build - v1.00 next project - v4.1.00
Complexity: Project
Project Type: IT/Infrastructure
Project Scope: Company Wide
Project Phase: > 25%
Deployment Phase: Realisation
Project Owner: Wolfgang Rabl
Project Manager: Alexander Peschke
Version: 2.0
Reporting Date: 27.07.2019
Base Plan saved: 13.07.2019
IT Predictive2019-101
Implementation of an IT-System - classical approach
Page Programme Project Small Project Agile Project
Sheet
Selection Print Selection PPT Export
1 Cover 1 M M M M x x
2 Content 2 M M M M x x
3 List of Changes 3 x x
4 Project Assignment 4 M M M M x x
5 Project Organisation 5 M M M M x x x
6 Contact Information 6 x x
7 Time Context 7 x x
8 Stakeholder Analysis 8 M M x x x
9 Detail Data 10 M M M M x x
10 Backlog M
11 RACI - Matrix 11 M M x x
12 Work Breakdown structure 12 M M M M x x x
13 Sprint planning M
14 Work Package Specifications 13 x x
15 Milestone Plan 15 M M M M x x
16 Gantt Chart 16 M M M M x x x
17 Overview Resources 20 M M x x x
18 Detailed Resources 22 M M x x
19 Overview Costs 23 M M x x x
20 Detailed Costs 25 M M x x
21 Sprint statistics M
22 Project Communication 26 M M x x
23 Project Ground Rules 27 x x
24 Riskplan 29 x x
25 Change Request 31 M x x
26 Project Status Report 33 M M M M x x x
27 Project Close Down Report 34 M M M M x x
28 To Do List 35 x x
Methods
ContentIT Predictive
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 2 / 3523.04.2019
www.nextlevelconsulting.com
Version Date Change Author
0.1 05.07.19 Creation of initial draft after PS-workshop Peschke A.
1.0 13.07.19 Revision after follow-up workshop Peschke A.
2.0 27.07.19 Update after project controlling meeting Peschke A.
IT Predictive
List of Changes
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 3 / 3523.04.2019
www.nextlevelconsulting.com
Start Event: Start Date*:
End Event: End Date*:
Objectives:1
2
3
Non-Objectives:1
2
Critical Factors for Success and Main Risks:1
2
Main Tasks*: Resources / Costs*:Date Cost Types Efforts (md) Costs (€)
21.03.20 Internal Labour 504,0 252.000
20.08.19 Third-Party Time and Material 12,0 12.000
27.09.19 Third-Party Fixed Price 12.000
10.01.20 Other Costs 27.700
07.03.20
14.03.20
SUM 516,0 303.700
Project Owner*: Project Manager*:
Wolfgang Rabl Alexander Peschke
PM Team*:
- Michael Goldschmidt - Timucin Soysal
- Sylvia Gawor - Pal Dosanj
- Marinko Todorovic
Description
PROJECT MANAGEMENT
ANALYSIS AND DECISION
DETAIL PLANNING
IMPLEMENTATION
The Requirments for the software is so high that the market has no standard-software available capable of displaying it.
The user does not accept the new solution, thats why they have to be involved as soon as possible.
Alexander Peschke, (Project Manager)Wolfgang Rabl, (Project Owner)
…………………………………………… ……………………………………………
Project AssignmentIT Predictive
Headquarter Headquarter
The IT-system meets the technical and legal requirments till 2021
Users are capable of using the IT-system (contentwise and technical)
Cost reduction of the supported procedure of € 100.000,- till end of 2021
Complete replacement of existing IT-system
Schedule kick-off meeting03.07.2019
Submit IT-system21.03.2020
HR department
Headquarter
IT department
IT department
Technology
Realization of interfaces to the IT-system over the corporate boundaries (to supplier and customer)
TEST AND TRAINING
LAUNCH
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 4 / 3523.04.2019
www.nextlevelconsulting.com
Project OrganisationIT Predictive
1 2 3 4 5 6 7 8 9 10 11 12 13
No. First Name Last Name Field of Activities Company / OU Ste
erin
g C
om
mitee
PM
Team
Pro
ject
Serv
ice
Technolo
gy
IT Org
./H
R
1 Wolfgang Rabl Project Owner Management (Headquarter) L
2 Alexander Peschke Project Manager Management (Headquarter) L M
3 M
4 Michael Müllner IT Manager Information Technology (Headquarter) M
5 Heiko Brackmann HR Manager Human Resources (Headquarter) M M
6 Michael Goldschmidt Interface Information Technology (Headquarter) M L
7 Sylvia Gawor Database Information Technology (Headquarter) M L M
8 Marinko Todorovic Steering Technology Production O1 (Office 1) M M
9 Timucin Soysal Training Human Resources (Headquarter) M L
10 Pal Dosanj International Manager Management (Headquarter) M M M M
11 Isabella Deutsch Control Technology Production O2 (Office 2) M
12 Peter Sochna Support Information Technology (Headquarter) M
13 Alina Payer Testing Information Technology (Headquarter) M
14 Michael Wolf ERP Expert External M
15 Peter Minar-Hödel Project Coach Project service L
16 Katharina Kanzler Project Controller Project service M
17
18
19 (L)eader, (M)ember 1 2 3 4 5 6 7 8 9 10 11 12 13
Group RolePerson
Project Owner Project ManagerLeader
Steering Commitee
- Rabl W.
- Müllner M.- Brackmann H.
PM Team
- Peschke A.
- Goldschmidt M.- Gawor S.- Todorovic M.- Soysal T.- Dosanj P.
Project Service
- Minar-Hödel P.
- Kanzler K.
Technology
- Gawor S.
- Todorovic M.- Dosanj P.- Deutsch I.
IT
- Goldschmidt M.
- Gawor S.- Dosanj P.- Sochna P.- Payer A.- Wolf M.
Org./HR
- Soysal T.
- Peschke A.- Brackmann H.- Dosanj P.
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 5 / 3523.04.2019
www.nextlevelconsulting.com
Name Field of Activities Company / OU Phone E-mail Outlook
Wolfgang Rabl Project Owner Management
Alexander Peschke Project Manager Management
(Headquarter)
+43(1)123456
+43(676)123456
Contact InformationIT Predictive
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 6 / 3523.04.2019
www.nextlevelconsulting.com
- Since several years many isolated applications are used in the enterprise (purchase, production, sales).
- The systems are insufficient concerning an integrated data management, interfaces to the accounting
and management evaluations
- In a meeting it was agreed to implement a new system, whether there is a suitable solution for this in the
market and how far it has to be adapted is unclear.
- It was agreed to start a project under the guidance of the operating department in which it pursued this
objective together with the IT department and HR.
- The project should contain the concept and the realization, nevertheless, at the end of the concept there
should also be an exit option (not feasible, too expensive, etc.)
- The system should be used in the working process and the other relevant applications might be used only
sporadically (or be completely removed after 6 months)
- The new system is used by the users without problems, for questions an IT-Support is available (in
addition relevant trainings are also taking place)
- Defects and requirements are collected and all 6 months they are evalutated
- Extensive adaptations are carried out again in a new project (release V1.1 or V2.0)
Description of Post-Project Phase:
Time ContextIT Predictive
Description of Pre-Project Phase:
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 7 / 3523.04.2019
www.nextlevelconsulting.com
Stakeholder AnalysisIT Predictive
IT Predictive
(2) Customers & Suppliers(1) Internal
(3) Others
Supporting Neutral Critical
Specialist department
IT department
HR department
User
Works council
Accounting
Management
Customers
Suppliers
Partners
Software producerAdvisors
Authority
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 8 / 3523.04.2019
www.nextlevelconsulting.com
Cluster Stakeholder/Projects Evaluation Relation Measures Responsibility Date
2 Customers Neutral Basically positive if there are no more wrong productions,
perhaps also rearrangements of different forms
Maintain the possible same terminology, in case of
rearrangements inform customers as early as possiblePeschke A. constantly
2 Suppliers Critical There are probably rearrangements necessary, some
suppliers have old electronic interfaces
A contact person of the main supplier is integrated in the
projectPeschke A. constantly
2 Partners Neutral Cooperation partners are probably not concerned Continuesly check, if changes has effects on procceses
and contacts.Peschke A. 01.01.20
1 Specialist department Supporting Are the main stakeholders, management and employees
interested in change
Use of motivation (nothing specific planned) - -
1 IT department Critical Still a lot of insecurity concerning solution (qualification
need), IT department is mostly overloaded
Clear separation of concept and realization, when
required integration of a consultant, detailled resource
planning with nlc phb xl
Peschke A. 15.07.19
1 HR department Neutral Involved in project, no shortage of resources expected none planned - -
1 User Critical Only some users have a negative position to the project.
If the users don't accept the system it will fail.
Very early integration by interviews in the analysis,
invitation of a user's representative, training of the users
already with the beta version to get usability feedback
Gawor S. constantly
1 Works council Neutral Basically against changes in the enterprise, sensitive data
and additional efforts might cause a problem.
Should get current information, keep a positive contact Soysal T. constantly
3 Software producer Supporting Basically positive, there is a risk that the quality does not
meet the promised expectations
Use interest, take not necessarily the economical provider
(trust base must exist)Goldschmidt M. during SW
analysis
3 Advisors Supporting Bring in his know how on implementing and customizing
an IT system
Integration in the delicate phases of the concept and
implementing, because the IT department experience is
missing
Goldschmidt M. on demand
1 Accounting Supporting Interested in the change but has always problems with
false informations
Involvement in Analyses Soysal T. during SW
analysis
3 Authority Neutral IT rearrangements should have no official relevance In doubt clear with legal department (no concrete
measures planned)- -
1 Management Supporting Is also in a solution interested, regarding the current
situation
If bottlenecked eventually until manager escalates to use
positive attitudePeschke A. on demand
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 9 / 3523.04.2019
www.nextlevelconsulting.com
Detail DataIT Predictive
x x x x x x x x x x x x x x x x x x x x x x x x
Start End Start End Base Actual Current Base Actual Current Base Actual Current Base Actual Current Base Actual To Comp. Current Dev. Base Actual Current Base Actual Current Base Actual Current Base Actual To Comp. Current Dev.
1 1 IT Predictive 13% Green 28.02.20 9.750,0 Peschke A. 02.07.19 21.03.20 01.07.19 26.03.20 191 266,0 36,0 290,0 69,0 5,5 68,0 169,0 20,0 164,0 12,0 4,0 12,0 516,0 65,5 468,5 534,0 18,0 252.000 32.750 267.000 12.000 750 12.250 27.700 1.000 22.200 291.700 34.500 266.950 301.450 9.750
2 1.1 PROJECT MANAGEMENT 38% Green 0,0 02.07.19 21.03.20 01.07.19 26.03.20 191 12,0 5,0 11,0 7,0 2,5 7,0 35,0 11,0 33,0 0,0 0,0 0,0 54,0 18,5 32,5 51,0 -3,0 27.000 9.250 25.500 750 750 750 2.500 1.000 2.000 30.250 11.000 17.250 28.250 -2.000
3 1.1.1 Project started 100% Green 02.07.19 02.07.19 01.07.19 01.07.19 0 SS4 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0
4 1.1.2 Project start 100% Green Internal Peschke A. A R C C C C C 02.07.19 13.07.19 01.07.19 12.07.19 10 01.07.19 5,0 4,0 4,0 3,0 2,0 3,0 10,0 8,0 8,0 18,0 14,0 1,0 15,0 -3,0 9.000 7.000 7.500 750 750 750 1.000 1.000 1.000 10.750 8.750 500 9.250 -1.500
5 1.1.3 Project coordination 25% Green Internal Peschke A. R 02.07.19 21.03.20 01.07.19 26.03.20 191 Project Attendant 5,0 1,0 5,0 5,0 1,0 4,0 5,0 0,0 2.500 500 2.500 2.500 500 2.000 2.500 0
6 1.1.4 Project controlling 25% Green Internal Peschke A. A R C C C C C 16.07.19 27.02.20 15.07.19 11.03.20 170 ES4 5,0 1,0 5,0 3,0 0,5 3,0 15,0 2,0 15,0 23,0 3,5 19,5 23,0 0,0 11.500 1.750 11.500 11.500 1.750 9.750 11.500 0
7 1.1.5 Project close down 0% Green Internal Peschke A. A R C C C C C 15.03.20 21.03.20 20.03.20 26.03.20 5 ES6; ES47 2,0 2,0 1,0 1,0 5,0 5,0 8,0 0,0 8,0 8,0 0,0 4.000 0 4.000 1.500 1.000 5.500 0 5.000 5.000 -500
8 1.1.6 Project closed 0% Green 21.03.20 21.03.20 26.03.20 26.03.20 0 ES7 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0
9 1.2 ANALYSIS AND DECISION 38% Green 0,0 02.07.19 20.08.19 01.07.19 26.08.19 41 33,0 31,0 35,0 5,0 3,0 5,0 17,0 9,0 17,0 0,0 0,0 0,0 55,0 43,0 14,0 57,0 2,0 27.500 21.500 28.500 0 0 0 200 0 200 27.700 21.500 7.200 28.700 1.000
10 1.2.1 Infrastructure analysis 100% Green Internal Todorovic M. R C C 02.07.19 13.07.19 01.07.19 19.07.19 15 01.07.19 2,0 2,0 2,0 6,0 6,0 6,0 8,0 8,0 0,0 8,0 0,0 4.000 4.000 4.000 4.000 4.000 0 4.000 0
11 1.2.2 Hardware analysis 100% Green Internal Gawor S. R C 02.07.19 20.07.19 01.07.19 26.07.19 20 01.07.19 10,0 10,0 10,0 10,0 10,0 0,0 10,0 0,0 5.000 5.000 5.000 5.000 5.000 0 5.000 0
12 1.2.3 Software analysis 75% Green Internal Goldschmidt M. R C 02.07.19 27.07.19 01.07.19 02.08.19 25 01.07.19 20,0 20,0 22,0 20,0 20,0 2,0 22,0 2,0 10.000 10.000 11.000 10.000 10.000 1.000 11.000 1.000
13 1.2.4 Documentation of analysis 25% Green Internal Peschke A. R C C C C C 16.07.19 27.07.19 22.07.19 02.08.19 10 EE10; EE11; EE12 1,0 1,0 1,0 1,0 1,0 1,0 5,0 3,0 5,0 7,0 5,0 2,0 7,0 0,0 3.500 2.500 3.500 100 100 3.600 2.500 1.100 3.600 0
14 1.2.5 Analyse close down 0% Green 27.07.19 27.07.19 02.08.19 02.08.19 0 ES13 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0
15 1.2.6 Define alternatives 0% Green xCustomer Peschke A. R C C 30.07.19 03.08.19 05.08.19 09.08.19 5 ES14 1,0 1,0 1,0 1,0 1,0 1,0 3,0 0,0 3,0 3,0 0,0 1.500 0 1.500 1.500 0 1.500 1.500 0
16 1.2.7 Describe alternatives 0% Green Internal Dosanj P. R 30.07.19 10.08.19 05.08.19 16.08.19 10 SS15 3,0 3,0 3,0 0,0 3,0 3,0 0,0 1.500 0 1.500 1.500 0 1.500 1.500 0
17 1.2.8 Presentation 0% Green Internal Soysal T. C C C C R C 13.08.19 13.08.19 19.08.19 19.08.19 1 ES16 1,0 1,0 1,0 1,0 1,0 1,0 3,0 0,0 3,0 3,0 0,0 1.500 0 1.500 100 100 1.600 0 1.600 1.600 0
18 1.2.9 Decide alternative 0% Green Internal Peschke A. A R 14.08.19 20.08.19 20.08.19 26.08.19 5 ES17 1,0 1,0 1,0 0,0 1,0 1,0 0,0 500 0 500 500 0 500 500 0
19 1.2.10 Alternatives decided 0% Green 20.08.19 20.08.19 26.08.19 26.08.19 0 ES18 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0
20 1.3 DETAIL PLANNING 0% Green 30.08.19 4.000,0 21.08.19 27.09.19 27.08.19 03.10.19 28 57,0 0,0 62,0 22,0 0,0 22,0 12,0 0,0 12,0 2,0 2,0 2,0 93,0 2,0 96,0 98,0 5,0 45.500 1.000 49.000 4.500 0 5.250 0 0 0 50.000 1.000 53.250 54.250 4.250
21 1.3.1 Detail planning - infrastructure 0% Green Internal Todorovic M. R C C 21.08.19 10.09.19 27.08.19 16.09.19 15 ES19 5,0 5,0 10,0 10,0 15,0 0,0 15,0 15,0 0,0 7.500 0 7.500 7.500 0 7.500 7.500 0
22 1.3.2 Detail planning - hardware 0% Green Internal Gawor S. R C 21.08.19 17.09.19 27.08.19 23.09.19 20 ES19 25,0 25,0 25,0 0,0 25,0 25,0 0,0 12.500 0 12.500 1.500 1.250 14.000 0 13.750 13.750 -250
23 1.3.3 Detail planning - software 0% Amber Suppliers XY Consulting 30.08.19 4.000,0 Goldschmidt M. R C 21.08.19 24.09.19 27.08.19 30.09.19 25 ES19 30,0 35,0 30,0 0,0 35,0 35,0 5,0 15.000 0 17.500 3.000 4.000 18.000 0 21.500 21.500 3.500
24 1.3.4 Detail planning - personnel and organisation 0% Green Internal Soysal T. R C 11.09.19 24.09.19 17.09.19 30.09.19 10 ES19; EE23 15,0 15,0 2,0 2,0 2,0 17,0 2,0 15,0 17,0 0,0 7.500 1.000 8.500 7.500 1.000 7.500 8.500 1.000
25 1.3.5 Harmonise detail planning 0% Green Internal Peschke A. A R C C C C C 25.09.19 27.09.19 01.10.19 03.10.19 3 ES21; ES22; ES23; ES24 2,0 2,0 2,0 2,0 2,0 2,0 6,0 0,0 6,0 6,0 0,0 3.000 0 3.000 3.000 0 3.000 3.000 0
26 1.3.6 Detail planning closed down 0% Green 27.09.19 27.09.19 03.10.19 03.10.19 0 ES25 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0
27 1.4 IMPLEMENTATION 0% Green 31.12.19 4.250,0 11.09.19 10.01.20 17.09.19 16.01.20 85 125,0 0,0 145,0 15,0 0,0 15,0 25,0 0,0 25,0 2,0 0,0 2,0 167,0 0,0 187,0 187,0 20,0 82.500 0 93.500 4.500 0 4.250 25.000 0 20.000 112.000 0 117.750 117.750 5.750
28 1.4.1 Implement infrastructure 0% Green Internal Todorovic M. R C 11.09.19 15.10.19 17.09.19 21.10.19 25 ES21 20,0 20,0 20,0 0,0 20,0 20,0 0,0 10.000 0 10.000 10.000 0 10.000 10.000 0
29 1.4.2 Implement hardware 0% Green Internal Gawor S. R C 18.09.19 26.11.19 24.09.19 02.12.19 50 ES22 20,0 20,0 20,0 0,0 20,0 20,0 0,0 10.000 0 10.000 5.000 5.000 15.000 0 15.000 15.000 0
30 1.4.3 Implement software 0% Green Suppliers XY Consulting 31.12.19 4.250,0 Goldschmidt M. R C 25.09.19 03.01.20 01.10.19 09.01.20 70 ES23 100,0 120,0 100,0 0,0 120,0 120,0 20,0 50.000 0 60.000 4.500 4.250 20.000 15.000 74.500 0 79.250 79.250 4.750
31 1.4.4 Implement personnel and organisation 0% Green Internal Soysal T. R C 25.09.19 12.11.19 01.10.19 18.11.19 35 ES24 10,0 10,0 2,0 2,0 12,0 0,0 12,0 12,0 0,0 5.000 0 6.000 5.000 0 6.000 6.000 1.000
32 1.4.5 Integration 0% Green Internal Peschke A. R C C C C C 04.01.20 10.01.20 10.01.20 16.01.20 5 ES28; ES29; ES30; ES31 5,0 5,0 5,0 5,0 5,0 5,0 15,0 0,0 15,0 15,0 0,0 7.500 0 7.500 7.500 0 7.500 7.500 0
33 1.4.6 Implementation closed down 0% Green 10.01.20 10.01.20 16.01.20 16.01.20 0 ES32 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0
34 1.5 TEST AND TRAINING 0% Green 28.02.20 1.500,0 11.01.20 07.03.20 17.01.20 12.03.20 40 29,0 0,0 29,0 15,0 0,0 15,0 65,0 0,0 65,0 6,0 2,0 6,0 115,0 2,0 113,0 115,0 0,0 54.500 1.000 57.500 2.250 0 2.000 0 0 0 56.750 1.000 58.500 59.500 2.750
35 1.5.1 1st test run 0% Green Internal Peschke A. R C C C C C C C C 11.01.20 31.01.20 17.01.20 06.02.20 15 ES33 5,0 5,0 5,0 5,0 2,0 2,0 4,0 2,0 4,0 16,0 2,0 14,0 16,0 0,0 6.000 1.000 8.000 6.000 1.000 7.000 8.000 2.000
36 1.5.2 Analyse and modify 1st test run 0% Green Suppliers XY Consulting 28.02.20 1.500,0 Peschke A. R C C C C 01.02.20 07.02.20 07.02.20 13.02.20 5 ES35 2,0 2,0 2,0 2,0 2,0 2,0 6,0 0,0 6,0 6,0 0,0 3.000 0 3.000 1.500 1.500 4.500 0 4.500 4.500 0
37 1.5.3 Beta version exists 0% Green 07.02.20 07.02.20 13.02.20 13.02.20 0 ES36 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0
38 1.5.4 2nd test run 0% Green Internal Peschke A. R C C C C C C C C 08.02.20 21.02.20 14.02.20 27.02.20 10 ES36 10,0 10,0 5,0 5,0 5,0 5,0 2,0 2,0 22,0 0,0 22,0 22,0 0,0 10.000 0 11.000 10.000 0 11.000 11.000 1.000
39 1.5.5 Train users 0% Green Internal Soysal T. C C C C R 08.02.20 07.03.20 14.02.20 12.03.20 20 ES37 10,0 10,0 1,0 1,0 50,0 50,0 61,0 0,0 61,0 61,0 0,0 30.500 0 30.500 30.500 0 30.500 30.500 0
40 1.5.6 Analyse and modify 2nd test run 0% Green Internal Peschke A. R C C C C 22.02.20 28.02.20 28.02.20 05.03.20 5 ES38 2,0 2,0 2,0 2,0 5,0 5,0 9,0 0,0 9,0 9,0 0,0 4.500 0 4.500 750 500 5.250 0 5.000 5.000 -250
41 1.5.7 Approval 0% Green Internal Peschke A. A R 01.03.20 07.03.20 06.03.20 12.03.20 5 ES40 1,0 1,0 1,0 0,0 1,0 1,0 0,0 500 0 500 500 0 500 500 0
42 1.5.8 IT system approved 0% Green 07.03.20 07.03.20 12.03.20 12.03.20 0 ES41 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0
43 1.6 LAUNCH 0% Green 0,0 08.03.20 14.03.20 13.03.20 19.03.20 5 10,0 0,0 8,0 5,0 0,0 4,0 15,0 0,0 12,0 2,0 0,0 2,0 32,0 0,0 26,0 26,0 -6,0 15.000 0 13.000 0 0 0 0 15.000 0 13.000 13.000 -2.000
44 1.6.1 Launch hardware 0% Green Internal Goldschmidt M. I C R C 08.03.20 14.03.20 13.03.20 19.03.20 5 ES42 5,0 4,0 5,0 4,0 10,0 0,0 8,0 8,0 -2,0 5.000 0 4.000 5.000 0 4.000 4.000 -1.000
45 1.6.2 Launch software 0% Green Internal Brackmann H. I C R C 08.03.20 14.03.20 13.03.20 19.03.20 5 ES42 5,0 4,0 5,0 4,0 10,0 0,0 8,0 8,0 -2,0 5.000 0 4.000 5.000 0 4.000 4.000 -1.000
46 1.6.3 Launch organisation 0% Green Internal Todorovic M. I C R C 08.03.20 14.03.20 13.03.20 19.03.20 5 ES42; EE39 5,0 4,0 5,0 4,0 2,0 2,0 12,0 0,0 10,0 10,0 -2,0 5.000 0 5.000 5.000 0 5.000 5.000 0
47 1.6.4 Launch approval 0% Green 14.03.20 14.03.20 19.03.20 19.03.20 0 ES44; ES45; ES46 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0
END
(R)esponsible, (C)onsulted, (A)ccountable, (I)nformed
¹ project owner, ² project manager, ³ PM Team
Date
ImportCosts (€)
SUMInternal Labour
Do
sa
nj
P.³
No.
Human Resources
(Headquarter)
WBS Code
Resources (md)
Payer
A.
Wo
lf M
.
Production O1 (Office 1)
Outlook
Sales O1 (Office 1)Payment
amount Pesch
ke A
.²
SUM Third-Party Fixed Price Other Costs
CommentSource
Dates
Duration
Not
earlier
than Predecessor
Current Dates
Responsibility
Base Dates
Category Min
ar-
Hö
del
P.
So
ch
na P
.
ProgressDescription De
uts
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Project Role
Status Ka
nzle
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.
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or
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To
do
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So
ysal T
.³
Company
Payment
date Bra
ck
man
n H
.
Go
ldsch
mid
t M
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Ra
bl
W.¹
Mü
lln
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M.
Information Technology
(Headquarter)
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 10 / 3523.04.2019
www.nextlevelconsulting.com
RACI - MatrixIT Predictive
1 1 IT Predictive Peschke A.
2 1.1 PROJECT MANAGEMENT
3 1.1.1 Project started
4 1.1.2 Project start Peschke A. A R C C C C C
5 1.1.3 Project coordination Peschke A. R
6 1.1.4 Project controlling Peschke A. A R C C C C C
7 1.1.5 Project close down Peschke A. A R C C C C C
8 1.1.6 Project closed
9 1.2 ANALYSIS AND DECISION
10 1.2.1 Infrastructure analysis Todorovic M. R C C
11 1.2.2 Hardware analysis Gawor S. R C
12 1.2.3 Software analysis Goldschmidt M. R C
13 1.2.4 Documentation of analysis Peschke A. R C C C C C
14 1.2.5 Analyse close down
15 1.2.6 Define alternatives Peschke A. R C C
16 1.2.7 Describe alternatives Dosanj P. R
17 1.2.8 Presentation Soysal T. C C C C R C
18 1.2.9 Decide alternative Peschke A. A R
19 1.2.10 Alternatives decided
20 1.3 DETAIL PLANNING
21 1.3.1 Detail planning - infrastructure Todorovic M. R C C
22 1.3.2 Detail planning - hardware Gawor S. R C
23 1.3.3 Detail planning - software Goldschmidt M. R C
24 1.3.4 Detail planning - personnel and organisation Soysal T. R C
25 1.3.5 Harmonise detail planning Peschke A. A R C C C C C
26 1.3.6 Detail planning closed down
27 1.4 IMPLEMENTATION
28 1.4.1 Implement infrastructure Todorovic M. R C
29 1.4.2 Implement hardware Gawor S. R C
30 1.4.3 Implement software Goldschmidt M. R C
31 1.4.4 Implement personnel and organisation Soysal T. R C
32 1.4.5 Integration Peschke A. R C C C C C
33 1.4.6 Implementation closed down
34 1.5 TEST AND TRAINING
35 1.5.1 1st test run Peschke A. R C C C C C C C C
36 1.5.2 Analyse and modify 1st test run Peschke A. R C C C C
37 1.5.3 Beta version exists
38 1.5.4 2nd test run Peschke A. R C C C C C C C C
39 1.5.5 Train users Soysal T. C C C C R
40 1.5.6 Analyse and modify 2nd test run Peschke A. R C C C C
41 1.5.7 Approval Peschke A. A R
42 1.5.8 IT system approved
43 1.6 LAUNCH
44 1.6.1 Launch hardware Goldschmidt M. I C R C
45 1.6.2 Launch software Brackmann H. I C R C
46 1.6.3 Launch organisation Todorovic M. I C R C
47 1.6.4 Launch approval
END
(R)esponsible, (C)onsulted, (A)ccountable, (I)nformed
¹ project owner, ² project manager, ³ PM Team
Responsibility Rab
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Pesch
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So
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.
Project Role
DescriptionNo. WBS Code
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 11 / 3523.04.2019
www.nextlevelconsulting.com
Work Breakdown structureIT Predictive
MilestoneWork Package Summary Task
1.6
.4
Launch approval
Op
en
14.03.20
19.03.20
0%
Launch organisation
Gre
en
1.6.3 Todorovic M.
13.03.20 19.03.20
0%
Launch software
Gre
en
1.6.2 Brackmann H.
13.03.20 19.03.20
0%
Launch hardware
Gre
en
1.6.1 Goldschmidt M.
13.03.20 19.03.20
0%
1.5
.8
IT system approved
Op
en
07.03.20
12.03.20
0%
Approval
Gre
en
1.5.7 Peschke A.
06.03.20 12.03.20
0%
Analyse and modify 2nd
test run
Gre
en
1.5.6 Peschke A.
28.02.20 05.03.20
0%
Train users
Gre
en
1.5.5 Soysal T.
14.02.20 12.03.20
0%
2nd test run
Gre
en
1.5.4 Peschke A.
14.02.20 27.02.20
0%
1.5
.3
Beta version exists
Op
en
07.02.20
13.02.20
0%
Analyse and modify 1st
test run
Gre
en
1.5.2 Peschke A.
07.02.20 13.02.20
0%
1st test run
Gre
en
1.5.1 Peschke A.
17.01.20 06.02.20
0%
1.4
.6
Implementation
closed down
Op
en
10.01.20
16.01.20
0%
Integration
Gre
en
1.4.5 Peschke A.
10.01.20 16.01.20
0%
Implement personnel and
organisation
Gre
en
1.4.4 Soysal T.
01.10.19 18.11.19
0%
Implement software
Gre
en
1.4.3 Goldschmidt M.
01.10.19 09.01.20
0%
Implement hardware
Gre
en
1.4.2 Gawor S.
24.09.19 02.12.19
0%
Implement infrastructure
Gre
en
1.4.1 Todorovic M.
17.09.19 21.10.19
0%
1.3
.6
Detail planning closed
down
Op
en
27.09.19
03.10.19
0%
Harmonise detail
planning
Gre
en
1.3.5 Peschke A.
01.10.19 03.10.19
0%
Detail planning -
personnel and G
ree
n
1.3.4 Soysal T.
17.09.19 30.09.19
0%
Detail planning - software
Am
be
r
1.3.3 Goldschmidt M.
27.08.19 30.09.19
0%
Detail planning -
hardware
Gre
en
1.3.2 Gawor S.
27.08.19 23.09.19
0%
Detail planning -
infrastructure
Gre
en
1.3.1 Todorovic M.
27.08.19 16.09.19
0%
1.2
.10
Alternatives decided
Op
en
20.08.19
26.08.19
0%
Decide alternative
Gre
en
1.2.9 Peschke A.
20.08.19 26.08.19
0%
Presentation
Gre
en
1.2.8 Soysal T.
19.08.19 19.08.19
0%
Describe alternatives
Gre
en
1.2.7 Dosanj P.
05.08.19 16.08.19
0%
Define alternatives
Gre
en
1.2.6 Peschke A.
05.08.19 09.08.19
0%
1.2
.5
Analyse close down
Op
en
27.07.19
02.08.19
0%
Documentation of
analysis
Gre
en
1.2.4 Peschke A.
22.07.19 02.08.19
25%
LAUNCH
Gre
en
1.6
13.03.20 19.03.20
0%
TEST AND TRAINING
Gre
en
1.5
17.01.20 12.03.20
0%
IMPLEMENTATION
Gre
en
1.4
17.09.19 16.01.20
0%
DETAIL PLANNING
Gre
en
1.3
27.08.19 03.10.19
0%
IT Predictive
Gre
en
1 Peschke A.
01.07.19 26.03.20
13%
Gre
en
1.2.3 Goldschmidt M.
01.07.19 02.08.19
75%
Software analysis
Gre
en
1.2.2 Gawor S.
01.07.19 26.07.19
100%
Hardware analysis
Gre
en
1.2.1 Todorovic M.
01.07.19 19.07.19
100%
Infrastructure analysis
Gre
en
25%
Gre
en
0%
Op
en
0%
26.03.20
1.1.4 Peschke A.
15.07.19 11.03.20
Project close down
1.1
.6
Project closed
21.03.20
26.03.20
sett
led
100%
Gre
en
100%
Gre
en
25%
1.1
.1
Project started
02.07.19
01.07.19G
ree
n
1.2
01.07.19 26.08.19
38%
Gre
en
38%
ANALYSIS AND DECISION
1.1
01.07.19 26.03.20
PROJECT MANAGEMENT
1.1.5 Peschke A.
20.03.20
Project controlling
Project start
1.1.2 Peschke A.
01.07.19 12.07.19
Project coordination
1.1.3 Peschke A.
01.07.19 26.03.20
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 12 / 3523.04.2019
www.nextlevelconsulting.com
1.1.2 Work Package
100% Responsibility
Green Start 01.07.19 End 12.07.19
Resources 15,0 Costs 9.250,00
1.1.4 Work Package
25% Responsibility
Green Start 15.07.19 End 11.03.20
Resources 23,0 Costs 11.500,00
WBS Code Project start
Progress Peschke A.
WP Links
WP Results
- Adapted project objectives, project plans, adapted project organisation
- Adapted project management documentation, progress report
WP Progress Measuring
Status
Milestone
WP Content
- Planning of project controlling process
- Prepare and execute the project controlling workshop
- Define project progress, identification of deviations and problems, agreement on corrective measures, adaptation of plans (objectives, scope, schedules,
resources, costs, responsibilities)
- Social project controlling
- Adaptation of project management documentation, preparation of status reports
- Claim management AP Links
WBS Code Project controlling
Progress Peschke A.
WP Links
Website of next level consulting Project site on SharePoint
WP Results
- Project objectives, Project plans, Project organisation, Risk management measures
- PM-Documentation „Project start“
WP Progress Measuring
Status
Milestone
WP Content
- Preparation projectstart-process
- Planning and execution of projectstart-workshop
- Development distinction and planning the design of project-context-relations
- Developing detailed project plans (performance, deadlines, resources, costs, risk management)
- Establishment of project organisation, teambuilding, distribution of responsibility
- Adjustment of boundaries and plan details with the project owner
- Documentation of the project planning in the project handbookAP Links
Work Package SpecificationsIT Predictive
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 13 / 3523.04.2019
www.nextlevelconsulting.com
Work Package SpecificationsIT Predictive
1.1.5 Work Package
0% Responsibility
Green Start 20.03.20 End 26.03.20
Resources 8,0 Costs 5.000,00
1.2.2 Work Package
100% Responsibility
Green Start 01.07.19 End 26.07.19
Resources 10,0 Costs 5.000,00
WP Progress Measuring
25% Checklist and structure for documentation
50% Analyse of server and clients completed
75% Analyse completed and documented
100% Documentation with area manager verified
WP Links
- Create checklist
- Analyse server
- Analyse clients
- Analyse printer and miscellaneous accessories
- Document results of analysis
- Verify records with area manager.
AP LinksWP Results
- Number of devices
- Specification of devices
- Age of devices
- Remaining guarantee periods and contracts
Progress Gawor S.
Status
Milestone
WP Content
WBS Code Hardware analysis
WP Progress Measuring
WP Links
- Planning of project close down process
- Prepare and execute the project close down workshop
- Plan and complete open project tasks
- Performance review and dissolution of the project team
- Last revision of project management documentation and preparation of final project report
- Know-how transfer into line organisation, securing of results
AP LinksWP Results
- List of open project tasks, project evaluation, project team dissolved
- Project close down documentation and project close down reports
Progress Peschke A.
Status
Milestone
WP Content
WBS Code Project close down
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 14 / 3523.04.2019
www.nextlevelconsulting.com
WBS Code Milestone Description Base Dates Current Dates Actual Dates
1.1.1 Project started 02.07.19 01.07.19 01.07.19
1.2.5 Analyse close down 27.07.19 02.08.19
1.2.10 Alternatives decided 20.08.19 26.08.19
1.3.6 Detail planning closed down 27.09.19 03.10.19
1.4.6 Implementation closed down 10.01.20 16.01.20
1.5.3 Beta version exists 07.02.20 13.02.20
1.5.8 IT system approved 07.03.20 12.03.20
1.6.4 Launch approval 14.03.20 19.03.20
1.1.6 Project closed 21.03.20 26.03.20
Milestone PlanIT Predictive
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 15 / 3523.04.2019
www.nextlevelconsulting.com
Gantt ChartIT Predictive
Jul 19 Aug 19 Sep 19 Oct 19 Nov 19 Dec 19 Jan 20 Feb 20 Mar 20 Apr 20
WBS Code - Description Start End W24
W25
W26
W27
W28
W29
W30
W31
W32
W33
W34
W35
W36
W37
W38
W39
W40
W41
W42
W43
W44
W45
W46
W47
W48
W49
W50
W51
W52
W1
W2
W3
W4
W5
W6
W7
W8
W9
W10
W11
W12
W13
W14
W15
W16
▼▼
▼▼
1.2.4 - Documentation of analysis 25%16.07.19 27.07.19
22.07.19 02.08.19
38%01.07.19 26.03.20
100%
100%
25%
25%
0%15.03.20 21.03.20
20.03.20 26.03.20
19.07.19
1.1.4 - Project controlling16.07.19 27.02.20
15.07.19 11.03.20
1.2.1 - Infrastructure analysis
1.2 - ANALYSIS AND DECISION
1.1.6 - Project closed (M)
1.1.5 - Project close down
1.1.2 - Project start02.07.19
1.1.3 - Project coordination (A)02.07.19 21.03.20
01.07.19 26.03.20
13.07.19
01.07.19 12.07.19
1.1.1 - Project started (M)02.07.19 02.07.19
01.07.19 01.07.19
100%
1.2.3 - Software analysis 75%02.07.19 27.07.19
01.07.19 02.08.19
1.2.2 - Hardware analysis 100%02.07.19 20.07.19
01.07.19 26.07.19
02.07.19 13.07.19
01.07.19
38%02.07.19 20.08.19
01.07.19 26.08.19
0%21.03.20 21.03.20
26.03.20 26.03.20
Dates
Progress
13%
1.1 - PROJECT MANAGEMENT02.07.19 21.03.20
1 - IT Predictive02.07.19 21.03.20
01.07.19 26.03.20
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 16 / 3523.04.2019
www.nextlevelconsulting.com
Jul 19 Aug 19 Sep 19 Oct 19 Nov 19 Dec 19 Jan 20 Feb 20 Mar 20 Apr 20
WBS Code - Description Start End W24
W25
W26
W27
W28
W29
W30
W31
W32
W33
W34
W35
W36
W37
W38
W39
W40
W41
W42
W43
W44
W45
W46
W47
W48
W49
W50
W51
W52
W1
W2
W3
W4
W5
W6
W7
W8
W9
W10
W11
W12
W13
W14
W15
W16
Dates
Progress
▼
▼▼
▼▼
▼
1.4 - IMPLEMENTATION 0%11.09.19 10.01.20
17.09.19 16.01.20
1.3.6 - Detail planning closed down (M) 0%27.09.19 27.09.19
03.10.19 03.10.19
1.3.5 - Harmonise detail planning 0%25.09.19 27.09.19
01.10.19 03.10.19
1.3.4 - Detail planning - personnel and organisation 0%11.09.19 24.09.19
17.09.19 30.09.19
1.3.3 - Detail planning - software 0%21.08.19 24.09.19
27.08.19 30.09.19
1.3.2 - Detail planning - hardware 0%21.08.19 17.09.19
27.08.19 23.09.19
1.3.1 - Detail planning - infrastructure 0%21.08.19 10.09.19
27.08.19 16.09.19
1.3 - DETAIL PLANNING 0%21.08.19 27.09.19
27.08.19 03.10.19
1.2.10 - Alternatives decided (M) 0%20.08.19 20.08.19
26.08.19 26.08.19
1.2.9 - Decide alternative 0%14.08.19 20.08.19
20.08.19 26.08.19
1.2.8 - Presentation 0%13.08.19 13.08.19
19.08.19 19.08.19
1.2.7 - Describe alternatives 0%30.07.19 10.08.19
05.08.19 16.08.19
1.2.6 - Define alternatives 0%30.07.19 03.08.19
05.08.19 09.08.19
1.2.5 - Analyse close down (M) 0%27.07.19 27.07.19
02.08.19 02.08.19
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 17 / 3523.04.2019
www.nextlevelconsulting.com
Jul 19 Aug 19 Sep 19 Oct 19 Nov 19 Dec 19 Jan 20 Feb 20 Mar 20 Apr 20
WBS Code - Description Start End W24
W25
W26
W27
W28
W29
W30
W31
W32
W33
W34
W35
W36
W37
W38
W39
W40
W41
W42
W43
W44
W45
W46
W47
W48
W49
W50
W51
W52
W1
W2
W3
W4
W5
W6
W7
W8
W9
W10
W11
W12
W13
W14
W15
W16
Dates
Progress
▼▼
▼▼
1.5.7 - Approval 0%01.03.20 07.03.20
06.03.20 12.03.20
1.5.6 - Analyse and modify 2nd test run 0%22.02.20 28.02.20
28.02.20 05.03.20
1.5.5 - Train users 0%08.02.20 07.03.20
14.02.20 12.03.20
1.5.4 - 2nd test run 0%08.02.20 21.02.20
14.02.20 27.02.20
1.5.3 - Beta version exists (M) 0%07.02.20 07.02.20
13.02.20 13.02.20
1.5.2 - Analyse and modify 1st test run 0%01.02.20 07.02.20
07.02.20 13.02.20
1.5.1 - 1st test run 0%11.01.20 31.01.20
17.01.20 06.02.20
1.5 - TEST AND TRAINING 0%11.01.20 07.03.20
17.01.20 12.03.20
1.4.6 - Implementation closed down (M) 0%10.01.20 10.01.20
16.01.20 16.01.20
1.4.5 - Integration 0%04.01.20 10.01.20
10.01.20 16.01.20
1.4.4 - Implement personnel and organisation 0%25.09.19 12.11.19
01.10.19 18.11.19
1.4.3 - Implement software 0%25.09.19 03.01.20
01.10.19 09.01.20
1.4.2 - Implement hardware 0%18.09.19 26.11.19
24.09.19 02.12.19
1.4.1 - Implement infrastructure 0%11.09.19 15.10.19
17.09.19 21.10.19
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 18 / 3523.04.2019
www.nextlevelconsulting.com
Jul 19 Aug 19 Sep 19 Oct 19 Nov 19 Dec 19 Jan 20 Feb 20 Mar 20 Apr 20
WBS Code - Description Start End W24
W25
W26
W27
W28
W29
W30
W31
W32
W33
W34
W35
W36
W37
W38
W39
W40
W41
W42
W43
W44
W45
W46
W47
W48
W49
W50
W51
W52
W1
W2
W3
W4
W5
W6
W7
W8
W9
W10
W11
W12
W13
W14
W15
W16
Dates
Progress
Current Base
Summary Task
Work Package
Milestone ▼ ▼
▼
▼▼
▼
1.6.4 - Launch approval (M) 0%14.03.20 14.03.20
19.03.20 19.03.20
1.6.3 - Launch organisation 0%08.03.20 14.03.20
13.03.20 19.03.20
1.6.2 - Launch software 0%08.03.20 14.03.20
13.03.20 19.03.20
1.6.1 - Launch hardware 0%08.03.20 14.03.20
13.03.20 19.03.20
1.6 - LAUNCH 0%08.03.20 14.03.20
13.03.20 19.03.20
1.5.8 - IT system approved (M) 0%07.03.20 07.03.20
12.03.20 12.03.20
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 19 / 3523.04.2019
www.nextlevelconsulting.com
Phase Base Actual To Complete Current Deviation
PROJECT MANAGEMENT 54 19 33 51 -3
ANALYSIS AND DECISION 55 43 14 57 2
DETAIL PLANNING 93 2 96 98 5
IMPLEMENTATION 167 0 187 187 20
TEST AND TRAINING 115 2 113 115 0
LAUNCH 32 0 26 26 -6
To Complete
Current
Deviation
534
18
Phase Overview
Actual
Project Overview
66
469
Overview ResourcesIT Predictive
516Base
0 100 200 300 400 500 600
10%
11%
18%
35%
21%
5%
PROJECT MANAGEMENT ANALYSIS AND DECISION
DETAIL PLANNING IMPLEMENTATION
TEST AND TRAINING LAUNCH
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 20 / 3523.04.2019
www.nextlevelconsulting.com
Overview ResourcesIT Predictive
Org. Unit Base Actual To Complete Current Deviation
Human Resources (Headquarter) 266 36 254 290 24
Information Technology (Headquarter) 69 6 63 68 -1
Production O1 (Office 1) 169 20 144 164 -5
Sales O1 (Office 1) 12 4 8 12 0
not assignable 0 0 0 0 0
If not stated differently, all values are 'current' and in 'md'.
Resource Types Overview
0
10
20
30
40
50
60
70
80
90
100
Jul.19
Aug.1
9
Sep.1
9
Oct.19
No
v.1
9
De
c.1
9
Jan
.20
Fe
b.2
0
Mar.
20
Sales O1 (Office 1)
Production O1 (Office 1)
Information Technology (Headquarter)
Human Resources (Headquarter)
54%
13%
31%
2%0%0%0%0%0%0%0%0%0%0%0%0%0%0%0%0%0%
next project "next_project_V4-1-00 - Kopie.xlsb"
developed by next level 21 / 3523.04.2019
www.nextlevelconsulting.com
Detailed ResourcesIT Predictive
Base Actual Current Base Actual Current Base Actual Current Base Actual Current Base Actual To Comp. Current Dev.
1 1 IT Predictive 13% Green 266,0 36,0 290,0 69,0 5,5 68,0 169,0 20,0 164,0 12,0 4,0 12,0 516,0 65,5 468,5 534,0 18,0
2 1.1 PROJECT MANAGEMENT 38% Green 12,0 5,0 11,0 7,0 2,5 7,0 35,0 11,0 33,0 0,0 0,0 0,0 54,0 18,5 32,5 51,0 -3,0
3 1.1.1 Project started 100% Green 0,0 0,0 0,0 0,0 0,0
4 1.1.2 Project start 100% Green 5,0 4,0 4,0 3,0 2,0 3,0 10,0 8,0 8,0 18,0 14,0 1,0 15,0 -3,0
5 1.1.3 Project coordination 25% Green 5,0 1,0 5,0 5,0 1,0 4,0 5,0 0,0
6 1.1.4 Project controlling 25% Green 5,0 1,0 5,0 3,0 0,5 3,0 15,0 2,0 15,0 23,0 3,5 19,5 23,0 0,0
7 1.1.5 Project close down 0% Green 2,0 2,0 1,0 1,0 5,0 5,0 8,0 0,0 8,0 8,0 0,0
8 1.1.6 Project closed 0% Green 0,0 0,0 0,0 0,0 0,0
9 1.2 ANALYSIS AND DECISION 38% Green 33,0 31,0 35,0 5,0 3,0 5,0 17,0 9,0 17,0 0,0 0,0 0,0 55,0 43,0 14,0 57,0 2,0
10 1.2.1 Infrastructure analysis 100% Green 2,0 2,0 2,0 6,0 6,0 6,0 8,0 8,0 0,0 8,0 0,0
11 1.2.2 Hardware analysis 100% Green 10,0 10,0 10,0 10,0 10,0 0,0 10,0 0,0
12 1.2.3 Software analysis 75% Green 20,0 20,0 22,0 20,0 20,0 2,0 22,0 2,0
13 1.2.4 Documentation of analysis 25% Green 1,0 1,0 1,0 1,0 1,0 1,0 5,0 3,0 5,0 7,0 5,0 2,0 7,0 0,0
14 1.2.5 Analyse close down 0% Green 0,0 0,0 0,0 0,0 0,0
15 1.2.6 Define alternatives 0% Green 1,0 1,0 1,0 1,0 1,0 1,0 3,0 0,0 3,0 3,0 0,0
16 1.2.7 Describe alternatives 0% Green 3,0 3,0 3,0 0,0 3,0 3,0 0,0
17 1.2.8 Presentation 0% Green 1,0 1,0 1,0 1,0 1,0 1,0 3,0 0,0 3,0 3,0 0,0
18 1.2.9 Decide alternative 0% Green 1,0 1,0 1,0 0,0 1,0 1,0 0,0
19 1.2.10 Alternatives decided 0% Green 0,0 0,0 0,0 0,0 0,0
20 1.3 DETAIL PLANNING 0% Green 57,0 0,0 62,0 22,0 0,0 22,0 12,0 0,0 12,0 2,0 2,0 2,0 93,0 2,0 96,0 98,0 5,0
21 1.3.1 Detail planning - infrastructure 0% Green 5,0 5,0 10,0 10,0 15,0 0,0 15,0 15,0 0,0
22 1.3.2 Detail planning - hardware 0% Green 25,0 25,0 25,0 0,0 25,0 25,0 0,0
23 1.3.3 Detail planning - software 0% Amber 30,0 35,0 30,0 0,0 35,0 35,0 5,0
24 1.3.4 Detail planning - personnel and organisation 0% Green 15,0 15,0 2,0 2,0 2,0 17,0 2,0 15,0 17,0 0,0
25 1.3.5 Harmonise detail planning 0% Green 2,0 2,0 2,0 2,0 2,0 2,0 6,0 0,0 6,0 6,0 0,0
26 1.3.6 Detail planning closed down 0% Green 0,0 0,0 0,0 0,0 0,0
27 1.4 IMPLEMENTATION 0% Green 125,0 0,0 145,0 15,0 0,0 15,0 25,0 0,0 25,0 2,0 0,0 2,0 167,0 0,0 187,0 187,0 20,0
28 1.4.1 Implement infrastructure 0% Green 20,0 20,0 20,0 0,0 20,0 20,0 0,0
29 1.4.2 Implement hardware 0% Green 20,0 20,0 20,0 0,0 20,0 20,0 0,0
30 1.4.3 Implement software 0% Green 100,0 120,0 100,0 0,0 120,0 120,0 20,0
31 1.4.4 Implement personnel and organisation 0% Green 10,0 10,0 2,0 2,0 12,0 0,0 12,0 12,0 0,0
32 1.4.5 Integration 0% Green 5,0 5,0 5,0 5,0 5,0 5,0 15,0 0,0 15,0 15,0 0,0
33 1.4.6 Implementation closed down 0% Green 0,0 0,0 0,0 0,0 0,0
34 1.5 TEST AND TRAINING 0% Green 29,0 0,0 29,0 15,0 0,0 15,0 65,0 0,0 65,0 6,0 2,0 6,0 115,0 2,0 113,0 115,0 0,0
35 1.5.1 1st test run 0% Green 5,0 5,0 5,0 5,0 2,0 2,0 4,0 2,0 4,0 16,0 2,0 14,0 16,0 0,0
36 1.5.2 Analyse and modify 1st test run 0% Green 2,0 2,0 2,0 2,0 2,0 2,0 6,0 0,0 6,0 6,0 0,0
37 1.5.3 Beta version exists 0% Green 0,0 0,0 0,0 0,0 0,0
38 1.5.4 2nd test run 0% Green 10,0 10,0 5,0 5,0 5,0 5,0 2,0 2,0 22,0 0,0 22,0 22,0 0,0
39 1.5.5 Train users 0% Green 10,0 10,0 1,0 1,0 50,0 50,0 61,0 0,0 61,0 61,0 0,0
40 1.5.6 Analyse and modify 2nd test run 0% Green 2,0 2,0 2,0 2,0 5,0 5,0 9,0 0,0 9,0 9,0 0,0
41 1.5.7 Approval 0% Green 1,0 1,0 1,0 0,0 1,0 1,0 0,0
42 1.5.8 IT system approved 0% Green 0,0 0,0 0,0 0,0 0,0
43 1.6 LAUNCH 0% Green 10,0 0,0 8,0 5,0 0,0 4,0 15,0 0,0 12,0 2,0 0,0 2,0 32,0 0,0 26,0 26,0 -6,0
44 1.6.1 Launch hardware 0% Green 5,0 4,0 5,0 4,0 10,0 0,0 8,0 8,0 -2,0
45 1.6.2 Launch software 0% Green 5,0 4,0 5,0 4,0 10,0 0,0 8,0 8,0 -2,0
46 1.6.3 Launch organisation 0% Green 5,0 4,0 5,0 4,0 2,0 2,0 12,0 0,0 10,0 10,0 -2,0
47 1.6.4 Launch approval 0% Green 0,0 0,0 0,0 0,0 0,0
END
SUM
Resources (md)
Human Resources
(Headquarter)
Information Technology
(Headquarter) Production O1 (Office 1) Sales O1 (Office 1)
Description Progress StatusNo. WBS Code
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Phase Base Actual To Complete Current Deviation
PROJECT MANAGEMENT 30.250 11.000 17.250 28.250 -2.000
ANALYSIS AND DECISION 27.700 21.500 7.200 28.700 1.000
DETAIL PLANNING 50.000 1.000 53.250 54.250 4.250
IMPLEMENTATION 112.000 0 117.750 117.750 5.750
TEST AND TRAINING 56.750 1.000 58.500 59.500 2.750
LAUNCH 15.000 0 13.000 13.000 -2.000
Overview CostsIT Predictive
291.700Base
Actual
Project Overview
34.500
Change Request 11.000
266.950To Complete
Current
Deviation Incl. CR
301.450
-1.250
Phase Overview
Deviation Exkl. CR 9.750
0 50.000 100.000 150.000 200.000 250.000 300.000 350.000
9%
10%
18%
39%
20%
4%
PROJECT MANAGEMENT ANALYSIS AND DECISION
DETAIL PLANNING IMPLEMENTATION
TEST AND TRAINING LAUNCH
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Overview CostsIT Predictive
Cost Types Base Actual To Complete Current Deviation
Internal Labour 252.000 32.750 234.250 267.000 15.000
Third-Party Fixed Price 12.000 750 11.500 12.250 250
Other Costs 27.700 1.000 21.200 22.200 -5.500
not assignable 0 0 0 0 0
If not stated differently, all values are 'current' and in '€', deviations from baseplan stated without CR.
Cost Types Overview
0
10.000
20.000
30.000
40.000
50.000
60.000
Jul.19
Au
g.1
9
Se
p.1
9
Oct.
19
No
v.1
9
De
c.1
9
Jan
.20
Fe
b.2
0
Ma
r.2
0
Other Costs Third-Party Fixed Price Internal Labour
89%
0%0%0%0%4%
7% 0%0%0%0%0%0%0%0%0%
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Detailed CostsIT Predictive
Base Actual Current Base Actual Current Base Actual Current Base Actual To Comp. Current Dev.
1 1 IT Predictive 13% Green 252.000 32.750 267.000 12.000 750 12.250 27.700 1.000 22.200 291.700 34.500 266.950 301.450 9.750
2 1.1 PROJECT MANAGEMENT 38% Green 27.000 9.250 25.500 750 750 750 2.500 1.000 2.000 30.250 11.000 17.250 28.250 -2.000
3 1.1.1 Project started 100% Green 0 0 0 0 0 0 0 0
4 1.1.2 Project start 100% Green 9.000 7.000 7.500 750 750 750 1.000 1.000 1.000 10.750 8.750 500 9.250 -1.500
5 1.1.3 Project coordination 25% Green 2.500 500 2.500 2.500 500 2.000 2.500 0
6 1.1.4 Project controlling 25% Green 11.500 1.750 11.500 11.500 1.750 9.750 11.500 0
7 1.1.5 Project close down 0% Green 4.000 0 4.000 1.500 1.000 5.500 0 5.000 5.000 -500
8 1.1.6 Project closed 0% Green 0 0 0 0 0 0 0 0
9 1.2 ANALYSIS AND DECISION 38% Green 27.500 21.500 28.500 0 0 0 200 0 200 27.700 21.500 7.200 28.700 1.000
10 1.2.1 Infrastructure analysis 100% Green 4.000 4.000 4.000 4.000 4.000 0 4.000 0
11 1.2.2 Hardware analysis 100% Green 5.000 5.000 5.000 5.000 5.000 0 5.000 0
12 1.2.3 Software analysis 75% Green 10.000 10.000 11.000 10.000 10.000 1.000 11.000 1.000
13 1.2.4 Documentation of analysis 25% Green 3.500 2.500 3.500 100 100 3.600 2.500 1.100 3.600 0
14 1.2.5 Analyse close down 0% Green 0 0 0 0 0 0 0 0
15 1.2.6 Define alternatives 0% Green 1.500 0 1.500 1.500 0 1.500 1.500 0
16 1.2.7 Describe alternatives 0% Green 1.500 0 1.500 1.500 0 1.500 1.500 0
17 1.2.8 Presentation 0% Green 1.500 0 1.500 100 100 1.600 0 1.600 1.600 0
18 1.2.9 Decide alternative 0% Green 500 0 500 500 0 500 500 0
19 1.2.10 Alternatives decided 0% Green 0 0 0 0 0 0 0 0
20 1.3 DETAIL PLANNING 0% Green 45.500 1.000 49.000 4.500 0 5.250 0 0 0 50.000 1.000 53.250 54.250 4.250
21 1.3.1 Detail planning - infrastructure 0% Green 7.500 0 7.500 7.500 0 7.500 7.500 0
22 1.3.2 Detail planning - hardware 0% Green 12.500 0 12.500 1.500 1.250 14.000 0 13.750 13.750 -250
23 1.3.3 Detail planning - software 0% Amber 15.000 0 17.500 3.000 4.000 18.000 0 21.500 21.500 3.500
24 1.3.4 Detail planning - personnel and organisation 0% Green 7.500 1.000 8.500 7.500 1.000 7.500 8.500 1.000
25 1.3.5 Harmonise detail planning 0% Green 3.000 0 3.000 3.000 0 3.000 3.000 0
26 1.3.6 Detail planning closed down 0% Green 0 0 0 0 0 0 0 0
27 1.4 IMPLEMENTATION 0% Green 82.500 0 93.500 4.500 0 4.250 25.000 0 20.000 112.000 0 117.750 117.750 5.750
28 1.4.1 Implement infrastructure 0% Green 10.000 0 10.000 10.000 0 10.000 10.000 0
29 1.4.2 Implement hardware 0% Green 10.000 0 10.000 5.000 5.000 15.000 0 15.000 15.000 0
30 1.4.3 Implement software 0% Green 50.000 0 60.000 4.500 4.250 20.000 15.000 74.500 0 79.250 79.250 4.750
31 1.4.4 Implement personnel and organisation 0% Green 5.000 0 6.000 5.000 0 6.000 6.000 1.000
32 1.4.5 Integration 0% Green 7.500 0 7.500 7.500 0 7.500 7.500 0
33 1.4.6 Implementation closed down 0% Green 0 0 0 0 0 0 0 0
34 1.5 TEST AND TRAINING 0% Green 54.500 1.000 57.500 2.250 0 2.000 0 0 0 56.750 1.000 58.500 59.500 2.750
35 1.5.1 1st test run 0% Green 6.000 1.000 8.000 6.000 1.000 7.000 8.000 2.000
36 1.5.2 Analyse and modify 1st test run 0% Green 3.000 0 3.000 1.500 1.500 4.500 0 4.500 4.500 0
37 1.5.3 Beta version exists 0% Green 0 0 0 0 0 0 0 0
38 1.5.4 2nd test run 0% Green 10.000 0 11.000 10.000 0 11.000 11.000 1.000
39 1.5.5 Train users 0% Green 30.500 0 30.500 30.500 0 30.500 30.500 0
40 1.5.6 Analyse and modify 2nd test run 0% Green 4.500 0 4.500 750 500 5.250 0 5.000 5.000 -250
41 1.5.7 Approval 0% Green 500 0 500 500 0 500 500 0
42 1.5.8 IT system approved 0% Green 0 0 0 0 0 0 0 0
43 1.6 LAUNCH 0% Green 15.000 0 13.000 0 0 0 0 15.000 0 13.000 13.000 -2.000
44 1.6.1 Launch hardware 0% Green 5.000 0 4.000 5.000 0 4.000 4.000 -1.000
45 1.6.2 Launch software 0% Green 5.000 0 4.000 5.000 0 4.000 4.000 -1.000
46 1.6.3 Launch organisation 0% Green 5.000 0 5.000 5.000 0 5.000 5.000 0
47 1.6.4 Launch approval 0% Green 0 0 0 0 0 0 0 0
END
SUMOther CostsInternal Labour Third-Party Fixed Price
Costs (€)
Description Progress StatusNo. WBS Code
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Description Content Participants Frequency Location
Project owner meeting - Discussion project status, deviations in the project
- Decision-making on the basis of the PC-meeting
- Release production protocol
project owner,
project manager,
possibly Subteam owner
monthly seminar room XY
Project controlling meeting - Controlling scope, appointments, resources and costs
- Controlling of the environmental relations
- Social project controlling
- Discussion of problems
- Prepare dessions for PO meeting
- Planning next steps
project manager,
project team,
project coach
monthly
Jour fixe - Operative coordination of the project involved parties
- Discussion of problems
- Planning next steps
project manager,
project team
weekly
Subteam meeting - Coordination Subteams
- Discussion of problems
- Planning next steps
subteam on demand
Project CommunicationIT Predictive
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Behavior Rules Definition
No proxy - Attend meetings personally; do not send representatives
- Meetings start and finish on time and have sufficient breaks
- Team members are authorised for decisions.
- Meetings with less than 50 % attendance are called off
No smoking, no mobiles - No smoking in meetings
- Mobile phones are switched off during meetings
- Exceptions are explicitly agreed upon and incoming calls have to be finished outside the room
Agenda and minutes - Agenda for meetings (+ needed material) distributed 3 days in advance
- Each meeting has a defined moderator and a responsible person for the minutes
- Minutes should be distributed within 3 days to all participants
- Objections against minutes have to be raised to the project manager within 3 days
Communication - We use primarily e-mail as communication form
- As far as possible, results are distributed via e-mail
- Documents are distributed by the project manager.
We are the project team - We try to achieve the defined objectives together as a project team and everyone feels responsible for the
results of the entire project
- Everybody in the team is responsible for “marketing” of the project
- We resolve conflicts within the team and if necessary at the project manager or project owner level
- Open communication within project team, no secrets in relation to project
Commitment of team members to project decisions
Project Ground RulesIT Predictive
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Project Ground RulesIT Predictive
Documentation Rules Definition
Filing - The central project storage is at <x:\\projects\standard\…>
- The storage is structured according to the WBS. This file structure applies to the entire project documentation
and is mandatory
- Working documents can temporarily be stored on local drives
- As soon as a document achieves a presentable status, it should be placed into the central project file storage
Access authorisation - The project manager and the project team have full access rights to all project files.
- The project manager specifies the competences for Responsibility, Authorisation and Contribution for work
packages and documents
Naming convention - Team members should immediately be able to recognise project, phase and version of the document
- Format: PP_xxx_v00_yymmdd (PP… project name, xxx… meaningful document designation, v00…version
number 0.0, 181231…date of preparation/amendment)
- Version 1.0 is assigned uniformly to the first approved version of the document
Distribution, information - Team members should be informed of major changes or new documents
- Only a Link to the document is nessercary, if documents are distributet into the projectteam
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RiskplanIT Predictive
Legend
Note
* This project understands risks which have a probability of less than 5% as risks with low
probability.
* This project understands risks that do not jeopardize the achievement of the objectives and
the project’s end date and only lead to an increase of max. 5% of the cost and effort as risks
with low impact.
* This project understands risks which have a probability of 10-25% as risks with high
probability.
* This project understands risks that partly jeopardize the achievement of objectives, can delay
the end date by up to two months and lead to an increase of max. 25% of the cost and effort as
risks with high impact.
Medium
* The risks are described in detail in the table, in the graph they are labelled with a number (first
column in the table).
* All risks are displayed with a uniform bubble size and coloration.
* The risks are assigned to the cluster based on the probability and impact. The arrangement
within the cluster has no meaning and is used only for readability.
* The arrow outside the circle indicates the variance of the specific risk compared to the original
project plan (i.e. the baseline).
* New risks are always displayed with an arrow pointing up right (as probability and impact were
not originally planned). Risks without an arrow indicate that no change took place.
* The colour of the background of the cluster signals the need for action. Risks on the bottom
left tend to be non-critical, while risks on the top right usually require action.
Impact
Ve
ry H
igh
Hig
h
High Very HighNone Low
Pro
ba
bilit
y o
f O
cc
urr
an
ce
No
ne
Me
diu
mL
ow
1
2
3
4
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1
2
3
4
5
6
7
Date
28.08.19
CommentMeasures
Right from the start requirements were
In case of problems, an expert can be
Plan a new test, if the beta version has
check acceptance, define adaptions,
Medium
Medium Very High
Medium Medium
Very High Medium
Base
Impact Probability
Very High Low
Medium Medium
Impact
Project delayed and costs are increasing
Description
There excists no tool on the market which
The system doesn't react like it should,
The number of bugs is incalculable, 2 test
Although all requirements are
development mistakes
third test
system acceptance
Medium High
Very High Medium
Title
requirements to high
Current
Impact Probability
Very High
No.
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Change RequestIT Predictive
No. Title Description Initiator Costs (€) Status Decision Maker Date Comment
1 Analysis
interfaces
In addition to the original simple analysis
of the existing system landscape possible
interfaces of a new system to existing
applications should also be analysed.
Goldschmidt M. 11.000 approved Rabl W. 15.07.19
2 Enhanced role
concept
As part of the analysis, a specific role has
been identified in a sample, which cannot
be displayed differentiated using the
standard functionality. In the original
project plan, it was assumed that the
standard role concept would be sufficient.
Peschke A. 20.000 declined Brackmann H. 25.07.19 Can be extended in a later version in the post-
project phase.
3 Presentation of
the results of the
analysis
The project owner requests that the
findings of the analysis should not only
be documented in MS Word, but in
addition the findings should be prepared
and presented in an appealing way in MS
PowerPoint to the Project Steering
Committee.
Peschke A. 5.000 Open Rabl W.
4
5
6
SUM 36.000
1
1
1
0
Number of CRsCR - Open
CR - approved
CR - declined
CR - Integrated
Costs - Base
Costs - Current0 50.000 100.000 150.000 200.000 250.000 300.000 350.000
Current
Base
5.000
11.00020.000
0
Costs of CRs (€)
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No. Title Description Initiator Costs (€) Status Decision Maker Date Comment
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Team
Stakeholder
Hard Facts
Soft Facts
Further Steps
DateDecisions / Tasks
Progress and Deviation to Current Plan (in %) Actual
301.450
Base Current
291.700
11.000
100%
516
13% 100%
Report of the needs for the software change-over to Management board
21.03.2020
Summary of project status and cleared CRs for Management board
Summary lessons-learned of actual state analysis via email
02.07.2019
Rabl W. 11.08.19
Peschke A. 07.08.19
Soysal T. 04.08.19
01.07.2019
Project Status ReportIT Predictive at- 27.07.2019
The project start has planned. The actual state analysis is widely finished,
outcomes are currently being documented.
Based on the restricted availability of the persons in charge the analysis of
hardware and software took approx. one week longer than expected.
The mood of the team is exceptional positive. It seems that the team members are happy to participate in the
project. They are motivated and reliable.
In contrast to the team the support of the stakeholders is moderate. Nobody is working against the project, but it
does not seem as if the users are interested in implementing the new system.
27.07.2019
Overview
01.07.2019
Responsibility
27.07.2019 26.03.2020
66 534
34.500
Wolfgang Rabl, (Project Owner)
…………………………………………… ……………………………………………
Alexander Peschke, (Project Manager)
0 % 20 % 40 % 60 % 80 % 100 % 120 %
Costs (€)
Resources(md)
Dates
Scope
Base CR Actual Current
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++ + - --1
2
3
Responsib. Dates
…………………………………………… ……………………………………………
Wolfgang Rabl, (Project Owner) Alexander Peschke, (Project Manager)
Reflection: Scope/Dates
Plann. of Remaining Tasks & Post-Project Activities
To Do
Performance Review Lessons Learned
Reflection: Resources/Costs Reflection: Organisation/Communication
The IT-system meets the technical and legal requirments till 2021
Users are capable of using the IT-system (contentwise and technical)
Cost reduction of the supported procedure of € 100.000,- till end ...
Reflection: Objectives
Project Close Down Report
Reflection: Management
IT Predictive
Objectives of the Project Assignment
Overall Impression
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No. WBS Title Description Responsibility Date % Active
Filter
1 1.1.2 Minutes PS-Workshop Provide minutes for the project start
workshop
Soysal T. 30.07.19 100 x!
2 1.1.3 Scheduling PC-
Meetings 2019
Reservation for project controlling meetings
(participants and room) until the end of the
year
Soysal T. 31.07.19 50 x
!
3 1.1.3 Scheduling PSC-
Meetings 2019
Reservation for project steering commitee
meetings (participants and room) until the end
of the year
Soysal T. 31.07.19 0 x
!
4 1.2.2 Replacement
Scheduling Inspection
Server Room
Coordinate replacement schedule for the
inspection of the server room with Mr.
Doesntwant
Goldschmidt M. 18.07.19 25 x
!
5 1.1.4 Project Status with
CRs
Create PowerPoint slides for project status
with an overview of CRs for management
board meeting
Peschke A. 07.08.19 0 x
!
6 1.2.3 Replacement
Scheduling Analysis
ERP-System
Coordinate replacement schedule for analysis
of ERP system with Mr. Buchinger
Goldschmidt M. 28.07.19 25 x
!
7 x
8 x
9 x
23.04.19 50 No Change ! Not Exported
22.04.19 75 Pos. Change Delegated
24.04.19 25 Neg. Change ✓ Accepted
Declined
! Not Found
To Do ListIT Predictive
Outlook
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