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ASSET RETIREMENT GLOBAL
Capital Asset Management (CAM) Processor Training
Part 3 of 4
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Retirement Documents
Official Retirement Codes
• Trade – in• Lost• Theft• External Transfer
Retirement due to event
• Cannibalization•De-manufacture • Parts machine• Re-purpose•Modification•Destroyed• Component separation
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This is the first and primary screen of the Kuali Financial SystemWe will be working in the “Lookup and
Maintenance” section of the Main Menu for all Asset Loan Documents
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Click on the “Asset Retirement Global” link to begin your searchThis will be the first step for all further Asset Retirement
Documents
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Asset Retirement Reason Lookup
Click search to list all reason codes
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Retirement Codes for Campus
Click “return value” to populate your selection in the document
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Trade in • Document overview
• informs others in the route log what part of the property record the document is altering
• Asset Detail Information• Type in asset number
or click on the search
• Notes and Attachments• Include vendor quote
listing trade in value. Include approval from Surplus Property
• Ad Hoc Recipients• Add Asset
Representative of old piece and new piece
*All trades must be approved by Surplus Property prior to releasing asset to vendor
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Trade in It is noteworthy to mention this screen requires the asset number vs the tag number
*All trades must be approved by Surplus Property prior to releasing asset to vendor
Click the magnifier to pull up the primary asset lookup screen
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Lost• Retirement of assets unfound in the last two inventory
cycles with approval by the Property Management Office• All lost retirements require an “Inventory Action Plan”
http://busfin.colostate.edu/prp.aspx attached in the notes section of the document• Lost assets will be removed from the capital asset
management system and departmental property inventory
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Lost
Attach Action Plan here
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Theft• Retirement of capital assets that have been
documented as stolen• Any data containing devices (no matter how small)
that cannot be presented upon request could be a major liability for the University and if unable to be located, should have a police report filed.• Any request for retirement for theft must be
accompanied by a police report attached in the notes field of the document
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Theft
Attach Police report here
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External Transfer• Transfer of capital assets to a different University or
organization for the continuance of a project or collaboration• External transfers must have:• Prior approval from the Surplus Property Department,• Documentation of acceptance of title transfer from the
receiving entity • Documentation of acceptance of title transfer from the
releasing Department Head
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External Transfer
Attach Letter of Acceptance and Release here
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Retirement due to life eventWhere? (You might ask) are those retirement due to event reasons? • Cannibalization
•De-manufacture • Parts machine• Re-purpose•Modification•Destroyed• Component separation
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Retirement reasons available to Surplus
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Retirement due to life event• For retirement event requests an edit transfer to
Surplus document with an explanation of the event that precipitated the need for retirement• Surplus is the only department authorized to retire
assets for any reason other than the 4 available to campus
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ASSET RETIREMENT GLOBAL
Capital Asset Management (CAM) Processor Training
Thank you for watching this presentation by the Property Management Office
491-1045 Rachel Drenth – Inventory Specialist / Data Entry
491- 1358 Mack Freestone – Inventory Specialist / Data Entry
491-2270 Debra Ellison – Requisitions / Accounting
491-6513 Linda Brucker – Lease / Accounting
491-2040 Genevra Scott – Administrator / Accounting
We are available to help with any document!
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Recommended for all department faculty, staff, and students working with capital equipment:
APO Certification – Head of Departments i.e.: Chairs, Directors, Controllers, or equivalent position titles
DPC Certification – CAM processors appointed as the primary Property Manager in their department
Asset Representative Certification – Any faculty, or staff with assigned assets in the CAM database
CAM Processing modules – APO, DPC and CAM processors
Asset Edit Asset Loan Asset Retirement Global Asset Management Reports
Equipment Inventory – APO, DPC, CAM processors and Asset Representatives
Asset Disposition – All employees of the department/unit