7/28/2019 2013 Natural Hair and Beauty Expo Exhibitor Packet
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2013 Exhibitor Packet
10:00am – 8:00pm
7/28/2019 2013 Natural Hair and Beauty Expo Exhibitor Packet
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EXHIBITOR INFORMATIONThroughtheuseoftraditionalandsocialmarketinginitiativesMoreThanHair – CentralFlorida’sNaturaHairandBeautyExpowillreachhundredsofqualifiedconsumers.Don’tmissthisopportunitytoshow-caseyourproductsandservices!Rates
RegularBoothRate10x10: $300CornerBoothRate10x20: $500InformationalBooth10x10: $200(Onlyfiveoftheseboothswillbesold)Thereisnosellingofanyitemsatthisbooth.
Boothsaresoldonafirstcomefirstservebasis.
AllBoothswillinclude:1Tablew/cloth2Chairs
CompanysignageTwoentrypasses
50%paymentdepositmustbereceivedtoselectboothandconfirm/holdboothspacewithfullboothpaymentreceivedbySeptember25,2013.Exhibitorset-upFriday,September27,20135:00pm – 7:00pmorSaturday7:00am-9:30am.Allset-upmustbecompletedby9:00am.Showproducerhastherighttorefusesetupafter9:00amshouldpriorarrangementsnotbemade.Exhibitortear-downSaturday,September28,20138:00pm – 10:00pm.Exhibitorsmuchnotbeginteardownpriorto8:00pm.Forlocalentrepreneursandsmallbusinessownersboothsharingisallowed:uptotwocompaniesper
booth.
7/28/2019 2013 Natural Hair and Beauty Expo Exhibitor Packet
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EXHIBITORAPPLICATIONCompanyName:_________________________________________________________
Address:_______________________________________________________________
City:_________________________State:___________Zip:__________
CompanyRepresentativeName:___________________________________________
Signature:____________________________________________________
Phone:_______________________________Cell:___________________
Email:______________________________________________________
amparticipatinginMoreThanHair —CentralFlorida’s4thAnnualNaturalHairandBeautyExpo2013inthefollowingcapacity:
□VendingBooth $300□CornerVendingBooth $500□Non-VendingInformationalOnlyBooth $200
Listthetypeandadescriptionoftheproducts/goodsthatwillbesoldordisplayedatyourbooth.____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
7/28/2019 2013 Natural Hair and Beauty Expo Exhibitor Packet
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7/28/2019 2013 Natural Hair and Beauty Expo Exhibitor Packet
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Main: 407.685.2000
Smart City offers business-class 802.11 a/n 5 GHz only
exhibitor internet service throughout the Orange County
Convention Center’s meeting rooms and exhibit space.
Exhibitor Wireless Interne
IS MY DATA SECURE?
Wireless transmissions, by their nature, can be intercepted
easily. Our network was designed for ease of use, and datanot automatically encrypted or password protected.
DO YOU SUPPORT VPN?
Yes. Most VPN (virtual private network) connections aresupported**. If your computer allows Internet remote acces
a corporate network, then you may connect. If your compahas a VPN, you should be able to run your VPN or secure tu
client software. Please note that due to some corporate pothese services may be restricted or require additional suppo
from your corporate IT professionals.
REMEMBER TO OPEN YOUR BROWSER
To utilize advanced services such as VPN or corporate e-mplease remember to open your browser first to complete the
log-in process.
CAN I USE THIS SERVICE ON MULTIPLE DEVICES?
Yes. Wireless accounts use e-mail address authentication. a single session can be active at one time.
LESS CONNECTION?
Set the network name (SSID) in your wireless
configuration utility to “Exhibitor Internet”. We do not
recommend using automatic settings or using the
network name “ANY”.
Be sure to set your TCP/IP properties to “Obtain an IP
address automatically” (DHCP).
If requested, choose Infrastructure mode rather than
ad-hoc mode.
Turn any encryption (WEP) off.
You will need to access this service with the login andpassword created when you make your purchase.
CAN INTERFERENCE AFFECT MY WIRELESS CONNECTION?
Yes. Wireless service is inherently vulnerable to interferencfrom other devices that transmit similar radio frequency sign
or that operate within the same frequency spectrum.
Smart City cannot guarantee that interference will not occurWireless service is NOT recommended for mission critical
services such as presentations or product demonstrations.Please contact us at (407) 685-2000 for assistance in locatin
the right product for your booth.
WHAT IF I HAVE SERVICE ISSUES?
Should you have problems please contact the Smart City he
desk or call us at 888-446-6911. Please note that this servidoes not include on-site support or configuration assistance
1 Day for $79.99*
3 Days for $159.99*
5 Days for $239.99*
*Coverage cannot be guaranteed. See terms and conditions for more information.
**Compatibility may vary and on-site support is not provided for this service.
7/28/2019 2013 Natural Hair and Beauty Expo Exhibitor Packet
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PaymentsNOTE:Wecannotguaranteespecificboothlocationrequests.Wewilldoourbesttoconfirmaspaceclosetorequestedspacechosenifavailable.Boothspacesarereservedonafirstcomefirstservebasis.Boothscanonlybeheldonce½boothfeeispaid.
Pleasemailcompletedandsignedapplicationalongwithpaymentto:
tisunderstoodthatthisapplicationwillbecomeabindingcontractuponacceptancebyChaseFordProduc-tions,Incandissubjecttotheterms,conditions,rulesandregulationswhichconstituteapartof,orareincludenthisapplicationandcontract.TermsandConditionsReservedRights.Withoutlimitinganyoftheprovisionsofthecontractorthecontractconditions,itisspecificallyunderstoodandagreedbytheexhibitorthatChaseFordProductions,Increservestherightsenumeratedbelowwithoutincurrianyliabilitytotheexhibitororreleasingtheexhibitorfromanyofitscovenantsandobligationsunderthecon-tract:
1.Tochangethehoursoftheexpo2.Tochangeatanytimepriortothescheduledopeningdateoftheshow,thedatesoftheshow(providedsuch
changeshallnotresultinareductionofthenumberofdaysoftheshow),thefloorplan,orthelocationoftheshow,andtodeterminethesuitabilityofallexhibitsanddemonstrations.Itisfurtherunderstoodandagreedththeshowmanagementshallhaveeachandalloftheotherrights/reservationscontainedinthiscontract.
Boothscanbeoccupiedonlybytheexhibitormakingthereservationandcontract.Noboothscanbeoccupiedwholeorinpart,foranypurposewhatsoever,byanyotherpersonorpersonswithouttheapprovalfromChaseFordProductionManagement.Alleffortstoadvertise,demonstrateandoperatetheexhibitmustbeconductedsoasnottointerferewiththerightsofotherexhibitorsandvisitors.Noexhibitwillbepermittedwhichinterfereswiththeuseofotherexhibitsorimpedesaccesstothemorimpedesthefreeuseoftheaisles.
Allbusinessactivities,includingthedistributionofcircularsandadvertisingmatter,maybeconductedbyexhibtorsandtheirrepresentativesonlywithintheboothareaassignedtotheexhibitor.Violatorswilljeopardizetheirequesttoexhibitinfutureshows.Noexhibitorcandisplayinhis/herboothanyproducts,equipmentormerchandiseofanykindthatwasnotincludedinboothcontractdescription.Noexhibitormayofferforsaleorsellorgiveawayordistributeinanymanner,anyproducts,equipmentorfurniture,unlesstheexhibitorofsuchproductshavealsotakenaboothspacedirectlythroughshowmanagement.Anyviolationoftheabovewillre-sultnremovalfromtheexhibithallorhotel.Allexhibitincludingproducts,equipmentandfurnituremustbeconfinewhollywithintheboothspaceasshownontheofficialfloorplan.Nouseofanypurposewhatsoevermaybemadeofaislesoranyotherspaceadjacenttotheboothreserved.Chairsorseatingwillbelimitedtothecapactyofthemeasurementsofboothsandwillnotbepermittedinaislesorpassageways.
7/28/2019 2013 Natural Hair and Beauty Expo Exhibitor Packet
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CancellationofexhibitspacemustbedirectedinwritingtoChaseFordProductions,Inc.Refundsordepositswillbemadeatthediscretionoftheshowmanagement.TherewillbenorefundsofpaymentsordepositsforcancellationsmadeafterAugust1,2013.Refundsthatareduewillbegivenwithin30daysaftershowdatehapassed.
ntheeventthattheexhibitorfailstoexhibitinthespaceallocatedtohim/heronopeningday,ChaseFordProductionsmaymakesuchuseofsaidspace,asitseesfit,withoutanyliabilitywhatsoevertotheexhibitorwhoshallremainliableforthepaymentofthetotalboothpricedueundercontract,whetherthespaceisresoldornot.
Theuseofloudspeakers,amplifiersand/orloudmusicwhichinterfereswithanotherexhibitorshallnotbeper-mitted.Controlyourvideomonitorsandsoundsystemtoavoidannoyingyourneighbors.Videomonitorsaretoberestrictedtoyourareaonly.Showmanagementreservestherighttorequiresoundsystemstobeturneddownorshutoffandmonitorsremoved.Noloudspeakers,musicvideos,ormusicofanykindwillbeallowediaoneboothspace.Small,lowpoweredsoundsystemsandvideomonitorsarepermittedwithinthelargebootandmustremainwithintheconfinesoftheboothonly.
ExhibitorsarerequiredtoobtainComprehensiveGeneralLiabilityinsurancewithminimumcombinedsinglelimtsof500,000forbodilyinjuryand/orpropertydamageinanyoneoccurrenceeitherduringtransitto/fromexhibtor’slocationtotheOrangeCountyConventionCenteroranytimeduringthedurationoftheNaturalHairandBeautyExpoandallinstallationanddismantlingperiodsandPropertyinsurancewithalimitsufficienttocovertheamountoftheExhibitor’spropertyatalltimeduringtheexpo.Insurancemustbeprovideduponrequestoshowproducer.NeitherChaseFordProductions,IncnortheOrangeCountyConventionCenterwillbeliablefdamagedoneinyourboothsuchasmalpractice,oranylossofexhibitor’spropertythroughfire,theft,accidenoranyothercause.ChaseFordProductionswillprovidesecurityduringthehourstheexhibithallisclosedforoverallprotectionofthehall,butitisunderstoodthatallproducts,equipment,furnitureandfurnishingsoftheehibitorsareplacedandexhibitedatthesoleriskoftheexhibitorandshowmanagementassumesnoresponsibtyofanykind.Itissuggestedthattheexhibitorremovevaluablesamplesandmoveableequipmentfromtheboothreservedovernight.Exhibitorsareexpectedtomaintainpersonnelintheirexhibitboothsatalltimesdur-
ngtheshowhours.Allmerchandiseandportableexhibitsaretobecoveredduringnon-exhibithours.
orist, Etc.ntheeventthatanyoutsidecause,suchaswar,fire,strikeorotheremergencypreventstheNaturalHair&BeautyExpofrombeingheld,theshowmanagementmayretainsuchpartoftheexhibitor’srentalasshallberequiredtorecompensemanagementforexpensesincurreduptothetimesuchcontingencyshallhaveoc-curred.