Here are some ideas to be better as an organization.
Those ideas are… ideas and some of them are not complete.
But I think it’s a good start for the beginning of a ‘reflection’…
Comments are not welcome; they are mandatory…!
TdesM
Structuration Roles and Responsibilities Articulation Tools Finance Communication Events Replacement of the TD Commissionaire
Structure
We do things like ‘managing’ the FIS TDs in Canada’…
Most of the times, we do it the proper way…
We just need to formalize it…
To do it even better
Structure
We need a ‘charter’:To confirm who we areTo confirm what we doTo confirm where we goTo confirm what we do not do
With a Mission and objectives, it will be easier to focus on ‘the right things’…!
Mission and
Objectives
Structure
We should have a different identity than our colleagues in the USA
But we will continue to work closely together…
But we have a different reality…
Roles & responsabilities
To formalize our ‘job’, every of us should have a job description.
Deadline : 01-june-2014
Articulation
CAN FIS TD CommissionnaireTed Savage
RegistraireCamille Courchesne
WestWest of the east
CoordinatorSue Schwartz
Race QualityGerry Rinaldi
EastEast of the west
CoordinatorFrédérick Routhier
Race QualityClaude Marquis
Draft
But close to reality…
Conference Call
To work on the right things To have a follow-up on the things that
we do With an formal agenda ±5 x / year
MayJulyOctoberDecemberFebruary
AGM
Would be held at the FIS Update
An annual report should be produced after the AGM
The report should be presented to ACA and FIS
Strategic Plan
Strategic Plan on a 3 years basis
Every year, we should focus on a specific theme (according to the Stategic Plan)
That theme should be the main line at the FIS TD Updates.
Financial Aspects
Budget : Yes we NEED a budget Financial Statements ?
No sure about those but could help for sure
We need money, but how much ?Our budget will tell us…Then, let’s fetch subventions:
○ FIS○ ACA○ Others
Why don’t we hire a
subvention / bounty hunter ?
Communications
I want OUR web site! Something clean, functionnal and
used by our members
Try this:http://
pages.videotron.com/canfistd/Just a draft of what can be easily
done (a draft I said…!)
Misc
In order to be transparent, I think we should document the rules of assigment to events.
But we don’t have any…
So let’s draft something…
SITREP 2013-2014
How are we doing in :TDs (active, retired, in process)
Proposition for new aspirantsAdmin :
○Invoicing of the clubs○TD Expenses report○Forms used (need improvement ?)
Replacement of the TD Commisionner
Some day, we’ll have a new TD Commissionner…
Do we want to have a :Elected TD Commisionner ?Designated TD Commisionner ?
Can we ?
Replacement of the TD Commisionner
Some ideas:3 years mandate; 3 mandates maximumMust be perfect in English, functionnal in FrenchMust have been a FIS TD since 5 years minimumMust be endorsed by 5 other FIS TDsNo strings attached to PSO, NSO, othersCandidates must produce in writing:
○ Description of who she/he is○ Her/his vision○ How she/he will implement it
Replacement of the TD Commisionner
Some ideas:Voting by email1 vote per active TDOR 1 vote per active year of TD ?!?OR 1 vote per every 5 years of TD ?!?Plan:
○ 10 days to receive the candidacies○ 10 days to vote○ 5 days to produce the results
Replacement of the TD Commisionner
Some ideas:Why do we have to alternate between east and
west for the commissionner ?Can we ‘elect’ a new commissionner ?
ORIt’s ACA / CSA that decides…?!?
The new TD Commissionner should ‘shadow’ Ted during his last year before retirement.