ZEALANDIA Wedding Brochure

8/12/2019 ZEALANDIA Wedding Brochure

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Imagine the bridal party arriving by

boat across a picturesque lake

to our beautiful Heritage Lawn for

a ceremony surrounded by a chorus ofbirdlife and native flora.


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A very big thank you to you and all your staff for making our wedding

day such a lovely occasion. All our friends and family loved the venue.

The gorgeous setting of course, but the food and service in the caf was

excellent. We feel like weve had the perfect wedding.

Sarah and Stephen


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Contents

Weddings at Zealandia an introduction 4

Our Venues 5

Wedding Package Options 7

Nikau 7

Silver Fern 8

Gold Kowhai 9

Platinum Flax 10

Wedding Beverage Options 11

Child Rates 11

Additional Costs 12

Wedding Ceremony 12

Wedding Guidelines (Timeframe) 13

Frequently Asked Questions 14

Notes for wedding clients 16

Approved Flowers 17

Your Wedding Checklist 18Proven Suppliers 19

Your Notes 19

Your wedding at Zealandia


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Perfectly positioned for afternoon

and evening sun and overlooking our

beautiful forest-fringed lake, Wellingtons

world-first wildlife safe haven is so

close to town, yet worlds apart. And

because Zealandia is one hundred

percent not for profit, your wedding

will make a valuable contribution to

our conservation, eco-restoration and

education goals.

IMAGINE boating across a picturesque

lake to our beautiful Heritage Lawn for

a ceremony surrounded by a chorus

of birdlife and native flora.

CELEBRATE with bubbles and canaps

by the lake.

CHOOSE from a range of stunning

locations for your photographs that

will give you wonderful memories for a

lifetime, then

MOVE UP to our sun-drenched caf

with beautiful sanctuary views for

your reception.

Just ten minutes from downtown

Wellington there is plenty of free

parking available or we can help you

book transport to and from town if you

wish.

At Zealandia we understand that your

wedding day is the most important

day of your life. We will do everythingwe can to ensure that your wedding

is a stress-free and enjoyable process

from beginning to end. Our expert

Wedding Coordinator is honored

to help you create your special day

with comprehensive and affordable

packages to suit any style or budget,

and take the stress out of your wedding

day. As no two happy couples arethe same, our packages allow you the

flexibility to design a wedding that is as

unique as you are.

All catering is done in-house by our own

Rata Caf chef. We use fresh, seasonal

foods, with an emphasis on locally-

grown, free range and organic, so that

you can be sure your food will be of

the highest quality. Rata Caf is happyto offer a complimentary tasting to the

bride and groom of two dishes during

the hours of 10am 3pm Monday to

Friday additional dishes at a small

price.

Our Wedding Coordinator is available

to assist you with the overall design and

theming of your wedding, marquee hire,

floral arrangements, audio-visual and

other equipment hire on request.

Zealandia one of Wellingtons most unique wedding

venues is available for your special day

WEDDINGS AT ZEALANDIA


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OUR VENUES

Heritage Lawn

Our Heritage Lawn by the beautifullake Roto Kawau, is a wonderful spot

for your ceremony and pre-dinner

drinks; perfect for larger weddings it

also works for smaller numbers. With

the historic Valve Tower and boat

shed it also provides wonderful photo

opportunities. Even if you have your

ceremony elsewhere, the Heritage Lawn

is available for your pre-dinner drinksand canaps, giving you access to the

lovely surroundings for your photos.

Rata Caf

Light, airy and modern, with scenic

views across the forest-fringed lake

and Heritage Lawn, Rata Caf can seat

up to 100 people with some room to

dance after dinner. The caf balcony isespecially popular and can seat up to 76

people. When the sun goes down the

caf becomes a lovely evening venue

with fairy lights and candles.

Round Lawn

The Round Lawn is a smaller, moreintimate space, ideal for weddings of

up to 70 people. Have your very private

ceremony here, and then move down

to the Heritage Lawn for celebratory

drinks.

Main Foyer

This is a wet weather option for your

ceremony. Located on the ground floorof the Visitor Centre there is plenty of

room for guests to gather and for your

ceremony. Pre-dinner drinks can be

offered here.

The service was smooth as silk.. Thank you for making such awarm, welcoming atmosphere for our guests! Nothing was ever a

trouble and everything was accomplished with a smile.


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Thanks again for a great evening,

we would recommend Zealandia to anyone!

Duncan and Anna


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WEDDING PACKAGE OPTIONS

Please note:

Prices are shown per person, for a minimum of 40 adults.

All menu selections are subject to change.

Onsite wedding ceremony fee not included in packages.

1 Nikau $89

Dedicated Coordinator for planning and on the day assistance.

Duty Manager on the day.

Complimentary menu tasting.

Hire of both the Heritage Lawn and Rata Caf included.

Wedding photo opportunity in the valley for bridal party.

Two canaps on the lawn.

Large platters for sharing served to the table, or traditional buffet choose

from the Buffet Menu.

Tea and coffee.

Set up of reception including:

White linen table cloths and napkins

Tea light candles on tables

Fairy lights

Cake table and knife

Gift table.

Nikau Wedding Package explained

2 Canaps choose from the Canap Menu.

Additional canaps available at $6.50 per person.

Family style or traditional buffet from the Buffet Menu

Bread roll with oil and dukkah per person1 x main, 2 x salads, 1 x accompaniment

Dessert clients own wedding cake

Tea and coffee.


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2 Silver Fern $99


Duty Manager on the day.Complimentary menu tasting .



Two canaps on the lawn.

Two course Plated Menu or Buffet Menu.

Tea and coffee.




Fairy lights


Gift table.

Silver Fern Wedding Package explained



Plated 2 course meal from the Plated Menu.

Starter and main 1 menu option only.

Includes a bread roll with oil and dukkah per person

Clients own wedding cake for dessert

Tea and coffee

Family style or traditional buffetfrom the Buffet Menu (BBQ Buffet option available OctMar)

Bread roll with oil and dukkah per person

2 x mains, 3 x salads, 2 x accompaniments

Dessert clients own wedding cake

Tea and coffee


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3 Gold Kowhai $119


Duty Manager on the day.Complimentary menu tasting.



Complimentary picnic basket for wedding partys photo shoot.

Three canaps on the lawn.

Three course Plated Menu or Buffet Menu.

Tea and coffee.Set up of reception including:



Fairy lights


Gift table

Gold Kowhai Wedding Package explained



Plated3 course meal from the Plated Menu.

Choice on the night of 1 starter and 2 mains and 1 dessert

or

Choice on the night of 2 starters and 2 mains with 1 dessert

Additional $5 charge per person


Tea and coffee.

Family style or traditional buffet from the Buffet Menu (BBQ buffet option available OctMar)


2 meat mains, 1 vegetarian main, 3 x salads, 2 x accompaniments

2 x dessert choices served with cream and yoghurt

Tea and coffee.


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4 Platinum Flax $139


Duty Manager on the day.Complimentary menu tasting.

Hire of both the Heritage Lawn and Rata Caf included .


Complimentary picnic basket for wedding partys photo shoot.

Three canaps on the lawn.

Three course Plated Menu or Buffet Menu.

One bottle of bubbly, three bottles of house wine and two jugs of juice

preset per table of 8.

Tea and coffee.




Fairy lights


Gift table.

Platinum Flax Wedding Package explained



Bubbly and sparkling juice served with canaps.

Plated3 course meal from the Plated Menu.

Choice on the night of 2 starters and 2 mains with 1 dessert


One bottle of bubbly, three bottles of house wine and two jugs of juice preset per table of 8

Additional beverages available on consumption

Tea and coffee.

Family style or traditional buffet from the Buffet Menu (BBQ Buffet option available Oct-Mar)


2 meat mains, 1 vegetarian main, 3 x salads, 2 x accompaniments

2 x dessert choices served with cream and yoghurtOne bottle of bubbly, three bottles of house wine and two jugs of juice preset per table of 8

Additional beverages available on consumption

Tea and coffee.


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WEDDING BEVERAGE OPTIONS

1 Consumption Only

We have an extensive beverage menu at very reasonable prices. All drinks,alcoholic and non-alcoholic, will be charged on consumption only.

2 Drinks Package

$35 per head available 5pm 11.45pm

Canaps: bubbles and sparkling grape juice served with canaps on lawn

Pre-dinner: bubbles and sparkling grape juice tray served on arrival

at Reception

During and after dinner: selection of house wines, local beers andorange juice.

3 BYO

For a corkage fee of $14 per person we will chill and serve all your

beverages throughout your wedding. Any unused and unopened

beverages will be held in our storeroom until the following day when you

(or a helpful relative) can pick them up (terms and conditions apply).

4 Bar Tab

Extensive beverage menu served until your predetermined limit has been

reached. Cash bar can be available thereafter.

CHILD RATES FOR FOOD AND BEVERAGE

Children from 5 to 10 years are half price. 10 years and up are full adult price.

BuffetMenu option: Children under five are free.

Plated Menu option: Childrens meals for the under fives are available for

$10/head.

Once again, many thanks for

helping make our day special.

Alyson and Hayden


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ADDITIONAL COSTS

Onsite Wedding Ceremony fee $400 includes all set up and:

40 white chairs

Red aisle carpet if desired

Registry table with cloth and chair

One hour wedding rehearsal if required (between the hours of

10am 4pm weekdays)

Boat hire (includes skipper) $195/hour

Chair covers and sashes (matched to your colours) POA.

Security (compulsory after 5pm) $35/hour.

All prices subject to change or alteration.

WEDDING CEREMONY ONLY AT ZEALANDIA

Including photos for bridal party in the valley. All prices are GST inclusive.

If ceremony is booked with Wedding Package: $400.

Set Costs Wedding Ceremony only

Venue Hire for either the Heritage Lawn or Round Lawn: $1,150.

Use of Main Foyer if wet.

Wedding ceremony set up fee: $400.

This includes all set up and:

40 white chairs

Red aisle carpet if desired

Registry table with cloth and chair

Wedding rehearsal if required (between the hours of 10am-4pm weekdays)

Total: $1,550

Optional Costs:

Boat hire (includes skipper) $195/hour

Drinks and canaps can be served on the Heritage Lawn

Canaps: $15/ head for 3 pieces, $19/ head for 4 pieces,

or $22/head for 5 piecesChildren from 5 to 10 half price, under 5s free

Full beverage menu available on request.


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WEDDING GUIDELINES (TIMEFRAME)

At time of booking

$1000 deposit to secure your date

6 months before

General meeting with Wedding Coordinator

Tasting arranged if applicable

2 months before

Package and drinks option finalised

50% deposit due

Details of any floral arrangements going into the valley for our bio security officer

First draft of information sheet

1 month before

If possible, final draft of information sheet and seating plan

Menu decision

1-2 weeks before

Final meeting with Wedding Coordinator

Final attendance numbers

Final menu confirmation, ie dietary requirements

Final seating plan

1-2 days before

Rehearsal

Deliveries

We had a great time and we are very grateful

to Anna for her excellent, timely and clear

communication about the arrangements and to the

other staff for all their hard work.


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The following questions and answers

hopefully answer most or all of the

questions you may have about your

wedding at Zealandia.

What times does the bar close?

The bar closes at 11:45pm for a midnight

finish. All guests must be departed by

12:30am

We are doing BYO can we take away

left over drinks at the end of the night?

Yes, you can take away any unopened

bottles, but our liquor license does not

allow you take away opened bottles.

Also, you must not give bottles to guests

to take home with them.

Are we allowed to bring spirits?No, due to incidents in the past we prefer

to have no spirits available for guests.

What kind of flowers can we have?

Any flowers or plants going into the valley

need to be checked by our bio security

officer in advance. The easiest way is

to have your florist email the wedding

coordinator with a list of all species used

botanical names are best if possible.

Otherwise we have a list of already

approved flowers that you can choose

from. For the reception in the caf, any

kind of flowers are fine.

Can we bring in our own decorations?

Yes, anything you would like set up forthe ceremony and reception can be

brought in either the day before or the

morning of. We will be happy to place the

FREQUENTLY ASKED QUESTIONS

decorations out the way that you would

like. If they are complicated a friend or

relative might need to assist with putting

them together. Please speak to the

wedding coordinator before hand.

I have an elderly / infirm relative

attending, is the venue accessible?

Our venue is wheelchair accessible; we

have wheelchairs available onsite as well

as a mobility scooter and easy access tolifts. We suggest you talk to our wedding

coordinator for necessary arrangements.

What happens in case of bad weather?

If there happens to be bad weather, the

ceremony, drinks and canaps will be

in the main foyer. The main foyer will be

closed off so no other sanctuary visitors

have access. We dress it up so that it issuitable for a wedding with fairy lights.

We will go through the options for this at

your wedding rehearsal.

Are we allowed to hire the boat for the

wedding?

Yes, you can hire it before and after

the ceremony, for guests, the bridal

party and photos. It is also available

for the bride and her party to arrive at

the ceremony by the boat. We charge

hireage by the hour. This hour includes

any time that the skipper spends waiting

throughout the ceremony.

What are some suggested run times for

the ceremony and reception?

Wedding Ceremonies tend to start

between 3pm and 5pm followed by

drinks and canaps on the lawn with


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receptions in the caf starting around

6pm or 6:30pm. Your start time may

depend on the time of year, availability

of light and warmth etc.

Is the valley still open to the public

when you have a wedding?

The valley is still open, but sanctuary

visitors are unlikely to interfere. We

close the caf an hour earlier than usual

to give us time to set up.

Do we need to have security on the

night? None of our guests will be a

problem.

Yes, security is compulsory for any

wedding at Zealandia. While most guests

are well behaved we have occasionally

had issues and given our special location

we need to be especially vigilant. Thiscost is passed onto you.

Is smoking allowed?

There is no smoking allowed in the

valley, in the building or out on the caf

balcony. On the night of the wedding we

put a designated smoking area sign out

by the back door of the Visitor Centre

on level 1. Please let your guests know

this in advance. If guests continue to

smoke in the valley they will be asked to

leave.

Are wedding guests able to walk around

the valley and exhibition?

Your wedding package only gives guests

access to the lawn areas. However,guests are able to go for a walk in the

valley if they pay on the day. We also

have an option for you to pay the

entrance fee beforehand for your guests

or have it added to your invoice. All

wedding guests receive a discounted

entry rate.

Can we have DJs or a bands?

Yes, you can bring in a DJ or band.

When are we able to drop off items for

the wedding?

The day before would be best, or themorning of. It is always a good idea to

label all your items as sometimes we

have more than one wedding over a

weekend.

When do we need to pick things up?

Anything used for the ceremony and

reception will need to be picked up the

next day after 10 am. We do not store

any wedding gifts.


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Wedding Rehearsal

This is usually done a day or two beforeyour wedding, at around the same time

of day. One hour is provided for this,

Monday to Friday 10am4pm. Please

arrange your rehearsal in advance as

some weekends we have more than one

wedding.

Delivery of goods, floral arrangements,

and decorationsPlease make sure you deliver these the

day before your wedding if possible. If

you are having a wedding rehearsal the

day before, this is a perfect time to drop

items off. It is advisable to label all items

with your name.

Floral arrangements can be dropped off

on the day by the florist if not the day

before.

Wedding cake can be dropped off on the

day by the cake maker, or alternatively

the day before. Please note that we are

unable to store cakes in our fridge.

Accommodation

Have you thought about your first night?

Our wedding coordinator can assist youwith booking accommodation for you

and your guests at one of our partner

hotels.

Pick up

All remaining BYO, decorations, cakeetc must be collected the day after your

wedding. We open from 10am in the

morning. All your items will be stored in

the Hihi Room downstairs off the main

foyer. Let a staff member on the front desk

know you are here to collect your items

and they will show you to the room.

IPodOn the night, please do not adjust the

levels of our sound system. Ask a staff

member to adjust the levels as required.

BYO

Please give us a list of what you would like

to be served and when.

Eg bubbles, juice and beer on the lawn,

two bottles of red and white on the tables

with dinner bubbles for toasts.

Boat

The boat cannot run in strong winds for

safety reasons. We will let you know in

advance if this is likely on the day of your

wedding.

No glasses are allowed on the boat.If you would like to take bubbles on

the boat with you, you are more than

welcome and we provide plastic glasses

for that purpose.

NOTES FOR WEDDING CLIENTS


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Rings

Wedding bands Engagement ring

Engraving

Stationery

Save the date cards

Invitations

Map or direction cards

Wedding website

Menu cards

Guest place cards

Wedding programmes

Thank you notes

Reception

Venue found / booked

Catering decided on

Beverage selection

Musicians / music

Table decorations

Other decorations

Table layout

Seating plan

Guest book

Wedding cars

Parking

Ceremony

Venue found and booked

Clergy/Celebrant booked

Ceremony decorations

Ceremony flowers

Ceremony rehearsal

Ushers

Registry pen Ring Bearer pillow

Petals/confetti

Apparel

Bridal gownBrides shoes

Lingerie

Hosiery

Jewelry

Headpiece/veil

Bridesmaid dresses

Bridesmaid accessories

Grooms suit

Groomsmens suits Flower girls dress

Page boys outfit

Flowers

Brides bouquet

Bridesmaids bouquets

Corsages for groomsmen

Corsages for family

Flower girl flowers

Ceremony flowers

Reception flowers

Head table flowers

Gifts and Favours

Gifts for attendants

Gifts for family

Guest favours

On the Day

Hairdresser

Makeup

Dry or wet weather option

Relax and enjoy!

Photography

Photographer chosen Engagement photos

Bridal portraits

Ceremony

Reception alterations

Other

YOUR WEDDING CHECKLIST


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PROVEN SUPPLIERS

Photographers

Jo Moore Photography:www.jomoorephotographer.co.nz

Delafuente Photography:

www.delafuenteweddings.co.nz

Mary Sylvia Photography:

www.marysylvia.com

Florist

The Piccadilly Flower Company:027 230 9911

www.thepiccadillyflowercompany.co.nz

Hair and makeup

Cathy Davys Hair Salon:

www.cathydavys.co.nz

Celebrants

Lester Oakes:

027 281 1460

[email protected]

Karen Simpson:

027 444 5596

[email protected]

Hire companys

Hiremaster:www.hiremaster.co.nz

Vintage and Pretty Weddings and Events:

www.vintageandpretty.co.nz

Vision Media Systems:

www.visionmediasystems.co.nz

CarboNZero AV equipment and DJs

YOUR NOTES


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To find out how we can help you create your perfect day,

contact our Functions Manager at 04 922 1136

[email protected]

ZEALANDIA end of Waiapu Rd, Karori, Wellington, New Zealand.

www.visitzealandia.com

Documents

ZEALANDIA Wedding Brochure