~ CoO.c'""''' __ _

!!:'·~tor-r>lt slubli /2JJil _____ .. l!2·!_,Z!,___ -----

EIO\'-<l:N Pll W:.JI1

EO(} •••-•u••-·-•

}/.:711 -'-;11 l.JJ

____________ ,uc'c"c'c'c"c' ----"- ?'},!}(!

~"~''-~ . .'.~E!!_~.1s ---------

\ l!i.-.~. ~L\SO."''RV: Strli_on i'VJHwllP)':

~~li: ruebbc); hll'IE!~r

lli\1\'~·U)'

_R_:_afili>C'I fta.nir.~ WlbY~f\

L~··el J r.~\lr 1-'=~·~~ tmb;;"''r;

·- ________ E2f!.:.. _______ - 7.1j

5[0.{}) ~

uno :"r' __ .....!.'~· _____ .!}__!}_o__ __ ~l~!.:!f!ll _____ ~---

f I ,6/tO ->til

-~'-----~./5./J/) ---~~~:.Q~--~-----~

"'------'c'c':"'----· ;ss,}~'-,, /S,OO t~·.u,J

.L~~'----''L' ___ c'~'·o"o"c·"c0_ ____ _J.::!flci! _____ _

6JU9J

5 /7.11 Slsqlt Sl,Ofl3,1'l6\

171 r •. ,

1112 r, .• , .... -'~---- 1.7Jfi.OO _ __!.~~ .. !~!_ .... ____ ., ______ .

CulpcpC'r Hegional Hospltal

CoHnptun[ EsHnlllll' ~ 8.crmnrio :--;o. 5C

Area= 62,155 Sf

).7_1() (I(]

Jl~Jipad J'ti!IIJUU~ fl JJ11U\f;

----------------------------JLJ;o,,,,,, _____ ,,, __ ___

StJir lluJdr,i"•l ----~~------~-

lnti."fi~r Suit"<

\\'000 &: PL.·\Sl!CS:

_S~t19n_lto_t11lh ~u_rp_c11try:

!'.~~·.<:=_':'J1.:~'2!.~!-~Cr

~lli.'._:_~l~kin_~ ~-~-~'--·--

9!3.936

________ c1c'c'1c·'~;; ;~'-'' __ _____f2______ ),(J(J J.Vl/J

- -?!JJ~ _.yrr__ ),[)(/

_" __ -~---·0 __ •':.!!._'_ •• __ y ___ . 51!/WUJO

-----~__!~~:;_____ ___ ,,,_ ·------"''cJ·~"c' __ _ 1 ]I! /J /?50(! 11.{!1)(1

.\.).1/).l)fl ~~--'~'~·'~'";;,

SIJ.R2 'Sis ft

1,9JII.()(l Jl-f.SOO

J,nu 2Y.8XJ

i.fi~e. mo.:~~; 2nJ n~___:_tsr.d~--G s1r''----''---------~lc·'c"_=====.;;,.---------

,s"·'£''"'•"'"'"""'""'"'""-'cJ·O~'•P~·~"~''"'"''-------------------------------------·---~------':.1./JII l6Y.96$

(1 .~TJ ' y_ou===--;;,

Ul1". 7. THERIUAJ.. &: ;"\J01STU1tE PR.OH:cno"N: $/li,/8 .1st f! Si.Oft:5,488

El~,·JJ~rPill ·--- ---- , _______ -· ··---~~ ---

__ .. __ _!!__~11 ..

//1,/)01) S I 0,00~

Syrtlon flletnl WRI! Pamb:

3.'_0l! <~.m

(r- J2./JII .w.~~L. ---·--------------

rll ·on Fire i'rooliw :

----~JiH_

6. 7.'11 •'II"<

-~~- ------~~----- {/

------ -----------·-·-·-·- __ ..!.Q!.d.~'

Ftu·l'roofSI<'fcl _______________________________ ,l,l.,lc.Uc_c"c''-----''bc. __ _ 2Jj 11J.D11

-------------------------"mr~n Ew~ms!an Jo\n~·

_ s~n9.~n

1~-A~cc''o"c·""c_ __________________________________ ,,,c,_"o"c_ ____ ,,e-_ 6J/!IJ ====!='•·'="~----~··~-----

Culpepr-r Regional HospJtnl

Sll.lcl'~('my Dcpnrltmnf Expnnsion

Conceptual Eslinmtc ~ Str:nnrio Nu. SC

Area·""' 62,155 Sf

__ -~~'-'--------~1!\.~_us_

ltcalin~ l;PD.\1 11.19] ·"'-'' ----"""·-'c'---~;w,:r.<Y

rns /JV5rJ

S.JQO,SS9.

DOORS_, IIARDWARE & STOREI'HONT: S788,895

Sr~tlo11 Uollaw ~Iera!Dqoq. IJramn ~ H;J_rdwnrr: ..

Nltm·ance fo.q .!>1 liocr ___ '.}\c''.'\C5"5c"C' ----"''"-- 7,/XI

Add for.bJ'"'"'~"''-----------------~"-'c·•c•· _____ __1____ _ __ fl!!!!:.~ .. ).{[a_;, .. -.2~·- ··------ 3,.1-'!1!.1!_' ~----- .f!J,(JO(;

-------------·-~-J~\c'l'.IV~J----~~-"''SJ .. I?S

S('cUo11 Alum. Stordront. Wlnllgw~ & Glias:

'L.~ --------- 65.ml ~~,,, .. . 6~Jc"----·- --·----

• '"" ___ !_~_9_;q!Q ---------

_ ___!!:!!!!___ _____ _ -!_'!_:IXJO

__ clc'·c'c'' ___ cc _____ §Jl!!!:.9.0 _____ .. __ ~:.·:~~----- _

~-:~'~''-----""; ____ _,,"'·'."'"-1-UUO

------ - -- _-f.J'_':'~----- ~ 7,,1P,U.Ilrl J/,1/Jf>

~----------------------------~~--~---:l. ___ , ______ !:!!:!!!! .. _________ i:!~l!' _______________ _

.!':!~i.~·-~~~~~~~-~_:________________________ 1 -~,,,,.,,,-, .;L .. ____ !.}}!1!!:_0[! __ .... _,Jc>-'-~"c"'c' ----

1': .l.OO

.lf)J,l_O!__'-

Ill!,·. 9. l'lNISH ES: SJJ.J5 SfS)lft SI,1J~,J8t\

111.3~0 .-.:,;c,

~~.JJJ ,.,.,, --''-''''--~~1}~~-------·------·--·· _([ 1.15

-----'""·'''"'"' --'"~----'J~.pa ----------'~-!:!T_'. JS./!0

Jl.?rrn .c;, ,-, 5.5/J ·-- nsn_, _________ .

6.51! ===~!~!~.E~'";,' '2nd' floor ;:h~fi \\'Jll - ·-------------~--~--~--·-

·--------------

---~----____!!:!>.? _______ .... !L5.J.!.?. __ .. U5 --------

J.!.OO ,1,lnfl

Culpeper Rcgtonal Hospltnl

D:mergC'Jtcy Depurtmcn! Eipnn~inn

Conccptunl Es1imnte- Srl'nRr/n f\to. 5C

62,155 Sf

rJlr.tSI"iH ?J(j{)!J J,/1{)11 --··----------------·-··-- ------··-··--- ~ ~

·--~ .. -----.lOJx'li/.(ltJ 311,111'1()

1!,(11! 1/!USfi -----·

~--'~~5 Y,Sil

I.'.IIIJ .~. 6$

Jj_()() 72,6UU

JJ,I~Jfl/1(1 /'JJ/11(1

Floor FIJ1hh~s

!9,S.U ~cr, .yiJO 2JJJISII --------------·-------··----~

. ···---------~lc1 c''c1c' __ c'c'-~---~'~·1c1 "c..

7.50

2,-IJ. 96~

__________ _________!_fU~-' -~----'~'~'~'·~"=-'

\-11", 1~ SPECl/U_:nES: S-!.fO Shnft

Specialties~

~--------- _!___--~'--- __ .:i~-----'·'~"'~"c'·"c''----~'·"""e''------.·L ________ l/I(Jclcl.<c"~---o'~"~,l

2, ~36 /.~.', 2~.1!0 JUA6i -----·---·---· t;,.,,~tHHiJ --------- -~-''----~ -~-"'--0~-----"'""' _}:i.:.!l...~---··--

' 7JO.U~ ~~~~~::.. -----I-'' ' ~- 115.(]!! .f • .f25

'~ 55!1.111) ~.{I.~!

T~iirt Acc~10r.~s 500 flO ;',ON! ----------------

n r .• '~ 450.01! Y,451!

Jr.ti_'/){J jQO

uw 6?./J_j

{JVi/~ S25J.~-~~

\uh, 1 L E:QL'1i'i\lENT: so.oo .ShMt sol Ennlpnlellt:

HotdW;olil (U/(J n --~---

F-tJRNfSJHNG: so.ao $/sqft sol FurJJlshln •Y:

FFE ___ J_r_ll!!_:!!!!!!______ "

CHIJll'_per HeF!Iotwt H ospitnl

EtHergenry D!:pflf(nti:"Ut Elpanslon

Conccptunl Bs!imn!r- Scenario i\o. SC

FF£

m"" u. Sl'ECfAl. CONSTI{UCnO.":

Area= 62,1,55-&f

S.J::JJ /s(ft

--"'~'"c-'c'----''~5,oJwo

11 "11m1"'M' 'iic_ __ ,,~,ococr'"'-""~====~ !5fJ,IJ()II

.c'~""""""·~c.c•cE"I'"'""~''c·olO<l"""O~Ib,__ _____________ --'.s"sc'",'C' --~ii'~---'c'c·.aua_~!' ___ c!c'c"·c"c"---

@ 25,1XIII.'IIf! Jfi.(!0/1

Ol•,·!~. i\'!ECIIANIC"AL: SJJ1 . .f.J S/sr1ft

lni1·. ~~. Et.ECl'HICAL:

St"dion El~ctriml:

" __ _§_~_

Sl50,000

SB,2Jl,.J9l

_ .. !:!~0!'.?_~--~--·--·-SI!~EI~l"'IJI<"l1 I AlioJ\L'•1'1'~ ~---~-~· !5nJJi!IJ.rJ/I /5{},1J{)a ~~--------------------~~- ~~~

TOTAL ALL DIVISIONS

Pago 6of5

S!,BS~,669

519.788.987

Prepared by Larry Scribner. CPE

Gornp::mBnt

Culpeper Regional Hospital

MEP (Div.15 & 16) Conceptual Estimate Summary

29·No,..2011

I GSC, 11000 zo46s ~127o 1

Level-1 Renovation

9420

G51 ~]!:f.f§

Total S'slsf

62155

s

Total Plumbing __ ---------~---------l_.s,__ _ _.3":'8"CS,"5-:tl5-_J~.-:_S ______ _:6.c1"':3.950 I $ HVAC: --·-t ..

-~-~~350 l_s __ 1_~~"'' '"-' -:o 1 f.'-'"' :':4._,7,_, '"""'s-+: _.s,_.:::2o. or

I -~~~~Major Equipment

Ch!lle?_ .. water Piping

-~~~in~ Water Piping

... -.?!~_am Piping

----~_.:?_ndenser Water Piping

Refrigerant P'1p'rng

_5_1,934,88_j ~s 979,240 s

' s s. ___ _J__I s,_____---1 \ I ;· -----~- ~~ -----~~

-+:----------+-----~~------ -;--- Is ' 77,000 s

5 7?,000

'r , I

----1-"----'-'=""--l--"-----------i----------~~----__:__ _.s ___ ---+'-'----'--1 ne.oao I s s J_s -1-''----- -'--------+1 ________

1 s . _:_S ___ 1__:_5 __

1

Condensate Drai.'1 ~~p~~g---------+-----l~---------------· ·-\----- I $ ~------____ p _____ _ AirDistrib•Jtron 60,132: S - .: ....... ---------1 S _______ Fs ___ ·--~--)_£ _______ _ Aulo Temp. Controls 450,000 ! S I S I S

I-'--Te_s_t &---Ba~la~n~ce-'--'.c..---- ----l-5;____:c27"-,o'-'o'--o+l :__S ________ ~---- . - - \-','-------lf"--5 _______ [_s _______ _ HVAC Miscellaneous 149,3761 s ·---~---------~------1--"ls ___ _c_.--li-"-S ---------;-·--

Total HVAC

Total Plumbing & HVAC

Fire Protection

Totill Plurnblng, HVAC,.& Fire Protection

Et2ctrlcal

Sllfl Eleclrioal Allowance

s 4,491,0121 s 1.534,-8751 s 255,240 ·j s -423,900 s 6,70$,0271 s 107.88

4.076,597 Is 2,148,825 Is 301,590 Is 565,200 $ 7,952,212! s 127.94

' ss.ooo 1 s

I

______ )_~--~-!]31,597! s S'sJs' ! S 448.33-; S

122,790 s

2,27i,615 is . --r- .

111.00 : s

636,58~ is 1,32~.125! s ~__J__ __ ,--------.--

i ~

S's/sf ; S 76.05 ', s £4 .-se I s

425,<00 ! 5

'

20.oo 1 s

no,1eo! s

602,880

114..00

279,280 1 s 4.49

$ 8,231,4921 s 132 1.3 !

132.43

376,800 $ 2,704,669 ] S I,:J.!::1 --'--------

0.00 's ~0.00 4'3.51 :

150,000

Estimate Worksheet

ESTII,-JitTE TYPE·

Concr,plual

PROJECT AN:) CITY

Culp~:~o~r R.eg<or.a: Hosr::i:al

Culpep!!r, VA

IESllMATED BY·

L Scribne:, CPE

QUANTITY MATERIJI.L (W!OH&P)

Dlv.l5

Cenlrnl Plant

LABOR. (WfOHSPl

CESCRIPTIDN OF WORK "'0 UNI: "ER PER

UNIT

TOTAL

HOURS SUE170TALS

UNITS 1-.IE.".S. UNIT SUBTQrALS I~ATE SUBTOTALS

Plumbing:

Total Flxtu~~ & EqtJipment ---1----+-----1-'---'~'~'~·'~""l ~omes\'1c Wate~~~~'-'"~'-' ----Rotlgll·l•' water piplll[llO fixture {Inc! ln!ul)

----1----1---------~ 875.00 s 12 n. s 58.00 $ 4.176 s 9,420

T_otol Dom""' w"" Piph>o 1---- . _ ____ ___ _ __ ------~~ ---~--~- _s __ ··---~~-·'-"-

Sanitary Dra-u1age: ______ - --~=---------p;•=·~===="~-~oo=o=.o=o:~s-___ 4~5 DDO W/Mol ----- 58 oo 5 ===] ;-----. ,---~-,11.._-0-0~ --I

!_o_l~L~torm Dra~Jl~-------- ----1--'--'-1-'-''~''~"'C• s,__c3~8~,0~0~0F---'~'o·:'~0~0

1---+-__[ ___ _ wn,r~;,l.'-1---~''--oa.oo ,-----+''---·- 3s.ooo

------ --- _____ ,_ ------1----Foundation ~~"·c'c".~P~ip~l'~'''-----···-~ --'-- -~~~-~-:':-,.. ~'--'~.o~o~o+' 7,000 W/Mal S ___ ?_~.0~0-i------l ' 7.0~0

-- ----1----------------1---- . ;;;-1----- -~atural Gas P!pl~o _______ --+--''---+~'"'11~~-1-~-~-'-----'-~000 WIMo< ____: S ;:;-:J-~~-__ _s_ __ -~

-------- :,. - I ~ry~~-Mls<:eJ\arreoull: __ _

~~fecliO_~_C~Io!JI'Iation -----J--.!-~--~~ 1,200.00 $ 1,200 W/Mal --~OI{-"-~50~.~00'-{_S:c_ ______ :: __ _ S _____ 1}~.-~ommisslor1mg A:.~is~''::'~"~'----- 1 ez. I S - 20 20 S 58.00 '''---~'·~'50"'-1·''~ ----~ ~!~~ng - -~ --1 --------~,.!_ ____ -_-~ 80 80 $ 58.00 S 4.1340 _$,_ ___ ,4,640

~bJ_I~aUon/Sil!l Ofr,cafStoragl! ea ~ S 0 $ 58.00 $

Sla~:_UP:__ __________________ ----'---+-""'-' f"----'--1-----Y.? -~ ~Q_£.._ _________ 9_~-~ _s __ _ Equipm!f1_~R~·~c~"~'---- ea 1,500_?£ S 1,500 <IIJ 48 $ sa.oo S 2,7{]4 $

Cleanlngl _ _<;:ts~-~-~,P.___ eb_ _____ S _____ 48 ____ ~B -~-----~1!2.Q___!__ _____ ~JB4 S

928

4,284

Hotrsekeepii1!J P<:_~~,i'~'/D="~-',1_____ " -\-----f---~'1''--58.0_"0·!-"5 ___ _:_ ______ lo_D_Iy_:> __

~Jpe &Valvo ldc~~ffiCl!Don & Lebnlino e11 -~- 50_0~ ~ 500 -----~~-16 :£.._ __ ~:~0 :i 028 S -----~

~~-or Cndlng-_ [!!.~-~~!~cl~o~d,)_ ---------f---'----!-'~'"'--1 S --------- _ __Q_ _5 __ ~:9.0. ? _______ 0~~-c~l:'.~"'-'-~-anan!'les 1 I ea _____ 5oooo ..§. __ ~ _ __ 14 14 -'-~~-~- s ___ _oc~~'--

~oordiMted Dra•,\!!~~s /As BUllis _ ------4 1 ~ S 40 40 $ 58.00 "''----""":ct"------~~;;:~alanls --_--_-_--~--~ ~=: --~_::_-_ -_-_-_-3~~~~:f-:-----&3~~~"+- ----~ --·---,~:~:-~:~ ·!··-- __ .!-'-<_j.:'....-----'

2 "' s ________ 1.312

2,320 s ---~~~~ :Z32 s 25~

928 s 1.?78

Page 1 of 4

Estimate Worksheet.

f'f<D.IECT f·NO CITY:

Celpcmer ~ag)(ln~l hosp1i~;

lcc~~~~c-------~C~o~lp~epT•'~·~v':_ ______________________ ,---------~---------c---------------------------------ESTII\1ATE TYP:;:·_ IESH.IATED BY; ! DATE JfE~l- 01v.16

Conccplulii L. Sc~b:-wr, CP:: ! 2D·Nov-7011 C&nlrl!l Plllr\1

QUANTi1Y ~-IATERIAL (W!OHiP) LABOR (WiOH&P)

DESCRI?TlON OF WORK NO. UNIT PEH PER TOTAL SUBTOTALS

UNf:"S MEAS UNIT SUBTOTAlS UNIT HOURS RATE SUBTOTALS.

Tol!JI Plumblil[! MhsC&Iian~ouS 76,791

T~_rt~:"'~~~-9~~--~----~---- f-------- __ --~----:--- 1_~ -· -------·-- _$ ··-- ___ 1,1!34,604

----------------------------------- --~ -------~::_y.rat~rPiping~ --------------- __ --:-- ___ - .. ·-------- ------

~ .. ·-- _______ _3_ --~<:w 12000000 ~----~40000 ~-- 3BOC 7600 S 58.00 -S 4~0,_~09 ~-----~-~'.:~

Pill_!___fl9_for :~localod Chll!e_,_______ 1 --I •";9- _45000 00 45 ooo 1400 __ 1~ .£_ __ ~ oo a· ._~g_Q_ S 126.20t:

~~vas &~_:;~altJas 1 __ ~?w !_2 _ooo oo S 72 O_O_E_~_7_BO 780 S !XI.~~- i___ ___ 45,24~ £ _____ ~0~ Pipa Insulation, s~~ I 55 OOOllO S 55 000 W!Mal 0 5!:1.00 55.00-J

Totnl Chlllad'W~i\H ---------- ----

I _]_ ___ _ I __ J 77,00() ---

Page 2 of 4

Estimate Worksheet

ESTIMATE TYPE·

ConceptUHI

Proje1ct Nurn'oer _j?ro;ect Area:

PROJ!.':CT AND CITY.

Cvlpener Reglonol Hosp~:c;l

Culpeper. VA \EScTclo-~-T-,-,-,-,-------------------r-DA---,-.------f-IT-E-.,-,----D-Iv-.-,S---------

1 ~. Scrioner. CP~ ZD-Nov-20 11 Csntral Pial\ I

QUAI.'TITY ~tATERlAL \WIOH&P) lABOR (WIOH&R)

DESCRIPTIOH OF WORk NO ! UN I' P:R PER l OrAL

UWTS '· MEAS UN'T SUBTOTALS UN!T HOURS RATE SUBTOTALS

TO!o'fl HVAC Miscellaneous

---------~~ -------f----+----------t-1100J sf -~ 5_ ______ ,~5~.00='+-------~ ____ o ~~~?- S

s -s OS5B.oo

Total Flre Protection

~~~~-~~-'' -----------------·----L---~1 ~ ___ \ ___ [ L_t_:I_ ..

Page 3 ol4

SUO TOTALS

55.000

55,000

___ I

S. i. Steps to Achieve Lowest Possible Bids: In order to obtain the best responsive bid pricing, we take a seven-point approach:

> Prepare detailed scopes of work;

> Use complete bid documents;

~ Survey and communicate existing conditions to bidders;

> Respond to all bidder inquiries;

> Conduct scope review meetings with multiple bidders;

> Negotiate resolutions to all open issues;

> Be prepared with our own quantity surveys and pricing input for comparison.

S.iL Bundling: Some projects do benefit from "bundling" the work to create larger, more attractive bid packages where there is some continuity to the work. This has to be considered in the context of each individual project. The utilization of "term" or "on-demand" contractors is another way to get a similar price advantage. We welcome the opp011unity to explore all allowable procurement strategies with Virginia Tech staff.

S.iii. In-house Drawings and Designs: Where a drawing, diagram, or other illustration is required to help communicate scope, phasing or other general information, this can be prepared on-site by Mike Moubray, who is experienced in CADD and BIM. We have other staff at Gilbane to assist with complex diagrams, models, and renderings. However, if a drawing is required as part of a design effort, we will arrange to have the work done by a qualified architecture or engineering fmn.

6. Project Understanding

!Hustrate that you have o rea:;onable und12rstanding of the process and resources required to coordinats- workload and workforce to keep VT staff informed cmd involved, utilize the VT work order management systern, the procurement process, invoi::c proces~ing and use of V'T Term and OnDemand ve,ndors.

We feel comfortable that we understand the nature of the typical projects to be included in this program although we look forward to learning about actual projects. We have used our experience on similar programs to plan for an appropriate team structure. Following is a table relating to the team roles where the primary/secondary (or supporting) responsibility resides.

We understand that there will he variations in the workload over time. Gil bane offers the strength of having over 200 construction professionals in the Mid-Atlantic Region in order to pull in extra resources when needed. As we work together over time, and assist with budgets, we will have an increasing knowledge of campus activity and upcoming projects and can fine-tune our staff assignments to meet the need. There is a procedure in place for our region whereby all staff needs are communicated and addressed weekly.

7. Project Implementation Process

Project Implementation ProceS$ is d(~fined in the seven bullets below.

Provide and e:xp~anotion/uncicrs:tanciing of your team::; ro!c and use of the bullet-s:

'1ii. You \Viii prepor~~ o Cud;Jei Esrirnuh:· onci Clive it to i·he client

ond the [(~)C. (estinKJte \viii boc guod f0r 30 bu:;'tness dn~':, of-ir::r

issuCJnc::)

i\;. Ciienl cvaluntc.:, p:opo:-:;CJI- Bud~1oi E:;timctc

v. Client occepts or roj':.Xt:, csiimoie-

vi. lf tho FJud9c:l EsTimntc i:; onproved, the: univcr·:;itv '.viii i:.;sue o

PurchCJse: Order to voui· 1-it·m ond the approved buds1et i.s pCJ~Jcd on rf Ho't~·l'..:: ~~erv:.:-·".

vi'1. Your finT1 '/tili ~vvork \\'iht the PurchQSill~ Office to procur-:~

dc~siun Cli-~dic,r con~i"f1L1Ctian s~~rvic..e,.

We w'dl liaison with the BSC staff to ensure that the request is clearly understood.

PM assigns CM to begin work with Cost Estimator; OE updates database and collects documentation.

Cost estimator works with CM to prepare and present Budget Estimate; OE updates database.

Cost Estimator and CM support the decision process by answering questions and providing options as needed.

Cost Estimator confirms basis of acceptance; PM continues to assign resources; OE updates database

CM kicks off project with user group and prepares

procurement list; OE updates database.

CM works through required procurements and commences work; OE updates database, and processes ongoing documentation.

Gil bane will maintain an internal database and complete project files. Our office engineer, Judi McCoy, will use these as the information sources to make appropriate submissions to the Business Service Center and Purchasing Office for their use and tracking on Hokie Serve.

May 8, 2012

Mr. Jim McCoy Virginia Tech University Design and Construction

112 Sterrett Facilities Complex

Blocksburg, VA 24061

RE: Contract for Facility Renovations Program Management

Mr. McCoy:

In accordance with d'1scussions betvleen \fl FacH'1ties Servkes and GHbane Build'1ng Company personnel on February 29, 2012, Gilbone Building Company agrees to the following:

l. Gilbane Building Company shall be paid a fee equal to 9.9% of the to al annual project expenses (less Gilbone Building Company fee) of assigned projects. Should the total annual project expenses (less Gilbone Building Company fee) exceed $16,000,000, Gilbone Building Company's fee shall be 9.0% of the total annual project expenses. Should the total annual project expenses (less Gil bone Building Company fee) exceed $19,500,000, Gil bone Building Company's fee shall be 8.55% of the total annual project expenses.

2. Using project cost data obtained through HokieServ, Gil bane Building Company shall invoice Virginia Tech on a monthly basis. Monthly invoice amounts shall equal to the appropriate Gil bone Build.mg Company fee mulf1pl.red by the actual project expenses entered ·rnto Hok·reServ since the prior billing period. This process is applicable to all assigned projects, including those which may be delayed and/or cancelled prior to completion, as well as those which are initiated by Virginia Tech staff and !ater transferred to Gilbane Building Company. Depending upon the total annual project expenses, adjustments will be mode to the final monthly invoice to reflect the appropriate Gilbane Building Company fee for the contract year.

3. Payment to Gilbone Building Company for services performed under this contract shall be processed using the Wells One AP Control Payment System.

4. Virginia Tech's computerized maintenance management system (HokieServ) is to be used exclusively for managing assigned projects, collecting all project data (including financial/cost information) and generating project reports.

5. At a minimum, Gilbane Building Company shall ultimately staff the project with one Project manager, one Administration/Purchasing, one Cost Estimator/Project Launch and four Construction Managers for a total of seven on-site FTEs. Should the overall project volume exceed initial projections, Gil bane Building Company is expected to augment staffing as needed to maintain established performance levels. In the event that total annual project expenses are projected by Virginia Tech to be less than $12,500,000, V'trg'tnio Tech shall promptly notify Gil bone Building Company who may propose reductions to minimum staffing levels for Virginia Tech to review and approve.

6. Gilbane Building Company shall provide "cradle to grave" project management services for all assigned projects. Other units within Virginia Tech/Facilities Services shall serve as resources for information, but shall not be expected to assume any management responsibilities for projects assigned to Gilbane Building Company.

7. For assigned projects not located within Montgomery County, VA, or campus projects that require an excessive level of oversight, Virginia Tech may consider reimbursing Gil bane Building Company for additional project management costs that cannot be reasonably expected to be included in the established project fee. On a project specific basis and where possible, Gilbane Building Company shall identity such costs in advance for Virginia Tech review and approval.

Gilbane Building Company ! 830 E_ M01.". Stree~ i Suite 300 1 Richmond, VA 23219 I (804) 782.6500 (main) ! (804) 788-7149 (fox)

Page 2 of 2 Gil~&l;t§ 8. Gilbane Building Company staff shall develop any/all required documentation (narratives,

sketches, etc.) needed to define the scope of work required to complete assigned project requests. For those projects where the building code requires design documentation to be prepared, sealed and submitted by a licensed professional for review by the University Building Official, Gil bone Building Company staff shall use approved university procedures to obtain the services of licensed professionals and then manage the delivery of such services. The cost of outside design services shall be applied to the project.

9. At no cost to Virginia Tech, Gilbane Building Company shall begin partially staffing the project prior to the contract implementation date in order to review active and pending projects, meet with various project stakeholders and expedite the review of applicable university processes and procedures. Gilbane Building Company and Virginia Tech shall jointly develop a transition plan and formal start date for Gil bone Building Company to assume management responsibility of the renovation program.

10. Notwithstanding the above, Gilbone Building Company agrees to comply with all requirements, directives, etc. of the Facility Renovations Program Management RFP (#0020266), dated November 4, 20 I I.

We trust that the above provides the additional clarification that you need. If you have any further questions,

please contact me.

Very truly yours,


ichmond District Manager

Gilbane Building Company 1830 :_ !.f,oli1 Street! Suit!:' 300 I q;chrnond, VA 23219 I (804) 782-6500 (main) I (804) 788-7149 (fax)