Action Plan Skills Building:Action Plan Skills Building:Module 1Module 1
Getting Started: Preparatory Tasks Getting Started: Preparatory Tasks and Considerationsand Considerations
January 2013
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Module 3: Planning the
Details
Module 4: Implementing and
Evaluating
Module 1: Getting Started
Module 2: Defining Purpose
and Scope
Action Plan Skills Building Workshop
3Learning Objectives
Consider early organisational issues that might take place before developing an action plan
Appreciate benefit of involving stakeholders and outlining clear terms of reference
Outline
Early considerations
Identifying and involving stakeholders within government
Identifying and involving stakeholders outside of government
Establishing an AP development working group
Preparing draft terms of reference, workplan, and budget
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Early Considerations
Prioritise topics or issues to ensure manageable number of APs
Mainstreaming chemicals management activities
Think about possible funders for AP implementation and consider likely or realistic implementation budget
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Ministries of:
• Agriculture
• Environment
• Finance
• Foreign Affairs
• Health
• Industry
• Justice or Legal Affairs
• Labour
• Planning
• Science and Technology
• Trade
• Transport
Other bodies:
• Department of Statistics
• Customs Authorities
• Government Publications Office
• Local Authorities
Some Possible Stakeholders within Government 6
Identifying and Involving Stakeholders Outside of Government
Leads to better decisions
Fosters acceptance of decisions
Promotes accountability and credibility
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Some Possible Stakeholders Outside of Government
Retailers/distributors
Industrial associations &
industrial enterprises
Action Plan Development
Public interest groups(e.g. environment /
health NGOs)
Public health professionals
Women’s organisations
and indigenous groups
Communities
Agricultural sector
Workers and workers’ unions
Research institutes/ academia
Individual citizens
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Stakeholder Analysis
Who might be affected by the AP?
What are their interests and positions?
Who has information, expertise, or new points of view that might be helpful?
Who has expressed interest in being involved in similar initiatives/efforts before?
Might some stakeholders obstruct decision-making or frustrate implementation? If so, how can this be prevented?
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Stakeholder analysis (cont)Who?
Stakeholder Name
What? and Why?
Stakeholder Interests, Position, Official Mandate, Reasons for Inclusion
How?
Possible Role
Ministry of Agriculture
- Management & control of banned & legal pesticides
- Elimination of import & use of POPs pesticides
- Ministry responsible for pesticides use
- Key role in coordination, monitoring, education, etc.
University - Research in human health and environmental impacts of chemicals- Good laboratory capacity
- Key role in research
Stakeholder Analysis: Example
Key Principles for Stakeholder Involvement
Comprehensive participation
Transparency
Clear roles & responsibilities
Stakeholder education
Adequate funding
Understandable & timely information
Two-way communication
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Establishing an AP development Working Group
Participants might be based on stakeholder analysis (from within and outside government)
Meet early and develop (or approve):
Terms of reference
Workplan
Budget
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Sample Terms of Reference
1. Brief introduction and background
2. Objectives of AP working group
3. Organisational structure
4. Responsibilities of AP working group members
5. Operating procedures
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Workplan
Sequence of events and timelines for the AP development process
e.g. when meetings will take place, when the situation analysis will be prepared
Expected outputs
e.g. defined goal and objectives, a completed GANTT chart
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Workplan: Partial Example 15
NB: Overlap among activities and tasks is possible
Activities/Tasks Primary responsibility (person/institution)
1 2 3 4 5 6
1. Prepare situation analysis
1.1 Designate secretariat for situation analysis
Working group chair
1.2 Identify responsibilities of each contributor
Working group secretariat
1.3 Each contributor completes first draft of input materials
Persons x,y,z
1.4 Secretariat assembles material and distributes draft to working group
Working group secretariat
Budget
Detailed estimate of cost of various components of AP development workplan
AP development typically require modest resources
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Budget: Example 17
Category of Expenditure
Amount (US$)
1. Communication (e.g. telephone, fax, postage) 2. Printing / photocopy 3. Travel (within country) 4. National / regional consultant 5. Secretariat support 6. Meeting expenses (e.g. facilities, refreshments,
interpreters)
7. Materials (e.g. books, references, software) 8. Miscellaneous
TOTAL:
Summary
Early considerations
Identifying and involving stakeholders within government
Identifying and involving stakeholders outside of government
Establishing an AP development working group and preparing draft terms of reference, workplan, and budget for developing the AP
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Thank youThank youChemicals and Waste Management
ProgrammeUnited Nations Institute for Training
and Research (UNITAR)Palais des Nations1211 Geneva 10
Tel: +41 22 917 1234Fax: +41 22 917 8047Email: [email protected]