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Agenda Item 4.1
EAST AYRSHIRE
ADULT PROTECTION COMMITTEE
ADULT PROTECTION UNIT PERFORMANCE MANAGEMENT INFORMATION
FRAMEWORK
14 FEBRUARY 2012
Report by the Adult Protection Legislative Assistant
1 PURPOSE
1.1 To provide East Ayrshire Adult Protection Committee (EAAPC) with an overview on the statistical performance related activity currently reported by the Adult Protection Unit under the three main legislative acts: Adult Support and Protection (Scotland) Act 2007, Adults with Incapacity (Scotland) Act 2000 and Mental Health (Care and Treatment) (Scotland) Act 2003; and
1.2 To present EAAPC with recommendations for future statistical performance related activity and analysis.
2 BACKGROUND
2.1 The EAAPC of 15 November 2011 (section 2.1, subsection (v)) requested a report on options for future performance reporting across statutory activity.
2.2 In terms of a safeguarding approach it is evidenced that analysing data to mitigate risk is a key contributor to the prevention of harm.
3. EAST AYRSHIRE ADULT PROTECTION UNIT PERFORMANCE RELATED ACTIVITY
3.1 Performance Reporting Framework
3.1.1 A draft Adult Protection Unit Performance Management Information Framework (Appendix 1) has been developed which provides an overview of all performance reporting which is currently undertaken by the Adult Protection Unit. In addition, recommendations have been built in to this document to inform the EAAPC of future planning in relation to performance reporting. The document contains three sections which consist of:
Adult Support and Protection (Scotland) Act 2007
Adults with Incapacity (Scotland) Act 2000
Mental Health (Care and Treatment) (Scotland) Act 2003
3.2 Adult Support and Protection (Scotland) Act 2007
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3.2.1 East Ayrshire Adult Protection Unit currently reports on four client group categories (Page 3, Table 3 and Page 4, Table 8 of appendix 1). The 4th category of Mental/Physical Frailty is considered currently jointly, it is suggested that future reporting separate these two categories to allow for independent reporting to be undertaken. In addition, it is recommended that the category of Physical Disability be added in line with legislative criteria.
3.2.2 East Ayrshire Adult Protection Unit currently reports on five referrer categories (Page 3, Table 4 & Page 4, and Table 5 of appendix 1). It is recommended that two further categories be added: Self Referral and Other to ensure that we are capturing every type of referral available.
3.2.3 It is noted that police referrals whilst being the primary source of referral will often have a secondary original source of referral. This is reported on as it is felt that this information provides a more accurate overview of who is actually identifying and reporting harm.
3.2.4 Referrals by outcome are currently reported (Page 6, Table 13 of appendix 1). This has led to further in depth discussion and cross referencing with the electronic AP1 Referral Form used for reporting harm. The AP1 is currently under review by the Adult Protection Legislative Assistant, and several anomalies have been found which will be addressed in consultation with social work operational staff within community care and include:
There is no current ability to reflect all potential statutory outcomes of the Adult Protection Investigation, i.e. Assessment Order (Section 11), Removal Order (Section 14), Section 33 of the Mental Health (Care and Treatment) (Scotland) Act 2003 and Section 10 of the Adults with Incapacity (Scotland) 2000 Act. It is anticipated that when the form is amended, that it include the outcomes detailed above, along with the outcomes already recorded to allow for more accurate recording and analysis to be undertaken on the wider statutory intervention.
3.2.4 Future additional performance reporting to EAAPC that the Adult Protection Unit would recommend be collated is detailed in section 2 of Appendix 1 (Pages 10 – 13).
Page 10, Table 21 referrals by ethnicity is not only beneficial in relation to recording of ethnicity, but also could assist in identification of trends that may become apparent with the introduction of the Forced Marriage etc.(Protection and Jurisdiction) (Scotland) Act 2011.
Page 11, Table 23 informs of the adult at risk’s legal status at the time of the referral. By identifying and assessing this information, trends can be identified in relation to
More than one legal status being involved regarding the protection of adults at risk; and
Limitations that could be apparent with the legal status that has been put into place historically for the adult at risk.
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Page 12, Tables 25 & 26 and Page 13, Table 27 are crucial in relation to ensuring the client’s communication needs are being fully considered to ensure we can evidence full participation in the adult protection process and protecting the adults statutory rights.
3.2.5 It has been identified by the Adult Protection Unit that the information currently being recorded on the SWIFT system in relation to Adult Protection Referrals, Investigations and Outcomes is not completely accurate; this appears to be due to some confusion in relation to current procedures and processes.
As well as reviewing the AP1 Referral and Action Form, the Adult Protection Legislative Assistant with the assistance of Operational Staff is also reviewing the Administrative Guide for Support and Protection of Adults at Risk of Harm (cross referencing against the Operational Guidelines).
In the interim, the Adult Protection Resource Worker holds and maintains a separate database to collate Adult Protection performance related information and ensures that this information is kept accurate.
It is planned that following the completion of the review that the Adult Protection Co-ordinator and the Adult Protection Legislative Assistant will undertake a series of training exercises with operation and administrative staff to ensure that all staff are aware of the processes and responsibilities involved in recording and processing of Adult Protection Referrals and that the revised AP1 Referral and Action Form is understood by all concerned.
Once the review has been completed and training exercises have been held, the Adult Protection Resource Worker and Adult Protection Legislative Assistant will undertake an exercise to ensure that SWIFT accurately reflects the information held on the separate database that is being maintained at present.
Following this, the Adult Protection Resource Worker and Adult Protection Legislative Assistant will run fortnightly checks for a three month period to ensure information is being recorded accurately and to identify any continuing issues and address these as they arise and consider whether further review is required.
During the initial three month period the separate database will continue to be maintained to ensure continuing accuracy of information until assurance is reached that SWIFT is now accurately reflecting the information required.
Given the current priorities identified in the recording of Adult Protection Referral Performance Information it is suggested that at present the information highlighted in Section 2, Pages 10 – 13 of Appendix 1 be progressed when confidence is reached that SWIFT is accurately recording the information required.
In addition, consideration will also be given to case file monitoring and review on an annual basis to ensure good practice in report writing and decision making.
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3.3 Adults with Incapacity (Scotland) Act 2000
3.3.1 The performance reporting for Adults with Incapacity (Scotland) Act 2000 has received significant input since May 2010. It is worth noting that since the role of collation ,monitoring and maintenance of Guardianship Order information and files has been centralised into one location (Adult Protection Legislative Assistant & Service Manager: Mental Health Partnership) systems have become more robust and are monitored and managed with greater efficiency. This also lends to the value of ownership of a system in place as opposed to being left open to a variety of input.
3.3.2 Recent discussions with EAC Legal Services have highlighted that they would welcome receipt of performance related statistics with regard to Guardianship Orders on a quarterly basis in line with the activity reported to the EAAPC. This would also assist in improving communication as specified in the Adult Protection Committee Business Plan 2010 - 2011, strengthening the work relationship between the Adult Protection Unit and Legal Services and would not involve any additional workload.
3.3.3 The Social Work Senior Management Team (SMT) Meetings held on a monthly basis would benefit from the provision of a monthly report this would help in the continuous improvement of operational processes and help to inform practice by highlighting any training issues.
From collating data relating to the number of AWI Assessments in progress and completed within timescales it is clear that there are recording anomalies evident. The Adult Protection Legislative Assistant has attended the MHO Forum on Wednesday 25 January 2012 and brought this to the MHO’s attention who agreed with the solution that all assessments requests be sent to the Adult Protection Legislative Assistant to ensure accuracy in recording and monitoring.
3.3.4 To ensure fair distribution of AWI workload and allow managers to ensure that staff members are fully supported, it is recommended that managers receive a monthly report detailing the breakdown by worker of the numbers of guardians they are authorising/supervising at any one time, along with how many guardianship assessments they are undertaking.
3.3.5 Part 3 of the AWI Act was formerly known as ‘Intromission with Funds’. This was amended to ‘Access to Funds’ following the introduction of Part 2 of the Adult Support and Protection (Scotland) Act 2007. Part 2 was enacted on the 1st April 2008.
The Access to Funds Assistant post was developed in 2011, and is responsible for recording and maintaining Access to Funds information on East Ayrshire Council’s Information Technology System (SWIFT). The Adult Protection Legislative Assistant and Access to Funds Assistant are currently working on procedures that will ensure that the Access to Funds reporting system aligns with the Guardianship System in relation to recording of information onto SWIFT. This will provide continuity of information and ensure that the information can be collated for reporting purposes. In the
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interim, the reporting information is collated manually from the Access to Funds Assistant. This is sustainable as numbers are still very low at present.
Further analysis will be possible when electronic systems for Access to Funds are fully in place. At this point the intention is to undertake a cross referencing exercise in relation to Financial Guardianships and Access to Funds to note how many Financial Guardianships are changing to Access to Funds with the implementation of the new system and identify the impact of this on the workforce. This also relates to the national and local outcome of reducing the number of Financial Guardianships in line with the least restrictive statutory intervention where appropriate.
3.4 Mental Health Care and Treatment (Scotland) Act 2003
3.4.1 There is limited reporting currently undertaken for Mental Health within the Adult Protection Unit although it is noted that an annual report is submitted to the Mental Welfare Commission by East Ayrshire Council.
It is recognised that the statistics provided in the aforementioned report do not accurately reflect the activity of the workforce in East Ayrshire Council. Following discussion with the EAC Service Manager: Mental Health Partnership the following areas for data collation were identified as priority:
Compulsory Treatment Orders (Both Hospital and Community Based)
A report detailing the Mental Health Officer’s (MHO’s) who are designated to specific clients in order to better understand the increasing case load and ensure that recording is accurate and more importantly evidence EAC are meeting statutory requirements
A report detailing clients who have a Nominated Named Person
The number of Advance Statements held
The number of Clients subject to a Care Programme Approach
A report detailing those clients subject to Assessment and Treatment Orders, Compulsion Orders and Community Care Orders for those clients who are Mentally Disordered Offenders.
A report detailing the spread of allocation of workload for individual MHO’s to inform workforce planning for managers.
3.4.2 The implementation of the aforementioned priorities will ensure the statistics contained within the annual report for Mental Health that is submitted to the Mental Welfare Commission will be a more accurate reflection of the work undertaken by East Ayrshire Council. It is noted however that most of the above may require systems and procedures to be identified and implemented to allow for the information to be recorded onto SWIFT. Given the significant work required in relation to the Adult Protection Referrals, the review of the Adult Protection Referral Form (AP1) and associated systems, the review of the Legal Solutions Forum processes and setting up of a monitoring system to take place on a bi annual basis, the Access to Funds processes that require to be completed along the current work priority there will require to be an incremented approach to progressing and improving the requirements under the Mental Health (Care and Treatment) Act 2003. A timetable has been
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agreed between the Adult Protection Unit and Community Care Senior Managers.
3.4.3 In the interim however it is recognised that due to future challenges in terms of the aging MHO workforce and to build the capacity of the service in order to sustain and respond not only to required statutory work but to allow preventative work to take place, that a report that contains;
breakdown on the allocation of statutory activity in relation to Specialist Assessments and Investigations
Adults With Incapacity work (Guardianship Reports and Supervising/Authorising Officer)
Community Treatment Order applications and renewals
MHO’s who are designated MHO’s to clients subject to Community Treatment Orders be submitted to managers on a monthly basis.
3.4.4 A further analysis of this report will be undertaken in due course to ascertain whether the level of work that the MHO’s are undertaking is sustainable by the remaining MHO’s or whether further recruitment of MHO’s is required.
4. SUMMARY
4.1 It is recognised that there has been a significant amount of work progressed in terms of collating, monitoring and disseminating statutory activity evidenced in the distribution arrangements (Appendix 2).
4.2 It is acknowledged that there remain a number of priorities to be addressed in order to further strengthen reporting of performance related statutory activity which is achievable when managed over the course of 2012/2013 within the APU. This has been built into the Annual APU business plan for 2012.
5. LEGAL & POLICY IMPLICATIONS
5.1 The current activity is commensurate with the role and functions of the Adult Protection Committee.
5.2 As stated in section 45 (a) of the Adult Support and Protection (Scotland) Act: “Each of the public bodies and office-holders set out in subsection (2) must provide the Adult Protection Committee with any information which the Committee may reasonably require for the purposes of performing the Committee's functions” it would therefore be the Adult Protection Unit’s recommendation that consideration be given to the feasibility of multi agency reporting. To this end, it is suggested that a short life working group be developed to consider this.
5.3 Whilst there are no immediate legal & policy implications evident, a document has recently been circulated by the Office of the Public Guardian which is an early deliberation on graded guardianship. This has been submitted to the Scottish Government and Scottish Law Commission for their consideration in
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December 2011. It proposes significant changes to the Guardianship & Access to Funds process and it is the Adult Protection Unit’s intention to bring this report to Committee for noting in May 2012.
6. FINANCIAL AND RESOURCE IMPLICATIONS
6.1 The work detailed within this report will fall under the remit of the Adult Protection Legislative Assistant post and as such can be met within existing budgetary resources.
7. RECOMMENDATIONS
7.1 The East Ayrshire Adult Protection Committee are asked to;
(i) Note the positive progress made in relation to promoting the accuracy and scope of statutory reporting and dissemination; and
(ii) Approve the recommendations made in sections 3.2.1, 3.2.2 and 3.2.3 relating to Adult Support and Protection data collation and analysis;
(iii) Approve the recommendations made in sections 3.3.2, 3.3.3 and 3.3.4 relating to Adults with Incapacity data collation and performance reporting;
(iv) Note the Adult Protection Legislative Assistant’s intent to bring to East Ayrshire Adult Protection Committee a report on the Office of the Public Guardian’s early deliberation paper on graded guardianship for noting;
(v) Endorse the recommendation made in section 5.2 to form a short life working group relating to the possibility and scope of multi agency information collation and consider appropriate representation; and
(vi) Otherwise note the contents of this report.
Lisa Brock Adult Protection Legislative Assistant 20 January 2012 Implementation Officer:- EDDIE FRASER, HEAD OF SERVICE Any person wishing further information on the contents of this report please contact Donna Sinforiani, Adult Protection Coordinator, Community Care (Adults) on (01563) 553559.
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EAST AYRSHIRE ADULT PROTECTION
COMMITTEE
DRAFT ADULT PROTECTION UNIT
PERFORMANCE MANAGEMENT
INFORMATION FRAMEWORK
Draft 1 Version 1 18 January 2012
Date: Approved by EAAPC: Reported to Chief Officer’s Group: Date of EQIA Screening: Date for Review:
Appendix 1
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Progress Status Key
Progress Status
Description
Red (R) Not being produced – would like to produce in the Future
Amber (A) In the process of setting up production
Green (G) Currently being produced
1. East Ayrshire Council – Adult Support and Protection
(Scotland) Act 2007
Table 1 Local Authority Comparison of Annual Referrals by Month Table 2 Breakdown of Referrals by Location & Gender – Quarterly
Report Table 3 Client Groups by Gender – Quarterly Report Table 4 Breakdown of Female Referrals as % - Quarterly Report Table 5 Breakdown of Male Referrals as % - Quarterly Report Table 6 Breakdown of Police referrals into original source – Quarterly
Report Table 7 Breakdown of Referrals by Category of Harm and Gender –
Quarterly Report Table 8 Breakdown of Referrals by Age Group as a % of Total
Referrals – Quarterly Report Table 9 Breakdown of Referrals by Criteria Group as a % - Quarterly
Report Table 10 Referrals by Age Group and Gender – Quarterly Report Table 11 Breakdown of Total Quarterly Referrals by Age Group and
Category of Harm Table 12 Status of Referrals – Quarterly Report Table 13 Referrals by Outcome – Quarterly Report Table 14 Total Number of Protection Orders in Place – Monthly Report Table 15 Number of Case Conferences and Review Case Conferences
held – Monthly Report Table 16 Number of Case Conference Minutes awaiting approval &
Number of Outstanding Case Conference Minutes (More than 10 days after Case Conference) – Monthly Report
Table 17 Referral Outcomes Processed within Timescales – Monthly Report
Table 18 Number of Adults Under Formal Adult Protection Procedures – Monthly Report
Table 19 National Protection Order Figures – Bi Annually
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Table 1
Referrals By Month Number
January
February
March
April
May
June
July
August
September
October
November
December
Table 2
Referrals By Location Number of Male Number of Female
Central North
Central South
Southern
Northern
Locations are aligned to East Ayrshire’s Local Community Planning Forum Areas to
ensure that the Data is relevant to inform local planning
Table 3
Referrals By Client Group
Number of Male Number of Female
Dementia
Learning Disability
Mental Health
Mental/Physical Frailty
Client Group reflects Legal Criteria as well as Priority Groups i.e. Dementia to inform local
strategies
Table 4
Referrals By Referrer Source
Number of Female
Number of Total Referrals
Female Referrals as a % of Total
Independent Provider
NHS
Police
Social Work
Family
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Table 5
Referrals By Referrer Source
Number of Male Number of Total Referrals
Male Referrals as a % of Total
Independent Provider
NHS
Police
Social Work
Family
Table 6
Source of Referral Number of Primary Referrals
Number of Actual Referrals
Police
Independent Provider
NHS
Social Work
Self
Other
Table 7
Referrals By Primary Category of Harm
Number of Male Number of Female
Domestic Violence
Psychological
Physical
Neglect
Sexual
Self Harm
Financial
Referral Category reflects Legal Criteria with addition of Domestic Violence in order to
monitor to inform the Violence Against Women Partnership.
Table 8
Referrals By Age Group Number of Age Group
Number of Total Referrals
% of Referrals by Age Group
16 – 20
21 – 34
35 – 49
50 – 64
65 – 74
75 – 84
85+
5
Table 9
Referrals By Criteria Group
Number of Referrals
Number of Total Referrals
% of Referrals by Criteria
Dementia
Learning Disability
Mental Health
Physical/Mental Frailty
Table 10
Referrals By Age Group
Number of Male Number of Female
16 – 20
21 – 34
35 – 49
50 – 64
65 – 74
75 – 84
85 +
Table 11
Referrals By Category of Harm
16 – 20 21 - 34 35 – 49 50 – 64 65 - 74 75 – 84 85 +
Domestic Violence
Emotional
Physical
Neglect
Sexual
Self Harm
Financial
Table 12
Status of Referrals within Social Work Services
Number
Known (Continuous Input)
Known (Sporadic Input)
Not Known
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Table 13
Referrals by Outcome Number
Awaiting Outcome
Case Conference
Care Management
Case Discussion
Referred to NHS
NFA
Table 14
Type of Protection Order Subject Causing Harm
Adult at Risk
Adult at Risk Key Worker
Banning Order with POA
Temporary Banning Order with POA
Converted Banning Order with POA
Banning Order no POA
Temporary Banning Order no POA
Converted Banning Order no POA
Removal Order
Assessment Order
Table 15
Description Number
Case Conference
Review Case Conference
Table 16
Description Number
AP Minute Awaiting Approval (less than 10 days after CC)
Outstanding AP Minute (more than 10 days after CC)
7
Table 17
Description Number
Referral Outcomes Processed within timescales (10 days)
Referral Outcomes Processed out with Timescales (11 days +)
Table 18
Description Number
Adult under Formal Adult Protection Procedures
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Table 19 National Breakdown of Protection Orders
Authority Assessment Orders
Removal Orders
Temp Banning Order no POA
Temp Banning Order with POA
Temp Banning Order Expired
Full Converted Banning Order no POA
Full Converted Banning Order with POA
Converted Banning Order Expired
Full Banning Order with POA
Full Banning Order no POA
Full Banning Order Expired
Aberdeen Aberdeenshire Angus Argyll & Bute Clackmannanshire Cne-Siar Dumfries & Galloway
Dundee City East Ayrshire East Dunbarton East Lothian East Renfrewshire Edinburgh City Falkirk Fife Glasgow City Highland Inverclyde Midlothian North Ayrshire North Lanarkshire Orkney Perth & Kinross Renfrewshire Scottish Borders
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Authority Assessment Orders
Removal Orders
Temp Banning Order no POA
Temp Banning Order with POA
Temp Banning Order Expired
Full Converted Banning Order no POA
Full Converted Banning Order with POA
Converted Banning Order Expired
Full Banning Order with POA
Full Banning Order no POA
Full Banning Order Expired
Shetland South Ayrshire South Lanarkshire Stirling West Dunbarton West Lothian TOTAL
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Section 2
Future Adult Protection Unit Reporting Areas for Inclusion
Table 20 Referrals broken down into Service (Team Leading Investigation) & Location – Quarterly Report
Table 21 Referral broken down into Ethnicity – Quarterly Report Table 22 Referral rate per 1000 of population as % - Quarterly Report Table 23 Adult at Risk Legal Status at Time of Referral – Quarterly Report Table 24 Religion of Adult at Risk – Quarterly Report Table 25 Number of Adults at Risk in Receipt of Advocacy – Quarterly
Report Table 26 Number of Adults at Risk with Communication Needs – Quarterly
Report Table 27 Communication Support Outcome – Quarterly Report Table 28 Number of Adult Support and Protection Visits Undertaken –
Quarterly Report Table 29 Number of Adult Support and Protection Interviews Undertaken –
Quarterly Report Table 30 Number of Adult Protection Referrals that Proceed to Formal
Investigation – Quarterly Report
Table 20
Referrals By Location
Community Care Criminal Justice Services
Central North
Central South
Southern
Northern
Within Criminal Justice Services it is agreed that the Mentally Disordered Offenders Team
take a lead role in ASP Investigations.
Table 21
Referrals by Ethnicity Number
White English
White Gypsy Traveller
White Irish
White Northern Irish
White Other
White Polish
White Scottish
White Welsh
Mixed Ethnicity
Bangladeshi (Scottish & British)
Chinese (Scottish & British)
Indian (Scottish & British)
Pakistani (Scottish & British)
Black African (Scottish & British)
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Referrals by Ethnicity Number
Black Caribbean (Scottish & British)
Black Other
European
Other
Not Known
This is consistent with current reporting arrangements available on SWIFT
Table 22
Number of Referrals
100,000 of Population Figure
Actual % per 100,000 of Population
Table 23
Legal Status at Time of Referral Number
LA Welfare Guardianship
LA Financial Guardianship
LA Welfare & Financial Guardianship
Private Welfare Guardianship
Private Financial Guardianship
Private Welfare & Financial Guardianship
Interim Guardianship
Access to Funds
Power of Attorney
Compulsory Treatment Order (Community)
Compulsory Treatment Order (Hospital Based)
Compulsory Treatment Order (Hospital Based Suspension)
Assessment Order (ASAP)
Removal Order (ASAP)
Assessment Order (MHC&T)
Compulsion Order
Care Programme Approach
Social Work (Scotland) Act 1968
Section 12 (SWSA)
Section 12 A (SWSA)
Section 13 ZA (SWSA)
Anti Social Behaviour (Scotland) Act 2004
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Table 24
Religion of Adult at Risk Number
Bahai
Baptist
Buddhism
Christian Other
Christian Protestant
Christian Roman Catholic
Christian Science
Church of England
Church of Scotland
Hebrew
Hinduism
Islam
Jainism
Jehovah’s Witness
Jewish
Judaism
Mormon
Muslim (Shia)
Muslim (Sunni)
Non Believer
Non Conformist
Not Disclosed
Not Known
Other Religion
Pagan
Sikhism
Taoism
This is intended to identify possible trends in relation to Hate Crime to inform Community
Safety Partnership.
Table 25
Description Number
Adult at Risk in Receipt of Advocacy Services
Table 26
Category of Communication Need Number
Sensory Impairment – Deaf/Uses BSL
Sensory Impairment – Blind
Learning Disability
Mental Health Needs
Acquired Brain Injury
English not First Language – Specify
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Category of Communication Need Number
Other - Specify
Table 27
Communication Support Outcome Number
Referral to BSL Sensory Impairment Service
Access to Interpreter
Referral to Speech and Language Therapy (SALT)
Referral to Interpreting Service
Other - Specify
Table 28
Description Number
ASP Visits Undertaken
Table 29
Description Number
ASP Interviews Undertaken
Table 30
Description Number
ASP Referrals proceeding to Formal Investigation
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2. East Ayrshire Council – Adults with Incapacity (Scotland) Act
2000
Table 1 Complete Guardianship Breakdown – Monthly Report Table 2 Number of Guardianship Orders in Place Broken Down into
Type – Monthly Report Table 3 Number of Clients Subject to Guardianship – Monthly Report Table 4 Number of Guardianships Recorded that are Managed out
with the Local Authority – Monthly Report Table 5 Local Authority Comparison of Guardianships Held by
Quarter Table 6 Number of Guardianships held Indefinitely – Quarterly Report Table 7 Number of Clients Resident in Daldorch House School with
Indefinite Guardianship Orders and Guardianship Orders with End Dates Provided – Quarterly Report
Table 8 Guardianships by Age Range as a % - Quarterly Report Table 9 Number of Guardianships by Client Category – Quarterly
Report Table 10 Local Authority Comparison of Access to Funds Held by
Quarter Table 11 Number of Guardianship Assessments Outstanding –
Monthly Report Table 12 Number of Guardianship’s Due to Expire – Monthly Report Table 13 Number of Guardianship Assessments in Progress – Monthly
Report Table 14 Local Authority & Private Guardianships per 100,000 of the
Population benchmarked against our benchmarking authorities – annual report
Table 15 % Increase & Decrease where applicable in relation to all types of Guardianships held by East Ayrshire Council – annual report
Table 16 % Increase & Decrease where applicable in relation to all types of Guardianships held by East Ayrshire Council that have been approved for an indefinite period of time – annual report
Table 17 % Increase & Decrease where applicable in relation to all types of Guardianships held by East Ayrshire Council, split into Client Category that have been approved for an indefinite period of time – annual report
Table 18 Number of Clients Subject to Access to Funds – Monthly Report
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Table 1
TYPE OF ORDER I.E. LOCAL AUTHORITY WELFARE GUARDIANSHIP
SWIFT No
Name DOB Current Key Worker Legal Start Date
Projected End Date
Role Worker
Client Record No
Client Name
Client DOB
Client’s case worker (can be different to authorised/supervising officer)
Date order granted
Blank = Indefinite Order
i.e. Authorised/Supervising Officer
Name of Worker undertaking authorising/supervising officer role
Tables 2 & 3
Table 4
Authority Managed By Number
East Ayrshire Council
Other Local Authority
Table 5
Number of Orders
Financial Guardianship
Financial & Welfare Guardianship
Interim Financial Guardianship
Interim Guardianship
Interim Welfare Guardianship
Private Financial Guardianship
Private Welfare & Financial Guardianship
Private Welfare Guardianship
Welfare Guardianship
TOTAL
Number of Clients
Type of Guardianship No at end of Qtr 1
No at end of Qtr 2
No at end of Qtr 3
No at end of Qtr 4
Financial Guardianship
Financial & Welfare Guardianship
Interim Financial Guardianship
Interim Guardianship
Interim Welfare Guardianship
Private Financial Guardianship
Private Welfare & Financial Guardianship
Private Welfare Guardianship
Welfare Guardianship
16
Table 6
Table 7
Table 8
Table 9
Client Category Number
Autism
Blind/PS & Deaf/HoH
Children & Families
Debt/Money Advice
Type of Guardianship Total Number Held Number Held Indefinitely
Financial Guardianship
Financial & Welfare Guardianship
Interim Financial Guardianship
Interim Guardianship
Interim Welfare Guardianship
Private Financial Guardianship
Private Welfare & Financial Guardianship
Private Welfare Guardianship
Welfare Guardianship
Type of Guardianship Total Number Held by client in Daldorch
Number Held Indefinitely by client
in Daldorch
Financial Guardianship
Financial & Welfare Guardianship
Interim Financial Guardianship
Interim Guardianship
Interim Welfare Guardianship
Private Financial Guardianship
Private Welfare & Financial Guardianship
Private Welfare Guardianship
Welfare Guardianship
Age Range Total Number Held %
16 – 24
25 – 44
45 – 64
65 +
17
Client Category Number
Dementia
Head Injuries
Learning Disability
Limiting L/T Illness
Limiting S/T Illness
Mental Health
Multiple Disability
No Disabilities, and not affected by Disability
Not Recorded
Other Adult
Physical Disability
Physical Frailty
Sensory Dis – Visual Impairment
Young Offender
Table 10
Table 11
Type of Assessment Date Due Assessing Worker
Client Name
Adults with Incapacity (2)
Adults with Incapacity (3)
Adults with Incapacity (8)
Adults with Incapacity (9)
Adults with Incapacity (15)
Adults with Incapacity (17)
Adults with Incapacity (19)
Adults with Incapacity (10)
Table 12
Type of Guardianship Expiry Date Authorised/Supervising Officer
Financial Guardianship
Financial & Welfare Guardianship
Interim Financial Guardianship
Interim Guardianship
Interim Welfare Guardianship
Private Financial Guardianship
Private Welfare & Financial
Description No at end of Qtr 1
No at end of Qtr 2
No at end of Qtr 3
No at end of Qtr 4
Access to Funds
18
Type of Guardianship Expiry Date Authorised/Supervising Officer
Guardianship
Private Welfare Guardianship
Welfare Guardianship
Table 13
Type of Assessment Start Date
Projected End Date
Assessing Worker
Client Name
Adults with Incapacity (2)
Adults with Incapacity (3)
Adults with Incapacity (8)
Adults with Incapacity (9)
Adults with Incapacity (15)
Adults with Incapacity (17)
Adults with Incapacity (19)
Adults with Incapacity (10)
Table 14
Table 15
Benchmarking Authority Number of LA & Private
Guardianships
As a %
Clackmannanshire
East Ayrshire Council
Falkirk
North Ayrshire Council
North Lanarkshire Council
West Lothian City Council
Type of Guardianship (All)
No as at 31.03.2011
As a % as at 31.03.2011
No as at 31.03.2012
As a % as at
31.03.2012
Financial Guardianship
Financial & Welfare Guardianship
Interim Financial Guardianship
Interim Guardianship
Interim Welfare Guardianship
Private Financial Guardianship
Private Welfare & Financial Guardianship
19
Table 16
Table 17
Type of Guardianship (All)
No as at 31.03.2011
As a % as at 31.03.2011
No as at 31.03.2012
As a % as at
31.03.2012
Private Welfare Guardianship
Welfare Guardianship
Type of Guardianship (Indefinite Only)
No as at 31.03.2011
As a % as at 31.03.2011
No as at 31.03.2012
As a % as at
31.03.2012
Financial Guardianship
Financial & Welfare Guardianship
Interim Financial Guardianship
Interim Guardianship
Interim Welfare Guardianship
Private Financial Guardianship
Private Welfare & Financial Guardianship
Private Welfare Guardianship
Welfare Guardianship
Type of Guardianship (Indefinite Only)
Client Category
No as at 31.03.2011
As a % as at
31.03.2011
No as at 31.03.2012
As a % as at
31.03.2012
Financial Guardianship
Financial & Welfare Guardianship
Interim Financial Guardianship
Interim Guardianship
Interim Welfare Guardianship
Private Financial Guardianship
Private Welfare & Financial Guardianship
20
Table 18
Type of Guardianship (Indefinite Only)
Client Category
No as at 31.03.2011
As a % as at
31.03.2011
No as at 31.03.2012
As a % as at
31.03.2012
Private Welfare Guardianship
Welfare Guardianship
Number of Clients Subject to Access to Funds - Monthly
21
MENTAL HEALTH CARE AND TREATMENT INFORMATION IS
DISTRIBUTED AS INDICATED BELOW.
Please note that this section is currently under
development.