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Appendices
Appendix A
Communication Letter
Appendix B
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Appendices | 6
School Form Register (SF1)
!ontinuation"""
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Appendix
aily Attendance Report o! the Learners (SF")
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Appendices | 6$
!ontinuation%
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Appendices | 6&
Appendix #
Boo$s %ssued and Returned (SF&)
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Appendices | 6'
!ontinuation%
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Appendix F
'onthly Learners 'ovement Attendance (SF)
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Appendix
Report on *romotion and *ro+ciency (SF,)
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Appendices | 6(
Continuation-
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Appendices | 6)
Appendix .
Summari/ed Report on *romotion and Level o! *ro+ciency(SF0)
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Appendix %
School *ersonnel Assigment List and Basic *ro+le (SF)
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Appendices | (
Continuation-
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Appendices | (#
Appendix 2
#ntity Relationship iagram
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Appendices | ($
Appendix 3
ata Flo4 iagram
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Appendices | (&
*e+el , !onte-t Data .lo/ Diagram of Web Portal of Public
Elementary Schools of Balungao District
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*e+el # , 0op *e+el Diagram of Web Portal of Public Elementary Schools
of Balungao District
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Appendices | (5
E-ploded Diagram of Student 1n+entory
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E-ploded Diagram of 0eacher2s 3ecord
Appendix L
5se Case iagram
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Appendices | ((
Appendix '
ata6ase Schema
7a6le Attri6utestblenrolment *1D4P7!lass1DE7Sch1D$4.7
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Appendices | ()
*38$4.7.name7 *name7 name7:name7 Dob7 se-7 Pob7 S;7 gr7Date!reate
tblgradetblgradele+el <rid4P7 Sch1D$4f=7!lass1D$4.7
grade7 section7 gradetype7 gr3an=tbllearner *384P7*>fname7 *>mname7
*>lname7 *>-name7 *>DoB7 *>PoB7*>se-7 *>house7 *>brgy7 *>city7*>pro+7 *>father7*>mother7*>guard7 *>relate7 *>!87*>mt7 *>it7 *>rel7 *>date
tblreport report1D4P7 rep>desti7 rep>title7
rep>description7 rep>school7rep>type7 rep>teacher7 rep>report7rep>date
tblser+ice Ser+iced4P7ser+0184.7ser+ice>from7ser+ice>to7 ser+ice>desig7ser+ice>stat7ser+ice>salary7ser+ice>o?ce7ser+ice>branch7ser+ice>*AB7ser+ice>sep>date7ser+ice>sep>cause
tblsub@ect Sub@1D4P7 subname 7subgrade7subdate
tblteacher Emp1D4P7 *name7 .name7name7 :name7 0add7 se-7author7actual7 step7area>code7area>type7 l+l7ppa>attrib7 DoB7 0187 DAppoint7DPromot7 status7 !SE70>!87 0>date>entry7prolepic
Appendix 8
ata6ase %nstance
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0able 8"# calendar
.ield Data 0ype 4*ength Descriptionid int4## !alendar idtitle +archar4$55 E+entstartdate +archar4') Start Date of the
E+entenddate +archar4') End Date of the E+entallDay +archar45 All Day
0able 8"$tblbuilding
.ield Data 0ype 4*ength Descriptionbuild>id int4## Building idSch1d int466 School 1Dbuild>type +archar45 Building 0ypebuild>area +archar45 Building Areabuild>material +archar45 Building aterial
build>storey int4$ Building Storeybuild>Coor>area +archar45 Building .loor Areabuild>room int4$ Building 3oombuild>use +archar45 Building sebuild>facilities +archar45 Building .acilitiesbuild>acuire +archar4$ Building Acuirebuild>cost +archar45 Building !ostbuild>date +archar4$ Building Datebuild>life int4& Building *ifebuild>remar=s +archar4$55 Building 3emar=s
0able 8"&tblclass
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.ield Data 0ype 4*ength Description!lass1d +archar4$ !lass 1DSch1D int46 School 1D
<08 +archar4#5 <08status +archar4$ !lass Statussped +archar4& !lass Specialshifting +archar4& !lass Shifting
0able 8"'tblemployment
.ield Data 0ype4*ength Description1D int4## Employment 1D
S018 +archar4#5 S018Sch1D int46 School 1DS; +archar4$ School ;ear
0able 8"5tblenrolment
.ield Data 0ype4*ength Description*1D int4## *earner 1D!lass1DE +archar4$ !lass 1DE
Sch1D$ int4## School 1D*38$ bigint4#5 *earner 8umber.name +archar45 .irst 8amename +archar45 iddle 8ame*name +archar45 *ast 8ame:name +archar45 E-tra 8ameDoB date Date of BirthSe- +archar46 <enderPoB +archar4# Place of BirthS; +archar4#5 School ;eargr int4$ <rade
Date !reate date Date !reated
0able *86tblfeed
.ield Data 0ype4*ength Descriptionfeed1D int4## .eed 1D
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feedtype +archar45 .eed 0ypefeedtitle +archar4# .eed 0itle
feedauthor +archar4$55 .eed Author
feedcontent +archar4# .eed !ontentfeeddate date Date of .eed
0able 8"(tblgradelevel
.ield Data 0ype4*ength Descriptiongr1D int4## <rade 1DSch1D$ int4## School 1d!lass1D$ +archar4$ !lass 1Dgrade int4## <radesection +archar4$ Section
gradetype +archar4#5 <rade 0ypegr3an= +archar4## <rade 3an=
0able 8")tblitem
.ield Data 0ype 4*ength Descriptionitem1D int4## 1tem 1Ditem8F +archar46 1tem 8umberposition +archar45 Positionsgrade int4## <rade 0018 +archar4#5 0018
3an= int4## 3an=des +archar45 Designation
0able 8"9tblkto12_feature
.ield Data 0ype4*ength Description1D int4## 1Dtitle +archar45 0itledescription +archar45 Descriptionpostdate date Post Datecollapse +archar4$ !ollapse
author +archar4$55 Author
0able 8"#tbllearner
.ield Data 0ype4*ength Description*38 bigint4#5 *earnerGs 8umber*>fname +archar45 .irst 8ame
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*>mname +archar45 iddle 8ame*>lname +archar45 *ast 8ame*>-name +archar45 E-tra 8ame
*>Dob date Date of Birth*>PoB +archar45 Place of Birth*>se- +archar46 <ender*>house +archar45 House*>brgy +archar45 Barangay*>city +archar45 !ity*>pro+ince +archar45 Pro+ince*>father +archar4# .ather*>mother +archar4# other*>guard +archar4# <uard*>relate +archar45 3elate
*>!8 +archar4#5 !8*>mt +archar4#5 0*>ip +archar4#5 1P*>rel +archar45 3el*>date date Date
0able 8"##tblreport
.ield Data 0ype4*ength Descriptionreport1D int4## 3eport 1D
rep>desti +archar4#5 3eport Destinationrep>title +archar4$55 3eport 0itlerep>description +archar4# 3eport Descriptionrep>school +archar4#5 3eport on /hat Schoolrep>type +archar4& 3eport 0yperep>teacher +archar4& 8ame of the 0eacherrep>report +archar45 3eportrep>date date Date of 3eport
0able 8"#$tblschool
.ield Data 0ype4*ength DescriptionSch1D int46 School 1DSch8ame +archar4$55 School 8ameSchHead +archar4$ School HeadSch0ype +archar4# School 0ype
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Sch!ode +archar4$55 School !odeSchAdd +archar4$55 School AddressSchArea +archar4$55 School Area
S! +archar4# School
0able 8"#&tblservice
.ield Data 0ype4*ength Descriptionser+ice1D int45 Ser+ice 1dser+018 int4#5 Ser+ice 018 numberser+ice>from date Beginning of the
Ser+iceser+ice>to date Ending of the Ser+ice
ser+ice>desig +archar4# Ser+ice Designationser+ice>stat +archar4#5 Ser+ice Statusser+ice>salary +archar4$ Salaryser+ice>o?ce +archar4#5 F?ceser+ice>branch +archar4#5 Branchser+ice>*AB +archar4#5 *ABser+ice>sep>date date Dateser+ice>sep>cause date !ause
0able 8"#'tblsubject
.ield Data 0ype4*ength DescriptionSub1D int4## Sub@ect 1Dsubgrade int4## Sub@ect <radesubname +archar4$ Sub@ect 8amesubdate date Date of Sub@ect
0able 8"#5tblsy
.ield Data 0ype4*ength Descriptionsy1D int45 School ;ear 1DS; +archar4#$ School ;earsytype +archar4' School ;ear type=inder date inder
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datgrade date Dategradesystatus +archar4#5 School ;ear Statusyear +archar4' ;ear
0able 8"#6tblteacher
.ield Data 0ype 4*ength Descriptionemp1D +archar4) Employee 1D*name +archar4# *ast 8ame.name +archar4# .irst 8amename +archar4# iddle 8ame:name +archar45 E-tra 8ame 0add +archar45 Address
se- +archar46 <enderauthor int4$ Authoractual int4$ Actualstep int4# Step Positionarea>code int4## Area !odearea>type +archar4$ Area 0ypel+l +archar4$ *e+elppa>attrib +archar4## AttributeDob date Date of Birth 018 int4#5 018 8umberDAppoint date Date of Appointment
Dpromot date Date of Promotionstatus +archar4## Status!SE +archar4#5 !SE 0>!8 +archar4$ 0!8 0>date>entry date Date startedprole>pic +archar45 Prole Picture
0able 8"#(tbluser
.ield Data 0ype4*ength Descriptionuser1D int45 ser 1Duser>name +archar45 ser 8amepass>/ord +archar45 Pass/orduser>info +archar4$55 ser 1nformationuser>rest +archar45 ser 3est
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date date Dateuser>lastname +archar4$55 ser *ast 8ameuser>rstname +archar4$55 ser .irst 8ame
3018 int4& 3018
Appendix 9
Story6oard
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Plate '"# *og in ser
Fn the log in page7 the user must clic= the log in user button on
the upper right corner" pon clic=ing7 the user must enter the +alid
username and pass/ord in order to access the system"0his page
contains the list of schools inside the Balungao District7 the latest
ne/s7 ad+isories and so /ith the e+ents happening /ithin the District7
/herein a guest user can +ie/ upon bro/sing on the /ebsite"
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Plate '"$ Admin Home Page
0his plate sho/s the home page of the /ebsite /ithin the access
of the admin user" Fn the left side sho/s the information the admin
can +ie/ and manage" 0his includes the 3eports7 School 1n+entory7
1ssuances7 !alendar and the <eneral Settings" 0he page also sho/s the
e-ternal lin=s that can be +ie/ed anytime by the user7 and so on /ith
the districts list of schools7 latest ne/s7 e+ents and ad+isories"
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Plate '"& Pending 3eports
pon clic=ing the reports on the left side na+igation7 pending
reports /ill sho/ on the top of the list" 0his plate sho/s the reports
that are about to appro+ed by the user" 0his page includes the number
of entries on the upper left side" 1t also sho/s the name of the school7
name of the teacher /ho submitted the report7 report title7 report
description7 date the report /as submitted and the action the user can
applied" nder the action column lays three buttons the do/nload
button7 the appro+ed button and the denied button"
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Plate '"' District 3eports
0he district report plate sho/s all of the reports appro+ed by the
user on the pending reports /ill be sa+ed in this page" Fn the upper
left corner sho/s the chec=ed reports /hich are appro+ed by the user
also /ith the re@ected reports that the user denied"1t also includes the
name of the school7 name of the teacher /ho submitted the report7
report title and the date it /as uploaded and submitted" Fn the action
part /hich is in the last column sho/s the do/nload button" pon
clic=ing this button7 the le /ill be do/nloaded and sa+ed on the
location the user has set"
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Plate '"5 School 3eports
0he school reports plate sho/s the list of the reports that are
sa+ed and archi+ed by the user" 0his contains the entries of the report
/hich is sho/n on the upper left part7 the name of school7 the teacher
/ho created and submitted the report7 title of the report7 report
description7 date it /as uploaded and the do/nload button /hich is on
the action column" pon clic=ing the button7 the le /ill be
do/nloaded and sa+ed on the location the user has set"
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Plate '"6 School Prole
pon clic=ing the school in+entory7 lays the list /hich are the
school prole and teacher2s prole" 0he school prole plate sho/s the
list of schools /ithin the Balungao district" Fn the second column of
the table sho/s the name of the school head on the certain school
together /ith its contact number" Fn the third column sho/s the
address of the school and its total land area" Fn the last column sho/s
the edit buttonG in /hich the user may clic= to manage the page"
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Plate '"( 0eacher2s Prole
0eacher2s prole plate sho/s the master list of the teachers" 1t
has a table /ith eight columns" 1t sho/s the 018 number of the
teachers7 teacher2s name7 teacher2s position7 teacher2s gender7
address7 date of birth7 age and the salary grade" 1f the user /ishes to
add a ne/ teacher on the list7 the add teacher button on the upper left
corner of the table can be clic= and /ill direct the user to the add
teacher2s form /hich sho/s in plate '" )"
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Plate '") Add 8e/ 0eacher2s .rom
0his plate sho/s the form that the user must lled up in order to
register a ne/ teacher" 0his includes the teacher2s rst name7 middle
name7 last name7 e-tension name7 date of birth7 address7 gender and
the contact number" Fn the employment information eld7 the ta-
identication number7 status of appointment7 ci+il ser+ice eligibility7
item number and date of original appointment must be lled by the
user" 0he register button on the lo/er left side /ill register and sa+e
the ne/ teacher2s information upon clic=ing"
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Plate '"9 School .orms
0his plate sho/s the diIerent list of the school forms that are
a+ailable for do/nloading" 0hese forms are editable and can be sa+ed
by the user" Fn the rst column sho/s the title of the report7 on the
second column sho/s the report description7 the date it /as uploaded
and the action that can be applied by the user /hich is the
do/nloading of the form" Fn the upper right corner of the table sho/s
the add ne/ form button7 /hich /ill be sho/n in plate '"#"
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Plate '"# Add 8e/ .orm
0his plate sho/s the add ne/ form in /hich7 the user must
include the title of the report and the report description" 0he use of the
choose le button on the lo/er left corner is for the choosing of the le
that the user is intended to upload" .ile must be in e-cel and document
form" pon clic=ing the upload button7 the le /ill be uploaded"
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Plate '"## 8e/s .eed
0his plate sho/s the list of ne/s that are posted in the /ebsite"
0his form includes three button /hich are the +ie/ button7 edit button
and the delete button" 0hese buttons are used for managing the ne/s"
Fn the upper right corner sho/s the red button7 /hich is the add ne/s
button" 1f the user /ishes to create a ne/s7 this button may be clic="
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Plate '"#$Ad+isory
0he ad+isory plate sho/s the list of the ad+isories that are
posted in the /ebsite" 0his form includes three button /hich are the
+ie/ button7 edit button and the delete button" 0hese buttons are used
for managing the ad+isories" Fn the upper right corner sho/s the red
button7 /hich is the add ad+isory button" 1f the user /ishes to create
an ad+isory7 this button may be clic="
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Plate '"#& 8e/ Accounts
0his plate sho/s the list of the ne/ user that signed up for the
/ebsite" 0he user must appro+e the ne/ accounts in order for them to
ha+e an access to the system" 0his includes the rst name7 last name7
018 number7 username7 position and the action the user /ill apply"
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Plate '"#'anage ser Accounts
0his plate sho/s the list of user account appro+ed and ha+e
accessed on the system" 0he table sho/s the user2s rst name7 last
name7 018 number7 username and position" Fn the last column sho/s
the disable account button" 1f a certain user is about to be disabled for
the access in the system7 the disable button must be clic=ed"
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Plate '"#5Disable Account
0his plate sho/s the list of the disabled user" pon clic=ing the
disable user account button on manage user accounts /hich is sho/n
in plate '"#'7 the page /ill sho/ a notication in /hich it /ill conrm
the user if heJshe /ill continue on disable the account" 1f the yes
button is clic=ed7 the account /ill be sa+ed on the disabled users list"
Fn the other hand the user may reacti+ate the account upon clic=ing
the blue button /hich is the reKacti+ate account"
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Plate '"#6 Lacate Position
0he +acate position plate sho/s thetable list of positions and
items of employees" 0his includes the item number7 position7 salary
grade and the name of the employee" 0he +acate position button on
the last column may be clic=7 if the user /ishes to +acate the position"
Fn the upper right corner sho/s the add position button"
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Plate '"#( Add Position
pon clic=ing the add position button on the manage position
page /hich is sho/n in the plate '"#67 the user /ill be directed on the
add position form" 0he user must indicate the position and the item
number" pon clic=ing the post button /hich resides on the lo/er right
side of the form7 the position /ill be posted and can be +ie/ed by the
teachers and the school head /ithin the Balungao District"
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Appendices | #&
Plate '"#) anage Position
0his plate sho/s the page in /here the user can manage the
positions" 0he user can assign and delete a certain teacher or school
head in the position" 0he table sho/s the list of the teachers or school
heads that passed the criteria for a certain position" 0his page includes
the item number7 position and the salary grade"
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Plate '"#9 anage Sub@ects
0his plate sho/s the list of the sub@ects per grade le+el" 1n /hich7
the user can manage also the sub@ect lists" 1t has a button in /hich
sho/s the edit button and the delete button" 0he user can also add a
ne/ sub@ect by @ust clic=ing the add sub@ect button on the upper right
corner of the page"
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Appendices | #5
Pate '"$ anage School ;ear
0his plate sho/s the management of the school year per
semester"
0his includes the school year in /hich the user /ill ha+e to indicate7
the beginning and the ending of the classes7 and the type /hich /ill
indicate if the system is in the indicated year" Fn the upper right
corner of the page sho/s the add school year button7 /hich can be
clic= if the user /ishes to add a school year"
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Appendices | #6
Plate '"$# School Head Home Page
0his plate sho/s the home page that a school head can +ie/
once logged in7 in the system" 0his plate sho/s the list of the schools
that the user handled"
0he user must clic= from the list in order to +ie/ and ha+e an access
on the certain school"
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Appendices | #(
Plate '"$$<raph of Submitted School 3eports
0his plate sho/s the graph of all reports that has been submitted
by the teachers to the school head" Fn the report o+er+ie/ sho/s the
name of the teacher /ho submitted and the list of the reports that are
submitted" Fn the chec=ed reports sho/s the list of the appro+ed
reports and on the re@ected reports sho/s the list of the denied reports"
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Appendices | #)
Plate '"$&School Building 1n+entory
0his plate sho/s the school building in+entory" 0his includes the
type of building7 area occupied7 materials used7 numbers of storey7
total Coor area7 rooms7 current use7 facilities7 life span and the remar=s
of the building"
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Appendices | #9
Plate '"$'*ist of !lasses
0his plate sho/s the list of classes per grade school le+el" 1t
sho/s the total number of enrolled learners per class7 the number of
specic female and male7 and so /ith the ad+iser of the class" 0he user
can set a ne/ ad+iser into a certain class by clic=ing the set ad+iser
button" Fn the upper right corner sho/s the present academic school
year" Fn the upper left corner of the page sho/s the create class
button"
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Appendices | ##
Plate '"$5!reate !lass
pon clic=ing the create class button on the list of classes page7 the
user /ill be directed into the create class page" 0his page sho/s the
add class form" 0he user must indicate the grade and the section
name7 also /ith the sped class and the shifting class" pon clic=ing the
add class button7 the created class /ill be sa+ed"
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Appendices | ###
Plate '"$6 0eacher2s Daily *esson *og
0his plate sho/s the teacher2s daily lesson log" 0his form is for
the submission of the lessons that a teacher has to create e+eryday"
0he choose le button /ill locate the le that is intended to be
uploaded" pon clic=ing the upload button the le /ill be sa+ed into
the database and can be +ie/ed by the user"
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Appendices | ##$
Plate '"$( Sign p .orm
0his is the form /here in a ne/ user /ill sign up in order for them
to use the system" 0he user must ll up the form /hich includes their
rst name7 last name7 ta- identication number7 position7 respecti+e
username and pass/ord"
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Appendices | ##&
Plate '"$) *earner2s Prole
0his plate sho/s the basic information of a learner" 0he user can
+ie/ the personal information that consists of the learner2s rst name7
middle name7last name7 e-tension name7 gender and the age" 1t also
sho/s the family bac=ground information that includes the learner2s
father name7 mother name7 guardian7 relationship to the guardian and
the contact number"
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Appendices | ##'
Plate '"$9 *earner2s 3ecord
0his plate sho/s the retrie+al of the registered learner in the
school" Fn the search bar the user /ill type the rst name and last
name of the learner7 the user can also use the bar belo/ the search
bar for learner2s name" 1n here7 the user /ill enter the learner2s
reference number" pon clic=ing the search button7 the system /ill
pro+ide the result of the record if it has any" 1f the certain learner
doesn2t ha+e any record yet7 the blue button on the lo/er part /ill
direct the user to the creation of the ne/ record for the learner7 upon
clic=ing"
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Appendices | ##5
Plate '"& Add 8e/ 0eacher2s .orm
0his plate sho/s the form for adding the teacher2s information"
0he user must pro+ide the rst name7 middle name7 last name7
e-tension name7 date of birth and the address of the teacher" While on
the employment information7 the user must pro+ide the ta-
identication number7 ci+il ser+ice eligibility7 item number7 employee
number and date of original appointment"
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Appendices | ##6
Plate '"&# to#$ .eatures
0his plate sho/s the information and facts about the to #$
features"
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Appendices | ##(
Plate '"&$anagement of 0eacher2s Prole
0his plate sho/s the prole of the teachers that a user can
manage" 0he Public School District Super+isor can +ie/ and modify the
proles as /ell as assigned the teachers to their designated schools"
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Appendices | ##)
Plate '"&& 0eacher2s DepEd emorandum
0his plate sho/s the lin=ed site of the Department of Education2s
memorandum" 0his /as sorted from the pre+ious memos up into the
latest"
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Appendices | ##9
Plate '"&' 0eacher2s DepEd Frder
0his plate sho/s the lin=ed site of the Department of Education2s
order" 0his /as sorted from the pre+ious orders up into the latest"
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Appendices | #$
Plate '"&5EKcard
0his plate sho/s the lin=ed site for the electronic class card 4eK
card record templates" 0emplates per grade le+el and per uarter7 also
/ith the nal summary of the grades can be do/nloaded from this site"
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Appendices | #$#
Plate '"&60eacher2s *3DS 4*earning 3esource anagement and
De+elop System
0his plate sho/s the lin=ed site for the teacher2s *3DS" 0he
user can nd any learning resources that can be useful for the daily
classes"
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Appendices | #$$
Plate '"&( 0eacher2s *earning aterial
0his plate sho/s the list of the learning materials that can be
do/nloaded by the user" 1t includes the date it /as uploaded and its
description"