Bringing Order to Chaos:How a Federated Approach to Information
Management Can Increase Productivity and Reduce Cost
Oscar Custers, Director Geospatial
Agenda
⢠Open Session!
⢠Introduction⢠Who is who?
⢠Goal
⢠QuestionsâŚ
⢠Federated Data Management
⢠Future
Goal
...provide your organization with a competitive edge whenever there is a decision to be made by managing all your content; allowing you to create, manage, and publish the content to achieve your business goals; and, most importantly, to bring control and consistency to business processes by individuals, across project teams and departmentsâŚ
Questions for YOUâŚ
⢠What is your type of business? ⢠What type of organization?⢠How many persons are with your
organization? ⢠What data types are in use?⢠How have the work processes been
defined?⢠What is the location of the data?⢠What are your applications?
Business Process AnalysisâŚ
âŚ.starts with a whiteboard
Could you tellâŚ
⢠Where is the latest version of the new scheme design?
⢠Show me all drawings for Phase 2⢠Show me all drawings for a specific location⢠When did we receive the drawings from the
lead design team? Where are they?
Could you tellâŚ
⢠Arenât these CAD/GIS files supposed to have references? Where are they?
⢠Can I lay my hands on the right version of a file for one of our assets?
⢠How do I see previous versions?
HOW much time does searching for the right information take??
Business Drivers
Concerns
⢠From our perspective, the issues are:
⢠Cost versus Value (ROI)
⢠Liability Risk
⢠Managing (potential) change in work practices
⢠Implementation, integration, maintenance, resourcesâŚ.
Return on Investment
WHY DO AN ROI MODEL?
⢠Justify the cost of purchasing software and services by identifying potential savings and efficiency gains.
⢠It can help sell the idea to a higher level of management if required.
⢠It can help sell the idea internally where there is resistance to change.
⢠It can help justify increases of the project budget if necessary
Return on Investment
⢠Return on Investment (ROI) is the financial appraisal of an investment. It tells a potential investor what returns can be expected as a result of the investment and evaluates these returns in generally accepted measures such as Net Present Value (NPV).
⢠The Bentley ProjectWise ROI calculator has been designed to give a high level assessment of potential investment returns using broad benefit metrics in conjunction with a straightforward methodology..
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Costs
Savings
Liability Risk
⢠Particularly important with regulated industries⢠What are your liabilities?:
⢠Audit Trail⢠Document Distribution⢠Find a supporting document for a legal or
emergency case easily⢠Pentagon
Technical Driver
Lifecycle Workflow Integration
⢠Infrastructure assets are particularly difficult to manage ⢠Because of long lifecycles (50 - 75 years). The assets are
constantly being worked and re-worked with increasingly smaller budgets.
⢠Disaster Management and Terrorism Prevention have put increased requirements on infrastructure asset management.
⢠The most detailed information on the asset lives in the Design Documentation that was used to build it.
⢠Design Documentation is still overwhelmingly âdocumentâ based - Maps, Models, Drawings, Specifications, Schedules - and often dispersed.
⢠Federated Data Management
⢠Geospatial Managed Environment
⢠Interoperability
⢠Scalable architecture
Four pillars
One holistic lifecycle for Integrated Data Management
⢠Controll over workprocesses⢠Management and spatial indexing of (geoâ) file
formats⢠Storage of data in (enterprise) data stores
Bid & BuildDocuments
As Built Documents
Intelligent Design Models /
Documents
Detailed Asset Models / Documents
Database Database
Federated Data Management
Federated Data Management
Continuous thread through entire work process
Supporting the entire Lifecycle⢠Editing Data
⢠Technically advanced, high precision ´engineering´ solution for all departments in 2D and 3D (create, modify, analyse, plot, mobile management)
⢠Management of Data & Applications⢠Application & data management to support the cooperation between
departments (manage, archive, exchange, integrate, datastores, workflow management)
⢠Publishing/Use of Data⢠Share (internal) and distribute (extern) of
information by map plotserverâ and webtechnology
Bid & BuildDocuments
As Built Documents
Intelligent Design Models /
Documents
Detailed Asset Models / Documents
Database Database
Federated Data Management
An extension that adds spatial context to a managed environment âŚ
⢠Spatial indexing ⢠Projection management⢠Query and locate⢠Spatial display
Geospatial Management
⢠Spatially Indexed Documents
⢠Spatial Navigation
⢠Background Map
Geospatial Management
Spatially Indexed Documents
⢠In general⢠Support of (open) standards and technology
⢠PDF integration in 2D, 3D and animations
⢠At several levels⢠Between various (technical) disciplines⢠Within the entire organisation
⢠Integration with enterprise systems as SAP, ESRI ArcSDE, Oracle 9i and 10g
⢠Between organizations⢠Exchange between open and closed formats (DGN XFM, DWG,
MXD, GML)⢠Access to âOpenâ Geospatial content by web-services (WMS, SOAP)
and i.e. Google Earth (KML)
Interoperability
⢠Solutions from âsmall to largeâ⢠Windows client (desktop)
⢠Technically advanced, high precision design and GIS solutions (2D and 3D) for use at desktop and tablet Pc's
⢠Client/server (file based)⢠´Geospatial´ data and workflow management at the server
⢠Database centric (two tier) ⢠Direct integration with data stores
⢠Multi-tier⢠Integration with enterprise systems, data stores, plotservices, and web
publishing applications
Scalable architecture
⢠Federated Data Management
⢠Geospatial Managed Environment
⢠Interoperability
⢠Scalable architecture
Four pillars
⢠Information Management System â specialized to handle technical content & workflows
⢠Features: ⢠Distribution of documents over
LAN/WAN/Intranet/Internet⢠Security & User Access controls⢠Reference files, Title Block updates, Redline, Batch
Plot⢠Search, Versioning,, Workflow, Audit Trail reports⢠Messaging agents⢠Indexing & searching of components within
documents⢠Full Text Retrievals, Thumbnails & File Properties
extractions
Bentley Geospatial ServerâŚ.
Architecture
File server
File server
File server
Integration
⢠Supported Associations:⢠MicroStation⢠MicroStation based
applications⢠AutoCAD 2005, 2004, 2002,
2000⢠ArcMap (ESRI)⢠Microsoft Office 2003, XP,
2000, 97⢠DGN/XFM⢠Folders⢠Almost any type of
documentâŚ
Change Management
Audit Trails⢠Keep tracks of changes made
to documents
⢠Include user comments
⢠Reports: single document, folder, all documents
⢠Filter by users, actvity and dates
Workflow Management
⢠Easy to configure
⢠Easy to pass to different state
⢠Messaging capability on state changes
⢠Use in research criteria
Search
⢠Documents content⢠Graphical preview⢠Text indexing⢠Content indexing
⢠Outside documents⢠Folder attributes⢠Document attributes⢠Geospatial
information
Import
Import and scanning tools, for batch creation and extraction of spatial locations
Geospatial Management
Geospatial Management âŚ
⢠Adds spatial metadata to documents
⢠Query/view document location on background map
⢠Automated projection management
⢠Import tools to rapidly prepare legacy documents
⢠ArcMAP Integration
Geospatial Management
A ProjectWise extension that adds spatial context to a managed environment âŚ
⢠Spatial indexing ⢠Projection management⢠Query and locate⢠Spatial display
Geospatial Server XM edition
⢠Planned for XM⢠Spatial Features/Components⢠Points and lines for Spatial Locations⢠Attribute driven Geo Referencing
⢠On the fly Geo Reference⢠Scan (batch geo referencing based on attribute
value)
⢠Updated geospatial views⢠Update on Coordinate systems integration
Geo-Coding by Attributes
⢠Use case:⢠Documents with no real spatial information
(like text, pdf,âŚ..)
⢠Feature:⢠Leverage existing spatial meta data ⢠Can be run either in dynamic mode or in batch
mode
Geo-Coding by Attributes
Geo-Coding by Attributes
Updated geospatial views
⢠Views for⢠Current folder⢠Sub folders⢠Documents⢠Components
⢠3 symbology types⢠Points ⢠Lines⢠Polygon
Indexing features, properties
Indexing features, navigation
Indexing features, Indexing
Questions?