COUNTY OF CUMBERLANDANNUAL BUDGET 2018
www.cumberlandcounty.org
142 Federal StreetPortland, ME 04101
Table of Contents
County of Cumberland
2018 Final BudgetOverview
1 Table of Contents
2 Cumberland County Organizational Chart
3 County Officials
4 Finance Committee
5 Budget Timeline
Introduction
6 County Manager’s FY 2018 Budget Message
12 Budget Process and Financial Management Policies
20 How to Read the Budget
General Fund
24 County Budget and Tax Overview Schedule
26 Global Budget
27 Cross Insurance Arena
28 Enterprise and Grant Funding
33 Budget reduction record
35 Revenue Summary
36 Tax Distribution Schedule
37 Debt Service
Human Resources
38 Position Classification Plan
46 Departmental Positions
Departments
50 Emergency Management Agency
56 District Attorney
63 Executive-Administration
68 Information Technology
72 Human Resources
76 Facilities
87 Facilities-Garage
91 Sheriff-Administration
98 Sheriff-Law Enforcement
105 Sheriff-Jail
108 Sheriff- Civil
112 Registry of Deeds
116 Registry of Probate
121 Finance
125 Emergency Communications- CCRCC
Non-Departmental
131 Non-Departmental and Debt Service
132 County Grants
133 Human Services
135 County CIP
FY2018 COUNTY OF CUMBERLAND
ORGANIZATION CHART
County Commissioners Represent the Citizens of the County Adopt Policy and Oversee County
Operations Oversight of County Spending
County Manager Manages County Operations and implements policies
adopted by the commissioners.
Boards and Commissions Civic Center Trustees Finance Committee Human Services Advisory Committee Strategic Advisory Council CCRCC Advisory Board CDBG Municipal Oversight Committee
Jail Maintain a safe, secure,
humane environment Provide jail services for
municipalities Transport inmates as
necessary Reduce recidivism through
targeted programs
Administration/ Support Services
Provide necessary detective
services Preserve and maintain records Oversee sheriff operations
Law Enforcement Provide law enforcement services Support community coalitions like
“Dare” Provide special services (ESU,
canine, and dive team) Provide crime scene and accident
investigation
Civil Processing Serve civil documents Track and record information for
proceedings Provide process serving services to
customers Operate efficiently
Activity Centers
Administration Maintain legal notices and
oversee training Produce administrative
regulations Schedule public hearings Support County operations Track and advocate on state
and federal legislation Manage public relations &
Legislative Affairs
Management Information System
Appointed Department Head
Maintain computer security Oversee computer automation
efforts Troubleshoot technical problems Consult on technology needs
Parking Garage Provide public parking Manage daily lot operations Maintain parking spaces Maintain lot safety
Activity Centers
Registry of Deeds Appointed Registrar Record deeds, liens,
mortgages, etc. Catalogue and maintain
all registry information Provide public access to
registry
Registry of Probate Elected Registrar and Elected Judge Process wills, estate
matters, and adoptions Catalog and maintain all
registry information Prepare guardianship and
conservatorships Process name changes
Sheriff Elected Sheriff Oversee County law
enforcement Provide jail services for
municipalities Support general sheriff
operations Provide service to all
citizens equitably
District Attorney Elected District Attorney Provide staff support to
State Attorneys Catalog and maintain all
pertinent records Facilitate prosecution of
criminal, civil and traffic cases
Facilities Appointed Department Head Maintain, clean, repair,
and improve all buildings
Provide snow removal and grounds maintenance
Maintain County vehicle fleet
Provide electrical, repair telephone,and
Executive Appointed Department Head Lead management team Oversee Human
Resources Staff committees Staff regular
Commissioner meetings Prepare Draft Budget,
staff budget committee Oversee Grants & Special
Projects for County
Finance Appointed Department Head Manage fiscal affairs on
a daily basis Manage centralized
purchasing Draft and manage
annual budget Produce and maintain
payroll and benefits.
Emergency Management Agency
Appointed Department Head Oversee Emergency
Management operations Staff HazMat committee Build cooperation between
local industry and fire services
Deputy County Manager, Fin & Admin Assists manager in operations and policy implementation,
manages Finance Department.
Citizens of Cumberland County
Emergency Communications Appointed Department head
Maintain 24 hour Communication Center Provide communication service to
County sheriff units and other contacts towns
Provide emergency dispatching services for fire, rescue, and police services to County contracts
Provide information and reporting services
Develop E-911 PSAP center
Treasurer Appointed Treasurer Oversees county
investments Collect taxes Issues the TAN Issues all county
disbursements under the treasure’s signa-ture
Community Development
Appointed Department Head
Administrator CDBG Program Staff Municipal oversight committee
Human resources Appointed Department
Head Responsible for hiring of all
county personnel Administer Work Comp and
FMLA Programs Labor Relations Manage personnel policy
Regional Assessing Appointed Department
Head
Maintain assessing records for municipalities on a contract basis
Enterprise Fund Department Accountable to each participat-
ing municipality
County of Cumberland
Elected and Appointed Officials
2018
Elected Board of Commissioners
Phone
District 5 James Cloutier 871-8380 District 4 Thomas S. Coward 871-8380 District 2 Susan Witonis 871-8380 District 1 Neil Jamieson 871-8380 District 3 Steve Gorden 871-8380
Elected Officials
District Attorney Stephanie Anderson 871-8384 Judge of Probate Joseph Mazziotti 871-8382 Register of Probate Nadeen Daniels 871-8382 Sheriff Kevin Joyce 774-1444
Appointed Officials
County Manager James Gailey 871-8380 Deputy County Manager, Finance & Administration
Alex Kimball 871-8380
Chief Deputy Sheriff Naldo Gagnon 774-1444 Deputy District Attorney Megan Elam 871-8384 Deputy Register of Deeds Mary Haupt 871-8399 Deputy Register of Probate Kelly Bunch 871-8382 Director of Public Affairs Travis Kennedy 871-8830
Emergency Management Agency, Director
Jim Budway 892-6785
Facilities, Director Bruce Tarbox 871-8380 Human Resources Director Information Technology
Martha Sumner Aaron Gilpatric
775-6809 774-1444
Jail Administrator John Costello 774-5939 Emergency Communications Director Community Development
William Holmes 893-2810
Director Regional Assessing
Maeve Pistrang Rene LaChappelle
871-8380 699-2475
Register of Deeds Nancy Lane 871-8399
FINANCE COMMITTEE - FY 2018
Name
Email Address/Phone
Term Expires
Elected
District 1
Vacant 2017 2015 Vacant 2017 2015
District 2
Holly Hancock PO Box 148 Casco, ME 04015
[email protected] Cell: 650-0238
2017 2015
Vacant 2017 2015
District 3
Lee Arris 70 Glenview Road Freeport, ME 04032
2019 2017
Vacant
District 4
Jessica Sullivan PO Box 6238 Cape Elizabeth
2019 2017
Vacant
District 5
Vacant Vacant
TIMELINE FLOWCHART FROM NEW CHARTER
AUGUST
SEPTEMBER
Should be accomplished in September
OCTOBER
No later than 55 business days before EOY
October 11, 2017 (11 weeks)
OCTOBER
Should meet by October 1, 2017
NOVEMBER
Need to return to Board by November 15, 2017
with 30 business days of EOY
NOVEMBER/DECEMBER
Need to adopt final budget within 10 business days EOY
by December 14, 2017
5.6.1 The County Manager shall compile all operational and capital budgetsand present to the Board
5.6.2 Prior to Board adopting budget, public hearings held on the Manager's recommendations
5.6.3 After such hearings, the Board will review the budget from Mgr., make necessary changes and then submit to FC
5.6.4 After deliberations, the FC may accept/amend by a majority vote of the full committee only on appropriations paid by county taxes
5.6.5 The Board shall meet to accept/modify the provisional budget, and can reinstate or accept FC changes.
5.4.2 On call of the Board, FC shall meet 90 days before EOY to select chair and subcommittees
February 1, 2018
Dear Municipal Leaders and Citizens, On behalf of the Cumberland County Commissioners, I would like to present the County’s 2018 Budget. As no budget is easy these days, this budget was no different in providing some challenges. As this budget document comprises three separate budgets; general fund, jail and the Cross Insurance Board of Trustees, I feel it is important to document the actions taken by staff, the Finance Committee comprised of town officials, and the County Commissioners. Last year’s budget was no easy task based on the needs of the County and covering the operational losses of the Cross Insurance Arena. At that time the County saw the loss of over $800,000 in jail boarding revenue because of another County choosing to hold their inmates at another jail. Similar themes hold true again this year. The jail budget once again was a difficult budget to pin down due to loss of revenue. The jail budget has significant fixed costs and does not allow a lot of flexibility. This year an increase in State revenue was offset by a decrease in Federal and County boarder revenue. The Cross Insurance Arena, digging itself out of the shutdown years (renovation) and loss of a key anchor tenant (Portland Pirates), submitted another significant operational and Board of Trustees administrative budget loss for the previous year ending June 30th. These two areas, plus the General Fund budget, made up the need to increase the budget by 4.54%. I have attempted to summarize many of the particulars of the budget process in the proceeding narratives and tables. A significant amount of work goes into creating the County Budget and I hope you take the time to read not only the summary, but the entire budget document as there is substantial information provided, which best explains how the County is spending its budgeted dollars. JAIL FUNDING – LEGISLATIVE APPROPRIATIONS The 2017 Legislative Session was seen as an opportunity to work with the Criminal Justice and Public Safety Committee (CJPS) on jail funding issues. The funding model was deemed broken, as the Statute was still riddled with old Board of Corrections constraints. Numerous bills, all trying to alleviate the cost of jails to the local taxpayer, were submitted. In the end, the CJPS Committee focused on a single item of funding as time was running out in the Legislative Session. The CJPS Committee, and ultimately Appropriations, voted to increase funding for jails by 3 million statewide, while also increasing the Jail Cap (needs from taxes Cap) from 3% to 4%. The 3 million in statewide funding yielded Cumberland County $600,000 in new revenue for the 2017-18 fiscal year. As all signs of the new funding were very positive, staff had a growing concern around other jail revenues. The jail has three revenue sources that make up the majority of revenues for the budget. Staff continually tracks these revenues month over month and noticed a sharp decline in Federal and County inmates boarded at the jail. Any reduction is a significant hit to the jail revenues. The 2017-
18 budget was reduced by 1.7 federal and 11.06 County inmates for boarding. The two boarding’s combined accounted for $361,332 in loss revenue, reducing the use of the full $600,000 in new State revenue to run the jail. Jail employee pay and benefits were a focus of conversation over the preparation of the jail budget as the County was at the contract table with the jail’s three collective bargaining unions. In the end, employees received a 2.5% COLA and received a new MainePers Retirement Plan (25 years no age). This on top of a scheduled 5% increase in Health Insurance premiums resulting in the total jail budget increasing by $567,848 over the 2016-17 budget. CROSS INSURANCE BOARD OF TRUSTEES – STATE STATUTE AMENDMENT
Earlier this year the County Commissioners worked with the Legislature to replace the Special Law of 1971, which established the Cumberland County Recreation Center as a legal stand-a-lone entity, with a primary responsibility to run the Civic Center (now Cross Insurance Arena). Previously the Center's nine-member Board of Trustees held property, had independent bonding authority, and the ability to submit Warrants to the County Commissioners for annual operational, administrative and capital expenses without input from the County Commissioners.
The revised legislation was a joint effort of the County Commissioners and the Board of Trustees. The transitioning legislation allows for the Trustees to exist, but under the auspices of the County as a committee responsible for working on day-to-day recreation/arena issues and making budgetary, contractual and policy recommendations to the County Commissioners.
During the latter part of 2017, the Trustees, Commissioners and staff worked diligently on the many facets of transferring the real estate and personal property assets, licenses, contractual agreements and obligations from the Recreation Center to the County. Through a joint effort, the Trustees By-Laws were modified to reflect their new role. Effective November 1, 2017, the Legislation and By-Laws became effective and the transferring of assets officially occurred on January 1, 2018.
In comparison, the Cross Insurance Center in Bangor is a department under city government with a similar staffing and oversight model as proposed here Cumberland County.
2015/16 2016/17 CHANGE
Operations $ 65,815 $ 180,051 $114,236
Board of Trustees $ 198,188 $ 330,376 $132,188
Capital $ 82,112 $ 82,860 $ 748
Total $ 346,115 $ 593,287 $247,172
Bond Principle & Interest* $2,645,750 $2,723,750 $ 78,000
*Represents both Large Capital & Building Renovations
FINANCE COMMITTEE
By State Statute §741-A, the County is required to establish a Budget Advisory Committee (aka Finance Committee). The Committee is tasked with the oversight and review of the proposed County budget, ultimately making a recommendation to the County Commissioners. This year the County was fortunate to have dedicated elected officials, from towns within the county, willing to step forward and serve on the County’s Finance Committee. Chair Holly Hancock, of Casco, Jessica Sullivan, of Cape Elizabeth and Lee Arris, of Freeport gave their time helping the County through its budget process, time that was over-and-above the time they contributed to town affairs. We thank them.
BUDGET OVERVIEW & HIGHLIGHTS After several months of drafting and redrafting, the final County budget was at 4.54%, down from 5.93% in 2017. On November 2, 2017, the Finance Committee sent the County Commissioners a favorable recommendation for the 2018 budget. On December 11, 2017, the County Commissioners approved the 2018 budget. This represents an overall increase of $1,626,747 over the 2017 budget. Total by Budget Category 2017 Adopted 2018 Adopted $ Change % Change
County General Fund $20,324,449 $21,075,324 $750,875 3.80% Jail Budget $18,230,186 $18,749,333 $519,147 2.85% Cross Insurance Arena $ 2,909,753 $ 3,273,750 $363,997 12.51%
Total $41,464,388 $43,098,407 $1,634,019 3.94%
Total Needs from Taxes Adopted 2017 Adopted 2018 $ Change % Change
General Fund Budget $14,119,331 $14,717,281 $ 597,950 4.23% Jail Budget $12,253,978 $12,621,594 $ 367,616 3.00% Cross Insurance Arena $ 2,909,753 $ 3,273,750 $ 363,997 12.51%
Total $29,283,062 $30,612,625 $1,329,563 4.54%
Jail Revenues Adopted 2017 Adopted 2018 $ Change % Change
State of Maine $2,527,000 $3,127,000 $600,000 23.74% Federal Revenue $2,650,000 $2,569,418 ($80,583) - 3.04% County Boarding $ 538,000 $ 219,000 ($319,000) -59.29%
Total $5,715,000 $5,915,418 $200,417 3.51%
The County was faced with reducing jail Federal and State inmate revenues for 2018. The above chart shows that Federal boarders went down by $80,583, while County boarders were reduced by $319,000. Both of these reductions were as a result of trends from June to December 2017. These reductions were unfortunate, as the County did not get to experience the true value of the additional $600,000 the County received in State funding for the jail. Boarding Revenue 2017 Boarders 2018 Boarders Change
Federal Boards 55.85 indiv. 54.15 indiv. - 1.7 indiv. County Boarders 21.06 indiv. 10.00 indiv. -11.6 indiv. Jail Expenses Adopted 2017 Adopted 2018 $ Change % Change
Wages and Benefits $12,861,850 $13,133,521 $271,671 2.11% All Other Expenses $ 5,368,337 $ 5,664,514 $296,177 5.52%
Total $18,230,187 $18,798,035 $567,848 3.11% Debt / Capital / TAN Adopted 2017 Adopted 2018 $ Change % Change
Bonded Debt Principle $ 585,000 $ 665,000 $ 80,000 13.68% Bonded Debt Interest $ 151,955 $ 181,077 $ 29,122 19.16% Capital Reserve $ 230,250 $ 364,500 $ 134,250 58.31% TAN Loan $ 92,500 $ 141,000 $ 48,500 52.43%
Total $1,059,705 $1,351,577 $ 291,872 27.54% Human Services & Grants Adopted 2017 Adopted 2018 $ Change % Change
Human Services $ 144,603 $ 112,981 ($31,622) -21.88% Grants $ 196,598 $ 184,598 ($12,000) - 6.10%
Total $ 341,201 $ 297,579 ($43,622) -12.78% The 2018 Budget had no new employees added. Being my first year and having opportunities presented to me by having vacancies within the Executive Department as a result of Nadeen Daniels leaving the department to become the Register of Probate and I moving into the Manager’s position, resulted in two unfilled positions. This allowed me to analyze the need of the Administration wing (HR, Finance and Executive) and adjust positions and funding where the need existed. Historically, the Deputy Manager oversaw a handful of county departments, spearheaded legislative affairs and was one of the conduits between the towns/non-profits and county government. The Grants & Special Projects position was another conduit with towns/non-profits through the county, primarily responsible to adding capacity for towns and outside agencies through grant writing and
monitoring. These two positions when redesigned looked a little different. The promotion of the Finance Director to the Deputy Director of Finance and Administration brought on greater responsibilities for operational oversight of the County, basing this model off a similar model in the City of Augusta. The Director of Public Affairs, a newly created job title, tasked with the responsibility of being the liaison to towns/agencies as well as legislative affairs at the state and federal levels. As manager, I assumed operational oversight of all departments, compliance manager for the Cross Insurance Arena, and serve as another contact to towns/non-profits within our region. Through the reorganization, we found that we saved ¾ of a position’s salary. Needing to add capacity within the Finance Office, I authorized the hiring of a 32-hour a week Finance Clerk.
This year the non-union COLA was 2%. The three unions under negotiations at the time settled at a 2.5% COLA. The County over the years has contributed significant dollars to Human Service Agencies (HS) within the County, as well as a handful of organizations who receive grant funds. This is over and above the funding through the County’s CDBG program. In 2017, an effort was made to hold recipients accountable on how the HS and Grant funds were allocated and spent; this ultimately resulted in some agencies falling out of the funding scheme of the County. This past year the Commissioners directed staff to look at the HS and Grant funding, and develop a stronger criteria and reporting mechanism. This was needed after many years of good attempts, but so many attempts that no real consistency existed. One of the biggest areas of concern was the lack of accountability on how the money was spent and reported. The County reached out to the United Way’s sponsored Thrive2027 initiative and developed a partnership in which a good portion of the HS funds would start to be funneled through Thrive2027, which brought greater scrutiny to the allocated funds for reporting purposes. The collaboration also merged like interests and consolidated similar functions being administered by both parties. Not all projects were funded through Thrive2027, due to eligibility, however; this will be a multi-year project in converting these funds to the new initiative. The 2018 budget reduces the HS funding by $31,622 and flat funds the three agencies who receive grant funds (Portland Library, CC Soil and Water and UMaine Extension Service).
Capital Needs In November of 2010, the voters of Cumberland County approved the County’s first Charter. One of the results of this historic milestone was increased bonding authority for the County. The County’s Capital Improvement Program (CIP) is made up through the development of Debt and Non-Debt CIP projects. Since the inception of the County Charter, the County has bonded capital projects on a two-year cycle. This year is no different, with the exception of providing greater funding for non-debt capital projects within the budget. A great tool the Commissioners and staff had this year when putting together the Capital Plan was the Master Plan the Facilities Department completed at the end of the first quarter of 2017. Led by
Facilities Director Bruce Tarbox, the Facilities Department sought department input and analyzed each County asset for inclusion in the Master Plan. Each identified asset had a cut-sheet explaining the project, the issue, fiscal impact and urgency. Through this information, Facilities worked with the County Commissioners and Administration on the prioritization of the identified improvements and assigned a priority number to each. This document was the backbone on how the 2018 Capital Plan was established for debt and non-debt improvements.
Building preservation, energy efficiency, and proactive maintenance are three themes of the improvements captured under the 2018 Capital Plan. Some projects include: Jail Roof Replacement Phase I $400,000 Jail Exterior Repointing $100,000
LED Light Conversation $100,000 Domestic Water Storage Tank $100,000
Window Replacement Add’l $ 50,000 HVAC Upgrades $600,000
Caulking Courthouse (Stateside) $ 50,000 LEC Roof Reshingle $ 69,000
Parking Garage Repairs $ 60,000 Jail Window Replacement $ 50,000
The 2018 debt improvements (2-yr cycle) were $1,849,000, down $58,500 from 2017. The non-debt improvements for 2018 are $364,500.
CONCLUSION As this was my first County budget from start to finish, I would like to extend a sincere thank you to the County Commissioners and Finance Committee for allowing me to begin to chart some new territory through the development of the 2018 County budget. Their support, confidence and guidance was invaluable throughout the budget process. I would like to take this opportunity to express my appreciation to the very talented group of department heads we have in the County. Their expertise in their fields allows greater insight in the current and future needs of their departments, which ultimately translates through their responsible budget requests. Lastly, I would like to thank Deputy Manager of Finance and Administration, Alex Kimball, for his attention to detail, commitment and knowledge sharing throughout the budget process.
Sincerely,
James H. Gailey County Manager
The Budget Process and Financial Management Policies THE BUDGET PROCESS
In 2009, the County of Cumberland made a decision to form a charter commission for the purposes of defining the scope of procedures for the County of Cumberland. The proposed charter was written and submitted to the citizens for a referendum vote in November 2010. The charter passed successfully, and the process that is defined herein reflects the new charter procedures.
5: FINANCE
General Provisions:
5.1 Budget: The Board of County Commissioners is responsible for the review of the County Manager’s preliminary budget, its submittal to the County’s Finance Committee (FC) and for the preparation and presentation of the final annual operating budget and capital program to their citizens prior to its adoption. The annual County budget process shall be transparent and as detailed as necessary to ensure a knowledgeable understanding by the electorate of the entire County’s expenditures and revenues; it shall be described in the Bylaws and shall receive the oversight of the County’s FC. A copy of the accepted final budget document shall be filed with the State in accordance with State law.
5.2 Fiscal Year: The fiscal year of the County shall be determined in the Bylaws.
5.3 Appropriation Authority: The County Commissioners shall have the authority to appropriate money according to their budgetary requirements; in addition, the County shall have all taxing authority prescribed by the State Constitution and the authority to present any and all tax information to its electorate.
5.4 Finance Committee (FC) 5.4.1 Committee Membership: Representatives to the FC shall be municipally elected officials from the Commissioner District in which their municipality resides.
Municipally elected officials of each Commissioner District may appoint two (2) representatives to serve on the FC for a three (3) year term; a representative shall not serve more than two consecutive terms. No municipality shall have more than one representative unless it serves more than one half (½) of a District’s population. A District Commissioner may appoint representatives to fill FC vacancies occurring 120 calendar days prior to the commencement of the Board’s fiscal year. A FC vacancy shall immediately occur when representatives no longer qualify for membership.
5.4.2 Finance Committee Meetings: On the call of the County Commissioners or at least 90 calendar days prior to the commencement of the fiscal year, the FC shall meet. The FC shall select a chairman from its full membership. It shall also appoint such other officers as it may deem necessary and create such sub-committees as may be necessary to perform its duties.
5.5 General Budget Procedures: The County Commissioners shall present their preliminary budget to the FC with dispatch and at least fifty five (55) business days prior to the end of their fiscal year. The budget shall also present a 3 year estimated revenue projection. The County, through the Board, shall provide the Committee with all the reasonable resources necessary to scrutinize the budget, transparency being the imperative. The FC shall act on the budget with dispatch and take action no later than thirty (30) business days prior to the end of the County’s fiscal year or the Board’s preliminary budget shall be considered FC endorsed. Upon receipt of the FC’s provisional Budget and at least ten (10) business days prior to the end of the County’s fiscal year, the Commission shall adopt their final budget. The Board may modify and reinstate any and all of the proposed FC’s changes by a recorded majority vote of a full Board; the Board shall provide written definitive reasons to the public for their revisions.
5.6 Operating and Capital Budget Process: Annually each County entity shall submit a detailed budget including revenues as may be required by the County Manager.
5.6.1 Preparation: The County Manager shall compile all operational and capital budget requests, prepare a preliminary budget, including revenue estimates therein and submit the same to the Board of Commissioners for their review and approval. The operating budget shall include a three (3) projection of total revenues based upon expressed assumptions; the capital program shall include a five (5) year projection of capital programs and bonding. 5.6.2 Notification: Prior to the Commissioners adopting their preliminary budget, they shall notify the Finance Committee (FC) and hold one or more public hearings throughout the County and present the Manager’s preliminary budget. 5.6.3 Budget Modifications: After said hearing(s), the Commissioners shall review the preliminary budget as submitted by the County Manager, together with the Manager’s recommendations, and make such additions, deletions or modifications as they deem necessary to insure the proper fiscal performance of County government and submit the preliminary budget to the FC. 5.6.4 Provisional Budget: After deliberation of the Board’s preliminary budget, the FC may accept or amend it by a majority vote of a full Committee; the changes shall be limited to gross department amounts and shall relate solely to the proposed appropriations paid by County taxes. Once the review is completed it shall be presented to the Board of Commissioners at a public meeting. 5.6.5 Annual Budget Acceptance: The Board shall meet to accept and/or modify the provisional budget. They may reinstate any or all of the proposed FC’s changes to the preliminary budget by a recorded majority vote of a full Board; the Board shall provide written definitive reasons to the public for each of their revisions and decisions. 5.6.6 Unauthorized Budget: In the event the budget is not authorized before the start of a fiscal year, the County shall, until a final budget is adopted, operate on an interim budget which shall be no more than 80% of the previous year’s budget.
5.7 Emergency Appropriations: Emergency appropriations may be made by the Board of County Commissioners; it requires ratification by a majority of the full FC. The chairman of the FC shall call a special meeting within seven (7) business days of the Board’s action to formally ratify the emergency appropriation; non-action by the FC is ratification. If FC ratification is not obtained, then the Commission must go through the formal process per Section 5.6.5.
5.8 Borrowing
5.8.1 Revenue Securities: The Board shall have the authority to issue revenue bonds, notes or other securities and financial instruments that are totally project remunerated and shall not negatively affect the County’s tax rate; each project shall be run as a profit center. The Board of County Commissioners may issue any form of tax, grant or bond anticipation certificate or note as authorized by 30 M.R.S.A. §401-A, or by the Constitution or general laws of the State. 5.8.2 Tax Securities: The Board of County Commissioners may issue any form of tax, grant or bond anticipation certificate or note as authorized by 30 M.R.S.A. §401-A, or by the Constitution or general laws of the State. Annually, the Board of County Commissioners shall have the authority to issue tax supported bonds, notes or other securities and financial instruments of the County up to 1/10 of one mil based upon the County’s property valuation, or greater upon approval of the electorate in a County-wide referendum.
5.9 Transfer of Appropriations: To the extent permitted by its appropriation and within the last three months of each fiscal year, on request of the manager, the Board of Commissioners may transfer any unencumbered balance of an appropriation or portion thereof to another account, department, office, or agency of the County unless such funds were derived from income restricted to the specific purpose for which they were originally appropriated. Year end balances may be used to pay down debt if authorized by the Board of County Commissioners THE BUDGET AND STRATEGIC PLANNING Cumberland County Government’s 2001-2005 Strategic Plan has resulted in the implementation of more than 70% of the twenty-six (26) recommendations being implemented. The recommendations included 1) expansion of the Cumberland County Regional Communication Center 2) funding has been placed into county reserves for possible future expansion of the inmate medical facility at the Jail as well as construction of a Day Reporting Center to help provide alternatives to incarceration of inmates. During 2006 was an update of the Strategic Plan for a new five year (2006-2010) plan that will help serve as a roadmap for the future. The direction of regionalization and any new demand for services will certainly shape the future of County budgets. Critical decisions concerning new revenue sources, expanded fees for service, and ongoing challenges with the Cumberland County Jail will certainly influence the future relationship between the County,our communities, and the State. The County is now in its second strategic planning process, having completed its 2006 Strategic Plan. Implementation of the 2006 plan began in June of 2007. The mission of the Cumberland County Advisory Council is to work with the county commissioners, the county manager, and others to review the subcommittee reports, as well as to help determine the best path of action for implementing the 43 recommendations. In doing so, they are helping to shape strategic investments and changes for Cumberland County Government to chart a course for the future
The 2006 planning process included over 100 town managers, business leaders, nonprofit executives and others. There were nine subcommittees, including five external or visionary subcommittees: 1) Public Services, 2) Public Health/Human Services, 3) Regional Relationships, 4) Economic Development, and 5) Schools-Support Services. In addtion to this, as in 2001, there were four subcommittees that focused on internal topics: 6) Space Needs, 7) Finance, 8) Technology, and 9) Justice and Public Safety. THE BUDGET DOCUMENT The expenditure portion of the County of Cumberland’s budget is presented by department and details the estimated funds deemed to be required for its operation. Some departments are also subdivided into activity centers. Each department and activity center is detailed with line item accounts, with an explanation of the requirement for that account. The revenue portion of the budget is presented by categories of anticipated sources. Proposed and adopted budget figures are presented in a format that allows anyone to compare them to the budgets of the current and prior years. Other information provided by the budget document include departmental mission statements, objectives, programs and activities, as well as organization charts, descriptions, personnel allocations, and graphic statistical presentations. SYSTEM OF ACCOUNTING
The County of Cumberland uses a form of accounting accepted by the Government Finance Officers Association called modified accrual accounting. The modified accrual method is practiced under generally accepted accounting principles (GAAP) which require the County to acknowledge revenues in the budget period they are measurable and available, and expenditures in the period the liability is made. Under this system the County measures expenditures based on the time a commitment is made for a good or service. In other words, the County considers an item purchased when the good or service is ordered, regardless of when the item is delivered. This means department’s track their spending based on orders, not payments, so the County never accidentally exceeds its authority to spend. If circumstances warrant overspending an account line department heads will consult with the County Manager to review circumstances and have the manager approve the transaction prior to overspending the account.
The County also uses the Modified Accrual Accounting for budgetary
purposes. The County encourages department heads to accurately reflect expenditures in appropriate accounts even if in so doing it causes overspending. Department heads consider it a point of pride not to overspend budgetary appropriations and County elected/appointed department heads work hard to avoid any overspending in the operation of their departments.
The County uses Enterprise Funds to represent activity with Sheriffs
contracts and regional activities. GASB allows creation of funds where activities are financed and operated in a manner similar to private business enterprises.
The County of Cumberland has two principle sources of revenue: fees collected for services rendered, and an indirect tax levy. The tax levy is administered through the municipal tax assessment based on the property valuation of each community. Fee for service revenues are generated primarily through the Registrar of Deeds and the Cumberland County Jail. The Sheriff’s Office raises revenues through fees paid for the boarding of prisoners from the State of Maine, federal agencies, and other counties.
Under terms of modified accrual accounting, revenues are identified based
on when they become measurable and available. For fees, this means the revenue is measured after the service is rendered and the fee is collected; however, experience allows the County to forecast future revenues based on traditional use patterns through reliable and conservative projections. The County of Cumberland has the authority to close its budget gap through taxes levied indirectly through towns. Its taxes are therefore instantly recognizable and are due from towns by state statute on September 30th but are typically transferred from the municipalities at the end of the 60 day grace period on November 30th.
FUND BALANCE
There are various definitions of the term “fund balance.” Generally, the term can be defined as “the cumulative difference of all revenues and expenditures from the government’s creation.” Fund balance can also be defined as “the difference between fund assets and fund liabilities, and can be known as fund equity or surplus.” It should be noted that the unreserved portion of the fund balance may not represent “specific assets” of the fund (e.g., cash or a particular investment). The County fund balance is normally divided into a reserved and an unreserved account. The reserved account consists of funds that are legally restricted to a specific future use (such as “reserved for debt service”), or are not available for appropriation or expenditure (such as “reserved for inventories”), or are reserved for a specified project, (such as “technology” or “future space needs”). If tentative management plans for future actions require financial resources, then a portion of the fund balance may be designated for those purposes. The undesignated portion of the unreserved fund balance is the financial resource that may be made available to meet unplanned or unforeseen contingencies and other emergency working capital requirements.
Based on legislation in 2002 the amount counties may retain as the undesignated fund balance is up to 20%. Excess and unencumbered surplus funds may be used to restore the contingent account, reduce the tax levy, fund a county charter commission, or establish a capital reserve account. If not used for these purposes, any remaining funds may not be expended but are retained as working capital for the use and benefit of the County.
Internal Controls
Management of the County of Cumberland is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the government are protected from loss, theft, or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principals. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The county manager meets regularly with the Finance Director to review financial reports and discuss their finances of the county. In FY2001 a Department of Finance was created to provide daily oversight of the county’s fiscal affairs. Budgetary Controls
Budgetary control is maintained at the fund and department level with departments having on-line access to account information. Additionally, department heads are provided a monthly printout of financial data for each activity center in the department. These reports display approved budget amounts, detailed item by item expenditure transactions, and remaining budget balances by line item. The County Commissioners, County Manager, Assistant County Manager, and the County Finance Director review reports on a monthly basis. In addition, the department heads receive monthly reports on their expenditures.
Operating Budget Policies
1. To maintain the integrity of the County budget process, all expenditures will be established by a full budget process prior to authorization.
2. Budgeted line item amounts will not be exceeded without written authorization by the County Manager.
3. Emergency expenditure items will be brought before the County Commissioners at a regular Commissioner’s meeting, but wherever possible items will be authorized through a full budget process.
4. The County Manager will issue budget guidance annually to assist departments in preparing their budgets.
Revenue Policies
1. The County will establish all user fees at a level as close to full cost (the cost of delivering the service) as possible, or at rates that reflect market levels.
2. The County will seek to maintain as diversified and stable a revenue system as allowed by law.
3. The County will review all fees for potential change at least every 3 years. 4. The County will aggressively seek new revenue opportunities.
Investment Policies
1. The County affirms its commitment to investments policies developed previously. Investment policies are structured to maximize safety, maintain appropriate liquidity, and allow for appropriate return on investment.
2. The County will deposit all revenues within 48 hours of receipt and wherever possible during the same working day.
3. To the extent possible the County will attempt to match its investments with anticipated cash flow requirements.
4. The County will aggressively collect revenues.
Reserves
1. The County will seek to increase its General Fund reserves to appropriate levels as allowed by statute.
2. The County will maintain its reserves at allowable levels to decrease the County’s vulnerability to short term market fluctuations.
Auditing
1. An independent audit will be performed annually. 2. The County will conform to Generally Accepted Accounting Principals (GAAP)
as established by the Governmental Accounting Standards Board. 3. The County will maintain other internal auditing procedures as recommended
by the independent auditor.
Bonded Debt
1. The County will maintain and improve its credit rating. 2. Bonded debt will never be used to fund operating expenses. 3. Bonded debt will never be structured for the debt to last longer than the
facility. 4. Capital projects will be considered for bonded debt if they have a relatively
long useful life and require large amounts of capital investment. 5. The County Manager will assess refinancing options on all current debt
issues annually.
Capital Investments
1. The County will review and update its Capital Investment Program (CIP) annually.
2. Current year CIP recommendations will be integrated into departmental budgets.
3. Where appropriate, CIP items will be considered for bonded debt programs. 4. The County will seek to invest 10% of its General Operating Reserves for
approved capital improvements. 5. The County will maintain its physical assets to protect its capital investment
and minimize the need for future capital investments. 6. The County will consider using lease-purchase agreements for items with a
useful life longer than one year where circumstances favor leasing. However, leases will not be approved for periods exceeding the useful life of the equipment.
Short- Term Financial Goals
1. The county will conduct an in-depth analysis of the fiscal and operational trends affecting future budgets.
2. The county will track internal and external issues that will affect preparation of the next year’s annual budget.
3. The county will be proactive on legislative issues affecting county revenues and expenditures.
4. Management of the county’s day-to-day fiscal affairs has continued to improve with the creation of a separate Finance Department approved during the FY2001 budget.
How to read the Budget
The budget is formatted in a way that is designed to give readers quick access to specific information, yet completely and professionally display budget data. Descriptive terms have been substituted for jargon but the document also contains a glossary of useful terms. This section is designed to highlight each section of departmental requests that make the heart of the budget and examples are given in key sections.
Department or Activity Center Sections
Each section begins with an introductory cover page to orient the reader.
Departmental Details
Departments with multiple subsections have been divided into activity center. Each activity center has a separate focus and budget emphasis. The organization chart graphically depicts the various units that combine to create each department.
Department Mission and Objectives
Each departmental section begins by listing the department’s mission and associated objectives. Departmental mission statements capture the values held by each department in relation to tasks assigned for completion. Objectives are offered in support of the mission and identify items vital to the function of each department. Performance measures are listed to identify the standard of performance each department uses. Objectives and performance measures are evaluated annually.
Statistics
Where appropriate, departmental statistics are provided as an overview of volume of activity within the department.
Additionally, the brief spreadsheet lists the total of personnel and where appropriate identifies elected officials. Detail for these summary pages follow in the Personnel Section of the Budget.
Department Summary Pages
Each department spreadsheet begins with a department or activity center summary. The summary is designed to give a historical perspective to departmental expenditures for personnel, operations and maintenance, and capital. The spreadsheet header includes the accounting account number for the department displayed which uses a five-digit code. This account number would match designations of account reports from the County’s accounting program. Next there is a listing of the department or activity center name to help orient readers. A sample heading follows, and each column heading will be described.
ACCT # - This line lists the County-wide account number that corresponds to the account within which funds are designated. In practice, the various accounts are accounting tools used throughout the year to monitor departmental spending within and between accounts.
ACCOUNT DESCRIPTION – This line contains the descriptive title each account is assigned. Account descriptions are universal so comparisons between departments are made as closely as possible. For example, the Clothing – Uniforms account in the Jail activity center is similar to the account in the Facilities department even though the uniforms purchased are different.
2017 ADOPTED BUDGET - The amount approved at the end of the prior year’s budget process. This is the amount departments are currently authorized to expend. 2016 ACTUAL - An actual line records the amount expended from each account during the budget year as recorded by the year end audit. 2016 Actual would record expenditures for 2016. This line is included purely for comparative purposes. 2018 BUDGET REQUEST - The 2017 request contains the appropriation requested by departments for each line item. This figure represents the department’s expert assessment of the resources necessary to operate the department at appropriate service levels and to fulfill legal mandates.
2018 PRELIM - Requests are scrutinized twice prior to finalizing figures in this column. The County Manager reviews each request and in consultation with
department heads offers revisions to departmental requests based on justification received. The County Manager makes revisions as a result of the overall County budget. Once the County Manager has revised departmental requests, the budget is reviewed with the County Commissioners prior to their consideration of the budget and subsequent review by the Finance Committee.
2018 FINANCE COMM - Finance Comm represents the allocations recommended by the Finance Committee(FC). The FC reviews the budget and holds public hearings on the budget prior to returning their recommendations to the County Commissioners. The sum of the FC recommendations are contained in this column.
2018 ADOPTED BUDGET - After careful review and consideration of the FC recommendations and public input, the County Commissioners adopt a final budget. Occasionally the Commissioners alter FC recommendations and the sum of their adopted budget is entered in the approved column. This column will form the basis for the next fiscal budget.
Detail Pages
Following the ACTIVITY CENTER BUDGET SUMMARY pages is a separate spreadsheet listing Line Item Budget Justifications. At first glance these spreadsheets seem identical; however, their purpose is as different as their format is similar. The format is standardized to help readers interpret and compare data; however, additional information is added to the justification spreadsheets. The change is found in the Line Item Budget Request Justification column. Additionally, the justification pages lose two years of historical (actual) data to allow room in the spreadsheet for justifications.
Understanding Line Item Justification
The line item justification is generated by departments to detail the proposed use of each requested account. Lines briefly detail the general use of accounts in ways that highlight needs and help track use. A wealth of data is contained in the line item justifications as departments detail the general use funds are requested to fulfil. The line item request justification column is listed between the 2016 request made by departments and the column containing the managers recommendation. Often the lines can be compared to deduce the items the manager might recommend departments remove from their requests. Detailed reductions are not made by the County Manager to allow departments maximum latitude in managing their departments within guidelines allowed by approved resources. This is not true of FC recommendations which are often quite specific.
Putting It All Together
With the recently revised budget format readers are offered a complete view of not only the County budget but also the budgeting process. All key steps in the budgeting process are recorded in the spreadsheets as recommendations and are considered and reviewed at various stages. A careful reading will indicate the thoroughness of the review given to the County budget. However, the budget is also a functional document as departments review listings throughout the year and prepare for future budgets. Therefore, the design allows rapid access to vital summary information both for the departmental user and the lay reader not interested in exhaustive comparisons. Finally, the County budget is a living document incorporating changes as the needs of the County change.
DEPARTMENT
2017 ADOPTED
BUDGET
2016 ACTUAL
EXPENSES
2018 BUDGET
REQUEST Dollars over 2017
Manager
Adjustments 2018 MGR
2018 FC
RECOMM
2018 FINAL
Budget
% Increase
over 2017
Emergency Mgmt Agency 624,958 606,094 640,705 15,747 200 640,905 639,574 639,574 2.55%
District Attorney 1,861,621 1,724,612 1,926,292 64,670 2,400 1,928,692 1,922,832 1,922,832 3.60%
Facilities 2,379,075 2,027,923 2,496,015 116,940 (17,150) 2,478,865 2,473,473 2,475,873 4.19%
Registry of Deeds 772,732 803,593 719,486 (53,247) (5,000) 714,486 713,086 713,086 -7.54%
Registry of Probate 542,194 494,394 570,723 28,529 (1,000) 569,723 568,757 573,757 5.08%
Finance 445,219 443,350 487,525 42,306 (5,750) 481,775 480,963 480,963 8.21%
Communications 2,961,401 2,837,455 3,048,871 87,470 (6,000) 3,042,871 3,033,863 3,033,863 2.75%
Executive-Admin 787,321 380,824 742,612 (44,709) - 742,612 740,385 737,385 -5.68%
Facilities-Garage 75,778 46,301 69,150 (6,628) - 69,150 68,953 68,953 -8.75%
Information Technology 874,270 863,520 949,991 75,722 (11,000) 938,991 937,749 937,749 7.40%
Human Resources 413,648 338,221 441,164 27,516 (2,000) 439,164 438,237 448,467 6.17%
Sheriff-Admin 1,028,330 960,036 1,111,685 83,355 (20,401) 1,091,284 1,088,862 1,085,862 6.12%
Sheriff-Law Enforcement 5,386,735 4,754,646 5,636,380 249,645 (81,957) 5,554,423 5,546,574 5,559,397 3.11%
Sheriff-Civil 325,887 307,777 327,203 1,317 - 327,203 326,408 326,408 0.40%
Debt Service-Principal 585,000 585,000 665,000 80,000 - 665,000 665,000 665,000 13.68%
DebtService- Interest 151,955 166,593 181,077 29,122 - 181,077 181,077 181,077 19.16%
Debt Expense - TAN Loans 92,500 93,511 141,000 48,500 - 141,000 141,000 141,000 52.43%- -
Grants 196,598 177,587 196,598 - (12,000) 184,598 184,598 184,598 -6.10%
Human Services 156,978 229,704 156,978 - (37,796) 119,182 119,182 112,981 -24.08%
Pension Life- Retirees 7,000 5,798 7,000 - - 7,000 7,000 7,000 0.00%
Contingent Account 30,000 3,517 30,000 - - 30,000 30,000 30,000 0.00%
Sal./ Ben./ Term. Pay 300,000 224,300 300,000 - - 300,000 300,000 300,000 0.00%
Unemployment Insurance 40,000 17,636 30,000 (10,000) - 30,000 30,000 30,000 -25.00%
Referendum and Public Info 55,000 32,852 55,000 - - 55,000 55,000 55,000 0.00%
Capital Improvement Res. 230,250 88,500 364,500 134,250 - 364,500 364,500 364,500 58.31%
-
Total Expenditure Summary 20,324,449 18,213,742 21,294,954 970,504 (197,454) 21,097,500 21,057,072 21,075,324 3.80%
Change970,504 970,504 773,051 732,623 750,875
Tax Calculation 2015 BUDGET 2016 BUDGET 2017 BUDGET
2018 BUDGET
REQUEST 2018 MGR
2018 FC
RECOMM
2018FINAL
Budget
COUNTY
Total Estimated Expenditures 16,559,906 17,825,395 20,324,449 21,294,954 21,097,500 21,057,072 21,075,324 Total Estimated Revenues (5,179,080) (5,996,443) (6,205,118) (6,350,043) (6,350,043) (6,350,043) (6,358,043)
Designated Surplus (350,000) (350,000) - - - - -
Tax Revenue Required 11,030,826 11,478,952 14,119,331 14,944,910 14,747,457 14,707,029 14,717,281
Net Dollar Change 448126 2,640,379 825,579 628,125 587,697 597,950
Percent from prior year 4.06% 23.94% 5.85% 4.45% 4.16% 4.23%
COUNTY OF CUMBERLAND: Final Budget 2018The Expenditure summary displays budget allocations by department or category and includes past and current years for compa rative purposes. The total expenditure
CIP Reserves Associated with the FY 2001 Budget
Jail Budget
Tax Calculation 2014-15 2015-16 2016-17 2017-18 2018 MGR
2018 FC
RECOMM
2018 Final
Budget
Total Estimated Expenditures 16,506,896 18,017,000 18,230,187 18,749,333 18,749,333 18,749,333 18,749,333 2.85%
Total Estimated Revenues (4,931,294) (6,441,398) (5,976,208) (6,127,739) (6,127,739) (6,127,739) (6,127,739) 2.54%
Tax Revenue Required 11,575,602 11,575,602 12,253,979 12,621,594 12,621,594 12,621,594 12,621,594
11,575,602 11,575,602 12,253,979 12,621,594 12,621,594 12,621,594 12,621,594
Amount fixed by statute 367,615 367,615 367,615 367,615
Cross Insurance Arena Budget
Tax Calculation 2015 BUDGET 2016 BUDGET 2017 BUDGET
2018 BUDGET
REQUEST
2018 MGR
RECOMM
2018 FC
RECOMM
2018 Final
Budget
Bond Principal 602,500 974,500 954,500 932,500 932,500 932,500 932,500
Bond Interest 1,000,000 1,000,000 1,100,000 1,200,000 1,200,000 1,200,000 1,200,000
Revolving Line of Credit 406,250 450,400 591,250 591,250 591,250 591,250 591,250
Operational Subsidy 350,000 530,000 264,003 550,000 550,000 550,000 550,000
Tax Revenue Required 2,358,750 2,954,900 2,909,753 3,273,750 3,273,750 3,273,750 3,273,750
Net Dollar Change 596,150 (45,147) 363,997 363,997 363,997 363,997
Percent from prior year 25.27% -1.53% 12.51% 12.51%
COMBINED TAX PRESENTATION
Tax Calculation 2015 BUDGET 2016 BUDGET 2017 BUDGET
2018 BUDGET
REQUEST 2018 MGR
2018 FC
RECOMM
2018 Final
Budget
Total Estimated Expenditures 39,267,552 39,895,902 41,464,388 43,318,037 43,120,583 43,080,155 43,098,407
Total Estimated Revenues (12,493,956) (12,251,379) (12,181,326) (12,477,782) (12,477,782) (12,477,782) (12,485,782)
Designated Surplus - - -
Tax Revenue Required 26,773,596 27,644,523 29,283,062 30,840,254 30,642,801 30,602,373 30,612,625 -
Net Dollar Change 870,927 1,638,539 1,557,192 1,359,739 1,319,311 1,329,563
Percent from prior year 3.25% 5.93% 5.32% 4.64% 4.51% 4.54%
Budget Requests General County Impact 825,579 2.82% Total
Jail Impact 367,615 1.26%
Cross Insurance Arena Impact 363,997 1.24% 5.32%
MGR Budget General County Impact 628,125 2.15% Total
Jail Impact 367,615 1.26%
Civic Center Impact 363,997 1.24% 4.64%
FC Budget General County Impact 587,697 2.01% Total
Jail Impact 367,615 1.26%
Civic Center Impact 363,997 1.24% 4.51%
Final Budget General County Impact 597,950 2.04% Total
Jail Impact 367,615 1.26%
Civic Center Impact 363,997 1.24% 4.54%
% Increase
% Increase
% Increase
CIP Reserves Associated with the FY 2001 Budget
Revenue and Expenses from all Sources
Tax Calculation Budget 2014 Budget 2015 Budget 2016 Budget 2017
2018 BUDGET
REQUEST 2018 PRELIM
2018 FC
Recommend
2018 FINAL
Budget
Total Estimated Expenditures 34,833,918 39,267,552 39,895,902 41,464,388 43,318,037 43,120,583 43,080,155 43,098,407
Total Estimated Revenues (10,110,374) (12,493,956) (12,251,379) (12,181,326) (12,477,782) (12,477,782) (12,477,782) (12,485,782)
Designated Surplus (350,000) (350,000) - - - - - -
Tax Revenue Required 24,373,544 26,423,596 27,644,523 29,283,062 30,840,254 30,642,801 30,602,373 30,612,625
5.32% 4.64%
2018 Budget
Enterprise Funds: (Prior year numbers at present)
The County has contracts to provide services beyond the Total Estimated Expenditures Enterprise 2,564,711
basic services provided by the County. See the Enterprise Total Estimated Revenues Enterprise 2,564,711
section of the budget for details.
Tax Revenue Required $0.00
2018 Budget
Grants and Other Funds: (Prior year numbers at present)
The County receives Grants from other Federal agencies Total Estimated Expenditures Grants and Other 1,984,991
for special programs and services. Total Estimated Revenues Grants and Other 1,984,991
Funds are also received from inmate commissary funds
and from the Department of Corrections for other services Tax Revenue Required $0.00
Summary Overview 2018 Budget
This is a presentation of all dollars that come into
the County, regardless of source.: Total Estimated Expenditures 47,648,109
Budget Grants Total Estimated Revenues 17,035,484
Enterprise Recreational District -
Tax Revenue Required 30,612,625$
COUNTY OF CUMBERLAND: Grants and other Funds 2018
Budget
COUNTY OVERVIEW:
COUNTY OF CUMBERLAND: BUDGET 2018-ASSESSMENT
COUNTY OF CUMBERLAND: Enterprise Funds 2018
Budget
Designated Surplus
COUNTY OF CUMBERLAND: Summary Budget from all Sources 2018
Budget
Cumberland County taxpayers are responsible for the financial operation of the Civic Center
This page illustrates the dollars that the taxpayers must contibute over last year.
2016 Actual
2017
BUDGET
2018
BUDGET
REQUEST
2018 FC
RECOMM
2018 FINAL
Budget
TAX
Impact
From the County Taxes
Total Estimated Expenditures 2,954,900 2,909,753 3,273,750 -
Total Estimated Revenues
Tax Revenue Required 2,909,753 3,273,750 - - -9.94%
363,997 29,283,062$ (2,909,753)
Increase 2017 Tax Assessment
Cross Insurance Arena
From the County
2016
ADOPTED
BUDGET
2017 ADOPTED
BUDGET
2016 ACTUAL
EXPENSE
2018 BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FINAL
BUDGET
County Commitment 1,000,000 1,100,000 1,000,000 1,200,000 For CIA expenses ie debt 1,200,000
CIA $33M Bond (2018 Debt Payment is $2.133 M)
Principal & Interest 974,500 954,500 974,500 932,500 New Civic Center Referendum for Modernization 932,500
CC operational Subsidy 530,000 264,003 530,000 550,000 To Fund the Operational Budget from 6/30/2017 550,000
Bonded Debt:
CC Bond Principal 400,400 491,250 400,400 491,250 Debt service for Capital needs 491,250
CC Bond Interest 50,000 100,000 50,000 100,000 100,000
Total to Civic Center 2,954,900 2,909,753 2,954,900 3,273,750 3,273,750 - -
INCREASE OVER FY 2017 363,997$
FY 17 COUNTY ASSESSMENT 29,283,062$
ADDITION TO THE 2018 TAXES 1.24%
Net Dollar Change
Cross Insurance Arena
"Recreational District"
ENTERPRISE AND GRANTS COUNTY OF CUMBERLAND
FISCAL YEAR 2018
Sheriff's Office Services 2017/18 2017/18
Acct # PERIOD EMPLOYEES REVENUES EXPENSES
FULL TIME CONTRACTS
21203 Town of Harpswell 4/1 to 3/31 3 324,843 324,843
21216 Town of Harpswell-Marine Patrol 4/1 to 3/31 2 187,889 187,889
21204 Town of Harrison 7/1 to 6/30 1 99,444 99,444
21212 Town of Standish 7/1 to 6/30 5.5 493,574 493,574
21207 SAD #6 9/1 to 6/30 1 57,452 57,542
SAD #15 SRO 7/1 to 6/30 1 96,886 96,886
21225 Maine Drug Enforcement (Reimburse ) 1/1 to 12/31 2 124,704 124,704
Town of Gray 7/1 to 6/30 1 138,020 138,020 TOTAL FULL-TIME CONTRACTS 16.5 1,522,812 1,522,902
SUMMER CONTRACTS Part Time
21215 Long Island Summer 1 26,533 26,533 Town of Chebeague Summer 1 22,846 22,846
TOTAL SUMMER CONTRACTS 2 49,379 49,379
TOTAL FROM NON-BUDGET
ACTIVITIES 1,572,191 1,572,281
Enterprise Activities-Law Enforcement
This Enterprise/ Contract section is listed for informational purposes and is not part of the County Budget because operational expenses are offset by user charges/revenue.
The County has contracts with towns and organizations interested in securing enhanced service. Contracts provide equipment and salaries for Patrol officers located within the town.
Per the Governmental Accounting Standards, " enterprise funds are to account for operations that are financed and operated in a manner similar to private business enterprises-where the intent of the governing body is that costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges". (Definition per GASB Stan dards)
ENTERPRISE AND GRANTS COUNTY OF CUMBERLAND
FISCAL YEAR 2018
State Court Custodial Program 2018 2018
PERIOD EMPLOYEES REVENUES EXPENSES
21221 Custodian Floor/and maintenance 1/1 to 12/31 6 327,204 327,204
Supply 94,908 94,908 TOTAL FROM NON-BUDGET
ACTIVITIES 422,112 422,112
Enterprise Activities-Facilities
This Enterprise/ Contract section is listed for informational purposes and is not part of the County Budget because operational expenses are offset by user charges/revenue.
The County has a contract with the State of Maine to provide custodial and maintenance needs for the court addition,
Per the Governmental Accounting Standards, " enterprise funds are to account for operations that are financed and operated in a manner similar to private business enterprises-where the intent of the governing body is that costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges". (Definition per GASB Stan dards)
ENTERPRISE AND GRANTS COUNTY OF CUMBERLAND
FISCAL YEAR 2018
Regional Assessing 2018 2018
PERIOD EMPLOYEES REVENUES EXPENSES
21227 Regional Assessing fees paid according 1/1 to 12/31 3 384,408 384,408
to contracts with participating Municipalities
Revenues (Estimated breakdown) Expenses
Lead Assessor 98,850$
Town of Falmouth 139,259$ Assistant Assessor 66,300$
Town of Yarmouth 95,149$ Appraiser 42,800$
Town of Casco 44,000$ Benefits 82,835$
Town of Gorham 92,000$ Vision Software 30,000$
Town of Baldwin 14,000$ Assessing Maps 25,000$
Total Revenues 384,408$ All other 38,623$
Total Costs 384,408$
Enterprise Activities- Assessing Department
This Enterprise/ Contract section is listed for informational purposes and is not part of the County Budget because operational expenses are offset by user charges/revenue.
2014 Will mark the inaugural year for the county Office of Regional Assessing. All operating costs will be 100% reimbursed by the towns that participate in this service
Per the Governmental Accounting Standards, " enterprise funds are to account for operations that are financed and operated in a manner similar to private business enterprises-where the intent of the governing body is that costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges". (Definition per GASB Stan dards)
This Enterprise/ Contract section is listed for informational purposes and is not part of the County Budget because operational expenses are offset by user charges/revenue.
2017 Will be the 4rd year for the county Office of Regional Assessing, and as such, revenues and expenses are still very much in flux as new towns are added. The budget shown assumed 5 towns involved, but this amount could change during the year. All operating costs will be 100% reimbursed by the towns that participate in this service
Per the Governmental Accounting Standards, " enterprise funds are to account for operations that are financed and operated in a manner similar to private business enterprises-where the intent of the governing body is that costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges". (Definition per GASB Stan dards)
ENTERPRISE AND GRANTS COUNTY OF CUMBERLAND
FISCAL YEAR 2018
Outside Civil Deputies 2018 2018
PERIOD EMPLOYEES REVENUES EXPENSES
21255
Outside Civil Deputies are paid through the
County but work independently 1/1 to 12/31 6 200,000 200,000
in conjunction with our in house Civil
Department.
Their compensation is paid by users
of the civil service activities
Enterprise Activities-Civil Division
This Enterprise/ Contract section is listed for informational purposes and is not part of the County Budget because operational expenses are offset by user charges/revenue.
The County uses "outside civil deputies" to service the smaller communities located in the County. They work in "on call status" depending upon the volume of paperwork. Their expenses are reimbursed directly from the attorney payments.
Per the Governmental Accounting Standards, " enterprise funds are to account for operations that are financed and operated in a manner similar to private business enterprises-where the intent of the governing body is that costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges". (Definition per GASB Stan dards)
ENTERPRISE AND GRANTS COUNTY OF CUMBERLAND
FISCAL YEAR 2018
Federally Funded Community Development Block Grant
Aaron Shapiro, County Community Development Director
Community Development Block Grant 2017-18 2017-18
and Other Federal programs PERIOD EMPLOYEES REVENUES EXPENSES
HUD CDBG Program Grant for 7/1 to 6/30 1 1,500,000 1,500,000
CDBG-R Recovery Act Funds 1/1 to 12/31
Homeless Prevention Rapid Recovery Act HPRP 1/1 to 12/31
Neighborhood Stabilization Program 1/1 to 12/31
1,500,000 1,500,000
GRANT FUNDED PROGRAMS 2018 2018
PERIOD EMPLOYEES REVENUES EXPENSES
51286 Domestic Violence grant 1/1 to 12/31 0 161,905 161,905
51352 Drug Free Communities (DFC) 1/1 to 12/31 1.5 150,086 150,086 2nd Chance Grant 1/1 to 12/31 N/A 173,000 173,000
TOTAL GRANT FUNDED PROGRAMS 1.5 484,991 484,991
GRANTS AND OTHER FUNDING- CDBG Dept
This Grant and other Funding section is listed for informational purposes and is not part of the County Budget because expenses are offset by funds from other sources.
The County has access to funds from Federal grants (CDBG) which allows for the hiring
of personnel to perform activities under the grant. Cumberland County is the only county in New England to have
established "Urban County" receiving annual Community Development Block Grant funds.
The County works collaboratively with a municipal oversight committee (MOC) to oversee programs
This Grant and other Funding section is listed for informational purposes and is not part of the County Budget This Grant and other Funding section is listed for iformational purposes and is not part of the County Budget
2018 County of Cumberland
Budget Reduction Record
PUBLISHED BUDGET AMOUNT FROM DEPARTMENTS
Net Assessment for 2017 $29,283,062
Department Request Expenditure Budget 2018 $43,318,037
Revenues for 2018 -$12,477,782
Tax Subsidy for 2018 $0
Net Assessment 2018 $30,840,254
Net Dollar Increase $1,557,192
Tax Increase from 2017 5.32%
ADJUSTED BY MANAGER'S RECOMMENDATION
Department Requests
101 EMA $200
102 District Attorney $2,400
103-01 Exec-Administration $0
103-02 IT -$16,200
103-03 Exec-Garage $0
103-04 HR -$2,000
105 Facilities -$17,000
106-05 Sheriff-Admin -$20,401
106-06 Sheriff-LEC -$81,957
106-07 Sheriff-Jail (net change in cost to taxpayers) $0
1006-08 Sheriff-Civil $0
107 Deeds -$5,000
108 Probate -$1,000
109 Finance -$5,750
110 Communications -$6,000
Other Other -$49,796
Total Mgr Cuts to Expenses -$202,504
Net Increase in the Expenses over 2016 Expenses $1,354,689
Summary: Total Expenditures Manager's Recom. $43,115,533
Total Estimated Revenues (12,477,782)$
Designated Surplus -$
Net Budget from Mgr. FY 2018 30,637,751$
Dollar Increase over 2017 1,354,689$
Net Increase over Last year 4.63%
ADJUSTED BY THE FINANCE COMMITTEE
Health Insurance rates better than expected (40,428)
NET TAX DECREASE - FC -$40,428
Percent Increase over 2017 4.51%
Total operational budget recommended by FC $30,602,373
ADJUSTED BY COUNTY COMMISSIONERS
Commissioners agreed with FC from above
Electric Vehicle Lease 2,400
Adjustments to HR Department budget 10,230
Reductions to Legal Budgets (6,000)
Adjustments to Probate budget 5,000
Changes to Grants & Human Services (6,201)
Adjustments to Law Enforcement Budget 12,823
Increase Supervision Fee Revenues (8,000)
Net Tax Increase 10,252
Voted/approved by Commissioners on 12/18/2017 $30,612,625
Percent Increase over 2017 4.54%
PROJECTED REVENUE COUNTY OF CUMBERLAND
FISCAL YEAR 2018
Revenues
Acct # Source 2014 Actual 2015 Actual 2016 Actual 2017 Budget 2018 Budget 2019 Budget
11-001-4003 Supreme Court Rental 2,400 2,000 2,800 2,400 2,400 2,400
11-001-4004 State Court Rent / Reimbursements
11-101-4101 Emergency Management Allocation 315,275 334,966 329,566 330,812 330,812 330,812
11-101-4102 AT&T Tower Lease 10,387 11,764 11,915 12,000 12,000 12,000
11-102-4100 District Attorney 115,908 135,433 154,024 135,000 155,000 155,000
11-103-01-4100 Executive 147 18,292 277
11-103-02-4100 IT 28,294 50,000 50,000 50,000
11-103-03-4100 Garage Operations 41,380 39,957 7,747
11-103-03-4301 Garage Daily Parking 114,407 110,607 152,761 138,000 138,000 138,000
11-103-03-4302 Garage Monthly Parking 328,647 299,749 338,735 320,000 365,000 365,000
Inc Monthly $100 to $110
11-104-4401 Treasurer Income (Interest, etc.) 41 0 6,080 - - -
11-105-4100 Facilities Misc Revenue (21,448) 20,711 15,651
11-105-4100 Facilities Salvage
11-106-05-4100 Sheriff Misc Revenues 49,701 65,349 37,140 65,000 65,000 65,000
11-110-4100 CCRCC Revenues 1,042,196 1,135,057 1,152,472 1,187,406 1,255,331 1,255,331
11-106-08-4100 Civil Process 303,166 245,155 234,787 292,000 277,000 277,000
11-107-4100 Register of Deeds - Misc. Revenue 2,605 2,118 4,647 2,500 2,500 2,500
11-107-4701 Register of Deeds - Recording Fees 1,333,656 1,531,605 1,581,227 1,910,000 1,910,000 1,910,000
11-107-4702 Register of Deeds - Transfer Tax 956,979 1,147,329 1,211,251 800,000 800,000 800,000
11-107-4703 Register of Deeds - Copies 448,191 428,028 434,453 450,000 450,000 450,000
11-108-4801 Register of Probate - Fees 404,562 428,747 444,106 420,000 440,000 440,000
11-108-4802 Register of Probate - Notices 41,588 48,663 48,674 40,000 45,000 45,000
11-108-4803 Register of Probate - Abstracts 23,237 27,763 27,443 20,000 20,000 20,000
11-108-4804 Register of Probate -Forms 9,794 17,749 15,809 8,000 8,000 8,000
11-108-4805 Register of Probate - Visitor fees 29,803 33,169 25,999 22,000 22,000 22,000
Passport Processing - 10,000 10,000
Total Revenues 5,552,623 6,084,211 6,265,855 6,205,118 6,358,043 6,358,043
Designated Surplus
Total Revenues & Surplus 5,552,623 6,084,211 6,265,855 6,205,118 6,358,043 6,358,043
2012 Actual 2015 Actual 2016 Actual 2017 Budget 2018 Budget 2019 Budget
PROJECTED REVENUE
FY2018 COUNTY OF CUMBERLAND- 2018 Final Valuation
The tax distribution schedule describes the amount of tax required from each municipality based on their
equalized valuation to provide the revenue necessary for county operations. Previous year information is provided
for comparison purposes. The tax calculation table at the bottom of the schedule shows the factors of expenditures
revenues, and surplus used to calculate the amount of county property tax assessed on the real and personal
property in each municipality.
The State of Maine Valuation for 2018 shows overall County increase of Valuation Growth
Tax Distribution Schedule
3.27% 4.53%
Town
State 2017
Valuation 2017 Tax
State 2018
Valuation
Val
Change
% 2018 Tax
Percent
Tax
Change
Baldwin 150,050,000 104,271 156,800,000 4.5% 108,967 4.50%
Bridgton 969,700,000 673,846 996,400,000 2.8% 692,437 2.76%
Brunswick 2,184,050,000 1,517,700 2,252,400,000 3.1% 1,565,279 3.13%
Cape Elizabeth 1,915,450,000 1,331,050 1,980,850,000 3.4% 1,376,569 3.42%
Casco 637,100,000 442,722 648,250,000 1.8% 450,494 1.76%
Chebeague Island 180,350,000 125,326 192,150,000 6.5% 133,532 6.55%
Cumberland 1,171,250,000 813,904 1,264,650,000 8.0% 878,854 7.98%
Falmouth 2,338,100,000 1,624,750 2,401,350,000 2.7% 1,668,790 2.71%
Freeport 1,520,550,000 1,056,633 1,595,900,000 5.0% 1,109,052 4.96%
Frye Island 151,700,000 105,417 152,500,000 0.5% 105,978 0.53%
Gorham 1,602,450,000 1,113,546 1,682,600,000 5.0% 1,169,303 5.01%
Gray 888,850,000 617,664 928,000,000 4.4% 644,903 4.41%
Harpswell 1,862,850,000 1,294,498 1,896,600,000 1.8% 1,318,020 1.82%
Harrison 505,450,000 351,238 528,600,000 4.6% 367,344 4.59%
Long Island 152,500,000 105,973 166,150,000 9.0% 115,464 8.96%
Naples 741,450,000 515,235 773,550,000 4.3% 537,570 4.33%
New Gloucester 493,500,000 342,934 505,350,000 2.4% 351,187 2.41%
North Yarmouth 466,000,000 323,824 484,450,000 4.0% 336,663 3.96%
Portland 8,501,550,000 5,907,743 9,049,500,000 6.4% 6,288,845 6.45%
Pownal 234,900,000 163,232 245,150,000 4.4% 170,364 4.37%
Raymond 1,046,300,000 727,076 1,067,550,000 2.0% 741,881 2.04%
Scarborough 3,899,350,000 2,709,666 4,068,100,000 4.3% 2,827,079 4.33%
Sebago 364,450,000 253,257 380,850,000 4.5% 264,667 4.51%
South Portland 3,738,700,000 2,598,030 4,008,550,000 7.2% 2,785,695 7.22%
Standish 1,024,950,000 712,240 1,054,250,000 2.9% 732,639 2.86%
Westbrook 1,945,800,000 1,352,140 2,017,700,000 3.7% 1,402,177 3.70%
Windham 1,877,500,000 1,304,678 1,916,750,000 2.1% 1,332,023 2.10%
Yarmouth 1,575,000,000 1,094,470 1,635,900,000 3.9% 1,136,850 3.87%
42,139,850,000 29,283,063 44,050,850,000 4.53% 30,612,625 4.54%
Tax Calculation 2015 2016 2017 2018
Total Estimated Expenditures 39,267,552 39,895,902 41,464,388 43,098,407
Total Estimated Revenues (12,493,956) (12,251,379) (12,181,326) (12,485,782)
Designated Surplus - - - - Net Increase
Tax Revenue Required 26,773,596 27,644,523 29,283,062 30,612,625 4.54%
2015 2016 2017 2018
Mil Rate 0.0006798849 0.000677449 0.0006949019 0.0006949383
Per $1,000 0.6798849 0.6774489 0.694901904 0.694938348
Amount for $200,000 home 135.98$ 135.49$ 138.98$ 138.99$
Increase (0.49)$ 3.49$ 0.01$
NON-DEPARTMENTAL DEBT SERVICE COUNTY OF CUMBERLAND
FISCAL YEAR 2018
NON-DEPARTMENTAL & DEBT SERVICE
ACCT
#
ACCT
# DESCRIPTION
2014
ACTUAL
2015
ACTUAL
2016
Actual
2017
FINAL
BUDGET
2018
BUDGET
REQUEST
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PRINCIPAL
11-120 9113 2012-Civic Center Referendum Ref $33M Payment 600,000 790,500 972,000 1,100,000 1,200,000 1,200,000 1,200,000 1,200,000
11-120 9108 2008 Debt Principal for Interoperability Referendum 85,000 85,000 85,000 85,000 85,000 85,000 85,000 85,000
11-120 9103 2003- Civic Center Revolving Bond -to Civic Ctr Page 337,581 400,400 400,400 550,400 550,400 550,400 550,400 550,400
11-120 2012-County Debt under Charter- Principal $2.775M 330,000 320,000 210,000 210,000 200,000 200,000 200,000 200,000
2014- County CIP Debt 130,000 150,000 150,000 140,000 140,000 140,000 140,000
2016- County CIP Debt 140,000 140,000 140,000 140,000 140,000 140,000
2018- County CIP Debt 100,000 100,000 100,000 100,000
TOTAL BOND DEBT SERVICE 1,352,581 1,725,900 1,957,400 2,235,400 2,415,400 2,315,400 2,315,400 2,315,400
INTEREST
11-120 9213 2012-Civic Center Referendum Ref $33M Interest 1,004,655 1,002,500 1,002,500 954,500 932,500 932,500 932,500 932,500
11-120 9208 2008 Debt Interest for Interoperability Referendum 60,516 56,844 56,950 49,513 49,513 49,513 49,513 49,513
11-120 9202 2003- Civic Center Revolving Bond - to Civic Ctr page 56,250 36,315 50,675 65,000 65,000 65,000 65,000 65,000
11-120 2012-County Debt under Charter- Interest $2.775M 23,235 45,405 41,205 37,005 37,005 37,005 37,005
2014- County CIP Debt 28,713 24,838 21,838 18,937 18,937 18,937 18,937
2016- County CIP Debt 39,400 39,400 39,400 39,400 39,400 39,400
2018- County CIP Debt 36,222 36,222 36,222 36,222
TOTAL BOND DEBT INTEREST 1,121,421 1,147,606 1,219,768 1,171,455 1,178,577 1,142,355 1,142,355 1,142,355
DEBT EXPENSE - LOANS
11-120 9205 TAN Bank Charge/and Rating Agencies 26,890 27,050 38,318 27,000 35,000 35,000 35,000 35,000
11-120 9210 TAN Legal Fees 5,125 7,500 6,023 5,500 6,000 6,000 6,000 6,000
11-120 9220 TAN Interest 12,144 18,964 49,169 60,000 100,000 100,000 100,000 100,000
TOTAL DEBT EXPENSE - LOANS 44,159 53,514 93,511 92,500 141,000 141,000 141,000 141,000
NON-DEPARTMENTAL
11-140 5520 Retiree Life Insurance 5,132 6,382 6,382 5,798 7,000 7,000 7,000 7,000
11-140 5550 Unemployment Insurance 2,016 29,932 17,636 40,000 30,000 30,000 30,000 30,000
11-141 5501 Salary / Benefits / Termination Pay - 204,300 224,300 300,000 300,000 300,000 300,000 300,000
11-141 9526 County Capital Improvement Reserve for CIP 117,812 68,980 88,500 230,250 364,500 364,500 364,500 364,500
11-141 9500 Civic Center Operational Subsidy 411,033 425,000 564,101 264,003 550,000 550,000 550,000 550,000
11-141 5502 Contingent Appropriation 738 1,510 3,517 30,000 30,000 30,000 30,000 30,000
11-141 9498 Referendum and Public Information 78,206 104,750 32,852 55,000 55,000 55,000 55,000 55,000
TOTAL NON-DEPARTMENTAL 614,938 840,853 937,287 925,051 1,336,500 1,336,500 1,336,500 1,336,500
TOTAL NON-DEPARTMENTAL & DEBT SERVICE 3,133,099 3,767,874 4,207,966 4,424,406 5,071,477 4,935,255 4,935,255 4,935,255
647,071 510,849 510,849 510,849
DEBT SERVICE
CUMBERLAND COUNTY
PERSONNEL
2018
Overview
The Personnel portion of the County Budget consists of two sections. The first section is a Personnel Summary which lists all approved County positions for F/Y 2018.
The first section is the Position Classification Plan which is a listing of employee
positions by title, position grade, and salary range. Positions within a union are identified.
The second section is a Personnel Pay Schedule which provides insight into the base salary of County employees. Listed salaries do not include overtime or mid-year pay changes, if applicable.
The District Attorney and Assistant District Attorneys are State employees who receive pay and benefits directly from the State of Maine; however, all other positions within the District Attorney’s office are County employees, and are therefore listed.
COUNTY OF CUMBERLAND, MAINE FISCAL YEAR 2018
POSITION CLASSIFICATION PLAN
MANAGEMENT
TITLE GRADE ANNUAL SALARY RANGE
County Manager 17 $94,652 – 134,414 Deputy Manager of Finance & Admin 16 $87,650 – 124,461 Director Regional Assessing 15 $81,165 – 115,253 Chief Deputy Register of Deeds 14 $75,153 – 106,720 Community Development Coordinator Information Technology Director Emergency Communications Director Emergency Management Agency Director Facilities Manager Human Resources Director Jail Administrator Director Public Affairs 13 $68,231 – 96,894 Domestic Violence Coordinator 12 $64,488 – 91,499 Captain – Administrative Support 11 $59,663 – 84,722 Captain – CID, Patrol Captain – Support Services Captain - Security/Operations Network Administrator Deputy Communications Director Administrative LT 10 $55,246 - $78,436 Deputy Finance Director Deputy Register of Probate Deputy EMA Director 9 $51,152 – 72,631 Assistant Assessor 8 $45,331 – 67,273 Deputy Register of Deeds
GENERAL GOVERNMENT POSITIONS
TITLE GRADE HOURLY PAY RANGE
Clerk/Supervisor 7 $21.08 – 28.74 Custodian Supervisor Diversion Clerk Paralegal Clerk III 6 $19.17 – 26.12 Computer Specialist Drug Free Project Coord Finance Assistant Fleet Automotive Technician Maintenance Technician Parking Garage Operator Planner Probate Clerk II Clerk II 5 $17.43 – 23.75 Restitution Clerk Trial Assistant Inventory/Trainer/Custodian . Receptionist 4 $15.85 – 21.60 Parking Garage Attendant 3 $14.41 – 19.62 Clerk I Custodian
CONFIDENTIAL TO THE BARGAINING PROCESS
TITLE GRADE HOURLY PAY RANGE
Human Resources Specialist 9 $24.58 – 34.93 Payroll Supervisor 8 $22.78 – 32.34 Human Resources Generalist PREA Coordinator Executive Assistant 7 $21.08 – 28.74 Investigations Clerk 6 $19.17 – 26.12 Administrative Investigator Accounting Clerk Administrative Assistant 5 $17.43 – 23.75 Finance Clerk
PROFESSIONAL/TECHNICAL
TITLE GRADE HOURLY PAY RANGE
Electrician Supervisor 11 $28.68 – 40.73 Assistant Director/Safety Coordinator Business & Communication Coordinator 10 $26.56 – 37.73 Chaplin Coordinator/Rehabilitation & Diversion Community Development Assistant 9 $24.58 – 34.93 Emergency Management Program Coordinator Legal Administration Supervisor Accreditation Coordinator 8 $22.78 – 32.34 Facilities Supervisor Fleet Automotive Supervisor Maintenance Supervisor Software Specialist Victim Assistant Electrician 7 $21.08 – 28.74 Public Information Officer Building Technician 6 $19.17 – 26.12 Legal Secretary Appraiser 5 $17.43 – 23.75
SHERIFF’S OFFICE/JAIL BARGAINING UNIT F/Y 2018
TITLE GRADE HOURLY PAY RANGE
Librarian N1 $16.99 – 20.74
Records Clerk N2 $17.99 – 20.46 Receptionist Clerk Complaint Officer N3 $18.44 – 22.50 Administrative Secretary N4 $19.05 – 23.45 Crime Analyst Education Technician Administrative Civil Deputy N5 $19.48 – 23.92 Civil Deputy Corrections Officer – Probation 1 $18.56 Corrections Officer I 2 $19.30 – 23.33 Corrections Officer II 3 $19.75 – 23.81 Lobby Receptionist-CO Property Officer 4 $20.33 – 24.76 Transportation Officer Community Program Officer 5 $20.78 – 25.24 Recreation Officer Staff Development Specialist Trustee Coordinator
LAW ENFORCEMENT TEAMSTER UNIT 2018
TITLE HOURLY PAY RANGE
Deputy $22.13 – 27.18 Detective $22.97 – 27.77 Sergeant $28.45 – 32.16 Lieutenant $31.17 – 34.83
COMMUNICATIONS BARGAINING UNIT 2018
TITLE HOURLY PAY RANGE
Dispatcher $18.87 – 24.01 Shift Supervisor $23.76 – 27.88
JAIL SUPERVISORS TEAMSTER UNIT F/Y 2018
TITLE HOURLY PAY RANGE
Administrative Officer $24.80 – 30.48 Food Service Manager Sergeant $22.72 – 26.95
Lieutenant $27.04 – 32.08
JAIL COOKS TEAMSTER UNIT F/Y 2015-16
TITLE HOURLY PAY RANGE
Cook $16.88 - 22.08
RESERVE / PART-TIME TITLE HOURLY RATE Patrol Deputy $21.00 Dispatcher $17.00
ELECTED OFFICIALS
TITLE ANNUAL SALARY County Commissioners $10,771 Judge of Probate $67,049 Register of Probate $54,149 Sheriff $97,939
This schedule is a representation of positions within departments.
2017 2018
Approved Grant & Contract Approved Grant & Contract
Job Title FT PT FT PT FT PT FT PT
EXECUTIVE
Administration
Commissioners 5 5
County Manager 1 1
Executive Assistant/Deputy Clerk 1 1
Assistant County Manager 1
DV Coordinator 1 1
Grant/Special Project Liaison 1 1
Public Information Officer
Drug Free Grant
Drug Free Program Coordinator 1 1
Drug Free Project Coordinator 1 1
CDBG
Community Development Coordinator 1 1
Community Development Assistant 1 1
garage moved to facilities 2015 8 2 1 3 8 1 1 3
INFORMATION TECHNOLOGY
Information Technology Director 1 1
Network Administrator 1 1
Computer Specialist 1 1
Public Safety Software Specialist 0 0
Software Specialist 2 2
5 5
Human Resources
Human Resources Director 1 1
Human Resources Specialist 1 1
Wellness Coordinator 1 1
Human Resources Generalist 1 1
Executive Assistant 1 1
5 5
Finance Department
Director of Finance 1 1
Accounts Supervisor 1 1
Payroll Supervisor 1 1
Finance Clerk 1 2
4 5
2017 2018
Approved Grant & Contract Approved Grant & Contract
DISTRICT ATTORNEY
Business & Communication Coordinator 1 1
Executive Assistant 1 1
Intern 6 6
Paralegal 1 1
Legal Administration Supervisor 2 2
Receptionist 2 2
Trial Assistant 11 11
Victim Assistant 4 4
Coord of Rehab & Diversion Program 1 1
Diversion Clerk 1 1
24 6 24 6
FACILITIES
Facilities Manager 1 1
Maintenance Supervisor 1 1
Facilities Supervisor 1 1
Custodian Supervisor 1 1
Maintenance Technician I 0 0
Custodian 4 1 3 4 1 3
Electrician Supervisor 1 1
Electrician 2 2
Building Technican 1 1
Maintenance Technician II 4 3 4 3
Asst Maintenance Tech
Fleet Automotive Supervisor 1 1
Fleet Automotive Technician 1 1
Executive Assistant 1 1
Asst. Director & Safety Coordinator 1 1
Parking Garage added to facilities 2015
Parking Garage Operator 1 1
Parking Garage Attendant 1 1
21 2 21 2
DEEDS
Register of Deeds 1 1
Deputy Register 1 1
Clerk/Supervisor 1 1
Clerk II 6 6
Clerk 1 1 1
10 10
PROBATE
Register of Probate 1 1
Deputy Register 1 1
Clerk II 3 3
Judge of Probate 1 1
Legal Secretary 1 1
7 7
2017 2018
Approved Grant & Contract Approved Grant & Contract
EMERGENCY MANAGEMENT AGENCY
EMA Director 1 1
Deputy EMA Director 1 1
Planner 3 3
Program Coordinator 1 1
LEPC Planner 1 1
Finance Assistant 1 1
7 1 7 1
SHERIFF
Administration/Support Services
Sheriff 1 1
Chief Deputy 1 1
Administrative Investigator 1 1
Inmate Communications Clerk 1 1
Executive Assistant 1 1
Investigations Clerk 2 2
Receptionist/Clerk 1 1
Captain-Support Services 1 1
Accrediation Compliance Coordinator 1 1
Administrative Assistant 1 1
11 0 11 0
Law Enforcement
Captain - Law Enforcement 2 2
Lieutenant 3 3
Sergeant 7 7
Deputy/Community Relations Officer 21 15 3 21 15 3
Detective 9 9
Complaint Officer 1 1
Crime Analyst 1 1
44 15 3 44 15 3
Civil Process
Administrative Civil Deputy 1 1
Civil Deputy 3 6 3 6
4 6 4 6
Communications
Communications Director 1 1
Deputy Communications Director 1 1
Shift Supervisor 6 6
Dispatcher 29.5 5 29.5 5
37.5 37.5
Regional Assessing
Director of Regional Assessing 1 1
Assistant Assessor 1 1
Appraisor 1 2
Administrative Assistant 1 1
4 5
Total Budget Employees Only 187.5 11 20 12 188.5 10 21 12
2016-2017 2017-2018Jail Proposed COMMISSARY Proposed COMMISSARY
Job Title FT PT FT PT FT PT FT PT
Jail Administrator 1 1
Capt. - Admin./Support 1 1
Capt.- Security/Operations 1 1
Administrative Secretary 1 1
Administrative Officer 1 1
PREA Coordinator 1 1
Community Program Officer 4 4
Cook II 5 5
Corrections Officer 128 128
Education Technicians-Academic 0 2 0 2
Education Technicians-Vocational 0 2 0 2
Executive Assistant 1 1
Food Service Manager 1 1
Lobby Receptionist - CO 1 1
Property Officer 1 1
Records Clerk 2 2
Recreation Officer 1 1
Sergeant 16 16
Staff Development Specialist 1 1
Transportation Officer 9 9
Trustee Coordinator 1 1
Lieutenant 6 6
Lieutenant Education 1 1
Librarian 1 1
Chaplin 1 1
185 4 1 185 4 1
James Budway, DirectorWages for full & part time staff.
The Cumberland County Emergency management Agency is committed to providing quality
services in the protection of all its citizens and their property.
Budget Objectives
REVENUES 2015 Actual 2016 Actual 2017 Budget 2018 Budget Works with 28 communities to provide all-hazards preparedness
EMA Allocation 334,966$ 329,566$ 330,812$ 330,812$ mitigation, response, and revovery from disaster; coordinates
AT&T Tower Lease 11,764$ 11,915$ 12,000$ 12,000$ county wide NIMS compliance; manages Department of Homeland
Total Revenues 346,730$ 341,481$ 342,812$ 342,812$ Security Grant Programs; coordinates county effort with municipal, state, and federal partners and across Critical Infrastructure Sectors
EXPENSES 2015 Actual 2016 Actual 2017 Budget 2018 Budget
Labor 415,848$ 420,305$ 474,751$ 492,667$
O&M 40,862$ 51,355$ 54,207$ 50,907$
Capital 100,698$ 86,263$ 96,000$ 96,000$
Grant Funding:
Total Expenses 557,407$ 557,923$ 624,958$ 639,574$ See last page of this section for data on the
Grant funded activities of this department
Net Cost 210,677$ 216,442$ 282,146$ 296,762$
Personnel EMA Positions Full Time Part Time Grant
EMA DIRECTOR 1
DEPUTY EMA DIRECTOR 1
PLANNER 3
PROGRAM CCORD 1
LEPC Planner 1
FINANCE ASSISTANT 1
7 1
Emergency Management
DEPARTMENTAL BUDGET SUMMARY COUNTY OF CUMBERLAND
11-101 DEPARTMENT: EMERGENCY MANAGEMENT AGENCY ACTIVITY CENTER: EMERGENCY MANAGEMENT
ACCT # ACCOUNT DESCRIPTION 2014 Actual 2015 Actual
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES Wages for full & part time staff.
5120 Wages & Salaries (FT) 315,097 316,632 347,281 348,883 365,518 365,518 365,518 365,518
- - - -
5401 Overtime 772 1,000 726 1,000 1,000 1,000 1,000
5500 Benefits 99,979 103,673 126,470 118,496 127,480 127,480 126,149 126,149
TOTAL PERSONNEL SERVICES 415,848 420,305 474,751 468,105 493,998 493,998 492,667 492,667
OPERATIONS AND MAINTENANCE
6130 Transportation & Lodging 6,070 8,721 9,000 12,359 6,000 6,000 6,000 6,000
6131 Gasoline 179 300 300 500 500 500
6231 Base Radio Repair 451 500 90 500 500 500 500
6232 Mobile Radio Repair 500 399 500 500 500 500
6400 Insurance- Building & Contents 2,952 2,939 3,751 2,302 3,751 3,751 3,751 3,751
6401 Insurance- Liability 6,449 6,421 8,196 5,029 8,196 8,196 8,196 8,196
6404 Insurance- Radio Equipment 582 580 740 454 740 740 740 740
6500 Office Supplies 1,618 1,826 1,800 1,855 1,800 1,800 1,800 1,800
6501 Training Supplies 674 - 750 480 750 750 750 750
6505 Printing & Engraving 69 519 250 - 250 250 250 250
6506 Postal Expenses 2,338 1,960 2,000 1,768 2,000 2,000 2,000 2,000
6507 Advertising - 167 - - - -
6508 Dues 50 50 100 50 100 100 100 100
6509 Books, Periodicals, & Subscriptions 165 165 200 189 200 200 200 200
6512 Training, Education, & Seminars 180 152 500 2,067 500 500 500 500
6513 Leases & Service Agreements 3,596 4,988 4,800 5,181 4,800 4,800 4,800 4,800
6800 Telephone & Communication 5,604 5,439 5,700 6,189 6,200 6,200 6,200 6,200
6801 Electricity Utility 4,095 3,746 3,300 4,031 3,300 3,300 3,300 3,300
6802 Gas Utility 3,677 3,971 4,200 2,873 4,200 4,200 4,200 4,200
6803 Water Utility 601 712 720 647 720 720 720 720
EMERGENCY MANAGEMENT AGENCY
DEPARTMENTAL BUDGET SUMMARY COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION 2014 Actual 2015 Actual
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6806 Fuel Oil 3,325 1,000 910 - - - -
6903 Food & Groceries 1,398 2,099 2,100 3,280 2,100 2,100 2,100 2,100
6904 Institutional Supplies 322 285 400 187 400 400 400 400
6913 Safety Equipment 364 2,724 3,000 1,221 3,000 3,000 3,000 3,000
6914 Non-Food Items Purchases 59 107 400 400 400 400 400
6950 Other - - - - -
TOTAL O&M 40,862 51,355 54,207 51,727 50,707 50,907 50,907 50,907
CAPITAL OUTLAY
71701 Homeland Security HazMat/WMD CIP 100,000 95,000 85,366 95,000 95,000 95,000 95,000
7350 Office Equipment 698 1,000 897 1,000 1,000 1,000 1,000
7355 Computer Hardware - - - - - -
TOTAL CAPITAL OUTLAY - 100,698 96,000 86,263 96,000 96,000 96,000 96,000
TOTAL DEPARTMENT 456,709 572,358 624,958 606,094 640,705 640,905 639,574 639,574
15,747 15,947 14,616 14,616
2.5% 2.6% 2.3% 2.3%
EMERGENCY MANAGEMENT AGENCY
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
11-101 DEPARTMENT: EMERGENCY MANAGEMENT AGENCY ACTIVITY CENTER: EMERGENCY MANAGEMENT
ACCT
# ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES
5120 Wages & Salaries (FT) 347,281 348,883 365,518 Wages for full & part time staff. 365,518 365,518 365,518
Wages & Salaries (PT)
5401 Overtime 1,000 726 1,000 1,000 1,000 1,000
5510 Health Insurance 77,190 68,608 69,836 69,836 68,505 68,505
5520 Retirement 15,128 14,208 23,985 23,985 23,985 23,985
5530 Social Security 27,408 28,475 28,039 28,039 28,039 28,039
5540 Workers Comp 1,283 1,226 1,283 1,283 1,283 1,283
5560 Deferred Comp 5,461 5,979 4,338 4,338 4,338 4,338
5500 Total Employee Benefits 126,470 118,496 127,480 Taxes and benefits for departmental employees. 127,480 126,149 126,149
TOTAL PERSONNEL SERVICES 474,751 468,105 493,998 TOTAL 493,998 492,667 492,667
OPERATIONS AND MAINTENANCE
6130 Transportation & Lodging 9,000 12,359 6,000 Travel to meetings with State & Federal officials, town
managers & selectman, training and exercise programs and
project inspections. Hazard Mitigation meetings and IMAT
Communications work.
6,000 6,000 6,000
6131 Gasoline 300 214 300 Fuel for CCEMA vehicles. 500 500 500
6231 Base Radio Repair 500 90 500 Base radio amount for repair expenses. 500 500 500
6232 Mobile Radio Repair 500 399 500 Mobile radio repair expenses. 500 500 500
6400 Insurance- Building & Contents 3,751 2,302 3,751 Agency share of insurance costs. 3,751 3,751 3,751
6401 Insurance- Liability 8,196 5,029 8,196 Agency share of insurance costs. 8,196 8,196 8,196
6404 Insurance- Radio Equipment 740 454 740 Insurance on EMA radio equipment. 740 740 740
6500 Office Supplies 1,800 1,855 1,800 General office supplies. 1,800 1,800 1,800
EMERGENCY MANAGEMENT AGENCY
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT
# ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6501 Training Supplies 750 480 750 Supplies, equipment, and programs used to provide
community classes.
750 750 750
6505 Printing & Engraving 250 250 Letterhead printing, business cards, and print/copy costs. 250 250 250
6506 Postal Expenses 2,000 1,768 2,000 Postage costs for mailing correspondence/reports and Red
Bag Courier Service.
2,000 2,000 2,000
6507 Advertising - 167 - -
6508 Dues 100 50 100 CCFC Dues, MEMA Director and Council dues 100 100 100
6509 Books, Periodicals, & Subscriptions 200 189 200 Portland Press Herald and Professional Journals. 200 200 200
6512 Training, Education, & Seminars 500 2,067 500 Training classes not offered free by the Maine Emergency
Management Agency.
500 500 500
6513 Leases & Service Agreements 4,800 5,181 4,800 For Dish Network, Avaya, photocopier lease, postage meter
lease.
4,800 4,800 4,800
6800 Telephone & Communication 5,700 6,189 6,200 Increased line to reflect actual for OTT long distance fees,
TWC roadrunner service, AT&T Mobile phones and Wi-Fi
booster, Seacoast Security for Quarterly Testing.
6,200 6,200 6,200
6801 Electricity Utility 3,300 4,031 3,300 Power for EMA bunker. 3,300 3,300 3,300
-
EMERGENCY MANAGEMENT AGENCY
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT
# ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6802 Gas Utility 4,200 2,873 4,200 Natural gas. 4,200 4,200 4,200
6803 Water Utility 720 647 720 Water fees for EMA bunker 720 720 720
6806 Fuel Oil 1,000 910 - Facilities to cover -
6903 Food & Groceries 2,100 3,280 2,100 Operational & emergency food and supplies. 2,100 2,100 2,100
6904 Institutional Supplies 400 187 400 Operational & emergency supplies such as air mattresses,
coffee pots, & blankets.
400 400 400
6913 Safety Equipment 3,000 1,221 3,000 MRE's for 15 people x 3mealsx 3 days 3,000 3,000 3,000
Replacement and maintenance for emergency management
equipment; EPI & handouts.
6914 Non-Food Items Purchases 400 411 400 Other EMA supplies. 400 400 400
- - - - - -
TOTAL O&M 54,207 52,352 50,707 TOTAL 50,907 50,907 50,907
CAPITAL OUTLAY
71701 Homeland Security HazMat/WMD CIP 95,000 85,366 95,000 95,000 95,000 95,000
7111
7350 Office Equipment 1,000 897 1,000 1,000 1,000 1,000
7355 Computer Hardware -
- - - - - -
TOTAL CAPITAL OUTLAY 96,000 86,263 96,000 TOTAL 96,000 96,000 96,000
TOTAL EMA 624,958 606,720 640,705 TOTAL 640,905 639,574 639,574
15,747 15,947 14,616 14,616
2.5% 2.6% 2.3% 2.3%
EMERGENCY MANAGEMENT AGENCY
COUNTY OF CUMBERLAND
Stephanie Anderson, DAWages for full & part time staff.
The District Attorney is committed to ensuring public safety and promoting public respect for government
through the prompt, effective and compassionate prosecution of cases in a manner that advocates for
all victims, respects law enforcement agencies, responsibly stewards public resources, and holds
offenders accountable while at the same time protecting the constitutional and legal right of the accused.
REVENUES EXPENSES 2018
2014 Actual 2015 Actual 2016 Actual 2018 Budget Labor O&M Capital TOTALDA 115,908$ 135,433$ 154,024$ 155,000$ 1,708,026 213,806 1,000 1,922,832
The Office has approx 17 District Attorneys, who are employees of the State,
and salary and benefits are paid directly from the State
By statute, the County is responsible to pay and provide support to the Office.
Personnel DISTRICT ATTORNEY Full Time Part Time
Prosecutes approx 11,000 cases per year Business & Communication Coordinator 1
Coordinates Check Enforcement Program Executive Assistant 1
Intern 6
Coordinates the "Deferred Disposition Program"
Paralegal 1
Coordinates collection and disbursement of approx $600,000 Legal Administrative Supervisor 2
each year back to victims. Receptionist 2
Has five teams of attorneys dedicated to Adult Felony and Trial Assistant 11
Misdemeanor, Juvenile, and Domestic Violence Crimes Victim Assistant 4
Coord of Rehab & diversion program 1 1
Restitution Clerk 1
23 7
DISTRICT ATTORNEYS OFFICE
Budget Objectives
DEPARTMENTAL BUDGET SUMMARY COUNTY OF CUMBERLAND
11-102 DEPARTMENT: DISTRICT ATTORNEY
ACCT # ACCOUNT DESCRIPTION 2014 Actual 2015 Actual
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES Wages for full & part time staff.
5120 Wages & Salaries (FT) 839,255 902,045 1,123,502 999,445 1,171,935 1,171,935 1,171,935 1,171,935
5205 Wages & Salaries (PT) 6,428 - - - - - - -
5210 Seasonal/Temporary/Intern 62,145 70,722 68,000 63,286 68,000 68,000 68,000 68,000
3500 Employee Benefits & Taxes 327,865 362,387 465,685 389,054 473,951 473,951 468,092 468,092
TOTAL PERSONNEL SERVICES 1,235,693 1,335,154 1,657,186 1,451,785 1,713,886 1,713,886 1,708,026 1,708,026
OPERATIONS AND MAINTENANCE
6130 Transportation & Lodging 18,763 16,890 22,000 17,705 22,000 22,000 22,000 22,000
6301 Professional Services 74,478 74,503 - 74,478 - - - -
6305 Stenographer-Transcripts 3,272 7,207 5,000 982 5,000 5,000 5,000 5,000
6307 Witness Fees & Expenses - DA 19,310 1,123 6,000 2,696 6,000 6,000 6,000 6,000
6308 Witness Fees & Expenses - AG 7,195 1,000 503 1,000 1,000 1,000 1,000
6309 Laboratory Tests (312) 250 - 250 250 250 250
6400 Insurance - Building & Contents (Bath) 2,538 2,526 2,600 1,595 2,600 2,600 2,600 2,600
6401 Insurance- Liability 4,551 4,537 5,000 4,773 5,000 5,000 5,000 5,000
6500 Office Supplies 15,546 19,988 16,000 16,345 17,000 17,000 17,000 17,000
6505 Printing and Engraving 6,824 6,720 7,000 7,290 7,000 7,000 7,000 7,000
6506 Postal Expenses 7,079 5,823 6,500 5,566 6,500 6,500 6,500 6,500
6507 Advertising 130 969 1,000 203 1,000 1,000 1,000 1,000
6508 Dues 19,917 21,120 27,885 22,447 27,000 27,000 27,000 27,000
6509 Books, Periodicals, & Subscriptions 18,627 15,930 19,000 16,474 20,356 22,756 22,756 22,756
6511 Equipment Rental 12,631 12,030 13,900 13,692 13,400 13,400 13,400 13,400
6512 Training, Education, & Seminars 5,790 4,530 10,800 9,579 14,000 14,000 14,000 14,000
6513 Leases & Service Agreements 33,090 44,730 47,500 65,594 50,800 50,800 50,800 50,800
6800 Telephone & Communication 11,252 11,054 12,000 11,461 12,500 12,500 12,500 12,500
TOTAL O&M 260,682 249,679 203,435 271,382 211,406 213,806 213,806 213,806
DISTRICT ATTORNEY
DEPARTMENTAL BUDGET SUMMARY COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION 2014 Actual 2015 Actual
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
CAPITAL OUTLAY
7325 Furniture & Fixtures 855 5,805 1,000 1,445 1,000 1,000 1,000 1,000
7355 Computer Hardware - - - - - -
- - - - - - - -
TOTAL CAPITAL OUTLAY 855 5,805 1,000 1,445 1,000 1,000 1,000 1,000
TOTAL DEPARTMENT 1,497,230 1,590,638 1,861,621 1,724,612 1,926,292 1,928,692 1,922,832 1,922,832
64,670 67,070 61,211 61,211
3.5% 3.6% 3.3% 3.3%
DISTRICT ATTORNEY
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
11-102 DEPARTMENT: DISTRICT ATTORNEY
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES
5120 Wages & Salaries (FT) 1,068,502 999,445 1,149,923 Wages for full & part time staff. 1,149,923 1,149,923 1,149,923
55,000 22,012 Restitution Clerk position transfer from Finance 22,012 22,012 22,012
5205 Wages & Salaries (PT) Wages for part-time departmental staff.
5401 Overtime
5210 Seasonal/Temporary/Intern 68,000 63,286 68,000 Wages for Interns-Largest block of Intern time 68,000 68,000 68,000
and other temporary positions
5510 Health Insurance 302,435 254,769 311,111 311,111 305,252 305,252
5520 Retirement 61,699 41,840 52,049 52,049 52,049 52,049
5530 Social Security 87,248 78,255 93,171 93,171 93,171 93,171
5540 Workers Comp 4,570 4,370 4,570 4,570 4,570 4,570
5560 Deferred Comp 9,734 9,821 13,050 13,050 13,050 13,050
5500 Employee Benefits & Taxes 465,685 389,054 473,951 Taxes and benefits for departmental employees. 473,951 468,092 468,092
TOTAL PERSONNEL SERVICES 1,657,186 1,451,785 1,713,886 3.4% TOTAL 1,713,886 1,708,026 1,708,026
OPERATIONS AND MAINTENANCE
6130 Transportation & Lodging 22,000 17,705 22,000 Departmental travel expenses including those
incurred by providing service to satellite courts.
Transportation to lodging for and meal expenses at
conferences. Transportation costs associated with
traveling to meetings with State agencies
22,000
22,000 22,000
6301 Professional Services - 74,478 Contract with Sheriff's Office to provide a detective
for the Domestic Violence program
6305 Stenographer- Transcripts 5,000 982 5,000 Court transcripts required for case preparation and
appeals.
5,000
5,000 5,000
6307 Witness Fees & Expenses- DA 6,000 2,696 6,000 Allocation for legislative requirement. 6,000 6,000 6,000
DISTRICT ATTORNEY
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6308 Witness Fees & Expenses- AG 1,000 503 1,000 Allocation for legislative requirement. 1,000 1,000 1,000
6309 Laboratory Tests 250 250 State legislated requirement for medical testing fees 250 250 250
for victims of crime
6400 Insurance - Building & Contents 2,600 1,595 2,600 Insurance for Bath office. 2,600 2,600 2,600
6401 Insurance Liability 5,000 4,773 5,000 Liability insurance 5,000 5,000 5,000
6500 Office Supplies 16,000 16,345 17,000 Departmental office supplies 17,000 17,000 17,000
6505 Printing and Engraving 7,000 7,290 7,000 Case Folders, letterhead, envelopes 7,000 7,000 7,000
6506 Postal Expenses 6,500 5,566 6,500 mail costs associated with the prosecution of
criminal cases and statewide business
6,500
6,500 6,500
6507 Advertising 1,000 203 1,000 Job Placement ads 1,000 1,000 1,000
- Victim Brochure development and printing
6508 Dues 27,885 22,447 27,000 Board of Bar Overseers. (20 memberships) 27,000 27,000 27,000
National District Attorney's Association. (1 DA
membership)
National District Attorney Assoc. (3 associate
memberships)
Cumberland Bar Assoc
Maine Prosecutor's Association membership.
Victim Advocate's Association. (5)
Maine Trial Lawyers. (1 membership)
MEDATs:Justware database upgrade and template
mgt services, educ and training - 2% rate increase
DISTRICT ATTORNEY
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6509 Books, Periodicals, & Subscriptions 19,000 16,474 20,356 Yearly Expenses for statute updates, reference 22,756
22,756 22,756
books and subscriptions for additional attorneys-
projected savings by reductions in subscriptions
6511 Equipment Rental 13,900 13,692 13,400 Copier Expenses-New copier for one space where
new position is going
13,400
13,400 13,400
-$
6512 Training, Education, & Seminars 10,800 9,579 14,000 Maine Prosecutor's Conference Registration. 14,000 14,000 14,000
Staff training Seminars
management training
ADA CLE Seminars
Extradition training
Nat'l center for prosecution of DV training
National District Attorney Assoc. Board Meetings
and Training Conference
JustWare software training Conference
Event space rental
6513 Leases & Service Agreements 47,500 65,594 50,800 50,800 50,800 50,800
Ricoh service agreement increase with new copier
equipment - cost per page expense increased with
new machines
Maintenance Costs for JustWare database + annual
%5 increase
Confidential Destruction
JusticeWeb maintenance contract $11K
6800 Telephone & Communication 12,000 11,461 12,500 Telephone Service expenses 12,500 12,500 12,500
Wireless Service
language Translation Line
DISTRICT ATTORNEY
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
Connection to state Metro line
Remote internet access
- - - - - -
TOTAL O&M 203,435 271,382 211,406 TOTAL 213,806 213,806 213,806
CAPITAL OUTLAY
7325 Furniture & Fixtures 1,000 1,445 1,000 To replace chairs & furniture & furnishings as they
break.
1,000
1,000 1,000
7355 Computer Hardware -
7400 Capital Improvement Program - - - - - -
TOTAL CAPITAL OUTLAY 1,000 1,445 1,000 TOTAL 1,000 1,000 1,000
TOTAL DISTRICT ATTORNEY 1,861,621 1,724,612 1,926,292 TOTAL 1,928,692 1,922,832 1,922,832
64,670 67,070 61,211 61,211
3.5% 3.6% 3.3% 3.3%
DISTRICT ATTORNEY
James Gailey, County ManagerWages for full & part time staff.
The County of Cumberland is committed to providing quality services to all citizens equitably,
in a responsive and caring manner. The mission of the Executive Office is to implement the
County Board's policies, represent the interests of the County with other governmental agencies
and groups, as well as provide leadership to the departments to achieve the organization's
goals and objectives.
REVENUES EXPENSES 2018Labor O&M Capital TOTAL
EXEC 567,885 169,500 - 737,385
-$ -$ -$ -$
Grant & Enterprise Funding:
See last page of this section for data on the Grant funded activities of this department
Personnel REGULAR GRANT & CONTRACT
Full Time Part Time Full Time Part Time
Provide leadership and general administration of the county COUNTY MANAGER 1
EXECUTIVE ASSISTANT/PI OFFICER 1
Coordinate Domestic Violence Intervention Program DV COORDINATOR 0 1
DIRECTOR OF PUBLIC AFFAIRS 1 0
DRUG FREE PROGRAM COORD 1
DRUG FREE PROJECT COORD 1
CDBG DEVEL COORD 1
CDBG DEVEL ASST 1
Set county policy and provide guidance to county manager COMMISSIONERS 5
8 2 1 3
Executive Administration
Casco Bay CAN reduce alcohol and drugs in schools, from
grant money, as the leader of the program.
Project co-ordinator and admin assistant to Casco Bay CAN
program co-ordinator
Community Development Block Grant co-ordinator
responsible for distribtuion of over one million dollars in
Federal CDBG funding to all County communities
Part time assistant to CDBG Co-ordinator assisting with grant
follow through and commitments, also part time with S.
Portland CDBG program
BUDGET OBJECTIVES
Provide administrative assistance toCounty Manager and
Assist County Manager, provide Public Information for County
to constiuents
Lead and coordinate several county strategic initiatives for
more cost efficient, effective delivery of publicservices on a
regional or county wide basis, such as services on a regional
or county wide basis.
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
11-103 DEPARTMENT: EXECUTIVE ACTIVITY CENTER: ADMINISTRATION
ACCT # ACCOUNT DESCRIPTION 2014 Actual 2015 Actual
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES
5120-01 Wages & Salaries (FT) 381,754 344,974 317,577 321,817 321,817 321,817 321,817
5205-01 Wages & Salaries (PT) 49,913 91,364 100,903 - 62,863 62,863 62,863 62,863
5401-01 Overtime 4,613 5,501 5,000 5,331 5,000 5,000 5,000 5,000
5500-01 Employee Benefits & Taxes 160,878 174,986 200,070 173,734 180,431 180,431 178,204 178,204
TOTAL PERSONNEL SERVICES 597,158 616,826 623,551 179,065 570,112 570,112 567,885 567,885
OPERATIONS & MAINTENANCE
6130-01 Transportation & Lodging 21,349 24,441 25,000 22,595 22,000 22,000 22,000 22,000
6301-01 Professional Services 23,091 30,155 30,000 39,586 45,000 45,000 45,000 45,000
6302-01 Legal Services 17,287 46,902 45,000 66,884 40,000 40,000 40,000 37,000
6400-01 Building & Contents Insurance 3,912 3,895 4,972 3,051 5,000 5,000 5,000 5,000
6407-01 Surety Bond Premiums 3,303 3,289 4,198 2,576 4,200 4,200 4,200 4,200
6500-01 Office Supplies 8,148 7,070 5,000 5,696 5,500 5,500 5,500 5,500
6505-01 Printing & Engraving (147) 2,046 1,000 481 1,200 1,200 1,200 1,200
6506-01 Postal Expenses 2,967 3,102 1,500 1,995 1,000 1,000 1,000 1,000
6507-01 Advertising 210 11 500 1,853 500 500 500 500
6508-01 Dues 11,420 26,892 27,900 25,657 28,000 28,000 28,000 28,000
6509-01 Books periodicals, subs 762 1,745 500 1,273 500 500 500 500
6512-01 Training, Education, & Seminars 9,760 8,410 8,000 10,461 8,000 8,000 8,000 8,000
6513-01 Leases & Service Agreements 10,414 8,277 8,200 16,259 8,500 8,500 8,500 8,500
6609-01 Equipment Repair - - - - - -
6800-01 Telephone & Communication 2,799 1,827 2,000 3,391 3,100 3,100 3,100 3,100
TOTAL O&M 115,277 168,061 163,770 201,759 172,500 172,500 172,500 169,500
CAPITAL OUTLAY
7361-01 Occupational Health & Safety Equip
TOTAL CAPITAL OUTLAY - - - - - - - -
TOTAL ACTIVITY CENTER 712,435 784,887 787,321 380,824 742,612 742,612 740,385 737,385
(44,709) (44,709) (46,936) (49,936)
-5.7% -5.7% -6.0% -6.3%
EXEC-ADMINISTRATION
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
11-103 DEPARTMENT: EXECUTIVE ACTIVITY CENTER: ADMINISTRATION
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL Wages for full & part time staff.
5120-01 Wages & Salaries (FT) 317,577 312,420 321,817 Wages for full-time departmental staff. 321,817 321,817 321,817
5401-01 Overtime/Taping 5,000 5,331 5,000 Adjusted to actual 5,000 5,000 5,000
5205-01 Wages & Salaries (PT) 100,903 93,792 62,863 DV & Special projects 62,863 62,863 62,863
5510 Health Insurance 114,783 101,468 116,910 116,910 114,683 114,683
5520 Retirement 24,676 19,048 13,650 13,650 13,650 13,650
5530 Social Security 32,396 29,156 29,811 29,811 29,811 29,811
5540 Workers Comp 1,816 1,736 1,816 1,816 1,816 1,816
5560 Deferred Comp 26,400 22,327 18,245 18,245 18,245 18,245
5500-01 Employee Benefits & Taxes 200,070 173,734 180,431 Benefits and taxes for departmental employees. 180,431 178,204 178,204
TOTAL PERSONNEL SERVICES 623,551 585,276 570,112 TOTAL 570,112 567,885 567,885
OPERATIONS & MAINTENANCE
6130-01 Transportation & Lodging 25,000 22,595 22,000 Transportation and costs associated with traveling to meetings
with county and municipal officials, as well as to testify at
legislative hearings and participate in conferences
22,000 22,000 22,000
6301-01 Professional Services 30,000 39,586 45,000 Arbitration, dispute resolution and other required services. 45,000 45,000 45,000
Funding for the Cumberland District Public Health Council.
Soil & Water
6302-01 Legal Services 45,000 66,884 40,000 Legal fees associated with consultation and pending law suits. 40,000 40,000 37,000
6400-01 Building & Content Insurance 4,972 3,051 5,000 Departmental share of insurance premium. 5,000 5,000 5,000
6407-01 Surety Bond Premiums 4,198 2,576 4,200 Bond obtained through MCCA. 4,200 4,200 4,200
EXEC-ADMINISTRATION
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6500-01 Office Supplies 5,000 5,696 5,500 Departmental office supply costs. 5,500 5,500 5,500
6505-01 Printing & Engraving 1,000 481 1,200 General printing costs to include county budget, annual report,
budget
1,200 1,200 1,200
6506-01 Postal Expenses 1,500 1,995 1,000 Departmental postage costs. 1,000 1,000 1,000
6507-01 Advertising 500 1,853 500 Legal notices and job postings in area newspapers. 500 500 500
6508-01 Dues 27,900 25,657 28,000 Professional Memberships 28,000 28,000 28,000
International City/County Managers Assoc.
Maine Municipal Association.
NACO Association
Maine County Commissioners Association.
Maine County Administrators Association.
Local/regional Chamber of Commerce
ME Town & City Management Association.
Northeast county caucus
GPCOG Membership
6509-01 Books periodicals, subs 500 1,273 500 500 500 500
6512-01 Training, Education, & Seminars 8,000 10,461 8,000 MCCA Convention, MMA seminars and NACO conference 8,000 8,000 8,000
6513-01 Leases & Service Agreements 8,200 16,259 8,500 Lease agreement/ copier 8,500 8,500 8,500
maintenance agreement for copier
Postage meter lease/ maintenance.
Postage machine service agreement.
EXEC-ADMINISTRATION
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6609-01 Equipment Repair - - Equipment maintenance not covered under service agreement.
6800-01 Telephone & Communication 2,000 3,391 3,100 Provides for local and long distance calls, and associated
communication.
3,100 3,100 3,100
TOTAL O&M 163,770 201,759 172,500 172,500 172,500 169,500
CAPITAL OUTLAY -
- - - - - -
TOTAL CAPITAL OUTLAY - - - TOTAL - - -
TOTAL ADMINISTRATION 787,321 787,035 742,612 TOTAL 742,612 740,385 737,385
(44,709) (44,709) (46,936) (49,936)
-5.7% -5.7% -6.0% -6.3%
EXEC-ADMINISTRATION
Aaron Gilpatric DirectorWages for full & part time staff.
Information Technology is responsible for providing guidance, technical assistance, support and
general supervision required to properly utilize the central computer system as well as personnel
system computers throughout the County.
REVENUES EXPENSES 2018
2018 Budget Labor O&M Capital TOTAL
50,000 408,964 453,785 75,000 937,749
-$
Personnel Full Time Part Time
IT DIRECTOR 1
NETWORK ADMINISTRATOR 1
COMPUTER SPECIALIST 1
SOFTWARE SPECIALIST 2
5
Information Technology
StatisticsIT supports 400 County users providing technical assistance
and support. Operates & maintains 60 physical & virtual
servers, 450 personal computers, 92 printers, and
networking equipment utilized by all County departments.
Supports the Assessing department and external clients by
providing cloud based storage and hosting services.
COUNTY OF CUMBERLAND
11-103 DEPARTMENT: INFORMATION TECHNOLOGY ACTIVITY CENTER: INFORMATION TECHNOLOGY
ACCT # ACCOUNT DESCRIPTION 2014 Actual 2015 Actual
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES Wages for full & part time staff.
5120 Wages & Salaries (FT) 235,861 265,048 287,625 286,412 293,374 293,374 293,374 293,374
5500 Employee Benefits & Taxes 73,142 84,900 107,645 99,435 116,832 116,832 115,590 115,590
TOTAL PERSONNEL SERVICES 309,003 349,948 395,270 385,847 410,206 410,206 408,964 408,964
OPERATIONS & MAINTENANCE
6130 Transportation & Lodging 3,218 3,155 4,000 3,610 4,000 4,000 4,000 4,000
6301 Professional Services 29,084 29,468 25,000 4,350 25,000 14,000 14,000 14,000
6500 Office Supplies 1,050 2,008 1,000 953 1,000 1,000 1,000 1,000
6503 Computer, Software, & Supplies 21,608 39,790 36,000 36,476 36,000 36,000 36,000 36,000
Printing & Engraving 14,116 16,110 12,000 14,500 14,500 14,500 14,500
6512 Training, Education, & Seminars 8,052 11,827 12,000 9,108 12,000 12,000 12,000 12,000
6514 maintenance Contracts 219,946 209,535 218,000 249,553 276,285 276,285 276,285 276,285
6811 Computer Repair 12,347 7,851 8,000 7,103 8,000 8,000 8,000 8,000
6800 Telephone & Communication 78,910 83,382 88,000 92,749 88,000 88,000 88,000 88,000
TOTAL O&M 388,331 403,125 404,000 403,902 464,785 453,785 453,785 453,785
CAPITAL OUTLAY
7355-02 Computer Hardware 75,883 70,804 75,000 73,771 75,000 75,000 75,000 75,000
TOTAL CAPITAL OUTLAY 75,883 70,804 75,000 73,771 75,000 75,000 75,000 75,000
TOTAL ACTIVITY CENTER 773,217 823,878 874,270 863,520 949,991 938,991 937,749 937,749
75,722 64,722 63,480 63,480
8.7% 7.4% 7.3% 7.3%
INFORMATION TECHNOLOGY
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
11-103 DEPARTMENT: IT ACTIVITY CENTER: INFORMATION TECHNOLOGY
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES
5120 Wages & Salaries (FT) 287,625 286,412 293,374 Wages for full & part time staff. 293,374 293,374 293,374
5,200 OT & On-call stipend funding 5,200 5,200 5,200
5510 Health Insurance 55,883 50,460 65,210 65,210 63,968 63,968
5520 Retirement 28,468 26,383 27,888 27,888 27,888 27,888
5530 Social Security 22,003 21,358 22,443 22,443 22,443 22,443
5540 Workers Comp 1,291 1,234 1,291 1,291 1,291 1,291
5560 Deferred Comp
5500 Employee Benefits & Taxes 107,645 99,435 116,832 116,832 115,590 115,590
TOTAL PERSONNEL SERVICES 395,270 385,847 415,406 410,206 408,964 408,964
OPERATIONS & MAINTENANCE
6130 Transportation & Lodging 4,000 3,610 4,000 Mileage Expense 4,000 4,000 4,000
6301 Professional Services 25,000 4,350 25,000 On site Technical Assistance 14,000 14,000 14,000
Community GIS
6500 Office Supplies 1,000 953 1,000 General Office Supplies 1,000 1,000 1,000
6503 Computer, Software, & Supplies 36,000 36,476 36,000 Software, upgrades and licensing 36,000 36,000 36,000
6505 Printing and Engraving 12,000 14,046 14,500 Printer and Toner cartridges 14,500 14,500 14,500
6512 Training, Education, & Seminars 12,000 9,108 12,000 System training 12,000 12,000 12,000
6514 Maintenance Contracts 218,000 249,553 276,285 Public Safety software packages, email, & data sharing 276,285 276,285 276,285
Spillman Maintenance (Net of reimbursements) 154,800$
VEEAM Software 4,600$
VMWare 11,000$
INFORMATION TECHNOLOGY (IT)
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
Lighthouse Technologies (nightly backups) 5,000$
Mcafee 6,000$
Cisco Smartnet 2,800$
PowerDMS 3,000$
ESRI- ARC GIS Maintenance 9,000$
Netmotion & Locality 9,000$
OpenFox 4,800$
GMSuite (Google Mail) 54,000$
PictureLink 4,685$
FATPOT 7,600$
276,285$
6611 Computer Repair 8,000 7,103 8,000 Repair equipment formerly under maintenance contract. 8,000 8,000 8,000
6800 Telephone & Communication 88,000 92,749 88,000 System wide internet, wireless access and fiber lines 88,000 88,000 88,000
TOTAL O&M 404,000 417,948 464,785 TOTAL 453,785 453,785 453,785
7355 Computer hardware for County 75,000 73,771 75,000 Communications, server and network hardware 75,000 75,000 75,000
TOTAL CAPITAL OUTLAY 75,000 73,771 75,000 TOTAL 75,000 75,000 75,000
TOTAL IT 874,270 877,566 955,191 TOTAL 938,991 937,749 937,749
80,922 64,722 63,480 63,480
9.3% 7.4% 7.3% 7.3%
INFORMATION TECHNOLOGY (IT)
Martha Sumner, DirectorWages for full & part time staff.
The County of Cumberland Human Resource Office is committed to creating a work environment which
enables employees to thrive as individuals & contributors to Cumberland County Government mission & goals.
REVENUES EXPENSES 2018
2015 Actual 2016 Actual 2013 Budget 2018 Budget Labor O&M Capital TOTAL
345,928 102,539 - 448,467
No Revenues
-$
Personnel Full Time Part Time
Responsible for servicing of over 430 full time employees HUMAN RESOURCE DIRECTOR 1
Responsible for recruitment of all new employees HUMAN RESOURCE SPECIALIST 1
Responsible for union contract negotiations EXECUTIVE ASSISTANT 1
Responsible to coordinate all testing and emp. evaluations HR GENERALIST 1
Provides all union grievance management
Resolution of all employee matters 4
Maintain legal employee compliance in FMLA, W/C, etc.
Human Resources
Statistics
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
11-103 DEPARTMENT: HUMAN RESOURCES ACTIVITY CENTER: HUMAN RESOURCES
ACCT # ACCOUNT DESCRIPTION 2014 Actual 2015 Actual
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES
5120 Wages & Salaries (FT) 189,365 193,138 276,491 216,970 249,691 249,691 249,691 259,191
5500 Employee Benefits & Taxes 47,175 50,378 95,338 72,606 87,665 87,665 86,737 86,737
TOTAL PERSONNEL SERVICES 236,540 243,516 371,829 289,577 337,356 337,356 336,428 345,928
OPERATIONS & MAINTENANCE
6130 Transportation & Lodging 206 728 3,680 1,641 3,680 3,680 3,680 3,680
6301 Professional Services 15,671 36,629 17,375 30,639 77,600 75,600 75,600 77,600
6500 Office Supplies 2,032 2,765 2,000 2,265 2,000 2,000 2,000 2,000
6505 Printing & Engraving - 189 500 116 500 500 500 500
6506 Postal Expenses 1,020 1,411 1,500 2,072 1,250 1,250 1,250 1,250
6508 Dues 180 165 370 549 560 560 560 370
6509 Books, Periodicals, & Subscriptions 754 754 3,294 199 3,649 3,649 3,649 3,649
6512 Training, Education, & Seminars 645 1,354 6,275 1,708 11,970 11,970 11,970 10,890
6515 Wellness 3,071 2,000 2,000 2,000 2,000
6800 Telephone & Communication 445 290 - 534 600 600 600 600
TOTAL O&M 20,953 44,285 36,819 42,793 103,809 101,809 101,809 102,539
CAPITAL OUTLAY
7361 Occupational Health & Safety Equip. 3,708 1,294 5,000 5,851 - - - -
TOTAL CAPITAL OUTLAY 3,708 1,294 5,000 5,851 - - - -
TOTAL ACTIVITY CENTER 261,201 289,095 413,648 338,221 441,164 439,164 438,237 448,467
27,516 25,516 24,589 34,819
6.7% 6.2% 5.9% 8.4%
`
HUMAN RESOURCES
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
11-103 HUMAN RESOURCES ACTIVITY CENTER: HUMAN RESOURCES
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL Wages for full & part time staff.
5120 Wages & Salaries (FT) 276,491 216,970 249,691 Wages for full-time departmental staff. 249,691 249,691 259,191
5510 Health Insurance 55,103 39,193 48,704 48,704 47,777 47,777
5520 Retirement 18,554 14,753 13,452 13,452 13,452 13,452
5530 Social Security 18,359 15,504 19,101 19,101 19,101 19,101
5540 Workers Comp 1,104 1,056 1,104 1,104 1,104 1,104
5560 Deferred Comp 2,217 2,100 5,303 5,303 5,303 5,303
5500 Employee Benefits & Taxes 95,338 72,606 87,665 Benefits and taxes for departmental employees. 87,665 86,737 86,737
TOTAL PERSONNEL SERVICES 371,829 289,577 337,356 TOTAL 337,356 336,428 345,928
OPERATIONS & MAINTENANCE
6130 Transportation & Lodging 3,680 1,641 3,680 Travel between offices for all HR staff 1,500$ 3,680 3,680 3,680
HR/Worker's Comp Convention - Lodging (Martha PHR Cont. Ed) 780$
HR/W/C Convention/Training Meals (Higher Level W/C claims) 1,400$
6301 Professional Services 17,375 $30,639 77,600 Group Dynamics Section 125 FSA Admin Fee 875$ 75,600 75,600 77,600
Group Dynamics Section 125 HRA Admin Fee 500$
Group Dynamics Debit Card Fee 1,550$
Employee Advisory Committee 2,000$
Got Health Wellness Initiative 20,000$
EAP Plan (Affiliated EAP - Workforce Solutions) ?? 10,328$
Affirmative Action/EEO EE Plan for Fed/grants 3,450$
CLRP Designation/Training 897$
Wellness 38,000$
77,600$
6500 Office Supplies 2,000 $2,265 2,000 Departmental office supply costs. 2,000 2,000 2,000
6505 Printing & Engraving 500 $116 500 Wellness Brochures/Promotional Items 500 500 500
6506 Postal Expenses 1,500 $2,072 1,250 Departmental postage costs. 1,250$ 1,250 1,250 1,250
HUMAN RESOURCES
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
Wellness Program postage costs
6508 Dues 370 $549 560 MLGHRA Membership -/$25.00 each 75$ 560 560 370
LERA Membership - /$15.00 each 30$
HRASM Membership - 75$
SHRM Membership - 190$
6509 Books, Periodicals, & Subscriptions 3,294 $199 3,649 IPMA - Martha 149$ 3,649 3,649 3,649
Books for HR/Training 500$
Jobs in Me Subscription 3,000$
6512 Training, Education, & Seminars 6,275 $1,708 11,970 Leadership Academy (based on 12 participants County wide) 5,400$ 11,970 11,970 10,890
MMA Conference/Martha/1 other - October - Augusta/Bangor 170$
MLGHRA HR Conference/Martha/1 other - June (Thomas College) 150$
LERA Conference/Martha/Dawn - Sept (Italian Heritage Center) 150$
LERA Meetings (3 meetings Martha/2 meetings Dawn) - (MTA) 75$
HRASM - Martha 3 mtgs/Dawn & Mary 1 mtg each - (Clarion Hotel) 130$
Tuition Reimbursement 5,895$
11,970$
6515 Wellness 1,500 3,071 2,000 Wellness Equipment (gym in each location) 2,000 2,000 2,000
6800 Telephone expense 325 534 600 600 600 600
TOTAL O&M 36,819 42,793 103,809 101,809 101,809 101,809
CAPITAL OUTLAY
7361 Occupational Health & Safety Equip. 5,000 5,851 - Employee Ergonomic costs/fitness for duty - - -
- - - - - -
5,000 5,851 - TOTAL - - -
413,648 338,221 441,164 TOTAL 439,164 438,237 447,737
27,516 25,516 24,589 34,089
6.7% 6.2% 5.9% 8.2% HUMAN RESOURCES
Bruce Tarbox, Director
Mission to provide a useable, quality environment to the public and occupants of all CountyWages for full & part time staff.
buildings, by maintaining the structures, systems, grounds and vehicles to the highest standards.
The department is responsible for the physical operations of the County Courthouse complex,
the County Jail, Law Enforcement Center, Pre-Release Center, Emergency Management Agency,
the County Parking Garage, and the new County Communications Center.
REVENUES EXPENSES 2018 2015 2016 2017 2,018 Labor O&M Capital TOTAL
FAC - - - - 1,567,979 898,894 9,000 2,475,873
ENTERPRISE 311,603
TOTAL DEPT 2,787,476
Enterprise Activities:
See last page of this section for data on the
other funded activities of this department
Personnel Responsible for Fleet maintenance of over 93 Vehicles Facility Full Time Part Time Court lease Jail
Responsible for 7 buildings, and over 416,350 sq feet FACILITIES MANAGER 1
Responsible to maintain operations for: MAINTENANCE SUPERVISOR 1
EMA Probate Executive FACILITIES SUPERVISOR 1
DA Finance Garage CUSTODIAN SUPERVISOR 1
Treasurer CCRCC CUSTODIAN 2 3 3 0
Deeds Sheriff Office ELECTRICAN SUPERVISOR 1
ELECTRICIAN 1 1
Negotiate over $1 million dollars in Utility costs BUILDING TECH I 1
MAINTENANCE TECHNICIAN II 2 2 3
FLEET AUTOMOTIVE SUPERVIOR 1
FLEET AUTOMOTIVE TECHNICIAN 1
EXECUTIVE ASSISTANT 1
ASST DIRECTOR & SAFETY COORD 1
14 3 5 5
Facilities Department
Statistics
DEPARTMENTAL BUDGET SUMMARY COUNTY OF CUMBERLAND
11-105 DEPARTMENT: FACILITIES
ACCT # ACCOUNT DESCRIPTION 2014 Actual 2015 Actual
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES Wages for full & part time staff.
5120 Wages & Salaries (FT)* 674,326 716,563 988,793 866,751 1,058,483 1,058,483 1,058,483 1,058,483
5210 Seasonal/Temporary/Intern 14,769 33,540 - - - - - -
5401 Overtime 7,296 2,701 31,563 24,609 32,510 32,510 32,510 32,510
5500 Employee Benefits & Taxes 300,649 325,195 476,955 334,950 482,379 482,379 476,987 476,987
TOTAL PERSONNEL SERVICES 997,039 1,077,999 1,497,311 1,226,310 1,573,371 1,573,371 1,567,979 1,567,979
OPERATIONS & MAINTENANCE
6130 Transportation & Lodging 2,243 890 1,200 119 1,200 1,200 1,200 1,200
6131 Gas, Oil, & Grease 37,719 38,526 43,500 44,710 45,500 45,500 45,500 45,500
6132 Vehicle Repair 77,773 75,627 82,000 73,408 86,000 86,000 86,000 86,000
6301 Professional Services 6,756 6,968 10,500 15,609 10,500 10,500 10,500 10,500
6303 Contract Special Services 4,480 14,316 12,040 10,421 12,040 12,040 12,040 12,040
6304 Security Services 1,135 1,357 1,400 1,250 1,400 1,400 1,400 1,400
6400 Insurance- Building & Contents 41,762 41,577 53,072 32,566 53,072 53,072 53,072 53,072
6401 Insurance- Liability 2,295 2,285 2,917 1,809 2,917 2,917 2,917 2,917
6402 Vehicle Insurance 10,932 10,884 13,893 8,525 13,893 13,893 13,893 13,893
6405 Insurance - Boilers/ Mechanical 6,449 6,421 8,196 5,029 8,196 8,196 8,196 8,196
6406 Insurance- Deductible - - - - - -
6500 Office Supplies 1,499 2,994 1,500 1,370 1,500 1,500 1,500 1,500
6502 Cleaning Supplies 7,226 6,264 8,600 7,611 8,600 8,600 8,600 8,600
6504 Maintenance Supplies 16,864 15,914 17,500 8,667 17,500 17,500 17,500 17,500
6505 Printing & Engraving 641 2,807 550 732 550 550 550 550
6506 Postal Expenses 244 83 300 234 300 300 300 300
6507 Advertising 350 1,330 200 200 200 200
6508 Dues 326 323 550 983 950 950 950 950
6509 Books, Periodicals, & Subscriptions 50 150 2,267 150 - - -
6510 Tools & Implements 2,368 4,041 2,500 3,831 2,500 2,500 2,500 2,500
6511 Equipment Rental 6,265 5,629 5,710 8,641 12,040 12,040 12,040 12,040
6512 Training, Education, & Seminars 188 164 600 408 600 600 600 600
6513 Lease & service Agreements 140,483 130,584 179,000 162,414 183,000 183,000 183,000 185,400
FACILITIES
DEPARTMENTAL BUDGET SUMMARY COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION 2014 Actual 2015 Actual
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6514 Maintenance Contracts 52,501 53,354 62,000 52,316 64,000 64,000 64,000 64,000
6600 Cleaning & Sanitary 2,454 3,338 2,500 1,103 2,750 2,750 2,750 2,750
6601 Snow Removal 6,882 5,545 5,500 5,403 5,500 12,500 12,500 12,500
6602 Lot & Grounds Maintenance 7,560 2,546 4,000 9,596 4,000 4,000 4,000 4,000
6603 Building & Structure Repair 9,217 20,951 21,000 29,017 21,000 21,000 21,000 21,000
6604 Heating & Cooling (HVAC) Repair 24,733 25,523 18,000 17,109 18,000 18,000 18,000 18,000
6605 Electrical Repair 16,200 13,211 13,500 14,715 15,500 15,500 15,500 15,500
6606 Painting Repair 7,167 3,661 2,900 563 2,900 2,900 2,900 2,900
6607 Plumbing Repair 5,292 2,970 8,200 8,595 8,200 8,200 8,200 8,200
6608 Elevator Repair 588 1,000 - 1,000 1,000 1,000 1,000
6609 Equipment Repair 3,697 5,350 3,000 3,220 3,000 3,000 3,000 3,000
6612 Furniture Repair 750 1,749 1,200 1,675 1,200 1,200 1,200 1,200
6800 Telephone & Communication 410 2,589 3,000 3,472 3,000 3,000 3,000 3,000
6801 Electricity Utility 136,080 150,330 137,600 135,993 140,600 140,600 140,600 140,600
6802 Gas Utility 82,260 72,988 90,900 54,605 90,900 70,900 70,900 70,900
6803 Water Utility 5,105 8,272 8,300 11,424 8,300 8,300 8,300 8,300
6804 Sewer Utility 18,975 30,758 22,336 25,091 24,336 24,336 24,336 24,336
6805 Rubbish Removal 10,573 10,026 12,000 12,605 12,000 12,000 12,000 12,000
6806 Fuel Oil 1,351 1,577 - 130 50 50 50 50
6906 Paper Goods 11,502 11,687 10,000 14,245 12,000 12,000 12,000 12,000
6908 Clothing- Uniforms 1,926 3,118 500 124 4,500 4,500 4,500 4,500
6909 Clothing- Cleaning 2,285 3,036 2,300 2,834 2,300 2,300 2,300 2,300
6913 Safety Equipment 1,976 1,450 2,000 640 2,000 2,000 2,000 2,000
6950 misc expense PRC 420 132 - - - - - -
TOTAL O&M 777,603 801,815 877,764 796,406 909,644 896,494 896,494 898,894
FACILITIES
DEPARTMENTAL BUDGET SUMMARY COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION 2014 Actual 2015 Actual
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
CAPITAL OUTLAY
7305 Building & Building Improvements 1,761 - - - - - - -
7315 Electrical Capital 745 5,541 - 37 4,000 - -
7335 Maintenance Capital 381 - - - - - -
7350 Office Equipment 4,361 200 149 200 200 200 200
7355 Computer Hardware 247 800 826 800 800 800 800
7361 Occupational Health & Safety Equip. 5,000 5,000 5,000 5,000
7365 Safety Equipment 1,467 3,414 3,000 4,195 3,000 3,000 3,000 3,000
TOTAL CAPITAL OUTLAY 8,334 9,582 4,000 5,207 13,000 9,000 9,000 9,000
TOTAL DEPARTMENT 1,782,977 1,889,396 2,379,075 2,027,923 2,496,015 2,478,865 2,473,473 2,475,873
116,940 99,790 94,398 96,798
4.9% 4.2% 4.0% 4.1%
FACILITIES
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
11-105 DEPARTMENT: FACILITIES
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018 BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES Wages for full & part time staff.
5120 Wages & Salaries (FT) 988,793 866,751 1,058,482.56 Wages for full-time departmental staff. -$ 1,058,483 1,058,483 1,058,483
PT Garage Assistant moved from Garage Budget
5205 Wages & Salaries (PT) 27,254
5210 Seasonal/Temporary/Intern
5401 Overtime 31,563 24,609 32,509.89 Wages for required overtime work and call in work. 32,510 32,510 32,510
5510 Health Insurance 288,491 188,950 283,073 283,073 277,681 277,681
5520 Retirement 73,170 49,656 73,115 73,115 73,115 73,115
5530 Social Security 76,428 59,182 83,461 83,461 83,461 83,461
5540 Workers Comp 30,016 28,701 30,016 30,016 30,016 30,016
5560 Deferred Comp 8,850 8,460 12,714 12,714 12,714 12,714
5500 Employee Benefits & Taxes 476,955 334,950 482,379 Taxes and benefits for departmental employees. 482,379 476,987 476,987
TOTAL PERSONNEL SERVICES 1,497,311 1,253,564 1,573,371 5.1% TOTAL 1,573,371 1,567,979 1,567,979
OPERATIONS & MAINTENANCE
6130 Transportation & Lodging 1,200 119 1,200 Departmental travel expenses including for training. 1,200$ 1,200 1,200 1,200
6131 Gas Oil & Grease 43,500 44,710 45,500 Gas, oil, grease, and maintenance for departmental
vehicles and machines.
7,000$ 45,500 45,500 45,500
Tires for vehicles. 34,000$
Oil & grease for Sheriff vehicles. 4,500$
6132 Vehicle Repair 82,000 73,408 86,000 Parts and labor for automobile and machine repair. 7,000$ 86,000 86,000 86,000
Sheriff Administration/ Support Services 12,000$
Sheriff Law Enforcement 35,000$
Sheriff General 8,000$
New Vehicle equipment set up 24,000$
6301 Professional Services 10,500 15,609 10,500 Consultants: chemical, etc. 1,500$ 10,500 10,500 10,500
Indoor Air Quality tests. 4,900$
Elevator/lift inspections. 4,100$
Wages for substitute custodians/ maint./ special projects.
FACILITIES
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018 BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6303 Contract Special Services 12,040 10,421 12,040 Pest control. Courthouse ,LEC EMA 3,040$ 12,040 12,040 12,040
Hazardous Mats (lamp) 3,000$
Backflow testing 500$
Recycling Costs 500$
6304 Security Services 1,400 1,250 1,400 1,400 1,400 1,400
6400 Insurance -Building & Contents 53,072 32,566 53,072 Courthouse. 53,072$ 53,072 53,072 53,072
Garage.
6401 Insurance- Liability 2,917 1,809 2,917 Departmental share of insurance. 2,917$ 2,917 2,917 2,917
6402 Vehicle Liability 13,893 8,525 13,893 Departmental share of insurance. 13,893$ 13,893 13,893 13,893
6405 Insurance - Boilers/ Mechanical 8,196 5,029 8,196 Departmental share of insurance. 8,196$ 8,196 8,196 8,196
6406 Insurance- Deductible Deductible for any insurance claim.
6500 Office Supplies 1,500 1,370 1,500 Office supplies and copy paper. 1,500$ 1,500 1,500 1,500
6502 Cleaning Supplies 8,600 7,611 8,600 Custodial supplies. (Does not include Jail secure area.) 8,600 8,600 8,600
Car Cleaning Supplies 100$
Courthouse. 6,500$
Garage. 600$
EMA & Dispatch 1,100$
25 Pearl Street 300$
6504 Maintenance Supplies 17,500 8,667 17,500 Repair supplies. 17,500 17,500 17,500
Courthouse 12,000$
Garage. 825$
EMA. 1,850$
Law Enforcement Center. 725$
Communications 2,100$
Alarm monitoring Intrusion and Fire $ 1,400
FACILITIES
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018 BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6505 Printing & Engraving 550 732 550 Printing for work orders, forms, and blueprints. 550$ 550 550 550
6506 Postal Expenses 300 234 300 Departmental postage costs. 300$ 300 300 300
6507 Advertising 350 1,330 200 For material bids and personnel 200$ 200 200 200
6508 Dues 550 983 950 NFPA 950 950 950
AFE (American Facilities Eng.) 200$
ASHRAE (Heating and AC Eng.) 50$
NSEE (Energy Engineers.) 50$
Electrician Licensing Fees. 400$
prime 100$
recertification 150$
6509 Books, Periodicals, & Subscriptions 150 2,267 150 Manager's Legal Bulletin. 150 150 150
Vehicle manuals.
ASHRAE Handbooks.
Means Data Books.
Reference manuals and code books. 150$
6510 Tools & Implements 2,500 3,831 2,500 Hand tools. 2,500$ 2,500 2,500 2,500
6511 Equipment Rental 5,710 8,641 12,040 Pagers.and cell phones 1,700$ 12,040 12,040 12,040
Offsite Storage 5,640$
Safety Kleen for Mechanic/Jail (oil) 200$
Copier 1,500$
Concrete cutter & others as needed 310$
lift rental 3,000$
6512 Training, Education, & Seminars 600 408 600 OSHA Training 600 600 600
Training for Electrician
work order system
Local seminars.
FACILITIES
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018 BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6513 Leases and Service Agreements 179,000 162,414 183,000 Leased Office Space and Common Charges 183,000$ 183,000 183,000 185,400
Lease 10,000 square feet
New- Electric Vehicle Lease
6514 Maintenance Contracts 62,000 52,316 64,000 HVAC contract. 64,000 64,000 64,000
CCRCC new building 3,000$
CCCH & EMA 24,400$
Sprinkler system. 2,300$
Extinguishers. 1,100$
Fire alarm. . 3,200$
Elevator/lifts. 14,500$
Telephone 3,000$
Garage gate equipment. 3,500$
Identicard 2,500$
Work order Systems Support 5,000$
Automatic Doors 1,500$
6600 Cleaning & Sanitary 2,500 1,103 2,750 Carpets cleaned in-house for cost and quality assurance. 2,750 2,750 2,750
Courthouse. (done in house) 2,000$
EMA. 250$
Law Enforcement Center. 500$
6601 Snow Removal 5,500 5,403 5,500 Courthouse complex (includes parking lot). 5,000$ 12,500 12,500 12,500
EMA & Dispatch. 7,500$
6602 Lot & Grounds Maintenance 4,000 9,596 4,000 Loam, seed, sod. 2,000$ 4,000 4,000 4,000
Flowers, shrubbery. 500$
Landscape timbers, fencing. 500$
Asphalt maintenance or repair: 1,000$
6603 Building & Structure Repair 21,000 29,017 21,000 Doors, walls, ceilings, stairs, & windows. 3,000$ 21,000 21,000 21,000
Replacement locks and keys 3,000$
Roof patches and repairs. 2,500$
CCCH Replacement Air Conditioners 2,500$
Carpeting and repairs 7,000$
FACILITIES
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018 BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
Exterior building repairs. 2,000$
Replacement ceiling tiles. 1,000$
6604 Heating & Cooling (HVAC) Repair 18,000 17,109 18,000 Heating & Cooling (HVAC) Repair 18,000 18,000 18,000
Courthouse. 11,000$
Garage. 500$
EMA. 3,500$
Law Enforcement Center. 3,000$
6605 Electrical Repair 13,500 14,715 15,500 Identicard and control repairs. 4,500$ 15,500 15,500 15,500
Lighting-lamps and ballast, light bulbs 3,000$
Power outlets & wiring. 2,000$
Electrical repairs. 6,000$
6606 Painting Repair 2,900 563 2,900 Preventative & ongoing maintenance. 2,900 2,900 2,900
Courthouse. 1,500$
Garage. 500$
EMA. & communications 500$
Law Enforcement Center. 400$
6607 Plumbing Repair 8,200 8,595 8,200 Preventative/ ongoing maintenance. 8,200 8,200 8,200
Courthouse. 6,000$
Garage. 700$
EMA. And Communications 1,000$
Law Enforcement Center. 500$
6608 Elevator Repair 1,000 1,000 Non-contract repairs 1,000$ 1,000 1,000 1,000
6609 Equipment Repair 3,000 3,220 3,000 Repair for County equipment. 3,000$ 3,000 3,000 3,000
6612 Furniture Repair 1,200 1,675 1,200 Repair material for any County furniture. 1,200$ 1,200 1,200 1,200
6800 Telephone & Communication 3,000 3,472 3,000 Telephone Costs 3,000$ 3,000 3,000 3,000
FACILITIES
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018 BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6801 Electricity Utility 137,600 135,993 140,600 Electricity costs for county properties 140,600 140,600 140,600
Communications 31,048$
Garage 29,852$
CCCH 52,055$
LEC 17,545$
Pearl Street 10,100$
6802 Gas Utility 90,900 54,605 90,900 Natural Gas costs for county properties 70,900 70,900 70,900
Communications- generator
LEC 22,000$
CCRCC Communication Bldg EMA 6,000$
Courthouse 62,900$
25 Pearl Street -$
6803 Water Utility 8,300 11,424 8,300 Courthouse LEC EMA Communication 25 Pearl 6,500$ 8,300 8,300 8,300
Garage. 500$
25 Pearl Street 1,300$
6804 Sewer Utility 22,336 25,091 24,336 25 Pearl Courthouse Lec EMA Communications LEC 18,336$ 24,336 24,336 24,336
storm water charges 6,000$
6805 Rubbish Removal 12,000 12,605 12,000 Courthouse. 12,000 12,000 12,000
Law Enforcement Center.
EMA & Dispatch
Garage
Pearl Street
6806 Fuel Oil 130 50 $50 50 50 50
6906 Paper Goods 10,000 14,245 12,000 Toilet paper, sanitary napkins, paper towels. 12,000$ 12,000 12,000 12,000
6908 Clothing- Uniforms 500 124 4,500 CCCH complex. (4 sets) 4,500$ 4,500 4,500 4,500
6909 Clothing- Cleaning 2,300 2,834 2,300 Mechanic Uniforms. And rags 2,300$ 2,300 2,300 2,300
FACILITIES
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018 BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6913 Safety Equipment 2,000 640 2,000 Safety shoes. 2,000$ 2,000 2,000 2,000
Gloves & wipes for chemicals & blood pathogens.
- - - First-aid kit maintenance. - - -
877,764 796,406 909,644 TOTAL 896,644 896,644 899,044
#DIV/0! TOTAL O&M
CAPITAL OUTLAY
7305 Building & Building Improvement
-
7315 Electrical Capital -$ 37 4,000$ Energy controls (lighting) courthouse 4,000$ - - -$
7335 Maintenance Capital
7350 Office Equipment 200 149 200 Replace misc office equipment 200 200 200 200
7355 Computer Hardware 800 826 800 800$ 800 800 800
7361 Occupational Health & Safety Equip. 5,000 Employee Ergonomic costs/fitness for duty 5,000 5,000 5,000
Safety Program 3,000 4,195 3,000 new safety training program 3,000$ 3,000 3,000 3,000
4,000 5,207 13,000 9,000 9,000 9,000
TOTAL CAPITAL OUTLAY
TOTAL FACILITIES 2,379,075 2,055,177 2,496,015 TOTAL 2,479,015 2,473,623 2,476,023
14 4.9% 99,940 94,548 96,948
4.2% 4.0% 4.1%
ENTERPRISE ACTIVITIES TOTAL 311,603
OVERALL DEPARTMENTAL EXPENSES 2,790,618
FACILITIES
Wages for full & part time staff.
Mission of the parking garage is to provide a safe parking environment for staff and
visitors of the Cumberland County Courthouse and surrounding areas, including
business and residential customers.
REVENUES EXPENSES 2018
2014 Actual 2015 Actual 2016 Actual
2018
Budget Labor O&M Capital TOTAL
GAR 41,380 39,957 7,747 - Garage Operations 60,003 7,950 1,000 68,953
GAR 114,407 110,607 152,761 138,000 Garage Daily Parking
GAR 328,647 299,749 338,735 365,000 Garage Monthly Parking
GAR
GAR 484,434$ 450,313$ 499,243$ 503,000$
Personnel Full Time Part Time
Gross spaces available in the Garage 328 PARKING GARAGE OPERATOR 1
Dedicated to the Portland Police Dept. -52 GARAGE ATTENDANT* 1 0
Monthly contacts with the State -100 *Wages in Facilities
Monthly contracts with local business -130
County Employee parking daily -50
Public parking for Jury Duty varies 2 0
and General Public
Facilities-Garage Operation
Statistics
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
11-103 DEPARTMENT: Facilities ACTIVITY CENTER: PARKING GARAGE
ACCT # ACCOUNT DESCRIPTION 2014 Actual 2015 Actual
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES Wages for full & part time staff.
5120-03 Wages & Salaries (FT) 39,404 34,794 39,081 30,124 39,863 39,863 39,863 39,863
5205-03 Wages & Salaries (PT) 26,936 1,804 13,520 - - - - -
5401-03 Overtime 1,000 - 4,000 4,000 4,000 4,000
5500-03 Employee Benefits & Taxes 17,238 14,276 16,827 12,741 16,337 16,337 16,140 16,140
TOTAL PERSONNEL SERVICES 83,579 50,874 70,428 42,865 60,200 60,200 60,003 60,003
OPERATIONS & MAINTENANCE
6500-03 Office Supplies 474 480 400 417 500 500 500 500
6503-03 Computer Software & Supplies - - - - - -
6505-03 Printing & Engraving 1,670 2,500 755 2,500 2,500 2,500 2,500
6507-03 Advertising - - 200 200 200 200
6510-03 Tools & Implements - - - - - -
6609-03 Equipment Repair 294 6,016 1,700 972 4,000 4,000 4,000 4,000
6800-03 Telephone & Communication 790 847 750 1,292 750 750 750 750
6905-03 Medical Supplies 41 - - - - - - -
TOTAL O&M 3,269 7,343 5,350 3,436 7,950 7,950 7,950 7,950
CAPITAL
7325-03 Furniture & Fixtures - - - - - - - -
7365-03 Radio Equipment - - - - 1,000 1,000 1,000 1,000
TOTAL CAPITAL - - - - 1,000 1,000 1,000 1,000
TOTAL ACTIVITY CENTER 86,847 58,217 75,778 46,301 69,150 69,150 68,953 68,953
(6,628) (6,628) (6,825) (6,825)
-8.7% -8.7% -9.0% -9.0%
PARKING GARAGE
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
11-103 DEPARTMENT: FACILITIES ACTIVITY CENTER: PARKING GARAGE
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018
FINAL
BUDGET
PERSONNEL Wages for full & part time staff.
5120-03 Wages & Salaries (FT) 39,081 30,124 39,863 Wages for full-time departmental staff. 39,863 39,863 39,863
5205-03 Temporary 13,520 - Wages for part-time departmental staff. -
5401-03 Overtime 1,000 4,000 Wages for required overtime work. 4,000 4,000 4,000
5510 Health Insurance 10,071 8,002 10,326 10,326 10,129 10,129
5520 Retirement - - -
5530 Social Security 4,100 2,200 3,356 3,356 3,356 3,356
5540 Workers Comp 2,655 2,539 2,655 2,655 2,655 2,655
5560 Deferred Comp - - - - -
5500-03 Employee Benefits & Taxes 16,827 12,741 16,337 Taxes and benefits for departmental employees. 16,337 16,140 16,140
TOTAL PERSONNEL 70,428 42,865 60,200 TOTAL 60,200 60,003 60,003
OPERATIONS & MAINTENANCE
6500-03 Office Supplies 400 417 500 General office supplies used in garage operation. 500 500 500
6505-03 Printing & Engraving 2,500 755 2,500 60,000 garage tickets + shipping. (Now only available in 20k
lots.)
2,500 2,500 2,500
6507-03 Advertising 200 Newspaper job advertisements 200 200 200
6609-03 Equipment Repair 1,700 972 4,000 Repair material for gate swing-arms, and mechanical readers.
In Facilities
4,000 4,000 4,000
6800-03 Telephone & Communication 750 1,292 750 Garage telephone costs. New system bank connection 750 750 750
- - - - -
PARKING GARAGE
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018
FINAL
BUDGET
6905-03 Medical Supplies Replacement medical supplies. (Expiration of existing medical
supplies.)
TOTAL O&M 5,350 3,436 7,950 TOTAL 7,950 7,950 7,950
CAPITAL OUTLAY
7325-03 Furniture & Fixtures -
Operation Equipment 1,000 1,000 1,000 1,000
TOTAL CAPITAL OUTLAY - - 1,000 TOTAL 1,000 1,000 1,000
TOTAL GARAGE 75,778 46,301 69,150 TOTAL 69,150 68,953 68,953
(6,628) (6,628) (6,825) (6,825)
-8.7% -8.7% -9.0% -9.0%
PARKING GARAGE
Kevin Joyce , SheriffWages for full & part time staff.
Administration and support services are responsible for providing administrative services to all
aspects of the Sheriff's Office. Areas included are the Office of the Sheriff, Chief Deputy,
Administrative Investigator, and Business Office. The administration focuses of the managerial
needs of the organization, while the Business Office supports the financial coordination of the
entire department
REVENUES EXPENSES 2018
2014 Actual 2015 Actual 2016 Actual 2018 Budget Labor O&M Capital TOTAL
SHER 49,701 65,349 37,140 65,000 Misc revenue 832,425 250,437 3,000 1,085,862
49,701$ 65,349$ 37,140$ 65,000$
Personnel Full Time Part Time
Coordinate agendas and provide analysis for SHERIFF 1
all Sheriff Office Activities CHIEF DEPUTY 1
Provide leadership for strategic planning and budget ADMINISTRATIVE INVESTIGATOR 1
development and implementation ADMINISTRATIVE LIEUTENANT 1
Lead and coordinate Sheriff initiatives for more EXECUTIVE ASSISTANT 1
contracts with communities for cost efficient, INVESTIGATIONS CLERK 2
effective delivery of law enforcement services. RECEPTION/CLERK 1
CAPTIAN-SUPPORT SERVICES 1
ACCREDITATION COORD 1
ADMINISTRATIVE ASST. 1
11
Sheriff's Office-Administration
Objectives
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
11-106 DEPARTMENT: SHERIFF ACTIVITY CENTER: ADMINISTRATION/ SUPPORT SERVICES
ACCT # ACCOUNT DESCRIPTION
2014
ACTUAL
2015
ACTUAL
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES Wages for full & part time staff.
5120-05 Wages & Salaries (FT) 463,139 481,654 547,182 525,211 586,273 586,273 586,273 586,273
5205-05 Wages & Salaries (PT) 22,558 10,371 2,340 - - - -
5401-05 Overtime 11,316 12,708 18,000 17,694 18,000 18,000 18,000 18,000
5500-05 Employee Benefits & Taxes 178,763 171,479 215,907 194,271 230,574 230,574 228,152 228,152
TOTAL PERSONNEL SERVICES 675,776 676,212 781,089 737,176 834,847 834,847 832,425 832,425
OPERATIONS & MAINTENANCE
6130-05 Transportation & Lodging 7,732 7,682 10,000 11,598 11,400 11,400 11,400 11,400
6131-05 Gas, Oil, & Grease 8,251 4,918 8,000 4,692 8,000 8,000 8,000 8,000
6301-05 Professional Services 2,214 11,822 11,300 8,902 11,300 11,300 11,300 11,300
6302-05 Legal Services 11,755 21,151 17,500 22,842 22,842 22,842 22,842 19,842
6401-05 Insurance - Liability 54,283 54,041 68,983 42,330 68,983 58,000 58,000 58,000
6402-05 Insurance- Vehicle 19,215 19,129 24,418 14,983 24,418 20,000 20,000 20,000
6500-05 Office Supplies 18,461 13,235 10,000 15,396 10,000 10,000 10,000 10,000
6505-05 Printing & Engraving 3,960 6,324 9,000 8,722 9,000 9,000 9,000 9,000
6506-05 Postal Expenses 3,645 5,139 5,000 2,136 4,000 4,000 4,000 4,000
6507-05 Advertising 2,922 421 2,500 269 2,500 2,500 2,500 2,500
6508-05 Dues 4,931 5,104 4,000 4,149 3,500 3,500 3,500 3,500
6509-05 Books, Periodicals, & Subscriptions 7,732 5,961 5,000 9,010 5,000 5,000 5,000 5,000
6511-05 Equipment Rental 12,338 18,362 10,700 14,111 10,700 10,700 10,700 10,700
6512-05 Training, Education, & Seminars 5,650 8,495 12,000 22,798 32,695 27,695 27,695 27,695
6800-05 Telephone & Communication 32,179 26,670 32,500 34,713 33,500 33,500 33,500 33,500
6908-05 Clothing- Uniforms 1,711 3,104 6,000 773 6,000 6,000 6,000 6,000
ADMINISTRATION/ SUPPORT SERVICES
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2014
ACTUAL
2015
ACTUAL
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6910-05 Criminal Investigation 1,073 50 5,000 2,625 4,500 4,500 4,500 4,500
6950-05 CALEA 5,500 5,500 5,500 5,500
TOTAL O&M 198,052 211,608 241,901 220,049 273,838 253,437 253,437 250,437
211,608
CAPITAL OUTLAY
7350-05 Office Equipment 5,178 850 3,000 2,811 3,000 3,000 3,000 3,000
TOTAL CAPITAL OUTLAY 5,178 850 3,000 2,811 3,000 3,000 3,000 3,000
TOTAL ACTIVITY CENTER 879,007 888,670 1,025,990 960,036 1,111,685 1,091,284 1,088,862 1,085,862
85,695 65,294 62,872 59,872
8.4% 6.4% 6.1% 5.8%
ADMINISTRATION/ SUPPORT SERVICES
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
11-106 DEPARTMENT: SHERIFF ACTIVITY CENTER: ADMINISTRATION & SUPPORT SERVICES
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES Wages for full & part time staff.
5120-05 Wages & Salaries (FT) 547,182 525,211 586,273 Wages for full-time agency staff. 586,273 586,273 586,273
2,340
5205-05 Wages & Salaries (PT)
5401-05 Overtime/On-Call Administrator 18,000 17,694 18,000 Wages for required overtime work. 18,000 18,000 18,000
5510 Health Insurance 116,852 98,029 127,124 127,124 124,702 124,702
5520 Retirement 36,625 32,417 34,266 34,266 34,266 34,266
5530 Social Security 43,236 41,095 46,227 46,227 46,227 46,227
5540 Workers Comp 17,127 19,246 17,127 17,127 17,127 17,127
5560 Deferred Comp 2,066 3,484 5,830 5,830 5,830 5,830
Benefits
5500-05 Employee Benefits & Taxes 215,907 194,271 230,574 Taxes and benefits for agency employees. 230,574 228,152 228,152
TOTAL PERSONNEL SERVICES 781,089 737,176 834,847 6.9% TOTAL 834,847 832,425 832,425
OPERATIONS & MAINTENANCE
6130-05 Transportation & Lodging 10,000 11,598 11,400 Agency mileage and travel expenses *CALEA-
$1,400
11,400 11,400 11,400
6131-05 Gas, Oil, & Grease 8,000 4,692 8,000 To provide gas for vehicles assigned to the
administration bureau. (2986 gal @$2.60).
8,000 8,000 8,000
6301-05 Professional Services 11,300 8,902 11,300 Polygraph and psych testing. 11,300 11,300 11,300
Transcription services emergency needs.
Pre-employment Medical Evals - $4100.
6302-05 Legal Services 17,500 22,842 22,842 To provide legal advice and representation in
preparing and presenting cases of employee
misconduct for all activity centers.
22,842 22,842 19,842
6401-05 Insurance - Liability 68,983 42,330 68,983 Provides agency share of liability insurance. 58,000 58,000 58,000
ADMINISTRATION/ SUPPORT SERVICES
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6402-05 Insurance- Vehicle 24,418 14,983 24,418 Fleet insurance needs through current carrier. 20,000 20,000 20,000
6500-05 Office Supplies 10,000 15,396 10,000 General Administrative needs from pens to
paper.
10,000 10,000 10,000
6505-05 Printing & Engraving 9,000 8,722 9,000 Generic printing needs of the agency from
business cards to letterhead and includes
recognition program (coins, community policing).
9,000 9,000 9,000
6506-05 Postal Expenses 5,000 2,136 4,000 Agency postage expenses & rate increase. 4,000 4,000 4,000
Postage meter rental 171x4.
Postage meter maintenance agreement.
6507-05 Advertising Expense 2,500 269 2,500 Recruiting and other necessary advertisements
for Sheriff's Office.
2,500 2,500 2,500
6508-05 Dues 4,000 4,149 3,500 Funding to continue affiliation with local police
and law enforcement organizations, CALEA, and
support networks. Assoc.: Maine Sheriff Assoc.,
Maine Chief of Police, National Sheriff's Assn.,
American Jail Assoc., International Associations.
3,500 3,500 3,500
6509-05 Books, Periodicals, & Subscriptions 5,000 9,010 5,000 Legal reference material, new title updates. 5,000 5,000 5,000
Clear search database for LEC.
6511-05 Equipment Rental 10,700 14,111 10,700 Rental of equipment used in the facility. 10,700 10,700 10,700
Base rental for copiers (2) 426 x 12.
ADMINISTRATION/ SUPPORT SERVICES
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
Naples Copier.
Copier fees based on estimated copies.
Circuit to tie to ME Public Safety for data.
6512-05 Training, Education, & Seminars 12,000 22,798 32,695 Ongoing educational needs (usually outside the
facility). Includes 1 to Southern Police Inst for
Command Officers Development.
12,000 27,695 27,695 27,695
Administrative support task development training
at 7
Educational reimbursements for agency 20,000
Administration.
Law Enforcement.
CALEA 695
6800-05 Telephone & Communication 32,500 34,713 33,500 Telephone services. 33,500 33,500 33,500
In-State/Out State service.
Wireless Phone Services
Replacement-wireless equipment.
Substation service.
Phone maintenance.
Pagers for key personnel $142 X 12.
GPS Units-ESU/K-9 ($2,500)
6908-05 Clothing- Uniforms 6,000 773 6,000 Provided to staff. 6,000 6,000 6,000
6910-05 Criminal Investigation 5,000 2,625 4,500 General expenses for investigations including
CD/DVD, batteries (Internal investigations).
4,500 4,500 4,500
Film, film processing, fingerprinting pads,
fingerprinting materials, & chemicals used in the
investigation process.
IAPro/Blue Team Annual Maint. ($3,200)
ADMINISTRATION/ SUPPORT SERVICES
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6950-05 CALEA Expenses 5,500 CALEA Expenses 5,500 5,500 5,500
- - - - -
TOTAL O&M 241,901 220,049 273,838 TOTAL 253,437 253,437 250,437
CAPITAL OUTLAY
7350-05 Office Equipment 3,000 2,811 3000 Misc replacement of broken/worn furniture. 3,000 3,000 3,000
- - - - -
TOTAL CAPITAL OUTLAY 3,000 2,811 3,000 3,000 3,000 3,000
TOTAL ADMIN/ SUPPORT SERVICES 1,025,990 960,036 1,111,685 TOTAL 1,091,284 1,088,862 1,085,862
85,695 65,294 62,872 59,872
8.4% 6.4% 6.1% 5.8%
ADMINISTRATION/ SUPPORT SERVICES
Kevin Joyce, SheriffWages for full & part time staff.
The Law Enforcement Division maintains the responsibility to protect life, and welfare of residents
of the County. As evidence of this commitment the agency patrols assigned neighborhoods, implements
community policing initiatives, investigates crimes, arrests suspected violators, maintains hostage
response teams, provides emergency services, maintains search and rescue teams, and supports
other agencies throughout Cumberland County.
REVENUES EXPENSES 2018
2014 Actual 2015 Actual 2016 Actual 2018 Budget Labor O&M Capital TOTALLEC 4,664,377 444,304 450,716 5,559,397
ENTERPRISE 1,278,945 ENTERPRISE 1,278,945
1,278,945$ TOTAL DEPT. 6,838,342
Enterprise Fund:
See last page of this section for data on the
Enterprise activies of this department
Personnel Regular Grant & Contract
Full Time Part Time Full Time Part Time
Department includes Patrol and Detectives CAPTAIN 2
Patrol deputies respond to approx 24,000 calls annually LIEUTENANT 3 (4)
Detectives investigate approx. 700 cases per year SERGEANT 7
DEPUTY 21 (20) 14
The department performs, crime scene investigation DETECTIVE 8 1
polygraph exams, community policing, accident COMPLAINT OFFICER 1
reconstruction, marine patrol, OUI roadblocks, CRIME ANALYST 1
license and OAS activities, drug investigations,
maintain local sex offender registry, works with
local television to promote "fugitive files" 43 0 15 0
The Department has 13 contracts with
communities and school districts for police
services
Sheriff's Office- Law Enforcement
Statistics
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
11-106 DEPARTMENT: SHERIFF ACTIVITY CENTER: LAW ENFORCEMENT
ACCT # ACCOUNT DESCRIPTION 2014 Actual 2015 Actual
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES
5120-06 Wages & Salaries (FT) 2,155,199 2,161,359 2,576,976 2,258,050 2,615,916 2,615,916 2,615,916 2,628,740
- 54,412 7,446 7,446 7,446
5401-06 Overtime 672,017 766,712 556,475 839,531 574,164 574,164 574,164 574,164
5500-06 Employee Benefits & Taxes 1,107,608 1,175,570 1,353,061 1,244,369 1,484,937 1,461,876 1,454,027 1,454,027
TOTAL PERSONNEL SERVICES 3,934,824 4,103,642 4,486,512 4,341,950 4,729,430 4,659,403 4,651,554 4,664,377
OPERATIONS & MAINTENANCE
6130-06 Transportation & Lodging 8,535 29,733 16,200 17,907 17,200 17,200 17,200 17,200
6131-06 Gas, Oil, & Grease 244,890 157,837 175,000 140,331 175,000 175,000 175,000 175,000
6232-06 Mobile Radio Repair 5,053 11,427 15,100 12,075 15,850 15,850 15,850 15,850
6501-06 Training Supplies 15,525 23,996 45,352 37,196 4,700 4,700 4,700 4,700
New Ammunition 42,125 42,125 42,125 42,125
6509-06 Books, Periodicals, & Subscriptions 4,349 6,279 4,000 646 13,710 13,710 13,710 13,710
6512-06 Training, Education, & Seminars 25,660 46,765 52,554 43,140 75,000 75,000 75,000 75,000
6905-06 Medical Supplies 3,811 4,334 3,500 3,011 3,500 3,500 3,500 3,500
6908-06 Clothing- Uniforms 36,685 51,650 40,000 51,272 40,000 40,000 40,000 40,000
6910-06 Criminal Investigation 41,560 44,261 49,544 47,767 47,219 47,219 47,219 47,219
6911-06 Canine Supplies & Equipment 8,690 7,826 10,000 9,369 10,000 10,000 10,000 10,000
6950-06 CALEA Expenses 12,012 5,500 - - - -
TOTAL O&M 394,757 384,109 416,750 362,713 444,304 444,304 444,304 444,304
CAPITAL OUTLAY
7345-06 Vehicles 279,485 316,371 426,900 401,000 401,000 401,000 401,000
7350-06 Office Equipment 623 5,572 3,500 3,635 3,500 3,500 3,500 3,500
7360-06 Employee Safety Equipment 46,128 37,843 25,073 46,348 35,146 24,216 24,216 24,216
Dive Team 3,500 3,500 3,500 3,500 3,500
Emergency Services Unit 12,000 12,000 12,000 12,000 12,000
Community Policing 7,500 7,500 6,500 6,500 6,500
TOTAL CAPITAL OUTLAY 326,236 359,786 478,473 49,983 462,646 450,716 450,716 450,716
TOTAL ACTIVITY CENTER 4,655,817 4,847,538 5,381,735 4,754,646 5,636,380 5,554,423 5,546,574 5,559,397
254,645 172,688 164,838 177,662
4.7% 3.2% 3.1% 3.3%
LAW ENFORCEMENT
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
11-106 DEPARTMENT: SHERIFF ACTIVITY CENTER: LAW ENFORCEMENT
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES Wages for full & part time staff.
5120-06 Wages & Salaries (FT) 2,576,976 2,258,050 2,615,916 Wages for full-time departmental staff. 2,615,916 2,615,916 2,628,740
1,884 39,520 Support Services Clerk
6,760 Promote-Sgt.-Lt*. (7-1 Start) 3,380 3,380 3,380
8,132 Promote-Dep.-Sgt.* (7-1 Start) 4,066 4,066 4,066
5401-06 Overtime
556,475 839,531 567,604
Wages for required overtime for coverage of vacations,
sickness, holiday, worker's compensation, disability, etc.,
contract holiday changes and training
567,604
567,604 567,604
6,560 ADD: Marine 1 Sebago Lake Patrol 6,560 6,560 6,560
5510 Health Insurance 752,152 671,872 824,259 ` 824,259 816,409 816,409
5520 Retirement 251,009 230,685 275,644 275,644 275,644 275,644
5530 Social Security 232,015 229,369 247,702 247,702 247,702 247,702
5540 Workers Comp 107,556 102,846 107,556 107,556 107,556 107,556
5560 Deferred Comp 10,330 9,598 6,716 6,716 6,716 6,716
23,061 Support Clerk Benefits
5500-06 Employee Benefits & Taxes 1,353,061 1,244,369 1,484,937 Benefits and taxes for departmental employees. 1,461,876 1,454,027 1,454,027
TOTAL PERSONNEL SERVICES 4,486,512 4,343,834 4,729,430 5.4% TOTAL 4,659,403 4,651,554 4,664,377
OPERATIONS & MAINTENANCE
6130-06 Transportation & Lodging 16,200 17,907 17,200 To pay Sheriffs office expenses for required travel
(training, firearms training, etc.). Includes overnight
lodging, meals, tolls, and other costs incidental to travel.
17,200
17,200 17,200
National Forensic Institute 4,200
6131-06 Gas, Oil, & Grease 175,000 140,331 175,000 To provide gas for vehicles assigned to the law
enforcement bureau. (increased cost of gasoline use of
77,139 gals at $2.60).
175,000
175,000 175,000
LAW ENFORCEMENT
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6232-06 Mobile Radio Repair 15,100 12,075 15,850 Fund repairs for all mobile and portable radios 15,850 15,850 15,850
New Electronic Equipment Repair the Sheriff's Office (Approx 100 radios). $7,500
Radar Calibration. $3,850
Accident Reconstruction cables/license/subscription
$3,800
6501-06 Training Supplies 45,352 37,196 4,700 Misc Training Supplies 4,700 4,700 4,700
NEW Ammunition 42,125 Required firearm training-Law Enforcement 42,125 42,125 42,125
40 Cal Duty Law Enforcement, ESU (Reg&night) -
$30,284
Shotgun - $1066
Rifle 223 cal - $1196
Rifle .308 cal - $864
9mm - $665
Less Lethal $1,050
* Ammunition increased in cost by 5%, same amount of
ammo required
6509-06 Books, Periodicals, & Subscriptions 4,000 646 13,710 Law enforcement statute literature required by law. incl.
LEOM's and Street Smarts.
13,710
13,710 13,710
Maintain ongoing yearly needs.
New Title 29 and 17A updates .
Callyo-$2,750, SecureView $2,000, GPS Tracker $210,
LEEDS Online $4,750
6512-06 Training, Education, & Seminars 52,554 43,140 70,000 Italicized descriptions expensed in Overtime 70,000
70,000 70,000
LAW ENFORCEMENT
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
Provide all in-house certifications and State, Academy,
or Federally required training. 2 officers x 40 hrs/week x
18 weeks-MCJA Rate $30,000
Mandatory minimums of 20 hrs.*
42 deputies X 20 hrs (MCJA) X 41. $41,328*
Canine Handler training-3 Dep x 280 hrs x $41 $34,440*
Accident reconstruction training (3 deputies x40x $41)
$4,920.*
Reconstruction Certification (Blackbox) $2,500
ESU Training (6x192hrs./yr.x41) $47,232.*
ESU Practical Scenarios (1) (15x8x$41) $4,920.00*
LeadershipTraining. $7,400
Dive team training (4x$41x96 hrs) $15,744.*
National Forensic Institute $8,500
5,000 Tactical/Negotiator Team Specialized Training 5,000 5,000 5,000
*=Areas that were moved to O/T in 2017 budget
6905-06 Medical Supplies 3,500 3,011 3,500 Mandatory inoculation for: Hepatitis B, TB,PPE equip. 3,500 3,500 3,500
6908-06 Clothing- Uniforms 40,000 51,272 40,000 Provided to staff under ongoing contract, increased due
to staff turnover, including clothing allow/ CID.
40,000
40,000 40,000
6910-06 Criminal Investigation 49,544 47,767 47,219 For drug analysis, lab supplies and chemicals used in
the booking process.
47,219
47,219 47,219
"Buy Money" for Investigations.
Metro Forensic Unit $32,650.
LEEDS On-Line $4,750 Move to subscription account
Video Camera Replacement $30,000 (moved to CIP)
6911-06 Canine Supplies & Equipment 10,000 9,369 10,000 General supplies for canine requirements. 10,000 10,000 10,000
LAW ENFORCEMENT
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
Food, equipment, Boarding of K9 Dogs and medical
expenses for dog (drug search, article search, tracking) -
$10,000.
Canine Replacement - $0.00
6950-06 CALEA Expenses 5,500 6,080 CALEA Expenses. Move to Admin Budget (05) -
- - - - - -
TOTAL O&M 416,750 368,792 444,304 TOTAL 444,304 444,304 444,304
CAPITAL OUTLAY
7345-06 Vehicles Cost of reinstalling all equipment on new vehicle; on old
vehicle remove decals, repaint, repair rust, and refurbish.
New light bars-on other rotation.
Vehicle fit up -9 new vehicles @ $8,000
6- 4x2 Tahoes - $35,000 ea
ADD: Fit up Emergency Equipment-$13,500
2 4x4 SUV @ $38,000 ea
1 - CID Cruiser @ $29,500
Minus existing Non-Debt CIP. -
426,900 324,877 401,000 401,000 401,000 401,000
7350-06 Office Equipment 3,500 3,635 3,500 Replace broken and worn out equipment. 3,500 3,500 3,500
Internet access for 4 substations at $50 month.
7360-06 Employee Safety Equipment 25,073 46,348 35,146 Equipment for employees that enhance agency and
public safety.
24,216
24,216 24,216
7- protective safety vests@ $700 each $4900.
3 Tactical Vests @ $2,550 each $7650
Replacement equipment ( 3 radar units) $7400.
LAW ENFORCEMENT
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
1 Glock $608
1 AR 15 - $1,235.
Small item electronics - $1000.
1 portable radio units P25 - $1315.
1 Mobile Radios - $1658.
20 Tasers-5 Year Replacement Plan* 3,280$
Taser Cartridge 6,100$
Dive Team 3,000 3,500 Dive Team Equipment (tanks, resp, wet suit replaced).
Tank fills = $3000 per year incl. inspection, cert., etc. Lift
Bag-$500
3,500
3,500 3,500
Emergency Services Unit 17,500 12,000 Replace ESU Equipment (smoke canister, short/long
range ammo, non lethal rounds, distraction reloads) -
$6000. Move to Training Supplies Account
12,000
12,000 12,000
Miscellaneous equipment $3000
Night Vision Scope Batteries - $1000.
Communication Equipment/Helmets $8,000
Community Policing 7,500 7,500 Misc. equipment VIPS and Explorers - $5000. 6,500 6,500 6,500
Honor Guard - $2500.
Total
- - - - - -
TOTAL CAPITAL OUTLAY 483,473 374,861 462,646 TOTAL 450,716 450,716 450,716
TOTAL LAW ENFORCEMENT 5,386,735 5,087,487 5,636,380 TOTAL 5,554,423 5,546,574 5,559,397
249,645 167,688 159,838 172,662
4.6% 3.1% 3.0% 3.2%
ENTERPRISE ACTIVITIES TOTAL 1,572,191
OVERALL DEPARTMENTAL EXPENSES 7,126,614
LAW ENFORCEMENT
Cumberland County Jail FY 17-18 Proposed Budget2
0
1 2015-16 Budget 2016-17 Budget 2017-18 Request $ Change
EXPENSES
PERSONNEL SERVICES
5120 Wages & Salaries (FT) S $8,126,480 $7,952,666 8,114,582$ 161,917$ LT moved to Commissary
5401 Overtime S $1,166,360 $1,174,124 1,186,304$ 12,180$
5510 Health Insurance S $1,968,539 $2,076,683 2,124,992$ 48,309$ 1 position health ins to commissary
5520 Retirement S $620,297 $649,530 689,125$ 39,595$ 1 position health ins to commissary
5530 Social Security S $710,902 $699,829 711,518$ 11,689$
5540 Workers Compensation S $240,000 $260,000 260,000$ -$
5560 Deferred Comp S $47,000 $49,018 47,000$ (2,018)$
TOTAL PERSONNEL: $12,879,578 $12,861,850 13,133,521$ 271,671$ Bal
OPERATIONS & MAINT.
6130 Transportation & Lodging S $8,000 $8,000 12,500$ 4,500$
6131 Gas, Oil, & Grease S $37,500 $32,000 30,000$ (2,000)$ 6132 Vehicle Repair F $26,000 $26,000 5,500$ (20,500)$ Repairs now funded by Facilities
6231 Base Radio Repair J $5,000 $5,500 5,500$ -$
6300 Audit Services J $5,400 $5,400 5,400$ -$
6301 Professional Services S $13,000 $13,000 8,000$ (5,000)$ Shift to Legal Service line
Legal Service 12,000$ 12,000$ Shift to Legal Service line
6303 Contract Special Services S $2,500,000 $2,650,000 2,807,000$ 157,000$ Additional staffing, pay increases
6304 Security Services $800 $800 800$ -$
6400 Insurance - Building & Contents J $91,052 $91,052 94,109$ 3,057$ Catching up to current rates
6401 Insurance - Liability J $176,800 $176,800 196,910$ 20,110$ Catching up to current rates
6402 Insurance- Vehicle J $17,160 $17,160 19,171$ 2,011$ Catching up to current rates
6500 Office Supplies J $30,000 $30,000 26,000$ (4,000)$
6501 Training Supplies J $7,000 $10,000 10,000$ -$
6502 Cleaning & Disinfecting Supplies S $0 $0 -$ -$ 6504 Maintenance Supplies F $15,500 $15,500 15,500$ -$ 6505 Printing & Engraving $750 $1,000 2,000$ 1,000$ 6506 Postal Exense $1,800 $1,800 2,800$ 1,000$
6507 Advertising J $5,000 $5,000 5,000$ -$
6508 Dues J $1,550 $1,550 1,550$ -$
6509 Books, Periodicals, & Subscipt. J $300 $300 300$ -$
6510 Tools and Implements F $750 $750 750$ -$
6511 Equipment Rental J $11,000 $11,000 11,000$ -$
6512 Training, Education, & Seminars J $220,000 $220,000 220,000$ -$ 6514 Maintenance Contracts F $43,000 $43,000 43,000$ -$ 6600 Cleaning & Sanitary F $53,000 $75,000 95,000$ 20,000$ Matching current usage6601 Snow removal & Grounds F $6,000 $6,000 6,000$ -$ 6602 Lots & Grounds maintenance $1,500 $1,500 2,000$ 500$ 6603 Building & Structure Repair F $10,000 $10,000 10,000$ -$
2015-16 Budget 2016-17 Budget $ Change
6604 Heating & Cooling (HVAC) Repair F $31,000 $31,000 31,000$ -$ 6605 Electrical Repair F $18,500 $18,500 18,500$ -$ 6606 Painting Repair F $0 $7,500 15,000$ 7,500$ Can't be deferred any longer6607 Plumbing Repair F $7,250 $7,250 7,250$ -$ 6609 Equipment Repair F $18,000 $18,000 20,000$ 2,000$
6800 Telephone & Communication J $12,000 $12,000 12,000$ -$ 6801 Electricity Utility F $260,000 $260,000 260,000$ -$ 6802 Gas Utility F $240,000 $240,000 240,000$ -$ 6803 Water Utility F $19,775 $19,775 19,775$ -$ 6804 Sewer Utility F $140,000 $140,000 140,000$ -$ 6805 Rubbish Removal F $18,500 $18,500 18,500$ -$ 6806 Fuel Oil F $4,700 $4,700 4,700$ -$
6900/02 Alternative Sentencing J $3,000 $3,000 3,000$ -$
6903 Food & Groceries J $615,000 $622,500 632,500$ 10,000$
6904 Institutional Supplies J $50,000 $50,000 45,000$ (5,000)$ Lower inmate counts
6906 Paper Goods J $0 $0 -$ -$
6907 Clothing- Prisoners J $45,000 $45,000 40,000$ (5,000)$ Lower inmate counts
6908 Clothing- Uniforms S $60,000 $60,000 60,000$ -$
6912 Booking Supplies J $10,000 $15,000 15,000$ -$
6914 Non Food Items - Kitchen J $36,000 $36,000 40,000$ 4,000$
9220 TAN Interest $0 -$
PREA/ACA 10,000$ 10,000$ Requirement for Federal Funding
Drug Testing 12,000$ 12,000$ Currently funded in Commisary
6950 DOC 20% funds Pre Trial J $190,000 $190,000 225,000$ 35,000$ Supplemental funds no longer available
TOTAL O&M $5,066,587 $5,256,837 5,517,014$ 260,177$
CAPITAL OUTLAY
7305 Camera J $4,500 $6,000 9,000$ 3,000$
7325 Furniture & Fixtures J $9,900 $20,000 20,000$ -$
7345 Vehicles J $35,000 $37,000 60,000$ 23,000$ Transport van needed
7350 Office Equipment J $3,500 $3,500 3,500$ -$
7355 Computer hardware J $20,000 $20,000 30,000$ 10,000$
7360 Safety Equipment J $20,000 $25,000 25,000$ -$
7410 Fixtures/CIP J $50,000 $0 -$ -$
TOTAL CAPITAL OUTLAY $142,900 $111,500 147,500$ 36,000$
Total Expenses $18,089,065 $18,230,187 18,798,035$ 567,848$
NON TAX Revenues 2015-16 Budget 2016-17 Budget 2017-18 Proposed $ Change
4100 Jail Misc revenue $2,400 $2,400 2,400$ -$
4600 Jail Term Reimbursements $75,000 $75,000 75,000$ -$
BOP DOC INMATES $100,000 $100,000 100,000$ -$
40 BOP US Marshall Service- $2,450,000 $2,650,000 2,569,418$ (80,583)$ Federal inmates are currently low
1.05 BOP INS Service-20 $50,000 $50,000 50,000$ -$
BOP Work Release $33,808 $33,808 33,808$ -$
Other County Inmates $456,250 $538,000 219,000$ (319,000)$ Inmates from other counties much lower
Use of Fund Balance $0
Other County Inmates $500,000
NON TAX Revenues $3,667,458 $3,449,208 3,049,626$ (399,583)$
State Funding & CAP
2
0
1 2015-16 Budget 2016-17 Budget 2017-18 Proposed $ Change
11001 Tax Cap County Taxes $11,922,870 $12,253,979 12,621,594$ 367,615$
11001 BOC Tax payments $2,412,024 $2,527,000 3,127,000$ 600,000$
10607 DOC 20% Funds $0 $0 -$ -$
10607 Dept of Correction Reimb $0 $0 -$ -$
Funding Gap $86,713 -$
State Funding & CAP $14,421,607 $14,780,979 15,748,594$ 967,615$
Overall Budget
2
0
1 2015-16 Budget 2016-17 Budget 2017-18 Proposed $ Change
NON TAX REVENUES $3,667,458 $3,449,208 3,049,626$ (399,583)$
STATE & CAP FUNDING $14,421,607 $14,780,979 15,748,594$ 967,615$
TOTAL REVENUES $18,089,065 $18,230,187 18,798,220$ 568,033$
EXPENSES -$18,089,065 -$18,230,187 (18,798,035)$ (567,848)$
CASH FLOW NEEDS $0 $0 185$ 185$
LD 1 Cap Maximum increase allowed 4.00% 490,159.00$
Total Taxes $12,621,594
Actual Increase $367,614
Amount under/(over) cap 122,545.00$
Kevin Joyce, SheriffWages for full & part time staff.
The Civil Processing Division services documents through the Sheriff's Department to individuals
throughout the County. A key aspect of the division is the record keeping and review that ensures
process serving is complete in every case. Documents involved in the civil process include civil
complaints, summonses, divorce complaints,notices to quit, forcible entry and detainees, subpoenas,
debtor capias, petitions, motions and orders.
REVENUES EXPENSES 2018
2014 Actual 2015 Actual 2016 Actual 2018 Budget Labor O&M Capital TOTAL
CIV 303,166 245,155 234,787 277,000 Civil Process 279,403 47,050 750 327,203
277,000$
Enterprise Fund:
See last page of this section for data on the
Enterprise activies of this department
Personnel Full Time Part Time ENTERPRISE
The Civil Division of the Sheriff's Office served ADMINISTRATIVE CIVIL DEPUTY 1
approximately 10,000 services per year CIVIL DEPUTY 3 5
(See above list for types of services)Areas served from this office:
PortlandSouth PortlandCape ElizabethScarborough
Westbrook 4 0 5
WindhamOther areas served by "outside enterprise deputies"
Sheriff's Office-Civil Division
Statistics
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
11-106 DEPARTMENT: SHERIFF ACTIVITY CENTER: CIVIL PROCESS
ACCT # ACCOUNT DESCRIPTION 2014 Actual 2015 Actual
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES Wages for full & part time staff.
5120-08 Wages & Salaries(FT) 185,964 187,378 196,672 191,724 199,891 199,891 199,891 199,891
5500-08 Employee Benefits & Taxes 62,700 65,487 79,415 73,461 79,512 79,512 78,716 78,716
TOTAL PERSONNEL SERVICES 248,664 252,866 276,087 265,185 279,403 279,403 278,608 278,608
OPERATIONS & MAINTENANCE
6130-08 Transportation & Lodging 26,232 26,076 29,000 25,642 29,000 29,000 29,000 29,000
6500-08 Office Supplies 1,358 1,814 1,750 750 1,250 1,250 1,250 1,250
6505-08 Printing & Engraving 1,229 2,686 1,500 1,304 1,250 1,250 1,250 1,250
6506-08 Postal Expenses 7,179 5,740 12,000 10,254 11,000 11,000 11,000 11,000
6509-08 Books, Periodicals, & Subscriptions 900 21 750 750 750 750
6513-08 Leases & Service Agreements - - - - - -
6800-08 Telephone & Communication 2,094 2,713 2,300 2,942 2,200 2,200 2,200 2,200
6908-08 Clothing- Uniforms 1,600 1,865 1,600 1,678 1,600 1,600 1,600 1,600
TOTAL O&M 39,692 40,893 49,050 42,592 47,050 47,050 47,050 47,050
CAPITAL OUTLAY
7350-08 Office Equipment - - 750 - 750 750 750 750
TOTAL CAPITAL OUTLAY - - 750 - 750 750 750 750
TOTAL ACTIVITY CENTER 288,357 293,759 325,887 307,777 327,203 327,203 326,408 326,408
1,317 1,317 521 521
0.4% 0.4% 0.2% 0.2%
CIVIL PROCESS
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
11-106 DEPARTMENT: SHERIFF ACTIVITY CENTER: CIVIL PROCESS
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018 BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES
5120-08 Wages & Salaries (FT) 196,672 191,724 199,891 Wages for full & part time staff. 199,891 199,891 199,891
5510 Health Insurance 42,009 37,812 41,773 41,773 40,978 40,978
5520 Retirement 14,002 12,880 14,089 14,089 14,089 14,089
5530 Social Security 15,045 14,777 15,292 15,292 15,292 15,292
5540 Workers Comp 8,358 7,992 8,358 8,358 8,358 8,358
5560 Deferred Comp
5500-08 Employee Benefits & Taxes 79,415 73,461 79,512 Benefits and taxes for Civil Deputies. 79,512 78,716 78,716
TOTAL PERSONNEL SERVICES 276,087 265,185 279,403 TOTAL 279,403 278,608 278,608
OPERATIONS & MAINTENANCE
6130-08 Transportation & Lodging 29,000 25,642 29,000 Mileage reimbursements for process serving. 29,000 29,000 29,000
6500-08 Office Supplies 1,750 750 1,250 Departmental office supplies including extra
copy charges, special form printing, and
business card printing for process serving.
1,250 1,250 1,250
6505-08 Printing & Engraving 1,500 1,304 1,250 1,250 1,250 1,250
6506-08 Postal Expenses 12,000 10,254 11,000 Postage fees for process serving. 11,000 11,000 11,000
6509-08 Books, Periodicals, & Subscriptions 900 21 750 Statute updates. 750 750 750
6513-08 Leases & Service Agreements Pager rentals. (3)
6800-08 Telephone & Communication 2,300 2,942 2,200 Departmental phone expenses. 2,200 2,200 2,200
Purchase Iphones ($200*3=$600)monthly data
plans $45 month *12 *3=$1,620
6908-08 Clothing- Uniforms 1,600 1,678 1,600 Uniform and clothing expenses.- 3@$400 1,600 1,600 1,600
TOTAL O&M 49,050 42,592 47,050 TOTAL 47,050 47,050 47,050
CIVIL PROCESS
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018 BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
CAPITAL OUTLAY
7350-08 Office Equipment 750 750 Office equipment for Civil division. 750 750 750
TOTAL CAPITAL OUTLAY 750 750 TOTAL 750 750 750
TOTAL CIVIL PROCESS 325,887 307,777 327,203 TOTAL 327,203 326,408 326,408
1,317 1,317 521 521
0.4% 0.4% 0.2% 0.2%
ENTERPRISE ACTIVITIES TOTAL 260,000
OVERALL DEPARTMENTAL EXPENSES 586,408
♦
CIVIL PROCESS
Nancy Lane Registrar of DeedsWages for full & part time staff.
Mission is to maintain and preserve all documents recorded in the Registry, and to provide the
public with rapid and convenient access to all recorded documents in a professional and courteous
manner. The Registry is the office that processes information as it relates to the buying and
selling of real property. It maintains and preserves documents such as mortgages, contracts
liens and plans of surveyed property. Data is available on the internet as well as the Registry.
REVENUES EXPENSES 2018
2014 Actual 2015 Actual 2016 Actual 2018 Budget Type of Revenue Labor O&M Capital TOTALDeeds 2,605 2,118 4,647 2,500 Register of Deeds - Misc. Revenue 515,286 193,800 4,000 713,086
Deeds 1,333,656 1,531,605 1,581,227 1,910,000 Register of Deeds - Recording Fees
Deeds 956,979 1,147,329 1,211,251 800,000 Register of Deeds - Transfer Tax
Deeds 448,191 428,028 434,453 450,000 Register of Deeds - Copies
Deeds -
Deeds 2,741,431$ 3,109,080$ 3,231,578$ 3,162,500$
Personnel Full Time Part Time
Approx number of recorded documents REGISTER OF DEEDS 1
each year, deeds etc 70,000 DEPUTY REGISTER 1
CLERK/SUPERVISOR 1
Average number of plans 600 CLERK II 6
CLERK I 1
Revenues derived from recording is $1.4 million
Transfer tax to State at 90% 8,000,000$
Transfer tax to the County 800,000$ 10
Registry of Deeds
Statistics
DEPARTMENTAL BUDGET SUMMARY COUNTY OF CUMBERLAND
11-107 DEPARTMENT: REGISTRY OF DEEDS
ACCT # ACCOUNT DESCRIPTION 2014 Actual 2015 Actual
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES Wages for full & part time staff.
5120 Wages & Salaries (FT) 434,909 405,177 411,369 442,261 374,292 374,292 374,292 374,292
5401 Overtime - - - - - -
- -
5500 Employee Benefits & Taxes 148,375 153,394 159,563 167,217 142,394 142,394 140,994 140,994
TOTAL PERSONNEL SERVICES 583,284 558,571 570,932 609,478 516,686 516,686 515,286 515,286
OPERATIONS & MAINTENANCE
6130 Transportation & Lodging 1,087 4,931 4,500 5,980 6,000 6,000 6,000 6,000
6500 Office Supplies 8,123 10,479 8,000 6,496 8,000 8,000 8,000 8,000
6505 Printing & Engraving 82 376 250 119 200 200 200 200
6506 Postal Expenses 15,966 16,623 13,000 13,999 14,000 10,000 10,000 10,000
6507 Advertising 406 - - - - - -
6508 Dues 150 795 500 430 500 500 500 500
6512 Training & Education 2,776 2,289 3,000 3,448 3,500 3,500 3,500 3,500
6513 Leases & Service Agreements 155,724 174,226 160,850 152,009 158,600 157,600 157,600 157,600
6800 Telephone & Communication 8,102 7,950 7,700 7,775 8,000 8,000 8,000 8,000
TOTAL O&M 192,010 218,075 197,800 190,256 198,800 193,800 193,800 193,800
CAPITAL OUTLAY
7350 Office Equipment 1,817 4,000 4,000 3,859 4,000 4,000 4,000 4,000
TOTAL CAPITAL OUTLAY 1,817 4,000 4,000 3,859 4,000 4,000 4,000 4,000
TOTAL DEPARTMENT 777,111 780,646 772,732 803,593 719,486 714,486 713,086 713,086
(53,247) (58,247) (59,647) (59,647)
-6.9% -7.5% -7.7% -7.7%
REGISTRY OF DEEDS
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
11-107 DEPARTMENT: REGISTRY OF DEEDS
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL Wages for full & part time staff.
5120 Wages & Salaries (FT) 411,369 442,261 374,292 Wages for full-time departmental staff. 374,292 374,292 374,292
5401 Overtime Wages for required overtime work.
5510 Health Insurance 101,841 107,413 85,500 85,500 84,100 84,100
5520 Retirement 18,594 17,240 20,186 20,186 20,186 20,186
5530 Social Security 31,470 33,446 28,633 28,633 28,633 28,633
5540 Workers Comp 2,064 1,974 2,064 2,064 2,064 2,064
5560 Deferred Comp 5,594 7,143 6,010 6,010 6,010 6,010
5500 Employee Benefits & Taxes 159,563 167,217 142,394 Taxes and benefits for departmental employees. 142,394 140,994 140,994
TOTAL PERSONNEL SERVICES 570,932 609,478 516,686 TOTAL 516,686 515,286 515,286
OPERATIONS & MAINTENANCE
6130 Transportation & Lodging4,500
5,980 6,000
Travel expenses to be associated with Registry meetings
and MCCA Convention. PRIA Conference6,000
6,000 6,000
Participating/testifying at legislative hearings
6500 Office Supplies
8,000
6,496
8,000
General office supplies used in the Registry, Soap for
bathrooms and kitchen, used by Registry and Assessing 8,000
8,000 8,000
Subscription to Portland Press Herald, Water (used by
public and Assessing)
6505 Printing & Engraving 250 119 200 Printing letterhead, stationary, & business cards. 200 200 200
6506 Postal Expenses 13,000 13,999 14,000 Registry postal costs in mail back of original docs 10,000 10,000 10,000
Yearly fee for postal box rental.
6507 Advertising Posting position vacancies.
REGISTRY OF DEEDS
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6508 Dues500
430 500
Membership fees associated with the Registry of Deeds
Association, PRIA500
500 500
6512 Training & Education 3,000 3,448 3,500 Seminars & Supervisor Training, PRIA Conference 3,500 3,500 3,500
6513 Leases & Service Agreements 160,850 152,009 158,600 ACS contract (with maintenance.) 157,600 157,600 157,600
Lease copy machines. (1)
Plan machine contract.
Records retention
Parking Leases for 8 vehicles for $150+
Postage Meter lease/maintenance
6800 Telephone & Communication 7,700 7,775 8,000 Telephone exp at Pearl Street @ $300 month 8,000 8,000 8,000
Time Warner Internet $175 month
TOTAL O&M 197,800 190,256 198,800 TOTAL 193,800 193,800 193,800
CAPITAL OUTLAY
7350 Office Equipment 4,000 3,859 4,000 Plan cabinets , Bookcases, stools and fatigue mats 4,000 4,000 4,000
- - - - - -
TOTAL CAPITAL OUTLAY 4,000 3,859 4,000 TOTAL 4,000 4,000 4,000
TOTAL DEEDS 772,732 803,593 719,486 TOTAL 714,486 713,086 713,086
(53,247) (58,247) (59,647) (59,647)
-6.9% -7.5% -7.7% -7.7%
REGISTRY OF DEEDS
Nadeen Daniels, RegistrarWages for full & part time staff.
Mission is to fulfill legal requirements for processing estates, guardianships, name changes
and adoptions. The Probate Code and rules govern the department procedures. We are
dedicated to high quality service, friendly, helpful and efficient.
REVENUES EXPENSES 2018
2014 Actual 2015 Actual 2016 Actual 2018 Budget Labor O&M Capital TOTAL
Prob 404,562 428,747 444,106 440,000 Register of Probate - Fees 445,330 128,427 - 573,757
Prob 41,588 48,663 48,674 45,000 Register of Probate - Notices
Prob 23,237 27,763 27,443 20,000 Register of Probate - Abstracts
Prob 9,794 17,749 15,809 8,000 Register of Probate - Handling
Prob 29,803 33,169 25,999 22,000 Register of Probate - Forms
Prob 508,984$ 556,091$ 562,030$ 535,000$
Personnel PROBATE Full Time Part Time
Some general statistics: Cases REGISTER OF PROBATE 1
Estate Matters 1,171 DEPUTY REGISTER 1
Guardianship Matters 304 CLERK II 3
Name Changes 251 JUDGE OF PROBATE 1
Adoption Matters 144 LEGAL SECRETARY 1
Civil Matters 40
Annual types of cases: 1,910
7
Registry of Probate
Statistics
DEPARTMENTAL BUDGET SUMMARY COUNTY OF CUMBERLAND
11-108 DEPARTMENT: REGISTRY OF PROBATE
ACCT # ACCOUNT DESCRIPTION
2014
ACTUAL
2015
ACTUAL
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES Nadeen Daniels, Registrar
5120 Wages & Salaries (FT) 279,691 316,663 289,231 339,604 339,604 339,604 344,604
5500 Employee Benefits & Taxes 96,211 99,130 105,782 90,305 101,692 101,692 100,726 100,726
TOTAL PERSONNEL SERVICES 375,902 99,130 422,445 379,536 441,295 441,295 440,330 445,330
OPERATIONS & MAINTENANCE
6130 Transportation & Lodging 1,405 1,300 2,000 1,528 2,000 2,000 2,000 2,000
6301 Professional Services 14,899 12,190 14,000 9,507 14,000 14,000 14,000 14,000
6305 Stenographer - Transcripts 945 125 500 - 500 500 500 500
6306 Attorneys - Court Appointed 16,027 32,517 25,000 23,754 30,000 30,000 30,000 30,000
6401 Insurance- Liability 400 411 349 352 352 352 352 352
6500 Office Supplies 5,022 3,836 6,500 7,185 6,500 6,500 6,500 6,500
6505 Printing & Engraving 1,619 636 1,000 231 1,000 1,000 1,000 1,000
6506 Postal Expenses 7,755 8,536 8,400 7,081 8,400 8,400 8,400 8,400
6507 Advertising 8,274 6,907 8,000 7,210 8,000 8,000 8,000 8,000
6508 Dues 250 706 500 675 675 675 675 675
6509 Books, Periodicals, & Subscriptions 3,248 5,108 5,000 6,144 7,000 6,000 6,000 6,000
6512 Training, Education, & Seminars 350 8,907 1,000 2,093 1,000 1,000 1,000 1,000
6513 Leases & Service Agreements 6,110 6,080 7,000 6,184 3,500 3,500 3,500 3,500
6610 Office Equipment Repair 600 1,000 - 1,000 1,000 1,000 1,000
6700 Abstract Fees 14,171 13,834 14,000 14,338 15,000 15,000 15,000 15,000
6800 Telephone & Communication 473 817 500 514 500 500 500 500
6807 Visitor Expenses 25,071 28,286 25,000 28,061 30,000 30,000 30,000 30,000
TOTAL O&M 106,618 130,196 119,749 114,858 129,427 128,427 128,427 128,427
CAPITAL OUTLAY
7325 Furniture & Fixtures 420 - - - - - -
7355 Computer Hardware
- - - - - -
TOTAL CAPITAL OUTLAY 420 - - - - - - -
TOTAL DEPARTMENT 482,940 229,326 542,194 494,394 570,723 569,723 568,757 573,757
28,529 27,529 26,563 31,563
5.3% 5.1% 4.9% 5.8%
REGISTRY OF PROBATE
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
11-108 DEPARTMENT: REGISTRY OF PROBATE
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL Nadeen Daniels, Registrar
5120 Wages & Salaries (FT) 316,663 289,231 339,604 Wages for full & part time staff. 339,604 339,604 344,604
5510 Health Insurance 59,448 46,691 50,690 50,690 49,724 49,724
5520 Retirement 14,927 13,840 16,566 16,566 16,566 16,566
5530 Social Security 23,842 22,418 25,980 25,980 25,980 25,980
5540 Workers Comp 1,350 1,312 1,350 1,350 1,350 1,350
5560 Deferred Comp 6,215 6,045 7,106 7,106 7,106 7,106
5500 Employee Benefits & Taxes 105,782 90,305 101,692 Benefits and taxes for departmental employees. 101,692 100,726 100,726
TOTAL PERSONNEL SERVICES 422,445 379,536 441,295 TOTAL 441,295 440,330 445,330
OPERATIONS & MAINTENANCE
6130 Transportation & Lodging 2,000 1,528 2,000 Direct travel expenses related to judicial conferences,
registers' meetings, educational seminars/workshops,
leglislative hearings.
2,000 2,000 2,000
6301 Professional Services 14,000 9,507 14,000 Paralegal Services for the Judge of Probate;
Interpreter fees; Sheriff Service
14,000 14,000 14,000
6305 Stenographer - Transcripts 500 500 Expenses for recording and transcription 500 500 500
6306 Attorneys - Court Appointed 25,000 23,754 30,000 Appointed counsel for unprotected wards in judicial
proceedings (Maine law requirement) and indigent
parties . Continue to see a rise in need.
30,000 30,000 30,000
6401 Insurance- Liability 349 352 352 Liability Insurance $138; MCCA RISK POOL $192.52;
BROKER FEE $21.64
352 352 352
6500 Office Supplies 6,500 7,185 6,500 Paper, electronic storage media, toner, docket 6,500 6,500 6,500
pages, case folders and label system,
reproduction supplies, office sundries
REGISTRY OF PROBATE
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6505 Printing & Engraving 1,000 231 1,000 Printing of official probate and court forms for resale:
general office printing, including letterhead,
envelopes, will security labels, receipts, forms, cards:
public information and education materials and
brochures
1,000 1,000 1,000
6506 Postal Expenses 8,400 7,081 8,400 Postage 8,400 8,400 8,400
6507 Advertising 8,000 7,210 8,000 Newspaper legal notice advertising. 8,000 8,000 8,000
6508 Dues 500 675 675 ME Probate Judges $275; Nat'l College of 675 675 675
Probate $150; Cleaves Law Library $150; ME Assn.
Registers $100
6509 Books, Periodicals, & Subscriptions 5,000 6,144 7,000 Bar Directory; Law books and statutes updates: 6,000 6,000 6,000
Probate & Family Law, Civil Rules;
Online Legal Research Subscriptions (case law)
6512 Training, Education, & Seminars 1,000 2,093 1,000 Legal Education Seminars; Staff Development 1,000 1,000 1,000
Employee educational program incorrectly charged to
Dept. Training account
6513 Leases & Service Agreements 7,000 6,184 3,500 Photocopier 3,500 3,500 3,500
In the past, ICON service fee was charged to this
account; 2017 ICON fees are now charged to
surcharge account
NEW Computer Hardware 1,000 1,000 Scanner, headsets 1,000 1,000 1,000
Was formerly Computer Repair
6611 Computer Repair
REGISTRY OF PROBATE
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6700 Abstract Fees 14,000 14,338 15,000 Required recording fees to Register of Deeds for deed
transfers concerning probated estates. **Pass
through expense
15,000 15,000 15,000
6800 Telephone & Communication 500 514 500 Local and long distance telephone charges, mobile
telephone services, radio paging services for on call
response
500 500 500
6807 Visitor /Fingerprint Expe 25,000 28,061 30,000 Visitor fees in adult guardianship cases as required by
Maine law. Another area seeing expanded growth.
**Pass through expense
30,000 30,000 30,000
- - - - - -
TOTAL O&M 119,749 114,858 129,427 TOTAL 128,427 128,427 128,427
CAPITAL OUTLAY
7325 Furniture & Fixtures Judges chambers, lights, chair paint
7355 Computer Hardware - - - Court Recording - - -
- - - - - -
TOTAL CAPITAL OUTLAY - - - TOTAL - - -
TOTAL PROBATE 542,194 494,394 570,723 TOTAL 569,723 568,757 573,757
28,529 27,529 26,563 31,563
5.3% 5.1% 4.9% 5.8%
REGISTRY OF PROBATE
Alex Kimball, Deputy County Manager of Finance & AdministrationWages for full & part time staff.
Mission of the Finance Office is to administer to the financial needs of the County, in a
prudent and professional manner in accordance with the generally accepted accounting
practices called GAAP. To provide strategic financial advice to the Manager and
Commissioners of the County.
REVENUES EXPENSES 2018
2014 Actual 2015 Actual 2016 Actual 2018 Budget Labor O&M Capital TOTALNo revenues 6,080 391,473 88,490 1,000 480,963
-$
Personnel Full Time Part Time
Process cash exceeding $40 million dollars annually Finance Director 1
Produce over 21,000 paychecks annually Accounting Clerk 1
Administer benefits for 400 employees Accounts Supervisor 1
Purchase orders for over $1.3 million annual Payroll Supervisor 1
Pay over 10,000 invoices annually Payroll/Rest. Clerk (split) 1
Provide all financial reporting and analysis 4 1
Preparation and completion finance audit
FINANCE DEPARTMENT
Statistics
DEPARTMENTAL BUDGET SUMMARY COUNTY OF CUMBERLAND
11-109 DEPARTMENT: FINANCE FINANCE DEPARTMENT
ACCT # ACCOUNT DESCRIPTION 2014 Actual 2015 Actual
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES Wages for full & part time staff.
5120 Wages & Salaries (FT) 284,514 292,718 246,084 253,568 290,648 290,648 290,648 290,648
5401 Overtime 18,820 22,661 15,000 25,212 15,000 10,000 10,000 10,000
5500 Employee Benefits & Taxes 87,666 92,321 103,045 86,098 91,637 91,637 90,825 90,825
TOTAL PERSONNEL SERVICES 391,000 407,700 364,129 364,879 397,285 392,285 391,473 391,473
6130 Transportation & Lodging 1,772 162 1,500 153 1,000 1,000 1,000 1,000
6300 Accounting & Audit Fees 14,460 16,835 22,000 17,785 22,000 22,000 22,000 22,000
6401 Insurance- Liability 24 370 165 370 370 370 370
6500 Office Supplies 3,522 3,325 5,500 7,498 5,500 5,500 5,500 5,500
6505 Printing & Engraving 3,896 5,310 1,500 341 500 500 500 500
6506 Postal Expenses 8,944 12,399 10,000 6,613 7,000 6,250 6,250 6,250
6508 Dues 1,759 1,960 1,170 175 1,220 1,220 1,220 1,220
6509 Books, Periodicals, & Subscriptions 50 - 50 50 50 50
6512 Training, Education, & Seminars 803 35 2,000 1,111 2,000 2,000 2,000 2,000
6513 Leases and Service Agreements 29,708 30,715 - 3,600 3,600 3,600 3,600
6514 Maintenance Contract 36,000 44,630 46,000 46,000 46,000 46,000
6800 Telephone & Communication 50 - - - - - -
TOTAL O&M 64,864 70,814 80,090 78,471 89,240 88,490 88,490 88,490
CAPITAL OUTLAY
7325 Furniture & Fixtures - 5,346 1,000 - 1,000 1,000 1,000 1,000
TOTAL CAPITAL OUTLAY - 5,346 1,000 - 1,000 1,000 1,000 1,000
DEPARTMENT TOTAL 455,865 483,860 445,219 443,350 487,525 481,775 480,963 480,963
42,306 36,556 35,744 35,744
9.5% 8.2% 8.0% 8.0%
FINANCE
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
11-109 DEPARTMENT: FINANCE Department- FINANCE DEPARTMENT
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018
FINAL
BUDGET
PERSONNEL SERVICES Wages for full & part time staff.
5120 Wages & Salaries (FT) 246,084 253,568 284,580 Wages for full-time departmental staff. 284,580 284,580 284,580
28,080 Exec Dept Grants Coordinator transfer 28,080 28,080 28,080
(22,012) 1/2 of Acct/Rest Clerk to DA's (22,012) (22,012) (22,012)
5401 Overtime 15,000 25,212 15,000 Wages for required overtime work. 10,000 10,000 10,000
5510 Health Insurance 52,575 40,623 42,621 42,621 41,809 41,809
5520 Retirement 23,147 20,734 21,334 21,334 21,334 21,334
5530 Social Security 19,973 21,262 23,382 23,382 23,382 23,382
5540 Workers Comp 1,350 1,291 1,350 1,350 1,350 1,350
5560 Deferred Comp 6,000 2,188 2,950 2,950 2,950 2,950
5500 Employee Benefits & Taxes 103,045 86,098 91,637 Taxes and benefits for departmental staff. 91,637 90,825 90,825
TOTAL PERSONNEL SERVICES 364,129 364,879 397,285 392,285 391,473 391,473
OPERATIONS & MAINTENANCE
6130 Transportation & Lodging 1,500 153 1,000 Costs to attend conferences and mileage 1,000 1,000 1,000
6300 Accounting & Audit Fees 22,000 17,785 22,000 Annual Audit Fees and CAFR prep 22,000 22,000 22,000
6401 Insurance- Liability 370 165 370 Departmental share of insurance costs. 370 370 370
6500 Office Supplies 5,500 7,498 5,500 Departmental office supply costs. 5,500 5,500 5,500
6505 Printing & Engraving 1,500 341 500 Envelope, pr checks, ap checks and printing . 500 500 500
6506 Postal Expenses 10,000 6,613 7,000 Postage costs. 6,250 6,250 6,250
Remove Courier Service (-750)
FINANCE
LINE ITEM BUDGET JUSTIFICATION COUNTY OF CUMBERLAND
11-109 DEPARTMENT: FINANCE Department- FINANCE DEPARTMENT
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016
Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018
FINAL
BUDGET
6508 Dues 1,170 175 1,220 GFOA. For Finance and County 1,220 1,220 1,220
6509 Books, Periodicals, & Subscriptions 50 50 Subscription to Payroll Updates 50 50 50
6512 Training, Education, & Seminars 2,000 1,111 2,000 NESGFOA Conference, day classes 2,000 2,000 2,000
6513 Leases & Service Agreements 3,600 Photocopier 3,600 3,600 3,600
6514 Maintenance Contract 36,000 44,630 46,000 Maintenance contract for munis software 46,000 46,000 46,000
- - Add Project Accounting Module, Access on
- - Demand Timekeeping Software
- -
6800 Telephone & Communication Phone expenses.
TOTAL O&M 80,090 78,471 89,240 88,490 88,490 88,490
CAPITAL OUTLAY
7325 Furniture & Fixtures 1,000 1,000 Office replacement needs. 1,000 1,000 1,000
CAPITAL OUTLAY 1,000 - 1,000 1,000 1,000 1,000
TOTAL FINANCE 445,219 443,350 487,525 TOTAL 481,775 480,963 480,963
42,306 36,556 35,744 35,744
9.5% 8.2% 8.0% 8.0%
FINANCE
William Holmes, Director
Mission to provide the citizens of Cumberland County, and the public safety agencies that weWages for full & part time staff.
service, with the highest possible standards of Public Safety communications by providing
well trained communications officers, updated technology and by working together with the
communities we serve to reach these goals.
REVENUES 20182017 2018 Labor O&M Capital TOTAL
Service REVENUES REVENUES 2,702,891 318,972 12,000 3,033,863
Fire & Rescue 10,257 10,728
Fire & Rescue 25,168 26,325
Fire & Rescue 2,294 2,354
Fire/Res/PD 143,793 145,944
Fire/Res/PD 9,306 9,730
Fire/Res/PD 326,650 341,544
Fire & Rescue 52,199 54,603
Fire & Rescue 31,881 33,346
Fire & Rescue 18,095 19,206
Fire & Rescue 1,547 1,618
Fire & Rescue 26,043 27,240
Fire & Rescue 37,275 38,989
Fire & Rescue 29,836 31,301
Fire/Res/PD 344,092 354,471
Bridgton PP/FD/EMS 103,892 108,630
24,000 24,000
Fire & Rescue 25,305
1,152,472 1,255,331
Personnel Communications Full Time Part Time
The CCRCC serves as the primary dispatch center for 16 COMMUNICATIONS DIRECTOR 1
communities in Cumberland County. DEPUTY DIRECTOR 1
LEAD SUPERVSIOR 1
In 2016 we handled 92,703 calls for service. SHIFT SUPERVISOR 5
DISPATCHER 29.5 5
In 2016 we anwsered 29,626 emergency 9-1-1 calls.
37.5 5
Cumberland County Regional Communications Center
Statistics
Verizon Lease
Casco
Baldwin
Cumberland
Frye Island
Harpswell
Harrisson
North Yarmouth
Revenue
Windham
Chebeague Island
Long Island
New Gloucester
Raymond
Gray
Naples
Gorham
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
11-110 DEPARTMENT: COMMUNICATIONS ACTIVITY CENTER: COMMUNICATIONS
ACCT # ACCOUNT DESCRIPTION 2014 Actual 2015 Actual
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST 2018 PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES
5120 Wages & Salaries (FT) 1,501,613 1,580,755 1,682,497 1,602,036 1,704,161 1,704,161 1,704,161 1,704,161
5205 Wages & Salaries (PT) 41,732 23,904 32,336 22,108 32,336 32,336 32,336 32,336
5401 Overtime 237,195 255,077 170,000 224,160 180,000 180,000 180,000 180,000
5500 Employee Benefits & Taxes 573,834 616,328 759,247 688,930 795,402 795,402 786,394 786,394
TOTAL PERSONNEL SERVICES 2,354,375 2,476,064 2,644,080 2,537,234 2,711,899 2,711,899 2,702,891 2,702,891
OPERATIONS & MAINTENANCE
6130 Transportation & Lodging 12,077 8,055 10,000 12,238 10,000 10,000 10,000 10,000
6131 Gas, oil and Grease 1,267 2,741 4,800 1,228 4,800 4,800 4,800 4,800
6230 Radio Site Rental 70,269 75,925 93,557 96,286 98,345 98,345 98,345 98,345
6231 Base Radio Repair 9,996 11,994 10,000 22,698 10,000 10,000 10,000 10,000
6301 Professional Services 1,026 1,500 420 1,500 1,500 1,500 1,500
6401 Insurance-Liability 291 290 300 - 300 300 300 300
6500 Office Supplies 5,317 5,275 6,500 4,266 6,500 6,500 6,500 6,500
6505 Printing & Engraving 1,884 500 78 500 500 500 500
6506 Postal Expenses 1,775 1,670 900 1,773 900 900 900 900
6507 Advertising 1,602 1,000 1,152 1,000 - - -
6508 Dues 374 628 1,200 1,322 1,200 1,200 1,200 1,200
6509 Books, Periodicals, & Subscriptions 319 200 - 200 200 200 200
6511 Equipment Rental 193 145 - 119 - - - -
6512 Training, Education, & Seminars 49,943 41,582 52,000 56,204 52,000 52,000 52,000 52,000
6513 Leases & Service Agreements 74,776 47,241 85,864 60,038 100,727 95,727 95,727 95,727
6609 Equipment Repair 540 1,000 1,425 1,000 1,000 1,000 1,000
6800 Telephone & Communication 29,240 28,474 30,000 28,924 30,000 30,000 30,000 30,000
6908 Clothing & Uniforms 3,330 1,894 6,000 4,032 6,000 6,000 6,000 6,000
TOTAL O&M 262,015 228,118 305,321 292,203 324,972 318,972 318,972 318,972
CAPITAL OUTLAY
7350 Office Equipment 1,052 114 - - - - - -
7365 Radio Equipment 4,376 12,382 12,000 8,018 12,000 12,000 12,000 12,000
TOTAL CAPITAL OUTLAY 5,428 12,495 12,000 8,018 12,000 12,000 12,000 12,000
TOTAL COMMUNICATIONS 2,621,818 2,716,677 2,961,401 2,837,455 3,048,871 3,042,871 3,033,863 3,033,863
87,470 81,470 72,462 72,462
3.0% 2.8% 2.4% 2.4%
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
11-110 DEPARTMENT: EMERGENCY COMMUNICATIONS
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PERSONNEL SERVICES Wages for full & part time staff.
5120 Wages & Salaries (FT) 1,682,497 1,602,036 1,704,161 Wages for full-time departmental staff. 1,704,161 1,704,161 1,704,161
5210-05 Seasonal/ Temporary/ Intern 32,336 22,108 32,336 Wages for part-time departmental staff. 32,336 32,336 32,336
(4 trainees x 40 hours x 18 weeks @ $ per hour
5401 Overtime 170,000 224,160 180,000 Wages for required overtime work. 180,000 180,000 180,000
Add $10,000 for additional turnover 10,000$
5510 Health Insurance 448,199 387,439 472,891 472,891 463,883 463,883
5520 Retirement 158,879 153,499 168,413 168,413 168,413 168,413
5530 Social Security 144,683 140,834 146,612 146,612 146,612 146,612
5540 Workers Comp 7,486 7,158 7,486 7,486 7,486 7,486
5560 Deferred Comp - -
5500 Employee Benefits & Taxes 759,247 688,930 795,402 Taxes and benefits for departmental employees. 795,402 786,394 786,394
TOTAL PERSONNEL SERVICES 2,644,080 2,537,234 2,711,899 2.6% 2,711,899 2,702,891 2,702,891
OPERATIONS & MAINTENANCE
6130 Transportation & Lodging 10,000 12,238 10,000 Lodging, Food, Travel and mileage reimbursements 10,000 10,000 10,000 10,000
6131 Gas, Oil and Grease 4,800 1,228 4,800 Gas for Communication vehicle/ Diesel 4,800 4,800 4,800 4,800
6230 Radio Site Rental 93,557 96,286 98,345 93,557$ 98,345 98,345 98,345
Towers at Harrison,Portland,Gray, Harpswell
Towers at Casco and CCRCC
Add 5 % annual increase 4,668$
98,345$ EMERGENCY COMMUNICATIONS
CCRCC
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6231 Base Radio Repair 10,000 22,698 10,000 Funds radio transmitter and receiver repairs and
preventative maintenance.
10,000 10,000 10,000 10,000
$7200 for annual contract
6301 Professional Services 1,500 420 1,500 Legal Reviews and transcription 1,500 1,500 1,500 1,500
6401 Insurance-Liability 300 300 300 300 300 300
6500 Office Supplies 6,500 4,266 6,500 General Administrative needs from pens to paper. 6,500 6,500 6,500 6,500
Paper, envelopes, notebooks, paper clips
Fax machine printer cartridges.
Toner cartridges.
Recorder tapes.
6505 Printing & Engraving 500 78 500 Letter head paper., Business cards, and badges 500 500 500 500
and Year end reports
6506 Postal Expenses 900 1,773 900 Departmental postage expenses. 900 900 900 900
6507 Advertising 1,000 1,152 1,000 Ads for personnel vacancies in local paper 1,000 - - -
6508 Dues 1,200 1,322 1,200 National Emergency Number Association (2). 1,200 1,200 1,200 1,200
APCO Membership -2, News
6509 Books, Periodicals, & Subscriptions 200 200 Legal reference materials. 200 200 200 200
News from several local source subscriptions
6511 Equipment Rental - 119 - Rental of equipment used by the communications center. -$ - - -
PagersEMERGENCY COMMUNICATIONS
CCRCC
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
6512 Training, Education, & Seminars 52,000 56,204 52,000 Yearly Mandated Training 52,000 52,000 52,000 52,000
CTO/ETC/911/METRO/CPR
Out of State Spillman (1)
Out of State APCO
6513 Leases & Service Agreements 85,864 60,038 100,727 Acorn Recorder Maintenance 2,450$ 95,727 95,727 95,727
Lease new photo copier 1,700$
Copy charges. 500$
RCM Maintenance agreement 52,212$
Code Red Annual plus 9-1-1 Data 21,500$
Schedule Express 4,705$
Crown Point 640$
AQUA Second License 500$
RCM Zetron agreement 11,520$
Workstation deep cleaning 5,000$
6609 Equipment Repair 1,000 1,425 1,000 Funds to support ongoing equipment maintenance. 1,000 1,000 1,000 1,000
Shredder, fax, recorder maintenance.
Equipment repairs not covered by the maintenance
contract.
6800 Telephone & Communication 30,000 28,924 30,000 Telephone services. 30,000$ 30,000 30,000 30,000
Wireless Data Connections
In-state charges (500/month)
Out of state charges (100/month)
Line charges on 14 lines. EMERGENCY COMMUNICATIONS
CCRCC
ACTIVITY CENTER BUDGET SUMMARY COUNTY OF CUMBERLAND
ACCT # ACCOUNT DESCRIPTION
2017
ADOPTED
BUDGET
2016 Actual
Expense
2018
BUDGET
REQUEST LINE ITEM BUDGET REQUEST JUSTIFICATION
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
Cell Phone for Director of Communications
Cell phone for comm center
ESCB 911 Lines
6908 Clothing- Uniforms 6,000 4,032 6,000 Uniforms for dispatchers 6,000$ 6,000 6,000 6,000
- - - - - -
TOTAL O&M 305,321 292,203 324,972 318,972 318,972 318,972
CAPITAL OUTLAY
7350 Office Equipment - Dispatcher chair replacement
7365 Needed Equipment 12,000 8,018 12,000 Telephones / Appliances / UPS / Televison 12,000$ 12,000 12,000 12,000
Workstation parts / Schredder / Misc
Radio equipment
- - - - - -
TOTAL CAPITAL OUTLAY 12,000 8,018 12,000 12,000$ 12,000 12,000 12,000
TOTAL COMMUNICATIONS 2,961,401 2,837,455 3,048,871 3,042,871 3,033,863 3,033,863
87,470 81,470 72,462 72,462
2.95% 2.8% 2.4% 2.4%
EMERGENCY COMMUNICATIONS
CCRCC
NON-DEPARTMENTAL DEBT SERVICE COUNTY OF CUMBERLAND
FISCAL YEAR 2018
NON-DEPARTMENTAL & DEBT SERVICE
ACCT
#
ACCT
# DESCRIPTION
2014
ACTUAL
2015
ACTUAL
2016
Actual
2017
FINAL
BUDGET
2018
BUDGET
REQUEST
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
PRINCIPAL
11-120 9113 2012-Civic Center Referendum Ref $33M Payment 600,000 790,500 972,000 1,100,000 1,200,000 1,200,000 1,200,000 1,200,000
11-120 9108 2008 Debt Principal for Interoperability Referendum 85,000 85,000 85,000 85,000 85,000 85,000 85,000 85,000
11-120 9103 2003- Civic Center Revolving Bond -to Civic Ctr Page 337,581 400,400 400,400 550,400 550,400 550,400 550,400 550,400
11-120 2012-County Debt under Charter- Principal $2.775M 330,000 320,000 210,000 210,000 200,000 200,000 200,000 200,000
2014- County CIP Debt 130,000 150,000 150,000 140,000 140,000 140,000 140,000
2016- County CIP Debt 140,000 140,000 140,000 140,000 140,000 140,000
2018- County CIP Debt 100,000 100,000 100,000 100,000
TOTAL BOND DEBT SERVICE 1,352,581 1,725,900 1,957,400 2,235,400 2,415,400 2,315,400 2,315,400 2,315,400
INTEREST
11-120 9213 2012-Civic Center Referendum Ref $33M Interest 1,004,655 1,002,500 1,002,500 954,500 932,500 932,500 932,500 932,500
11-120 9208 2008 Debt Interest for Interoperability Referendum 60,516 56,844 56,950 49,513 49,513 49,513 49,513 49,513
11-120 9202 2003- Civic Center Revolving Bond - to Civic Ctr page 56,250 36,315 50,675 65,000 65,000 65,000 65,000 65,000
11-120 2012-County Debt under Charter- Interest $2.775M 23,235 45,405 41,205 37,005 37,005 37,005 37,005
2014- County CIP Debt 28,713 24,838 21,838 18,937 18,937 18,937 18,937
2016- County CIP Debt 39,400 39,400 39,400 39,400 39,400 39,400
2018- County CIP Debt 36,222 36,222 36,222 36,222
TOTAL BOND DEBT INTEREST 1,121,421 1,147,606 1,219,768 1,171,455 1,178,577 1,142,355 1,142,355 1,142,355
DEBT EXPENSE - LOANS
11-120 9205 TAN Bank Charge/and Rating Agencies 26,890 27,050 38,318 27,000 35,000 35,000 35,000 35,000
11-120 9210 TAN Legal Fees 5,125 7,500 6,023 5,500 6,000 6,000 6,000 6,000
11-120 9220 TAN Interest 12,144 18,964 49,169 60,000 100,000 100,000 100,000 100,000
TOTAL DEBT EXPENSE - LOANS 44,159 53,514 93,511 92,500 141,000 141,000 141,000 141,000
NON-DEPARTMENTAL
11-140 5520 Retiree Life Insurance 5,132 6,382 6,382 5,798 7,000 7,000 7,000 7,000
11-140 5550 Unemployment Insurance 2,016 29,932 17,636 40,000 30,000 30,000 30,000 30,000
11-141 5501 Salary / Benefits / Termination Pay - 204,300 224,300 300,000 300,000 300,000 300,000 300,000
11-141 9526 County Capital Improvement Reserve for CIP 117,812 68,980 88,500 230,250 364,500 364,500 364,500 364,500
11-141 9500 Civic Center Operational Subsidy 411,033 425,000 564,101 264,003 550,000 550,000 550,000 550,000
11-141 5502 Contingent Appropriation 738 1,510 3,517 30,000 30,000 30,000 30,000 30,000
11-141 9498 Referendum and Public Information 78,206 104,750 32,852 55,000 55,000 55,000 55,000 55,000
TOTAL NON-DEPARTMENTAL 614,938 840,853 937,287 925,051 1,336,500 1,336,500 1,336,500 1,336,500
TOTAL NON-DEPARTMENTAL & DEBT SERVICE 3,133,099 3,767,874 4,207,966 4,424,406 5,071,477 4,935,255 4,935,255 4,935,255
647,071 510,849 510,849 510,849
DEBT SERVICE
GRANT REQUESTS COUNTY OF CUMBERLAND
FISCAL YEAR 2018
11-130 Grants
ACCT # DESCRIPTION
2015
FINAL
BUDGET
2016
FINAL
BUDGET
2017
FINAL
BUDGET
2018
GRANT
REQUEST
2018
PRELIM
2018 FC
BUDGET
2018 FINAL
BUDGET
8002 Cumberland County Extension Association 145,124 145,124 154,871 154,871 154,871 154,871 154,871
8003 Cumberland County Soil & Water 20,000 20,000 32,000 32,000 20,000 20,000 20,000
8005 Portland Public Library 12,250 10,808 9,727 9,727 9,727 9,727 9,727
8007 So. Maine Emergency Medical Services 4,500 3,970 -
8008 Threshold to Maine 750 662 -
-
Total 182,624 180,564 196,598 196,598 184,598 184,598 184,598
These organizations receive funding from varied sources and provide services to residents throughout Cumberland County. Each year requests for funding are reviewed and evaluated based on services provided to the County.
No estimate column is listed since all grants are expended in quarterly invoices.
Cumberland County Extension Association: Programs are focused in major issue areas of agriculture and natural resources; families, health, and nutrition; youth, 4-H, and child development; business and economics;
Cumberland County Soil & Water: Provides for the conservation of the soil and water resources of Cumberland County and for the control and prevention of soil erosion.
Portland Public Library: Provides a full range of services to Cumberland County residents to include lending library materials, interlibrary loans, access to computerized data banks, and is a community resource center.
Southern Maine Emergency Medical Services: Supports the training and licensing requirements necessary for emergency service personnel at the basic emergency medical technician and advanced life support levels, and develops community outreach programs such as training first responders in industrial settings.
Threshold to Maine: Provides information, education and support to community residents advocating for natural resource protection through community restoration. Programs are initiated, sponsored, and directed to improve
GRANTS
Vendor
Number BY VENDOR NAME:
2015 Budget
Commissioners
2016 Budget
Commissioners
2017 Budget
Commissioners
2018 Agency
Request 2018 Prelim
2017 Finance
Committee
2017 FINAL
Commissioner
s
428 Planned Parenthood of N.N.E. 1,671 1,613 1,210 1,210 968 968 -
3105 Learning Works- Was Portland West Service Works 3,278 3,163 3,163 3,163 2,530 2,530 -
89 Sexual Assault Response Services of So. ME 3,939 3,800
1167 Community Counseling Center - TIP 15,000 14,472
Community Counseling Center - Jail ACT (Spring Harbor) 35,000 33,767
179 Center for Community Dental Health 3,570 3,444
4914 Mid Coast Hunger Prevention Program 2,215 2,137
96 Tedford Shelter 5,400 5,210 5,000
210 Family Crisis Services 16,085 15,518 15,518 15,518 12,415 12,415 5,000
4165 CCM Mental Health Support & Recovery Serv. 9,000 8,683
Day One 10,612 10,238 10,238 10,238 8,191 8,191 10,238
BY VENDOR NAME:
2015 Budget
Commissioners
2016 Budget
Commissioners
2017 Budget
Commissioners
2018 Agency
Request 2018 Prelim
2017 Finance
Committee
2017 FINAL
Commissioner
s
87 Preble Street Resource Center
Preble St. Resource Center-Soup Kitchens 17,500 16,884 12,663 12,663 10,130 10,130 12,000
Preble St. Resource Center-Lighthouse Shelter 5,829 5,624 5,624 5,624 4,499 4,499 5,624
Preble Street Women's Shelter 2,836 2,736 2,052 2,052 1,642 1,642 2,052
482 Wayside Evening Soup Kitchen
Wayside Soup Kitchen 10,000 9,648 24,699 24,699 19,759 19,759 10,000
Wayside Food Rescue Program 15,600 15,051 - 11,500
Opportunity Alliance (Prop) (Youth Alternatives)
Social Services 9,019 8,701 8,701 8,701 6,961 6,961 4,000
Senior Volunteer Program 4,323 4,171 4,171 4,171 3,337 3,337 4,000
Child & Family Services 18,905 18,239 18,239 18,239 14,591 14,591 12,000
Women's Project 6,302 6,080 6,080 6,080 4,864 4,864 4,000
Parenting Education Program 6,069 5,855 5,855 5,855 4,684 4,684 4,000
Youth Parent Program 4,332 4,179 4,179 4,179 3,344 3,344 4,000
HUMAN SERVICE AGENCIES IN CUMBERLAND COUNTY
The county will distribute to agencies that meet the "new four criteria" model established by the Commissioners.
774-HELP 7,358 7,099 7,099 7,099 5,679 5,679 7,099
The Bridge 5,937 5,728 5,728 5,728 4,582 4,582 4,000
Salvation Army-426
426 Food Pantry 1,148 1,107 - -
Portland Moms in Recovery Network
429 S. Maine Area Agency on Aging Programs:429
Information and Advocacy (Senior Solutions)
Meals on Wheels/Community Links 8,777 8,468 8,468 8,468 6,774 6,774 8,468
Mid Coast Community Action, formerly called
187 Coastal Economic Development
Family CAN-Midcoast Maine 400 386 - -
Family Development 1,575 1,520 1,430 1,430 1,144 1,144 -
13888 My Brother's Keeper 4,000 3,859 - -
My Sister's Keeper 4,000 3,859 3,859 3,859 3,087 3,087 -
My Place Teen Center- Westbrook 1,630 1,573 - -
Casco Bay CAN 8,000 8,000 6,400 6,400 -
Total Human Services 241,311 232,812 156,978 156,978 119,182 119,182 112,981
2015 Budget
Commissioners
2016 Budget
Commissioners
2017 Budget
Commissioners
2018 Agency
Request 2018 Prelim
2017 Finance
Committee
2017 FINAL
Commissioner
s
COUNTY OF CUMBERLANDDEBT PLANNING- CIP NEEDS FOR 5YEARS
BONDED CIP PROJECTS
Project Code Project Title 2018 #YRS 2019 #YRS 2020 #YRS 2021 #YRS 2022 #YRS
FACL-12-002 Exterior repointing of granite at CCCH
FACL-12-013 Exterior window housing repair CCCH
FACL-12-014 Identicard upgrades
FACL-12-015 Complete Inmate cell area
FACL-17-05 Road Pavement EMA/CRCC
CCCH 1 HVAC Upgrade 300,000 15 300,000 15
CCCH 2 Phone System Upgrade 70,000 10
CCCH 3 Window Replacement Completion 50,000 20 160,000 20
CCCH 4 Caulking of Stateside Courthouse 35,000 20
LEC 1 Roof Reshingling LEC 69,000 20
EMA 1 Backup Generator 90,000 10
Jail 1 Repointing of Roof 50,000 20 50,000 20
Jail 2 Paving of Parking area jail 50,000 10
Jail 3 Domestic Water Storage Tank 100,000 20
CCCH 5 State Elevator Shaft Replacement 100,000 20
Jail 4 Roof Replacement 200,000 20 200,000 20
FACL 1 LED Lighting Conversion 100,000 15
FACL 2 Parking Garage Repairs 60,000 10
CCCH 6 Sidewalk Repair 25,000 10
FACL Building Efficiency Upgrades 400,000 20
FACL Building Addition 8,000,000 30
Jail Elevator Repairs 71,000 25
Jail Camera Upgrades
COMM-16 Phone System
IT Spillman Server Replacement
New Expand the footprint of CCRCC 1,000,000 30 400,000 30
New CCRCC Microwave System Replace 275,500 10
New Acorn Recorder CCRCC 150,308 10 Perimeter Lanscaping 90,000 10 Window Replacement Stateside 100,000 20
New LEC Evidence Van
New CCRCC Zetron Console Replacement
Total CIP Allocation 1,214,000 635,000 9,496,808 800,000 350,000 Summary Totals 2018 2019 2020 2021 2022
Two Year Total 1,849,000 10,296,808
Project Code Project Title 2018 #YRS 2019 #YRS 2020 #YRS 2021 #YRS 2022 #YRS
Non-Debt CIPProject Title 2018 #YRS 2019 #YRS 2020 #YRS 2021 #YRS 2022 #YRS
FACL-12-016 Energy Saving upgrades all locations
EMA 12-002 HazMat Equipment Replacement 20,500 10 20,500 10 20,500 10 20,500 10 20,500 10
IT-1-001 Technology Upgrades 35,000 5 35,000 5 35,000 5 35,000 5 35,000 5
IT-1-004 Patrol and CID Upgrades 20,000 5 20,000 5 20,000 5 20,000 5 20,000 5
New LEC Ballistic Vests 10,000 5 10,000 5 10,000 5 10,000 5 10,000 5
New LEC Radio Replacement 10,000 5 10,000 5 10,000 5 10,000 5 10,000 5
Interview Room Cameras
FACL-12-018 ADA upgrades all locations 35,000 15
General Jail CIP 100,000 100,000 100,000 100,000 100,000
Jail Window replacement 50,000 50,000 50,000 50,000 50,000
Jail Interior Improvements 35,000
EMA Paving Parking Areas 25,000
EMA Tractor with Plow 24,000
Jail Cabinet Replacement 35,000
CCCH Domestic Water 25,000
CCCH Exterior LED Lights 27,000
EMA/RCC UPS Upgrade 40,000
JAIL Slider Replacement 30,000
CCCH Panic Stations 30,000
JAIL-FLEET Diagnostic Equipment 18,000
JAIL-FLEET 4x4 Dump Truck 40,000
JAIL-FLEET Rotary Lifts 20,000
CCCH Fire Alarm System 35,000
CCCH Courthouse Lighting Upgrade 31,000
JAIL Lighting in Jail 45,000
CCCH Main Shut-Off Valves 25,000
JAIL Gate Valve Replacement 30,000
JAIL Transfer Swith Replacement 36,000
JAIL HVAC Roof Unit 48,000
CCCH Seagull Deterrent 26,480
CCCH-PKG GARFire Standpipe 31,000
Non-Debt Total 364,500 372,500 383,500 411,500 386,980