Applied Liberally
Google Apps Across Campus and as LMS
AlternativeDavid O’Steen – Wellesley College
Courses to Sakai August 2009 -- August 2011
4,000 Email accounts to GmailMay -- November 2011
Google LMS pilotJanuary 2012
Meeting Maker to Google CalendarJan 13, 2012
[Google Form URL, now defunct. See next slide for results]
Which Google Apps do you use, and which topic would you like to focus on today?
Survey results (shown live at presentation)
Currently in Use
GmailDocsCalendarGroupsSites
YouTubeBloggerPicasaReaderGoogle+
Enabled Day One Turned on Later (serially)
Anyone can create Groups or Sites without restrictions, except we “require” this naming convention: department identifier prefix (e.g., CHEM), or WEL for cross-departmental, and GEN for non-college business. “More honour'd in the breach than the observance” Hamlet
Take Advantage of the New
Offer All Options – Encourage Experimentation – Follow Where They Lead
[new car smell cartoon]
Docs Created by Type September 2011 – March 2012
Sites Across Campus
Student Organization Albright Institute
Lab Manual
Institutional Data Circulation Desk Procedures
as LMS – Why?
It’s Where They Are
Some faculty don’t need very many features/tools
Discussion forums less convenient, lower usage
Want email integration
Don’t want second application
Some find it clunky
Course Sites PilotCreated Google Sites template (used in conjunction with Group, Docs, Calendar)2 Course Sites demonstrations in December
Sites for all courses, as usual
Spring 2012 - Run What Ya Brung
Google Group for every course
Google Site upon request, or DIY
Course Prep Drop-Insabout 3 per week in January (14 total)2 hours each2 staff, plus one on callaverage attendance: 2
as LMS Results 20 percent of Spring 2012 courses had site
created through portal app
Sites require almost no support, so far
One faculty said, “going back to Sakai, too many missing bits”
Still Lacking, For UsAssignment Submission (drop box)Tests/QuizzesTracking/Usage history
Students can choose to stop receiving Group emails (unlike Contacts group)
Sites shared with Groups don’t appear in Sites list
Sites storage is domain-based (100GB)
Docs permissions need to be more fine-grained, notifications improved
Groups: Do Not Archive Messages To This Group is default setting when using API to create. Had to manually un-check for nearly 700 course groups (not in API).
Missing Features:Assignment Submission (drop box)Tests/QuizzesTracking/Usage historySites archiving, re-use mechanismGradebook, SIS/ERP integration, chat, etc.
as LMS Still Needs Work
Want to help? bit.ly/Ai8S31
[image of Mt. Aconcagua]
Thanks to the entire team: Rebecca AtwoodVeronica BrandstraderLeonor MartinsRae YanEmily StrongDeb WilsonJim BillingsMaureen WilliamsHan Su Kim
Ian PylvainenRaviDora Sopin-Vilme Kenny Freundlich Megan CuniffRebecca DarlingNeil NeroDonna Volpe Strouse and Roche Brothers chocolate-covered almonds
Communication
Pre-flight Training
90 minutes total Hands-on ~30 minutes of presentation, remainder
answering questions/showing tools “one thing have to do beforehand: rename
folders” 2 - 3 each week June-October
Outreach: Go To Them
Preparing the Community
Migration . . .
Classes
60 minutes, about one per week Topics: Managing Email, Calendar, Docs,
Groups; a few Forms and Sites [email protected] (goes to
Google Team Google Group) Helpdesk Blog blogs.wellesley.edu/google x4445 Google Help
SupportMigration . . .
FAQ’s
Folders vs. Labels Personal Gmail (gmail.com) and institutional
Gmail (wellesley.edu) open in same browser Syncing mobile devices Searching: exact instead of partial match,
names/accounts https://sites.google.com/a/wellesley.edu/google-
apps-for-education/faqs
GmailAcross Campus . . .
400 accounts in one day, Feb 6 11 volunteer staff in room together, ~2 hours
each, 4 ½ hours total
Steps Manual export of .ics file Script to remove meetings created by others Manual upload to Google Cal Script to add attendees
Meeting Maker to Google Calendar
Migration . . .
File Cabinet
+ Easy + Single-file upload, <20MB each - 100GB limit for entire domain (likely to change
soon)
Docs - More steps: set up collection and share with
group + Multiple upload 1GB quota (belongs to each user)
File Sharing in SitesGoogle Apps as LMS . . .