Attendance & Enrollment Reports
Shannon Wendling & Pam Brewer
• ISEE Login
• ISEE Reports
IMPORTANT: Verify against student management software
• ISEE Calendar
IMPORTANT: Corrections to midterm reporting through 3/27/16 deadline.
After 3/27/16 corrections must be requested, approved and uploadreceived by 6/17/16 deadline.
• Who to Contact
Presentation Agenda
SHERRI YBARRA, SUPERINTENDENT OF PUBLIC INSTRUCTION PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
ISEE LOGINAttendance & Enrollment Reports
IDAHO SYSTEM FOR EDUCATIONAL EXCELLENCE
ISEE Balancing Reports
After each transmitted upload, run the following ISEE reports:• Current Year Support Unit Calculation• Building Level• Net Enrollment Report• Enrollment Detail Report• Aggregate Attendance Detail• Best 28 Weeks • District Wide• Prior Year Support Unit Calculation
Upload ISEE data prior to deadline to verify accuracy
Unit Calculation Report
Net Enrollment Rpt
Building Level Rpt
Building Level Rpt shows the weeks, # days per week, Aggregate Attendance and ADA for that week.
1. Verify days in session against the grade group calendar
2. Check ADA for any drops in attendance that can’t be explained
Aggregate Attendance Rpt
Aggregate Attendance shows individual weekly attendance.
Exceptional Child Unit Report
K-12 figures are based off of the
General Net Allocated
Enrollment
These figures are the Special Ed ADA reduction adj for grade
grouping 1-12 ADA this will tie
back to the Support Unit Calc
Preschool FTE Unit Summary
Preschool numbers are based on your PK Students identified in your student management system
Prior Year Support Units (Protection vs. No Protection)
Example 1Protected
Example 2Not Protected
District Wide
Shows all of your weeks aggregate
attendance in date order by grade
grouping
Best 28 Weeks Report
Greater than 1 ADA Report
ADA = 1No student will generate more than 1 ADA• Tracking at the EDUID level identifies all attendance
reported from every District & Charter – Students dually enrolled and generating more than 1
ADA will be automatically adjusted– Alternative school ADA is paid based up to 25 hours
• Those student’s hours who exceed 25 hours will be automatically adjusted to not exceed 1 ADA
– You can still offer as many hours as needed
• Those student’s dually enrolled in Alternative School programs & District/Charter schools who generate more than 1 ADA will be automatically adjusted
ADA = 1 cont.• Dually enrolled students, whether it be in an
Alternative School to District or Charter, District to District, or District to Charter students shall not generate more than 1 ADA– These student’s attendance will be aggregated and
adjusted automatically.• It is advisable to establish tuition agreements amongst
districts, charters and virtual charters and not each claiming a full day of attendance .
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
IDAHO SYSTEM FOR EDUCATIONAL EXCELLENCE
ISEE UPLOADS• After each ISEE upload:
– Run Balancing reports and balance back to your student management system
– Clear up any entry and exit reporting errors – Clear up duplicate attendance reporting– Make sure prior to 12/14/15 that all of your Midterm
reporting period corrections have been made as to not affect other funding based on the 2/15/16 Enrollment & ADA data.
– Report Summer School correctly– Assign and report calendars correctly– Clear up all errors and warnings
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
ISEE Errors & Warnings
• Review and clear these up– Example: District A inadvertently marked 180-220
students as “Border Students”. There were over 100 + Warnings with each upload
• Border students attendance are automatically reduced from ADA and Exceptional Child Calculations
• District A lost over 1.2 units each year for over two years (This district was not near a bordering state)
– Example: District B had over 100 + Errors - missing attendance records for two schools
• District B lost over 18.77 units
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
Opportunities to fix Midterm
reporting period
3/27/16 Deadline for all corrections to
Midterm Reporting Period
Monthly Data ISEE Submission ScheduleFY2015 - 2016
Collection Period (Data) Submission Period
Summer Alternative 06/ 01/ 2015 – 09/ 11/ 2015 08/ 07/ 2015 - 09/ 18/ 2015
October Submission 07/ 01/ 2015 - 10/ 02/ 2015 10/ 02/ 2015 - 10/ 15/ 2015
November Submission 10/ 03/ 2015 - 11/ 06/ 2015 11/ 06/ 2015 - 11/ 20/ 2015 February 15th Payment
STAFFING CORRECTIONS:
ATTENDANCE & ENROLLMENT CORRECTIONS:
Collection Period (Data) Submission Period Correction Deadline
3/ 27/ 16
May 15th Payment
Collection Period (Data) Submission Period
End of Year Submission 05/ 07/ 2016 - 06/ 17/ 2016 05/ 20/ 2016 - 06/ 17/ 2016 July 15th Payment
ATTENDANCE & ENROLLMENT CORRECTIONS:
November - February Submission & Corrections
Attendance & Enrollment and Staffing
Attendance & Enrollment Final Submission 6/ 17/ 16
March – June Submissions
Deadline 6/ 17/ 16
Any corrections needed after 3/ 27/ 16 MUST be requested and approved prior to the 6/ 17/ 16 deadline.
MIDTERM REPORTING PERIOD
4TH REPORTING PERIOD
FINAL REPORTING PERIOD
After 12/ 14/ 15 all corrections MUST be requested and approved prior to the deadline of 3/ 27/ 16
All corrections MUST be submitted prior to the deadline of 3/ 27/ 16
Correction Deadline 12/ 14/ 15
March Submission 11/ 07/ 2015 - 03/ 04/ 2016 03/ 04/ 2016 - 03/ 18/ 2016
Attendance & Enrollment and Staffing1st day of school through the 1st Friday of November Submission
Including Summer School
May Submission 03/ 05/ 2016 – 05/ 06/ 2016 05/ 06/ 2016 – 05/ 20/ 2016
Any corrections to Midterm reporting
period must be approved prior to 6/17/16 deadline
Attendance & Enrollment
208-332-6840
Shannon Wendling Pam [email protected] [email protected]
WHO TO CONTACT
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION