Zedmed Version 31.0 (Raven) Release Notes

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© Copyright Zedmed 2019 – Zedmed Level 3, 25-27 QV Terrace, Melbourne VIC, 3000 1 |

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Zedmed Version 31.0 (Raven) Release Notes

December 2019

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Contents

Security Updates – IMPORTANT ANNOUNCEMENT ............................................................................................................. 4

How these changes affects you ........................................................................................................................................ 4

The ‘MEDIPAK’ account ................................................................................................................................................ 4

3rd Party Integrations ................................................................................................................................................... 4

Database backups ........................................................................................................................................................ 4

Passwords .................................................................................................................................................................... 4

3rd Party Software ........................................................................................................................................................... 4

Software Compatibility with Version 31 ...................................................................................................................... 5

System Requirements ........................................................................................................................................................... 6

Release Summary ................................................................................................................................................................. 7

31.0 Highlights .................................................................................................................................................................. 7

2-Way SMS ................................................................................................................................................................... 7

Notifications ................................................................................................................................................................. 7

SafeScript/NDE ............................................................................................................................................................. 7

Security ........................................................................................................................................................................ 7

Updated Vaccinations .................................................................................................................................................. 8

MBS Items Updates ...................................................................................................................................................... 8

Added Heart Health Check to Observations ................................................................................................................ 8

64bit Firebird Support .................................................................................................................................................. 8

Zedmed now requires .Net Framework 4.6.2. ............................................................................................................. 9

Usage tracking .............................................................................................................................................................. 9

HL7 Support ................................................................................................................................................................. 9

Enhancements and Bug Fixes ............................................................................................................................................. 10

Version 31.0 Details ............................................................................................................................................................ 22

Appendix ............................................................................................................................................................................. 23

Past 3 Releases Summary ............................................................................................................................................... 23

Version 30.4.0 (Gang Gang) ....................................................................................................................................... 23

Version 30.2.5 (Weebill) ............................................................................................................................................. 24

Version 30.1.0 (Thornbill) .......................................................................................................................................... 26

Instructions to create a new user ................................................................................................................................... 28

Overview .................................................................................................................................................................... 28

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Step-by-step Procedure ............................................................................................................................................. 28

New permissions added in this release ...................................................................................................................... 33

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Security Updates – IMPORTANT ANNOUNCEMENT

Changes have been made in Version 31 to increase the security of the Zedmed system. Previously, there was one well

known password for the administrator account for the Zedmed database and the ‘MEDIPAK’ account across all our

customers. This has been changed so that each site will have its own password, and the ‘MEDIPAK’ account will no

longer exist.

How these changes affects you

The ‘MEDIPAK’ account If your business currently uses the ‘MEDIPAK’ account to routinely log in to Zedmed, we recommend that, before you

proceed with the update, create a new account with a name of your choosing and give that account administrator

rights. We strongly recommend that you set a strong password for this account, with upper and lower case letters,

numbers and symbols. Instructions on how to create a new user is in “Instructions to create a new user” in the

appendix of this document.

3rd Party Integrations If you have third party integrations for such things as online appointments, sending recalls or SMSs, you may have to

update that software before you update Zedmed to Version 31.

A list of software that and their support for Version 31, and which version of their software is required, has been

upgraded to support the changes is listed below, along with the minimum software version needed. We also included a

list of software where the vendor has informed us that an update will be required to support Version 31, but it is still in

development.

Database backups If your organisation does a backup of the Zedmed database using the Firebird database tools, there may be a need to

update the backup routines to include the new password that has been chosen. Please contact your IT support staff or

company to assist you with this.

Passwords Zedmed now requires passwords of at least 8 characters. Existing passwords will not be affected by these new

requirements.

There are now settings to enforce stronger passwords if your business has such a requirement, and a user’s password

can be set to expire, forcing users to change their password periodically.

3rd Party Software

Applications that support Zedmed Version 31 are listed below along with the minimum version required. There is also a

list that will soon support Version 31.

If you have software that interacts with Zedmed and it is not listed below, please contact the software vendor to

verify that their software supports Zedmed Version 31.

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If the software has a minimum version, you MUST verify that the software version is installed before updating

Zedmed or the third-party software will not work.

Software Compatibility with Version 31

Software Name Minimum Version Required

HealthEngine 2.3.7.0

HealthSite 1.1.0

eRx All versions

Medisecure All versions

Argus All versions

PenCat Please contact the software vendor for further information.

TopBar Not currently supported

Polar Current version (as used by PHNs)

HotDoc Current version. Please contact the software vendor for information on setting up HotDoc and Zedmed to work together.

CDM Net 6.0

Jayex All versions

Welch Allyn CardioPerfect All versions

Welch Allyn SpiroPerfect All versions

MyHealth1st Please contact the software vendor for further information.

QRS Diagnostic Universal ECG Please contact the software vendor for further information.

Contrast PACS Integration for Radiology Please contact the software vendor for further information.

Victorian Cytology Please contact the software vendor for further information.

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System Requirements

For the upgrade to be successful, the site (clinic or hospital) must be running on Zedmed Version 26.0 or later.

If the clinic is on V28 or prior and uses a Jayex kiosk or HotDoc, additional steps will need to be carried out post-

upgrade, update the CRS_App_Server.ini as shown below to switch on the Rest API:

[OfficeHIService]

RunRestService=Yes

Once the INI file is updated please restart the Zedmed Office HI service.

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Release Summary

31.0 Highlights

2-Way SMS When enabled at a Branch level, Patients will now be able to reply to Appointment Reminder messages through 2-way

SMS. Patients will be able to be directly messaged from the new Messages page in Patient Details or from the

Appointment Report.

With the introduction of 2-Way SMS, we have included a Message Manager feature, allowing users to view all

incoming, outgoing messages and messages that have failed to send.

A new permission has been added for non-doctors to see messages sent through Clinical in patient details and the

message manager.

2-Way SMS is supported for SMS Central and SMS Everyone and SMSs are now sent using the more secure HTTPS

connection method.

Notifications Office now includes a notification list on the right-hand side. It currently displays notifications for Intramail and SMSs. In

the future we intend to use the notification list to display certificate and password expiry warnings.

For Intramail notifications, the count of unread messages will be displayed. Clicking on the notification will display the

Intramail window. Intramail will be checked for new messages every minute.

For 2-Way SMS notifications, when a message that needs to be actioned is received, a notification will also be

displayed. Clicking on this notification will display the Message Manager window. SMSs will also be checked every

minute.

If Zedmed is being used on Windows 8 or above, a notification pop-up is also displayed in the bottom right of the

screen for both Intramail and 2-Way SMS notifications.

SafeScript/NDE When prescribing, Clinical now has the ability to check a patient’s prescription against the SafeScript or National Data

Exchange database. A notification bar is displayed to the user showing if the drug is safe to prescribe or if there is a

warning.

To enable the NDE integration, the practitioner first needs to sign up to the NDE, then enable to service in My Options.

Security As part of Zedmed’s ongoing efforts to improve the security of our products, there have been many enhancements to

security in this release.

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SYSDBA database user The SYSDBA password is now specific to each site. During the upgrade process the user will be prompted to input a new

SYSDBA password. This password should be kept safe and not communicated outside of your clinic.

NOTE: 3rd Party software that connects to the database must not user this account. We recommend that they use the

INTEGRATOR database user instead.

MEDIPAK user The MEDIPAK user has been disabled and can no longer be used to log into the software. If your practice uses this

account, please create another administrator account with a new password. Zedmed staff will now log into your

software during support calls with the ZEDSUP account, which uses a 2-factor authentication mechanism which is

unavailable to anyone outside of Zedmed.

Improved User Password Management • Zedmed now requires a password of at least 8 characters. This cannot be disabled.

• Each user can now change their own password in Office using the “Change Password” button on the Utilities

tab.

• Passwords can also now be set to expire after a specified time period.

• Minimum password complexity rules can now be set for the password, including mandating uppercase,

lowercase and symbols be included. When the complexity is set above the “Off” setting, commonly used and

simple passwords will not be accepted. This does not affect existing password.

• A handy password complexity indicator has been added to the password change dialog box to allow the user

to see how strong their password is.

• Passwords are no longer limited to a maximum 12 characters.

Updated Vaccinations Nimenrix now displays in schedule for 4vMenCV, and the MenB Vaccination schedule for South Australia has been

corrected.

MBS Items Updates • New MBS Item groups and sub-groups added for March 1 Fees.

• New MBS Item groups and sub-groups added for Category 1 November 1 and Category 8 November 1 Fees for

Eating Disorder Services.

Added Heart Health Check to Observations Doctors will be able to record and track Patient's Heart Risk % via Observations. Historical Graph will be available to

view trends on Risk %. Risk % will be displayed within the Measurements Tab of the Summary View

64bit Firebird Support The Version 31 Uprader will now install the 64bit version of the Firebird database engine. This will provide better

performance on sites with heavy database usage or a large number of users.

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Zedmed now requires .Net Framework 4.6.2. Upgrader will now check to ensure that .Net Framework 4.6.2 s installed and prevent the upgrade if it is not installed. This requirement is for the server only.

Usage tracking To get a better understanding of usage, Zedmed will now collect anonymous statistics to allow us to improve the software. Usage tracking will allow us to identify components that are most used and allow us to focus on these areas. No personal information or patient information is sent with these statistics.

HL7 Support • Zedmed now supports HL7 OBX segments with JPEG, PNG and TIFF images in the ED data type.

• When creating HL7 2.4 Referral messages the message content will include a PDF, rather than a RTF, depending on a setting set for the Referral Doctor.

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© Copyright Zedmed 2019 – Zedmed Level 3, 25-27 QV Terrace, Melbourne VIC, 3000 10

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Enhancements and Bug Fixes

Component Key Release notes

ZED-687 Security Enhancement

Staff account "MediPak" is now de-activated. A new user, "ZedSup", has been created which is more secure and only able to be used by Zedmed support staff

Upgrader ZED-3206 Zedmed now requires .Net Framework 4.6.2. Upgrader will now check to ensure that .Net Framework 4.6.2 s installed and prevent the upgrade if it is not installed.

Office ZED-544 Doctor Code can no longer be duplicated and must be unique. Users will now be prompted with an error message if they attempt to save a duplicate Doctor Code.

Office ZED-770 Security Enhancement At the login in screen, the username drop-down box has been updated to a standard edit box and will now only list the the last successfully logged in user, by default.

Office ZED-1142 Security Enhancement For the "Integrator" user, a new Database Users tab has been added in security module, allowing those with Administrator security roles to change the password.

Office, Utilities ZED-1707 SMS Module in Zedmed now uses HTTPS When sending or receiving SMSs or checking SMS balances for SMS Central and SMS Everyone, secure HTTPS connections are now used.

Office ZED-2535 User Interface Improvements Fonts, text size, colours and button size and location has been standardised across much of Office

Office ZED-2681 Messages page added to Patient Details Users will be able to view sent and received messages in Patient Details.

Office ZED-2710 Booking Wait Time Report update Users will now be able to filter on 'Reason for Chosen Date' for Booking wait time report.

https://zedmed.atlassian.net/browse/ZED-687?src=confmacro









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Office ZED-3009 Unavailable Doctors removed from Appointment Report When printing the Appointment Report, the report only includes information for inactive doctors or resources if they have appointments scheduled.

Office ZED-3132 Security Enhancement Changed the sender of IHI batch search messages from MEDIPAK to ZEDSUP.

Office ZED-3162 MBS Items Updates New MBS Item groups and sub-groups added for March 1 Fees.

Office ZED-3449 Usage tracking added to Office Zedmed now collects anonymous usage statistics to allow us to improve the utility of the software. No personal information or patient information is sent with these statistics.

Office ZED-3581 Message Manager As part of 2-Way SMS, a "Message Manager" has been created to to view the list SMS messages.

Office ZED-3582 SMS Notification A notification is displayed when new SMS messages are received that need to be actioned.

Office ZED-3583 Notification List A new notification displays how many Intramail messages are unread in your inbox. If the software is run on Windows 8 or above, a notification will be displayed at the bottom right of the screen when a new Intramail message is received in Office.

Office ZED-3661 When writing SMSs, the number of messages required and remaining characters are displayed. When SMS contains 160 characters or less, it will be counted as 1 packet of message. When SMS contains more than 160 characters, it will use multiple packets, containing 153 characters each.

Office, SMS ZED-3761 When sending an SMS Fails, messages are set to "Action Required" When an SMS fails to be sent, the message is set to "Action Required", alerting the user that they may need to follow-up with the patient. You can set the message to "Actioned" to clear this status.

Office ZED-3762 Formatted Mobile Phone Numbers Mobile phone numbers in the Message Manager and in the Messages Tab in











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Patient Details will always be formatted in the standard 0499 999 999 mobile phone layout.

Office ZED-3784 Sending SMSs When sending SMSs via the Patient Service report screen, merged and deceased patients are now excluded.

Office ZED-3844 MBS Items Updates New MBS Item groups and sub-groups added for Category 1 November 1 Fees for Eating Disorder Services.

Office ZED-3845 Appointment report will not send SMS reminders to patients marked as deceased.

Office ZED-3851 MBS Items Updates New MBS Item groups and sub-groups added for Category 8 November 1 Fees for Eating Disorder Services.

Office ZED-1096 Update to Credit Allocation Report role Corrected security/user permissions for the "Credit Allocation Report" role. Only users assigned this permission will have access to run the Credit Allocation Report.

Office, Utilities ZED-1290 Update to Administration - Security (Read Only) Role If user is assigned "Administration - Security (Read Only)" as a Role, options that should not be accessible are now uneditable.

Office ZED-2508 Fixed the error "Division by Zero" Error will no longer be generated when the user selects "Doctor, Unknown" in the Schedule Details screen.

Office ZED-2549 Fixed unprompted screen closure New Account Payer screen no longer closes when a Given or Family Name is not applied for a Next Of Kin account payer.

Office ZED-2560 Disappearing text on Recalls list/details Text within the non-highlighted rows of the Recalls grid had the same colour as the background, which hid the text. This has now been corrected.

Office ZED-2561 Updated Recall List grid display The grid will no longer display numbering of the Patient Details > Recall List

Office, Patient

Merger

ZED-2708 Patient Merge function now includes Payments. If Patients had payment in their accounts and are then merged, Payments will now correctly appear in the payment window on the merged Patient.












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Office, Utilities ZED-2718 Update to Clinical History User Group When a Doctor Group has been created and assigned to a User, the Clinical History User Group field is no longer inactive.

Office ZED-2826 Find Account Payer window is no longer incorrectly displayed when editing a manual batch. When users select Include/Exclude button within the Batch Enquiry module, they are no longer prompted to re-search for a payer via Find Account Payer.

Office ZED-2844 View Letters functionality restored Viewing of Patient Letters in Office, preview, double-click and right click functions are now working as they did previously.

Office ZED-2871 Fixed the issue with Find button on Referral Doctor Details window. When the Find button is selected, the Find Referral Doctors window is now displayed, as per previous versions.

Office ZED-2898 Added "Clear Image" button to Appointment Confirmation The Appointment Confirmation Setup window has a new button labelled "Clear Image" to clear the existing image.

Office ZED-2919 Intramail Fixed error displayed when adding or removing staff from Staff Groups in Intramail.

Office ZED-2924 Referral Doctor Family Name / Given Name character limit Character limit has been applied when searching for a Referral Doctor by either Family Name or Given Name. Both Family Name and Given Name fields on the Find Referral Doctor window are now limited to 30 characters.

Office ZED-2936 Letter Pick List to display the the sending Doctor Letters, both created or re-opened, are now displaying the Sending Doctor in the From field

Office ZED-2937 Continuous prompt on Print Deposit Sheet form Repeated prompt to save defaults on the Banking Sessions screen has been corrected. Users will now only be prompted if changes have been made.

Office ZED-2943 Task Manager Text Wrapping In Office Task Manager, when writing a new task, the text will wrap within the text box, instead of continuing horizontally, making it easier to read and review.

Office, Patient

Merger

ZED-2960 Fixed issue in patient merger where a merge failure for one patient prevents merging of other patients.












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When running the Bulk Merge, users can deselect an errored Patient, choose the next Patient in the list and the merge without error.

Office ZED-2962 Updated Account Payer Report Account Payer Report now displays the complete phone number and fax number.

Office ZED-2974 Fixed Account Payer Report export Exporting the Account Payer report now creates the .csv file without error.

Office ZED-3070 Update to Appointment Details Notes Appointment Details screen now defaults the cursor to the beginning of the Notes section.

Office ZED-3071 Increase character limit on Appointment Notes Appointment Notes field has been increased to hold up to 1000 characters.

Office ZED-3113 Report Save and PDF Export The Export to PDF and Save buttons for some reports were disabled. This functionality has been restored. These reports include Surgical Procedures, Transaction GST and Debtors

Office ZED-3145 Account Enquiry leaked Transactions Fixed possible leaked transaction issue when opening Account Enquiry screen.

Office ZED-3164 "Type" included on Standard Labels When "Patient Type" field has been added to the label template, the Type information selected for the patient now prints as expected.

Office ZED-3166 Mail Merge fixed on Referral Doctor Report Clicking on Mail Merge button on the Referral Doctor report will now display the confirmation message that the template has been created.

Office ZED-3350 Improved the speed of finding an invoice by invoice number.

Office ZED-3365 Tyro/Easyclaim Fixed bug where Tyro batching was relying on the Medicare payment run number to identify Tyro batches. This number recycles after 1000 runs, which meant that invoices where ending up in very old Tyro batches.

Office ZED-3405 Fixed issue when Creating Patient letters in Office Creating Patient Letters in Office will no longer show an error when picture folder is not found.












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Office ZED-3459 Fixed Office HI Service Search function error Error will no longer appear when searching HI service and the branch/clinic code contains special symbols of: &, < or >

Office ZED-3748 Invoicing/Item Numbers When printing Invoices and Quotes, item numbers with up to 7 characters will now print correctly.

Office ZED-3767 Security Enhancement Improved the security of Office by fixing the error when the process of changing the user (by pressing F2) failed to log the new user in.

Office ZED-3768 Sending SMSs Added warning that is displayed prior to sending reminder SMS for appointments in the past.

Installer, Upgrader ZED-685 Database Security Enhancement - SYSDBA Account On installation / upgrade, the user will be prompted change to a new 8 character password. This password should be stored in a safe place and not communicated to anyone outside the practice or practice IT. The new DBUserMgr utility program is available in the ZedmedServer folder will help System Administrators change the SYSDBA password.

Installer, Upgrader ZED-3084 Firebird ODBC driver The Firebird ODBC driver is no longer required to be installed on the application server, nor is it required for briefcase mode.

Installer ZED-3207 Security Enhancement .Net 4.6.2 is now a minimum requirement for Zedmed to be installed.

EasyClaim ZED-2610 New notification when Medicare not enabled When Medicare is not enabled, a new error message will appear, notifying the user that "This workstation is not using Medicare Australia Online Claim functions.", rather than an Access Violation error.

Doctor's App ZED-2750 Doctor's App Patient Search Enhancement Patient names that contains spaces are now included in the search results in the Doctor's App

Doctor's App ZED-2948 Doctor's App Update A more meaningful error message is displayed if the username or password is incorrect.











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Doctor's App ZED-2961 Doctor's App Update Appointments returns scheduled appointment slots for active Branches only.

Database ZED-333 Firebird 64bit The Upgrader will now upgrade the server to use Firebird 2.5 64bit if the server is a 64bit version of Windows. This will help to improve performance on heavily loaded database servers.

Clinical, Office ZED-689 Security Enhancement The upgrade to 31.0 will remove unnecessary users from the firebird database. If any 3rd party software is using a Zedmed username and password for database access this will need to be changed to use the INTEGRATOR account instead.

Clinical ZED-1072 Creation of HL7 2.4 as either RTF or PDF When creating HL7 2.4 Referral messages the message content will include a PDF, rather than a RTF, depending on a setting set for the Referral Doctor.

Clinical ZED-1126 Modified automatic detection of HL7 message for Results and Documents If the message header contains 'REF' or 'RRI' for the message type it will now be considered a Document. The existing rules will still apply: If the name is ‘letter’ or ‘discharge summary’ it will be considered a Document, otherwise a Result.

Clinical, Office ZED-1181 Security Enhancement Added ability to set password expiry interval for users in Zedmed. This will force all users to reset their passwords at the specified interval.

Clinical, Office ZED-1760 Security Enhancement Added the ability to configure password complexity requirements for users.

Clinical ZED-1765 Security Enhancement Prevent login to Zedmed Clinical with expired password, user will be prompted to log onto Zedmed office to reset their password instead.

Clinical ZED-2377 Imported Results not being closed. Automatically close Referral, Pathology and Radiology requests when the response is received with a matching ref number.

Clinical ZED-2445 Update to instructions on Recall Type tidier User instructions have been update to be more user friendly and clearer.

Clinical ZED-2576 UI updates for Patient Selector In Clinical, Patient Selector window’s width has been increased to immediately display all information.












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Clinical ZED-2762 Update to HL7 Messages to support additional image formats Zedmed now supports HL7 OBX segments with JPEG, PNG and TIFF images in the ED data type.

Clinical ZED-2973 Clinical Summary View UI Update. Moved and tidied-up summary view tabs to the left to make them easier to use.

Clinical, MIMS ZED-2993 MIMS Enhancement Installation of the ODBC driver on the server is no longer required to connect to the MIMS database.

Clinical ZED-2994 Briefcase Mode Enhancement Installation of Firebird and the ODBC driver is no longer required on the client machine to take files offline using briefcase mode.

Clinical ZED-3032 Added Heart Health Check to Observations Doctors will be able to record and track Patient's Heart Risk % via Observations. Historical Graph will be available to view trends on Risk %. Risk % will be displayed within the Measurements Tab of the Summary View

Clinical, Office ZED-3218 Security Enhancement Passwords no longer have any maximum length limitations.

Clinical ZED-3229 Corrected MenB Vaccination schedule for South Australia 6 Months requirement for Meningococcal B vaccines in SA is now removed. Childhood Schedule is as per National Immunisation Program, being 2 months, 4 months and 12 months.

Clinical, Upgrader ZED-3234 eRx Support Zedmed now supports the latest eRx adaptor.

Clinical,

Prescriptions

ZED-3425 NDE Precheck Notifications When prescribing medications, a NDE Notification will display to the user, based on the response from the NDE.

Clinical ZED-3428 NDE Opt In/Out "My Options" in Clinical now includes the option to opt in/out of NDE.

Clinical ZED-3518 Usage tracking added to Zedmed Clinical Zedmed now collects anonymous usage statistics to allow us to improve the utility of the software. No personal information or patient information is sent with these statistics.












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Clinical, Office ZED-3652 SMS User Permissions Added permissions to control access to SMS functions in Zedmed.

Clinical ZED-3783 Pathology Referrals Fixed issues with alignment and ticks displaying as a 'u' on the Melbourne Pathology with Labels pathology form.

Clinical ZED-3821 Travel Adviser Updated Travel Information link from MASTA to Travel Health Advisor due to name change.

Clinical ZED-3846 Clinical Autosave Errors are no longer displayed if there was a problem saving the current opened patient state.

Clinical, Office ZED-177 Results matched based on Patient Status Results will now be matched to patients with a status of CUR, CAS, DEC, ARC or blank. Merged patients will not be matched.

Clinical ZED-223 Fixed issue when importing a message into Zedmed patient Details. The following fields are now populated when creating a new patient from the Results inbox:

• Family Name

• Given Name

• DOB

• Address 1 & 2

• Suburb

• Postcode

• Medicare

• Mobile Phone

Clinical ZED-276 Updated values on Height, Weight and BMI charts for children and infants Infant and Child height and eright calculations will now reflect those of the approved Blue and Pink growth charts.

Clinical ZED-465 Fixed issue where Encounter Notes were being deleted when manually adding an immunisation. Encounter window now correctly saves and displays the details of manual vaccinations, in its entirety.

Clinical, MIMS ZED-1737 Fixed Access Violation when clicking Equivalent Product button When searching for Equivalent Product in Prescription module, and no results are










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returned, there is no longer and AV Error. The list displays "No drugs found" as expected.

Clinical ZED-1806 Dosage information for Generic Drugs Generic drugs added to the favorite list will now display dosage information.

Clinical ZED-2091 Fixed My Option > Drug Options preferences When prescribing, unless a value is set in "My Options", the script usage will now default to the Favorite Drug's usage.

Clinical ZED-2436 Corrected notification within the User Defined Allergies In User Defined Allergies Bulk Editor, the text "Note: 'ZedMed - Known Allergies' has already been linked", which previously was displayed randomly, has been fixed to only display when an allergy is actually linked to "No Known Allergies".

Clinical ZED-2500 Global Options, Communications, General - File extensions The List index out of bounds (-1) error no longer displays when clicking on Remove button when File Extensions are empty.

Clinical ZED-2539 Fixed issue with Cancel button in Referrals. Once a test has been ordered, the Cancel button will no longer display unless additional test are ordered.

Clinical ZED-2551 Default Document Template can now be cleared The Template Document field in the Doctors' options / My Options screen now include an option to clear the selected document.

Clinical ZED-2558 Chronic Disease Management dates no longer defaults to "30/12/1899" The date/time fields in the CDM module no longer display "30/12/1899" if the time component stored is blank.

Clinical ZED-2573 Default scanner remembered in Clinical Scan Module Clinical Scan module now highlights the default/previously chosen scanner, remembering the selection.

Clinical ZED-2609 Flexi Report Update Odering of pages in Flexi Reports has been corrected.

Clinical ZED-2836 ICPC has been made optional to run Clinical.

Clinical ZED-2893 Fixed the Print button for My Health Record The print button will now display a printer selection window rather than just












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directly printing to the default printer. Allows selection of a different printer and will print to selection.

Clinical ZED-2928 Updates Checksum Error message when importing HL7 An invalid IHI number in PID segment now displays a more user friendly message.

Clinical ZED-2970 Fixed My option > Drug Options - Prescribing module starts on The option to have the prescribing module open on a specific page is no longer ignored when the "Include Section 100" checkbox is checked.

Clinical ZED-3002 Fixed issue relating to Results that contain PDFs Viewing a Result containing a PDF, then closing Clinical, no longer causes an Access Violation error.

Clinical,

Prescriptions

ZED-3003 Resolved "List index out of bounds" Error within Drug Search Fixed error resizing components of the Drug search screen.

Clinical ZED-3060 Patient Information > "Leaflet Given to Patient Patient" button The button to allow the clinician to add a note to the encounter notes that the patient has been given a leaflet has now been re-enabled.

Clinical ZED-3062 Fixed Outbox Viewer screen display Buttons are no longer overlapping and general screen presentation has been improved.

Clinical ZED-3063 Result List Panel display height will be remembered. When height of results inbox list panel is modified, that value will now be remembered when clinical is closed and reopened.

Clinical ZED-3173 Nimenrix now displays in schedule for 4vMenCV In the childhood immunisations, for a 12 Months old under 4vMenCV it now displays Nimenrix in the list of available brand/vaccine.

Clinical,

Prescriptions

ZED-3178 Fixed issues relating to Drug Defaults in My Options > Drug Options Correctly determine if a drug is eligible for Streamlined Authority when "Always default to the PBS max repeats" is disabled in Drug Options

Clinical ZED-3214 Clinical Network Error messages are more user friendly Network errors in Clinical will now have a less cryptic error message.











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Clinical ZED-3259 Fixed "Unable to transform history XML to HTML" error The patient's clinical history will now be displayed correctly when Unicode characters are in use.

Clinical ZED-3340 Fixed issue when restoring Clinical Reporting window The 'restored' size of the report preview window in Clinical is now a reasonable size.

Clinical ZED-3604 Results Inbox Fixed display of non PDF results in Results Inbox.

Clinical, Medisecure,

Prescriptions

ZED-3770 Fixed error when sending scripts to Medisecure. Error: '|' is not a valid integer value no longer appears when the Medisecure agent stops responding properly.

Clinical ZED-3872 Pathology Referrals Date Referred for now defaults to current date in referrals.

Briefcase Mode ZED-3087 Briefcase Mode Enhancement Zedmed will automatically request elevation when taking Clinical offline for the first time on a computer.

Appointments,

Office

ZED-2935 Fixed issue in Appointments for Doctors not registered at that Branch. The branch drop-down in the "Appointment Details" screen now only shows the filtered list of branches that the treating Doctor is registered in.

API, Upgrader ZED-3617 Zedmed API installation The Zedmed API is now installed by default during the Zedmed upgrade.

API ZED-3212 Fixed issue relating to Zedmed API service failure Zedmed API Service failed start-up issue by having multiple connection attempts to the databases. Zedmed API Service now has a dependency on Firebird Server. If the API service is started the Firebird service will be started.

API, Upgrader ZED-3392 The Zedmed API service is now shutdown whilst an upgrade is occurring.











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Version 31.0 Details

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Appendix

Past 3 Releases Summary

Version 30.4.0 (Gang Gang)

Enhancements • When re-invoicing, the account payer and doctor are now editable.

• Updates to Patient Details Tabs in Clinical

o Patient names in the tab are now black.

o The patient name is now displayed prominently above the patient details on the patient tab.

• Patient Details of Merged Patients are now read-only.

• Icon added in Office to easily identify archived Patients.

• Icon added in Clinical to easily identify archived Patients.

• Appointments can no longer be created for patients that have been merged.

• Appointments can no longer be created for an Archived or Deceased Patient.

• Users will be unable to “Quick Attend” a merged Patient

• Users will be unable to “Quick Attend” an archived or deceased Patient.

• Merged Patient will be hidden from Office and Clinical search results, by default.

• Archived or deceased patient files are now read-only

• Merged patient History is now read-only

• Editing Archived Patient option added as a Branch Option

Fixed Issues • Fixed initially focused control/component on Office' Patient Details window/form.

For existing patients, it will be the Close button, while for new patients, it will be the Family Name field.

• Fixed rounding when updating item fees.

• Fixed problem when merging patient records where there are duplicate Problem IDs in the clinical database.

• Fixed Error in Doctor's App: "Couldn't Get Data Response status code was unacceptable: 500." This occurred due

to missing fields in table.

• Fixed Patient Merger error due to duplicate Ids in External_Blob_Data.

• INR dose fields via Clinical from the Observations and Measurements screen are now accepting alphanumeric

character as in v29.3

• Fixed problem with Lexmark printers and Windows 7 32bit where the printer tray names would be corrupt in

Clinical

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• Fixed the errors due to HL7 message control ID is not unique.

• Increased the maximum field length for SMTP Server and Sender E-mail to 255 characters.

• Fixed bug in the scanning module where an access violation sometimes occurred when clicking on a blank area in

the thumbnail view.

• Fixed bug where when scrolling using the keyboard in the drug search screen, it would not keep the selected item

visible to the user.

• Fixed problem where the Patient Merger was failing when two patients had clinical template user defined field values saved.

• When adding an immunisation, the drop-down to select the doctor has been moved to the Add Immunisation screen. The list now no longer contains inactive treating doctors.

• Fixed issue where Assigned Doctor was not displaying after adding a result via Attachment icon in the Results tab of Summary View

Version 30.2.5 (Weebill)

Enhancements • Update to RAVE Reports for Pathology and Radiology referrals relating to Mobile phone numbers.

• Fixed compatibility issues with Windows Server 2008 for Uploader.

• AHPRA number added to Doctor Details.

• Prompt to capture AHPRA number when prescribing.

• AHPRA number is now sent to Medisecure for Safe Script.

• Support for SafeScript Notification Client and Medisecure.

• Safety Net and DVA numbers are now printing on the prescriptions, where relevant.

• Default ePrescribing setting in Global Options has been added.

• Bexsero® vaccine for Meningococcal B has been added to the Childhood Immunisation schedule for South Australian practices.

• MenB and 4vMenCV are now included in the tab labelled "ACIR Immunisation" Defaults of Global Options.

• Added Comment field to INR history in Observations screen.

• Added Auto-Save functionality in Clinical.

• Added a new field to Practice Settings to capture API Gateway Key.

• Added Mobile Phone number field to User Details as part of Two-Factor Authentication for the Doctor’s App.

• Added facility to create and manage App access tokens to Edit Staff Member screen.

Fixed Issues • Log In issues for simultaneous log ins.

• Fixed Error when previewing or printing reports without a valid default printer defined.

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• Overdue invoices are now correctly alerted by date.

• Formatted font in Scanning module and removed Help button.

• Export Family Details window is no longer incorrectly displayed when billing a NOK Account Payer for the first time.

• Reinstate Previous IHI button now retrieving the previous IHI details.

• Fixed issue where the user is required to click in the Patient Warning window to enter text.

• DOB field on the Patient Selector window is visible in full.

• Disabled Expiry Date Selection button when Account Payer screen is used for searching.

• “Certificate is missing or not valid” message is now visible in full within Global Options.

• Fixed error regarding the Treating Doctor criteria selector on the Waiting Times reports.

• Fixed sort order of data displayed on the Patient per hour by doctor report.

• Waiting Time by Hour report now displays correct data.

• Fixed issue where the Waiting Times report was not working.

• HL7 RTF attachments are now displaying correctly within the Results Inbox.

• Plain text Results is now displaying correctly within Results Inbox.

• Patient is now displayed on the wait time report after the appointment has been moved from one Doctor to another in the same time slot.

• The eRx 2018 PKI certificate is now updated during the upgrade.

• Fixed spelling mistake in the ERA Auto Receipt confirmation message.

• The Close, Help and Tips buttons are now correctly displayed on the Home screen when the screen resolution is set to 1024 x 768.

• Fixed the Export to CSV button in the statistics report.

• Formatted the Appointment Grid time.

• Open Previous Patient shortcut key in classic Search has been fixed.

• Fixed error when adding a new file extension in Clinical > Global Options > Communications > General.

• Data Sort of the Linked Templates for Chronic Disease Management.

• Letter Writer no longer auto-tabs.

• Location of the Date Range Calendar within Referrals.

• Fixed sort order for ICPC items when linking within Chronic Disease Management plans.

• Eligible Chronic Disease Management Plans are now being presented in bold

• Chronic Disease Management window now remains as an active window.

• Data Sort of Chronic Disease Management Associated Templates.

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• Checking Access Permissions causing transactions to be left open

• Updating Cancellation Waiting List causing transactions to be left open.

• Fixed Admission toggle option in right click menu of waiting room.

• Fixed MIMS issue where favourite dosage was not populating when prescribing a favourite drug from the MIMS search screen.

• Fixed issue where Hospital/Site visit with [ ‘ ] in the name was causing errors with Billing

• Improved performance of Intramail in Office

Version 30.1.0 (Thornbill)

Enhancements • Update to RAVE Reports for Pathology and Radiology referrals relating to Mobile phone numbers.

• Fixed compatibility issues with Windows Server 2008 for Uploader.

• AHPRA number added to Doctor Details.

• Prompt to capture AHPRA number when prescribing.

• AHPRA number is now sent to Medisecure for Safe Script.

• Support for SafeScript Notification Client and Medisecure.

• Safety Net and DVA numbers are now printing on the prescriptions, where relevant.

• Default ePrescribing setting in Global Options has been added.

• Bexsero® vaccine for Meningococcal B has been added to the Childhood Immunisation schedule for South Australian practices.

• MenB and 4vMenCV are now included in the tab labelled "ACIR Immunisation" Defaults of Global Options.

• Added Comment field to INR history in Observations screen.

Fixed Issues • Log In issues for simultaneous log ins.

• Rave Reports now have Print and Print Setup buttons displayed in the preview window.

• Quick Reports now have Print and Print Setup buttons displayed in the preview window.

• Overdue invoices are now correctly alerted by date.

• Formatted font in Scanning module and removed Help button.

• Export Family Details window is no longer incorrectly displayed when billing a NOK Account Payer for the first time.

• Reinstate Previous IHI button now retrieving the previous IHI details.

• Fixed issue where the user is required to click in the Patient Warning window to enter text.

• DOB field on the Patient Selector window is visible in full.

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• Disabled Expiry Date Selection button when Account Payer screen is used for searching.

• “Certificate is missing or not valid” message is now visible in full within Global Options.

• Fixed error regarding the Treating Doctor criteria selector on the Waiting Times reports.

• Sort order of data displayed on the Patient per hour by doctor report.

• Waiting Time by Hour report now displays correct data.

• Fixed issue where the Waiting Times report was not working.

• HL7 RTF attachments are now displaying correctly within the Results Inbox.

• Plain text Results is now displaying correctly within Results Inbox.

• Patient is now displayed on the wait time report after the appointment has been moved from one Doctor to another in the same time slot.

• Changed the security of Booking Wait Times report.

• The eRx 2018 PKI certificate is now updated during the upgrade.

• Fixed spelling mistake in the ERA Auto Receipt confirmation message.

• The Close, Help and Tips buttons are now correctly displayed on the Home screen when the screen resolution is set to 1024 x 768.

• Fixed the Export to CSV button in the statistics report.

• Formatted the Appointment Grid time.

• Open Previous Patient shortcut key in classic Search has been fixed.

• Fixed error when adding a new file extension in Clinical > Global Options > Communications > General.

• Data Sort of the Linked Templates for Chronic Disease Management.

• Letter Writer no longer auto-tabs.

• Location of the Date Range Calendar within Referrals.

• Fixed sort order for ICPC items when linking within Chronic Disease Management plans.

• Eligible Chronic Disease Management Plans are now being presented in bold

• Chronic Disease Management window now remains as an active window.

• Data Sort of Chronic Disease Management Associated Templates.

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Instructions to create a new user

Overview Before accessing the Zedmed application, a new user needs to be registered into the system. Zedmed software

implements security via role-based access control, which means each user is allocated a role within the system

according to which access permissions are provided as needed for them to do their jobs. Users are referred to as ‘Staff’

within Zedmed application.

In this document, a step-by-step process has been shown with appropriate screen shots from the Zedmed application

version 31.0.0.0, to show how to create a new user in the system and allocate roles to them.

Step-by-step Procedure Step 1: To create a new user go to Utilities > Security and, in the Staff section of Zedmed Security Roles and Users,

select Add

Note: You need to be an Administrator user of Zedmed (Office) application in order to perform this function.

Step 2: In the Edit Staff Member fill in the below details:

• User Name (1) - The User Name should be one word with no spaces or special characters. User Name is unique,

so can't be allocated to more than one user.

• Staff ID (2) - The Staff ID is for internal use, within Zedmed, ideally set as the initials. Staff ID is also unique, so

can't be allocated to more than one user.

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• Dr Code (3) - If the user is a doctor, they can be linked to the associated doctor profile by selecting the

appropriate code from a drop-down list of doctors in Zedmed. The Dr Code is unique for each doctor.

• Given Name (4), Family Name (5), Mobile Phone (6) and Title (7) - The user's details, can be added into the

corresponding fields.

• Participate in My Health Record (8) - My Health Record participants can be setup by selecting the checkbox.

• EHealthID (HPI-I) (9) - The user's EHealthID (HPI-I) number can then be searched by using the Search HI

Service button.

• Healthcare Role (10) - The user's Healthcare Role should also be selected from the drop-down list of available

roles. If the user is linked to a doctor, they can't be linked to their EHealthID here and will need to be linked

through their doctor profile.

• Clinical History User Group (11) - This option is available if you utilise the User Groups functionality (setup in

the User Groups section of Zedmed Security Roles and Users)

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Step 3: In the lower section of the Edit Staff Member window from the User Roles tab you can allocate your user's

roles.

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User roles define which areas of Zedmed user has access to and what functionality they have available. By default a

new user won't have any Included Roles which means they won't have any access to Zedmed outside of being able to

login.

To add a role to a user select one of the Available Roles you wish to utilise and either double-click on it or select it and

then click on the rightwards arrow between the Available Roles and Included Roles sections. Multiple roles can be

added this way to increase a user's access to different applications.

To remove roles you can perform the above actions in reverse; selecting the Included Roles and then double-clicking,

or selecting the role and then clicking on the leftwards arrows.

The double arrows will move all roles rightwards or leftwards accordingly.

Default roles are initially available in Zedmed, and roles can be added or edited in the Roles section of Zedmed Security

Roles and Users.

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Note: To give a user administrative permission, you need to select the Administrator role from the Available Roles into

the Included Roles section.

Step 4: At the bottom of the Edit Staff Member window select OK to set password for the user’s login.

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When you select OK, the application will save and close the user record. If any requirements haven't been met you will

be notified, otherwise you will be prompted to enter a password for the new user. The password should be of at least 8

characters in length and the system will show you the strength and some suggestions as you keep typing on the New

Password. You will need to enter this password twice, to confirm it, and then select OK.

Your new user will now be in the Staff list of Active Users

New permissions added in this release

2-Way SMS Permissions The new 2-Way SMS Permissions need to be enabled by an Administrator. New Functions have been added to the Role,

under SMS. When expanded, users will see the options listed below. “Send” functions allows users to create and send

SMS from either Clinical or Office. “View” functions only allow users to view SMS sent/received from Office and/or

Clinical.

• Send SMS Office

• View SMS Office

• Send SMS Clinical

• View SMS Clinical

By default, the following Roles will have 2-Way SMS permissions assigned:

NB: No permissions are assigned to Receptionist (Typist)

Role Send SMS Office View SMS Office Send SMS Clinical

View SMS Clinical

Doctor X X

Receptionist (Typist)

High Access (Office) X X

Medium Access (Office) X X

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Medium Doctor Access (Office) X X

High Doctor Access (Office) X X