OFFER DOCUMENT PAGE 1
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
Canara HSBC Oriental Bank of Commerce Life Insurance Company Limited
Orchid Business Park, Sector 48, Sohna Road, Gurugram 122018 (Haryana)
Tel: - 0124-4535500
NOTICE INVITING BIDS/OFFERS FOR FULLY FURNISHED PREMISES REQUIRED
ON LEASE AT BANGALORE
Canara HSBC Oriental Bank of Commerce Life Insurance Co. Ltd. (“Company”) invites tenders
from owners of commercial premises with an Carpet area of 2200-2500 sq.ft. at Bangalore
(“Premises”) for fully fitted out / Semi Fitted Out / Bare shell accommodation on lease rent basis
for long term lease. The lease rental in terms of cost with fit-outs or without should not be more
than Rs 50 - 75 per sq.ft. (upper capping excluding GST) for further consideration. If the
Premises are Pre fitted out, landlords must be willing to do alterations/modification as per our
requirement at their own cost. For a Bare Shell/Warm Shell premises owners must be willing to
completely fit it out as per our requirement at their own cost. If the owners are not willing to
carry out fit outs for company, then company may at its own discretion decide to opt or opt out
of the proposed bid. In such case company shall carry out fit outs at its own cost if they decide to
opt for the proposed bid without fit out cost bundled in the offer.
For exact details, Prospective Bidders may collect the bid document free of cost from the office
of the Company at the above address during normal working hours or alternately download the
document from our website www.canarahsbclife.com.
The completed bid documents shall be submitted to AVP (Procurements) at the above mentioned
Head Office address or at our Bangalore Hub office (address given in the bid document) latest by
9th July, 2019 EOD.
For any clarifications / issues bidder can send us a mail at [email protected]
and [email protected] with a copy marked to [email protected]
"[email protected]" till 4th July, 2019 end of the day.
Amendments / Clarifications: At any time before submission of the bids, the Company may at
its discretion to amend / provide clarifications on the tender. Any such amendments/
clarifications will be notified on the website of the Company which is www.canarahsbclife.com.
The Company reserves the right to reject any or all the bids without assigning any reason
whatsoever. Canvassing in any form will disqualify the bidder.
(Signed)
For & on behalf of Canara HSBC Oriental Bank of Commerce Life Insurance Co. Ltd.
OFFER DOCUMENT PAGE 2
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
TENDERS FOR TAKING ON LEASE, OFFICE PREMISES AT BANGALORE
Instructions to Bidders
1. These instructions shall form part of the bid to be submitted by the bidder to Canara HSBC
Oriental Bank of Commerce Life Insurance Co. Ltd. hereinafter termed as “Company”.
2. The tender is under "Two Bid" concept. The 1st bid is "Technical Bid" which shall be
submitted in a separate envelope and 2nd Bid is "Price Bid", which shall be submitted
separately as detailed elsewhere in this document. The details forming part of the
Technical Bid and the Price Bid are as indicated below:
A. Technical Bid:
Notice Inviting bids,
Instructions to Bidders,
Tender offer,
General Terms and Conditions,
Schedule A: Company’s Requirements
Schedule B: Information about the Bidder
Schedule C: Inventory Area Details and Technical Specifications
Schedule D: Documents to be enclosed with the Bid.
Schedule E: Other documents/details, if any, enclosed with Bid (to be listed out by
the Bidder).
Schedule F: Deviations, if any.
B. Price Bid.
Schedule G: Price Bid.
Note: - This bid document is not transferable. This bid document is the property of the
Company and it cannot be reproduced in any form or for any purpose other than what it is
intended for.
3. Bidder’s eligibility: The Bidders shall satisfy the following minimum eligibility criteria
before their bids can be considered. Documentary evidence in support of the eligibility
criteria shall be furnished with the Technical Bids.
3.1. The bidders shall be person/firm/company having ownership of an approved commercial
property (having clear marketable title with the required legal documentation) or a
person duly authorized (Registered Power of Attorney ((“POA”) holder) by the owner to
enter into an Agreement to Lease for the Premises.
OFFER DOCUMENT PAGE 3
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
3.2. Any premises qualified under IT/ITES sector shall not be considered for this
requirement.
3.3. The bidder can be an individual resident in India or a partnership firm registered in India
or a company incorporated and registered in India under the Companies Act, 1956 or a
Consortium of the above.
3.4. The bidder will have to be a regular Income Tax assessee and produce necessary
documents in support of having filed relevant tax returns for the past three consecutive
years. In case of a consortium, IT returns as above for each member of the consortium
shall be provided.
4. Submission of Bids: The completed Technical Bid along with all the documents, shall be
sealed in an envelope (1st envelope) super scribed "Technical Bid - Offer for Lease of
Office Premises (Bangalore) to Canara HSBC Oriental Bank of Commerce Life
Insurance Co. Ltd ". In this envelope all details and documents except Schedule G: Price
Bid shall be furnished.
The Schedule G: Price Bid shall be placed separately in a second envelope, sealed and super
scribed "Price-Bid - for Lease of Office Premises (Bangalore) to Canara HSBC Oriental
Bank of Commerce Life Insurance Co. Ltd ". In this envelope only the Price Bid shall
be submitted.
The first and second envelopes shall be placed in a 3rd larger envelope duly sealed and super
scribed "Offer for Lease of Office Premises at Bangalore to Canara HSBC Oriental
Bank of Commerce Life Insurance Co. Ltd." The name of the bidder should be mentioned
at the bottom left hand corner of all envelopes. The third envelope shall be addressed and
delivered to the
AVP, Procurements
Canara HSBC Oriental Bank of Commerce Life Insurance Co. Ltd.,
Orchid Business Park,2nd Floor, Sector 48, Near Sohna Road, Gurugram – 122018
(Haryana)
OR at our Bangalore Hub Office
Canara HSBC Oriental Bank of Commerce Life Insurance Co. Ltd.,
Mr. Amit Kumar ,
No 36, Crown Point Building, Lavella Road, Kasturba Cross Road, Bangalore - 560001
so as to reach him latest by 9th July, 2019 "End of the Day. Late bids or bids through e-
mail will not be entertained.
5. Opening of bids: The technical bids will be opened by the company after last date of bid
submission.
6. All items in the bid document must be duly filled in and no column should be left blank. Nil
or Not applicable should be written where there is nothing to submit. The authorized
signatory of bidder should sign all the pages of the bid documents and additional documents,
if any, enclosed.
OFFER DOCUMENT PAGE 4
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
7. In case the space in the bid document is found insufficient, the bidder may use separate
sheets to provide full information. If the bidder wishes to do so, he may enclose additional
documents such as drawings, CDs, pamphlets, testimonials, certificates etc about himself
and/or the Premises offered. He may also give details of additional amenities, services,
equipments, fittings and fixtures offered in the Premises, not already included in Schedules B
and C. All such documents shall be properly listed in Schedule E and enclosed with the
Technical Bid.
8. The bidder should clearly read and understand all the terms and conditions, specifications,
drawings, etc. mentioned in these tender documents. If the bidder has any observations, the
same may be indicated in his forwarding letter along with the tender. Bidders are advised not
to make any corrections, additions or alterations in the original tender documents. If bidder
makes any correction in its own entries the same shall be initialed and stamped by him.
9. Validity of offers: The offer should remain valid for acceptance for a period of 120 days
from the last date of submission of bids. During the validity period of the offer the bidder
shall not withdraw or unilaterally modify the offer in any way.
10. Property offered should satisfy the Company’s requirements specified in Schedule A:
“Company’s requirements”.
11. Properties which will be ready for taking possession immediately will be preferred.
12. The particulars of amenities provided / proposed to be provided inside the property, building,
complex should be furnished in the Technical Bid.
13. Payment terms: The payment terms are mentioned in the General Terms and Conditions.
Payment will be made through Account Payee DD only shall be made in Indian Rupees (`).
No payment will be made in any foreign currency and no foreign exchange will be made
available by the Company. Final payment terms to be agreed with the successful bidder.
14. Payment will be based on the Super area / Built up Area as jointly measured by the
Company and the Bidder.
15. Complete particulars of Building floor/wing-wise should be furnished in the Technical Bid
along with the details of measurements as per Schedule C.
16. The property offered should have clear and marketable title. Adequate documentary evidence
to this effect should be furnished along with the Technical Bid. All the legal documents
required by the Company for verification of the title clearance of the property/ premises must
be submitted. The title certificate issued by Company's solicitor / Advocate only shall be
considered. If required, original documents may have to be produced for verification.
17. The property/Premises offered should preferably be non-encumbered. In case it is
encumbered in any manner whatsoever including non payment of taxes, details of such
encumbrance shall be furnished by the bidder. The bidders shall be obliged to keep the
Company indemnified of any claims/ lien/ encumbrance at any stage during the term of the
Lease.
18. While furnishing the information in Technical Bid, full details of the items/
materials/equipments/ fittings etc used/to be used should be furnished for each and every
item which are subject to verification by the company..
OFFER DOCUMENT PAGE 5
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
19. Copies of plans, duly approved by municipal authorities/competent authority, as the case may
be, should be submitted along with the Technical Bid.
20. The bidders at their own cost shall obtain Income Tax and other statutory clearances and
clearances from Local Bodies as and when required.
21. All proposals and other documents submitted shall become the property of Company.
Information relating to the examination, clarification, evaluation and comparison of
proposals shall not be disclosed to the bidders.
22. The bidder shall disclose at the technical bid stage itself the names of any close relatives
(having blood relation) working with the Company.
23. Brokers, agents and intermediaries may be allowed to bid if they singly represent owners of
the proposed Premises. No brokerage shall be paid by the Company in any form, at any
stage, in cash or otherwise to such brokers.
24. The cost of the preparation of bid and related expenses shall be borne solely by the bidders
themselves. The Company shall not be responsible or in any way liable for such costs,
regardless of the conduct or outcome of the selection process.
25. Bid Clarification: For any clarifications / issues bidder can send us an e-mail at
[email protected] with a copy marked to [email protected] and
[email protected] till 4th July, 2019 end of the day Response to all the
queries and clarification will be sent through e-mail to the respective bidder at the shortest
possible time.
26. Bids that are incomplete in any respect or / and are not consistent with the requirements as
specified and not in accordance with any of these instructions may be considered non-
responsive and are liable for rejection, at the sole discretion of the Company.
27. The Company reserves the right to withdraw this bidding process or, to accept or reject any
or all the bids, without assigning any reasons whatsoever and no bidder shall have the
authority to question such action. The decision of the Company in this regard shall be final
and binding.
28. Canvassing in any form will be considered as violation and the bid will be disqualified.
29. All communication and information should be provided in writing and in English language
only.
30. Lease Period shall be 3+3+3 years certain from the date of handing over vacant possession
after completion of construction, repairs, renovations, additions, etc.
Name of the Company / Consortium:
Issued by Authorised representative of the Company:
Signature of the Bidder
OFFER DOCUMENT PAGE 6
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
T E N D E R - O F F E R
We have read, examined and understood the Notice Inviting Bids, Instructions to bidders,
General Terms and Conditions, and all other documents in the bid document for giving the office
Premises on lease to Canara HSBC Oriental Bank of Commerce Life Insurance Co. Ltd.
We hereby submit our offer in the prescribed form including all schedules in accordance in all
respects with the bid document.
We agree to keep the bid open for 120 days from the last date for submission of Bids and not to
make any modifications in its terms and conditions during this period.
We hereby declare that we treat the bid documents as confidential and shall not communicate
information derived there from to any persons other than a person to whom we are specifically
authorized by the Company to communicate the same or shall not use the information in any
manner prejudicial to the interests of the Company.
We fully understand and agree that you are not bound to accept our or any bid and that you are
free to cancel the bid process without assigning any reason whatsoever.
Shri. ________________________, our authorized representative, is the person authorized to
negotiate commercial, technical terms & conditions & sign on behalf of the firm/ company any
documents, agreement, bills & issue receipts. Authority letter in his favour is attached. We
acknowledge that all decisions taken by our authorized representative will be binding on us.
We agree to sign a Lease Deed with the Company as per attached format. We also agree that
until a formal agreement on stamp paper of requisite value is prepared, signed and registered,
this bid with your written acceptance thereof shall constitute a binding contract between us.
Dated the: ..........
Signature of Bidder :
Name & address :
Including Pin Code and
Telephone No
Signature, name and address of
Witness (1) Witness (2)
OFFER DOCUMENT PAGE 7
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
GENERAL TERMS & CONDITIONS
1. Interpretation: In construing these conditions, the specifications, the schedules, price bid,
technical bid, the following words shall have the meaning herein assigned to them except
where the subject or context otherwise requires:
1.1. Canara HSBC Oriental Bank of Commerce Life Insurance Co. Ltd. or The Company:
The term shall denote Canara HSBC Oriental Bank of Commerce Life Insurance Co.
Ltd. with its Corporate Office at Orchid Business Park,2nd Floor, Sector 48, Near Sohna
Road, Gurgaon 122018 (Haryana) and any of its employees/ representatives authorized
on its behalf.
1.2. Bidder: The term shall mean any person or validly constituted legal entity which meets
the qualification criteria prescribed in the bid document and has willfully submitted this
bid document with the intent to lease Office Premises to Canara HSBC Oriental Bank of
Commerce Life Insurance Co. Ltd., subject to the terms and conditions prescribed in the
bid document, and shall include their heirs, legal representatives, permitted assigns,
authorized representatives and successors in interest.
1.3. Contract Value: This term shall mean the Lease Rent and/ or any other charges
(inclusive of taxes) payable to the successful Bidder of the Premises as indicated in the
letter of Intent / letter of Acceptance.
1.4. Office Premises or Premises: The term shall mean the building or part of the building
that is proposed to be leased by the Bidder to the Company for the setting up of an office
and shall include the parking area, the services, amenities and facilities.
1.5. “Price Bid” shall mean the price bid submitted by the bidder with the quoted rates of the
bidder.
1.6. Specifications: This term shall mean the technical specifications attached to the bid
documents, and/or submitted by the bidder with his bid and/or subsequently offered and
accepted by the Company.
OFFER DOCUMENT PAGE 8
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
2. Submission of bid and Bid validity: The bid shall be submitted in the manner specified in
the Instructions to Bidders. The Bidders must note that the bid shall remain open for
consideration for the period mentioned elsewhere in the bid document.
3. Scope: This bid is for taking on Lease and handing over vacant possession of the Office
Premises fully fitted out and completed and fit for occupation as per the applicable laws, as
offered by the Bidder and accepted by the Company, with all services and amenities including
getting all sanctions and approvals from appropriate authorities and local bodies and
including registration of documents with Completion/Occupancy Certificate from the local
statutory authorities.
4. Lease Deed /Agreement: In the case of Premises ready for occupation, the successful bidder
whose offer is accepted shall help execute and register a Lease Deed (as per attached format)
with the peaceful, vacant handing over of possession of the Premises complete in all respects
within the time frame informed by the Company. The format of the Lease Deed shall be as
specified by the Company. The bidder shall take responsibility and make necessary
arrangements for registration of the Lease Deed with the concerned Registrar’s office till its
logical conclusion. The Company shall restrict itself to meeting payments towards
stamps and registration costs related thereto as agreed between the Bidder & the
Company.
5. Permits & Licenses: All sanctions, permits, licenses, clearances, no objection certificates,
consents, approvals, authorizations etc required for the procurement of all raw materials,
machinery etc and employment of labour required for completing the Work shall be arranged
by the Bidder himself at his own costs and efforts.
6. Taxes, Cess, Duties, Registration, Contributions, Stamp duty charges: The quoted
rate as stated in the bid document by the Bidder, must include all duties, statutory
contributions/payments, royalties, cess, service tax, sales tax, VAT, GST or any other taxes
or local charges if applicable but excluding registration and stamp duty charges. The Bidder
shall agree and undertake to pay all taxes, cess and other public charges payable to statutory
and other bodies pertaining to the Premises and/or construction of the same including all
statutory contributions and dues payable and labour law compliances in respect of personnel
employed for construction or supervision of the same up to the date of handing over
OFFER DOCUMENT PAGE 9
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
possession of the Office Premises to the Company. The Bidder agrees to indemnify the
Company against any liabilities that may be imposed on the Company due to the non-
compliance by the Bidder. The Bidder shall not be entitled for any payments, other than as
stated in the Price Bid and accepted by the Company, due to enhancement of existing, or
imposition of fresh levy of, taxes, duties, levies etc. or increase in the price of any raw-
materials or wages or for any other reason whatsoever.
7. Escalation: The Bidder and the Company will mutually agree to increase rents as per
standard terms mentioned in the Lease Deed attached with this document.
8. Government & Local Rules: The Bidder shall conform to the provisions of all Central,
State and Local laws, statutes, bye-laws, rules and regulations relating to the Work. The cost,
if any, shall be deemed to have been included in the quoted rates, taking into account all
liabilities for licenses, fees etc. that are payable in this regard and the Bidder shall indemnify
and keep Canara HSBC Oriental Bank of Commerce Life Insurance Co. Ltd. indemnified at
all times against any such liabilities and shall solely be responsible for all actions arising
from such claims or liabilities.
9. Notice inviting objections: The Company may issue public notice in the leading news
papers inviting claims/objections from the public, if any, before entering into the Lease Deed
/ Agreement for the offered property. The Bidder shall not have any objection for this. The
Bidder shall further co-operate and assist the Company in the resolution of any claims that
may be received, in response to the public notice issued by the Company.
10. Inspection of the Office Premises: The short listed properties will be inspected by
Company officials, or any other agency appointed by the company for assessing the
suitability and to verify the quality of construction, materials etc. The Bidder undertakes to
cooperate and make necessary arrangements and provide the requisite information/
documents/ details to the inspecting officials.
11. Payment Terms: The payment will be based on the Super area / Built up area Leased to
the Company. No separate payment will be made for the items/areas/services for which
separate rates are not quoted in the Price Bid. The cost of such items/ areas/services, which
are not separately indicated in the Price Bid, is deemed to be included in the rates quoted in
the price bid. The rates should be quoted accordingly.
OFFER DOCUMENT PAGE 10
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
12. Super Area (rentable area): Super built-up area is the built up area plus proportionate area
of common areas. The plinth area along with a share of all common areas proportionately
divided amongst all unit owners makes up the super built-up area.
13. Defect Liability Period: The Works covered under this RFP/RFQ shall have a defect
liability period till entire contract period from the date of taking over possession by the
Company for any construction and/or installation defects and deficiencies. If any defect or
deficiency of whatever nature is noticed during this period, the same shall forthwith be
removed by the Bidder to the satisfaction of the Company, at the Bidder’s own cost and
within a reasonable time of his being informed, failing which the Company shall remove
such defects and deficiencies and recover the expenses incurred in this connection from any
amount due to the Bidder under this contract or under any other contract failing which the
amount shall be recovered from the monthly rent payable by the Company to the Bidder.
14. Warranties: All warranties/guarantees given by the original equipment
manufacturers/suppliers for the various plants/equipments/ machineries/fittings and fixtures
provided by the Bidder in the Office Premises, shall be assigned by the Bidder in favour of
the Company The Bidder undertakes that the warranties given by the original equipment
manufacturer shall commence from the date of delivery of the possession of the Office
Premises to the Company.
15. Time for completion and handing over: Time is the essence of this contract. The time
stipulated while accepting the bid or in the Lease Deed for handing over complete vacant
possession of the Premises in all respects including the various services shall be followed
strictly.
16. Liquidated Damages: If the Bidder fails to complete in all respects the Office Premises
including various services, including obtaining the Completion/Occupancy Certificate, to the
satisfaction of the Company and hand over vacant possession within the time stipulated while
accepting the bid or stipulated in the Lease Deed, without prejudice to any other right or
remedy available to the Company, the Bidder shall be bound to pay to the Company, as
agreed liquidated damages, a sum equivalent to the monthly rental calculated on pro-rata
OFFER DOCUMENT PAGE 11
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
basis for such delayed period beyond the stipulated time frame. Such compensation shall be
recovered from the Lease Rent payable to the Bidder.
17. Bidder to Provide for Everything Necessary: For premises fitted out by the Bidders, they
shall provide a complete set of drawings and specifications according to which the work has
been carried out. The bidder undertakes to provide everything necessary for the proper
execution of the Work according to the intent and meaning of the drawings, schedule of
quantities and Specifications taken together. Necessary approvals shall be taken from Canara
HSBC OBC Life Insurance before execution of work.
18. Quality Assurance: The Company reserves its right to engage at its cost a separate agency to
proof-check the design calculations and check the quality of materials and workmanship and
for this purpose the bidder shall cooperate and give all necessary documents, design
calculations, drawings and samples etc. if required without any extra cost.
Should there be any deviation to the finalized specifications of Quality of Works the
Company reserves the right to seek for redoing the work at the bidders cost or at its own
discretion accept the works with deviations/ modifications based on satisfactory explanations
for such deviations subject to appropriate downward cost adjustments. However, in the event
of the bidder undertaking any deviations in order to improve the safety of the Premises
fulfilling statutory requirements or any reason whatsoever leading to enhancement to the cost
of construction/ works, the Company is not bound to accept them.
The Work shall be executed in the best and most workmanlike manner with materials of the
best and approved quality with particulars contained in and implied by the Specifications.
Where additional work or any modifications are required to be carried out, such additional
works and/or modifications shall be carried out according to the drawings, specifications and
instructions issued by the Company.
19. Access & Inspection: Any authorized representative of the Company at all reasonable times
shall have free access to the Office Premises and the Bidder shall give every facility to the
Company and/or its authorized representatives for inspection, examination and testing of the
quality of materials and workmanship and the make, capacity, particulars and performance of
the machines and equipments, if so desired by the Company. The inspections shall be liable
to be carried out by any representative (internal or external)/ agency appointed by the
OFFER DOCUMENT PAGE 12
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
company for quality assurance during the course of construction or even after construction
during the defect liability period.
20. Legal Opinion: The Company reserves its right to obtain legal opinion from its advocates
and external consultants to ensure that the Office Premises proposed to be leased is inter alia
free from all encumbrances, for which necessary permission and clearances are obtained and
the Bidder has clear and marketable title to the Office Premises etc. The Bidder shall furnish
at his cost all necessary information and details including copies of relevant documents for
this purpose. Originals shall be provided for verification if requested.
21. Maintenance: The bidder shall quote his rates for comprehensive common area maintenance
involving all services (civil, mechanical, electrical, HVAC, fire-fighting, communications,
security, landscaping and horticulture etc) for a period of one year from the date of handing
over possession of the Premises. The maintenance rate shall not include charges payable for
electricity and water consumed which shall be paid by the company directly. All other
expenses are deemed to be included in the quoted rate. However, entrusting the maintenance
work to the bidder is at the discretion of the Company. All Building Maintenance, Service
Maintenance and related charges will be borne by the Bidder till the signing of the
conveyance deed or handover of physical possession of Premises whichever is later.
The bidder agrees that the monthly lease rent payable during the notice period of termination
of lease shall be adjusted from the amount of security deposit and the Bidder will refund the
balance amount, if any, of the security deposit to the Company at the time of vacating the
Premises. In case, after adjustment of the lease rent from security deposit if there is due
amount from landlord/lessor then the landlord/lessor shall pay such amount to the
Company/lessee. Where the Lease Deed is not terminated and is going to expire by efflux of
time, the Company shall adjust the entire security deposit amount towards the lease rent.
During such period (termination/expiry of lease), the landlord/lessor will raise the invoice by
mentioning that the lease rent amount has been adjusted towards the security deposit
OFFER DOCUMENT PAGE 13
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
SCHEDULE ‘A’ - COMPANY’S REQUIREMENTS
S No Items Details 1 Building type Building suitable for Commercial use shall be preferred.
Office Premises qualified under IT/ITES Sectors will
not be considered for this requirement. 2 Super Area / Carpet Area 2200 to 2500 sq.ft. of Carpet Area with Fully centrally
air-conditioned / standalone Air conditioned building with
100% power back . Builder is expected to provide space
with complete fit-out as required/necessary for operation
of the office.
3
Number of Floors
Single floor Plate only.
4
Location
Ashoka Pillar - Jayanagar/South End Circle – Jayanagar/
Basavanagudior other Prominent Places in Bangalore
around these above mentioned locations where other
corporate are already present and working. Bidders are
advised to take note of preferred locations as mentioned
above.
5
Complete fitted-out
Possession
Properties which will be ready for possession within 45-
60 days (including fit out) timeframe from the date of
LOI/signing of Lease Deed shall be given preference.
The lease rental in terms of cost with fit-outs should not be more than Rs 75 per sq.ft. (upper capping) for
further consideration. The Premises, once selected, is subject to minimum lock in period of 18 months
(or as agreed during finalization) during which the Landlord would not be allowed to terminate the lease
deed for any reason whatsoever, this is valid in case of fully fitted out premises only
In order to have ready to move office, we expect Capex (Capital Expenditure) for the fit out to be
taken in the range @ Rs.1000/- to Rs.1200/- per sq. ft on Super area. Actual payment will be based
on the super area. Please refer to the General conditions for the payment terms and definition of super
area.
The Office Premises / block/ wing/ complex should have the following facilities.
Fire alarm system (analog / digital type) and fire fighting arrangements which are mandatory
as per the statutory authorities /fire safety norms of National building code and state building
bye laws and IS Standards.
Sufficient raw power from the state electricity board/ department with 100% Power back-up
for the entire facility and adequate redundancy.
The building should have proper approach road, should be moisture free brick construction.
Water supply with municipal water connection / bore well supported with adequate capacity
pumps connected with sufficient storage of water overhead water tank
OFFER DOCUMENT PAGE 14
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
Proper sewage disposal system. Wherever Municipal sewage connection is not available, in
such cases there shall be proper disposal mechanism & infrastructure as approved by
applicable authorities
The internal accommodation shall be planned, designed as per the standard industry norms
adhering to relevant IS codes and NBC laws. The minimum clear height of any floor (clear
height from finished floor level to the bottom beam of floor slab i.e. bottom of beam of
ceiling) should be mentioned in the bid document.
Location Criteria : Locality should not be prone to flooding, noise/air pollution, industrial
nuisance, unauthorized hutments, encroachments, slums.
The premises/ building shall have proper access of natural light, air and ventilation, The
sufficient shafts for services should be available
The building should satisfy earthquake resistant design requirements of seismic zone IV or as
per relevant Indian Standards.
The building specifications including stair case width/dimensions should meet fire safety
norms and should also have exit doors as per applicable guidelines.
The building should have signage space with power point.
An Architect shall be engaged by the bidder to finalize the interior layout in consultation with the
Company. The work would only be commenced after the mutual agreement and sign-off between
both the parties.
Premises should be ready for occupation within stipulated time frame with following broad level
fit out /amenities expectation
High level Fitout Expectation
1 Modular Furniture with all necessary partitions finished with laminates, cabins,
modular work station, cubicles, storage units, meeting tables, High Back
Chairs/Medium Back Chairs/Visitor Chairs as per requirement etc
2 Vitrified tiles / Carpet flooring .
3 Granite slab/ tiles wherever required
4
Necessary fire fighting system, smoke detectors, fire alarm system satisfying the
statutory requirement
5 Furnished with air conditioned office space as per heat load of the building.
6 Suspended false ceiling
7 A reception with good interior with waiting sofas and reception table
8 All internal surfaces shall be painted with plastic emulsion paint or as advised by us.
9 Small Cafeteria with tables, chairs to accommodate as per requirement with small
utensil wash facility
10 Main entrance door with floor spring
11 Vertical Blinds in all the windows
12 All the tables and the work stations shall be with sufficient UPS/ Raw Power Points
as per requirement
13 Data & Voice Point for all workstation, meeting room, cabins, board room etc
(including conduits & cabling)
14 The Voice/ Telephone wiring
OFFER DOCUMENT PAGE 15
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
15 Fire alarm/ Fire sprinkler system as per requirement
16 Security Alarm and CCTV Camera (conduit, cabling and equipments)
17 Wires, Ms Conduits, PVS conduits, UG cables etc shall have ISI mark.
18 Wires used shall be FRLS
19 MS Conduits for UPS and Electrical/ light wiring shall be used
20 LCBs shall be provided for all Distribution Boards.
21 All the critical equipments shall be provided with separate earthing and earthing pits.
22 MCBs shall be used for safety and control of electrical wiring
23 Load shall be balanced in all three phases of electricity.
24 Providing and fixing cladding around the columns
25 Adequate Light fitting and fixtures per agreement
26 Complete Sanitary fittings as per agreement
27 Signage space
28 Sufficient Space for Antennas, Dish etc for necessary office connectivity
29 Company shall be provided with Warranty Period of Equipments installed in the
premises.
30 Raised and anti-static flooring to be provided for UPS / Server Room.
31 Any other items left out in the above list and requirement to be delivered as part of
the fit out scope.
32 Detailed scope of fit outs and makes will be discussed and agreed mutually with
finalized bidder before the signing of agreement / Lease Deed.
OFFER DOCUMENT PAGE 16
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
CANARA HSBC ORIENTAL BANKOF COMMERCE LIFE INSURANCE CO. LTD., FACILITIES & ADMINISTRATION DEPARTMENT, GURGAON
SCHEDULE ‘B’ - GENERAL INFORMATION ABOUT BIDDER
1. Name:
2. Address :
3. Phone No., FAX No. & E-mail address:
4. Name and phone numbers of the contact person:
5. The details of the Group/Sister Concerns :
6. Constitution of bidder / firm: (Whether Individual/ Partnership /Pvt. Ltd, / Public Ltd. / PSU
etc.):
7. Whether the bidder has leased any similar property to any Government / Semi-Government
Institutions / Financial Institutions etc.? If so names and addresses of such clients and total
cost of such sales to each client to be given.
8. Do you satisfy the eligibility criteria (see para 2 of Instructions to Bidders)? If so, enclose
documents to establish.
9. List of all loans on the Premises
10. Premises used as a collateral for other loans-details
OFFER DOCUMENT PAGE 17
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
SCHEDULE ‘C’ – INVENTORY AREA DETAILS AND TECHNICAL
SPECIFICATIONS
Given below is the detailed Inventory area details and specifications. You are expected to provide
necessary supporting document for technical inputs basis which we will conduct an evaluation in the
respect of the proposed premises.
Inventory Requirement:
S.NO Designated Area Requirement
Description
Required /
Proposed
Numbers /
Quantity
Proposed
Covered Area
(sq. ft)
1 Reception area 1 Reception Desk, 3+ 2
seater sofa 1 120
2 Workstations Cubicle L Type W/s 5x5
3 Workstations Linear w/s 4x2 42 1050
MEETING ROOMS
4 Meeting room 4 pax
2 meeting rooms of
capacity 4 Seater, with 1
room having VC facility
2 220
5 Training Room 15 Seater 1 250
ENCLOSED ROOM
6 Cafeteria & Breakout area
6-8 Seater with facility for
Fridge and Microwave
along with small utensil
washing area.
1 180
7 Server /UPS Room Raised Floor Server/UPS
Room 1 120
8 Printer Printer/Reprography Area 1 40
9 Wash Room Gents 2 WC with 2 urinals 2 160
10 Wash Room Ladies 2 WC 1 100
OFFER DOCUMENT PAGE 18
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
Technical Sheet
Technical Sheet
1 Project Details Remarks
1 Name of development/ Building :
2 Address of development / Building :
3 Age of development / Building :
4 Total Super area of building (sq. ft):
5 Total No. of floors in the building :
6 Floor number Considered for Company in the building :
7 Super Area of space offered size (sq. ft)
8
Name of the Developer / landlord, if more than one
landlord please specify the total number of landlord)
9
Proposed Timelines (for Fit-outs) (30-45 days). Please
provide number of days you will take to complete the fit out
after LOI / Sign of lease.
10 Carpet Area of the office space offered (sq. ft)
11
Lock in period as required by landlord, (less is more
favorable and should not be more than 18 months,
negotiable)
12
Will landlord provide test fit outs on PDF or CAD file if the
property is shortlisted for company to understand the area
utilization as per SOR shared by company. (Yes / No)
13 Building efficiency (%)
2 Site Assessment
1 Building Handicap Accessibility. Yes / No
OFFER DOCUMENT PAGE 19
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
2
Waste Removal - system proposed, Whether being done
manually or connected through Local municipal connection
with drain line.
3
Basement / Ground Parking Availability in the building
premise. (Yes / no)
4 Total no. of Car Parks that can be Offered to Company
5
Building Security Details - Compound Walls with Security
agency in place. Yes / No
a Access Details
1
Street presence - On the main road, or side road or in deep
interiors.
2
Loading Dock, Deliveries, Mail Handling Areas are avaible
in the building premises
3 Frontage Road Width (meters)
4 No. of entry / exit gates in the building
5 Width of each gate (Meters)
c Neighboring Buildings Name
Existing
condition.
(Occupied or
empty)
1 Residential, Commercial, industrial
d Major Landmarks
1 Please specify Major landmarks near the building
e Nearest Amenity centers Name
Distance from
Building
1 Bus stand
2 Railway station
3 Metro station
4 Hospital
5 Police station
6 Fire station
7 Airport
8 Surrounding environment & proximity to amenities such as
food courts, banks (ATMs), hotels & hospitals & etc.
OFFER DOCUMENT PAGE 20
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
9 Visibility and Image of building (Clear view from main
road or some structure in between the building view )
3 Architectural Assessment
1 Exterior Façade of the building - Concrete / Glass
2
Any common area Toilets / floor restrooms. Please mention
quantity of toilets and restrooms
3
Access to and between different floors in the building.
Mode - elevators / stairs Or both. Please specify.
4
Sufficiency of vertical shafts for electrical, telephone/data,
mechanical, etc. Please specify the number of shafts
5
Acoustics - noisy infrastructure? - Are there any noise
generating equipments near to the building? Yes / No
6
How many emergency exits / stairways in the building?
Please specify the numbers.
4 Structural Assessment
1
General Office loading - live & dead loads of the slab.
Please mention with Units
2 Floor to Ceiling clear height. (Meters)
3 Wind Resistances - hurricanes. YES / No
4 Lateral Resistance - earthquake. Is there any Yes / No
5
Any irregular shaping or oversized columns, beams. Please
specify Yes / No
6 Floor chasing allowed?
5 Mechanical Assessment
1
Base Building Cooling / HVAC System - Chillers (Air
cooled - Water Cooled) / Standalone Air conditioners such
as Split AC, Cassette AC etc
2 Does Building has Heating System. Yes / No.
3 Building Method of Air Distribution -AHU / Direct
4
CFM per person considered for air distribution inside the
building.
OFFER DOCUMENT PAGE 21
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
5
Cooling air distribution on floors for interior spaces - VAV.
Yes / No
6
Building hours of operation considered for Chillers. If
applicable
7
Capacity of Chiilers / Standalone Air conditioners such as
Split AC, Cassette AC etc . (In TR)
8
System Manufacturer of Chillers / Standalone Air
conditioning system :
6 Electrical Assessment
1
Incoming power State Government connection or Diesel
Generator or Both.
2
Capacity of power provided in KVA to office space
provided.
3 Electrical Service Voltage.
4 Building Service to floors - bus duct, cable?
5 Transformer nos, description & capacity
6 Generator nos, description capacity
7 KW rating of generators
8 General Fuel Capacity of Generators.
9
Metering - How are tenant electrical charges determined ?
Separate meters for tenants or common meter for the
building.
10 Whether Diesel Generators are in acoustic enclosure
7 Fire detection & life safety Assessment
1 Fire alarm system available in the building. (Yes / No)
2 Fire sprinkler system available in the building. (Yes / No)
3
Describe any other fire and life safety detection and
communication devices in place such as smoke detectors
etc.
4
Does Building has pressurized stair cases or any other
arrangement for smoke to let out in case of fire like
windows / louvers etc in stair cases
5
Whether Building has access control system for restricted
visitor entry or Physical Security.
8 Telecommunication Assessment
1
Describe how many telecommunication service providers
available to the building ? Airtel, relinace, BSNL etc.
OFFER DOCUMENT PAGE 22
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
2 Where are the telecom shafts located in the building?
3 Is there a shaft for each provider, or is the shaft shared?
9 Elevators Assessment
1 No of passenger lifts in the building.
2
Capacity of Lifts. (Maximum No. of person and maximum
load in kg's)
3 Speed of the Lifts.
4
What happens to lifts in case of power outage? Do they
come to nearest floor or go to ground floor?
10 Plumbing Assessment
1 Sources of water supply. Govt connection or Borewell
2 Soft water tank capacity and location
3 Fire tank capacity and location
4 Raw water tank capacity and location
5 Domestic water tank capacity and location
6 Sewage discharge point ? STP or municipal connection?
11 Security Assessment
1 Description of compound wall, gates -height, width, design
2
Describe any special systems in place -cameras, card access
etc,
3 24 - hour manned security service available ?
4 No of trees very close to the compound wall
5 Stairwell pressurization or other smoke control?
13 Check for Availability of Following documents AVAILABLE
NOT
AVAILABLE
1
As-Built drawings and specifications of building. (Please
share the copy)
2
Copies of all engineering reports/tests/Manuals/Logs etc of
electro- mechanical equipments. (Please share the copy)
OFFER DOCUMENT PAGE 23
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
3
Copies of All Energy Consumption Reports and Bills -
Including : electricity, gas, diesel, water, sewer whichever
is applicable (Please share the copy of latest month bills)
4 Handicap Compliance Plan. (Please share the copy)
5 Building Certificate of Occupancy. (Please share the copy)
6
Please furnish Copy of all statutory approvals & permits
incl. Hazardous Materials,
Underground Storage Tank Permits, Fuel Storage, electrical
inspection NOC, Lift NOC etc
7 Emergency Response Plan. (Please share the copy)
8
Copies of Outstanding Building Code Violations or Notices
of non-Compliance (Please furnish If Any)
9
Any Photos of Building (Aerials, Interior and Exterior).
Please provide
10 Test fit out for the proposed space as per company SOR.
11 Pollution NOC for the building, please share copy.
12 Building Commercial license , please share copy
13 Electrical inspector NOC, Please share copy
OFFER DOCUMENT PAGE 24
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
SCHEDULE ‘D’ – DOCUMENTS TO BE ENCLOSED WITH TECHNICAL BID
The following documents shall be enclosed with the Bid:
1. Self Certified copies of title deeds of the property
2. Encumbrance certificate tracing the title for the past 30 years
3. Copies of receipts witnessing payment of land/building dues in respect of the premises and
building to the local authorities
4. A copy of sanctioned building plan
5. Occupancy Certificate.
6. Copy of Development Agreement if any
7. Partnership deed / Articles and Memorandum of Association.
8. Evident of payment of statutory dues up to date such as Property tax, Water Tax, Electricity Bills
9. Specific Power for Attorney by GPA holder
10. Valid authorization for entering into lease deed in favor of a person(s) in case owner is an entity
11. A note on maintenance arrangements (covering power, back-up, common facilities etc) available
in the Premises and the documentation to be executed by prospective tenants for the same.
12. Documentary evidence to establish satisfaction of the eligibility criteria.
13. Any other document which is required to support the price, bid, inventory requirement and
technical inputs
14. The RFQ should be submitted by the person authorized to bind the vendors and copy of such
authorization should be shared.
15. Additional documents/information required is enclosed herewith.
Lease - Legal Due-diligence Requirements Sl.No. Documents required Availability To certify
1
Title Deeds to the property–sale deeds/gift
deeds/partition deeds/settlement deeds etc. to
ascertain the owner of the premises and the
nature of holding – freehold/leasehold/HUF
etc
compulsorily required The ownership of the
property
2
Change of land use order, if applicable; If applicable to ascertain that the property
and the premises is fit for
commercial use
3 General Power of Attorneys , if any. If applicable The ownership of the
property
4
Latest Encumbrance certificate as on the
date of opinion ( preferably for the last 20
years)
compulsorily required The encumbered/non-
encumbered status of the
premises
5
Loan/mortgage documents/deposit of title
deeds of property as collateral; details
required
If applicable To have a clarity on the right
to take the premises on lease
and to ascertain if there is
any loan on the property or if
the title to the property is
provided as collateral for a
loan
6 No Objection Certificate from the
lender/mortgagee
If there is any loan or
mortgage
To establish the right to take
the premises on lease
OFFER DOCUMENT PAGE 25
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
7
Latest Property tax paid receipts (for last 3
years)
compulsorily required To establish the ownership to
the property and the no-due
status of the property
8
Latest Water/electricity receipts including
the Deposits paid, if any
compulsorily required To establish the ownership to
the property and the no-due
status of the property
9
If CHOICe wants to utilise the existing
telephone connection, all upto date bill paid
receipts to be obtained
compulsorily required To establish the no-due status
10
Copy of Construction Commencement
Certificate from competent authority.
compulsorily required required approval as per law
11 Certified copy of the completion /
occupation certificate in case of property,
ready for possession.
compulsorily required required approval as per law
12 Approval for the installation of diesel
generator sets;
compulsorily required required approval as per law
13
Approval for the storage of diesel;
compulsorily required required approval as per law
14 Approval from electricity department for the
energisation of transformers;
compulsorily required required approval as per law
15 Permission for lifts, if any, issued by the
Inspector of lifts
compulsorily required required approval as per law
16 Environment clearance for the building
issued by the Ministry of Environment and
Forest
compulsorily required required approval as per law
17 No Objection Certificate from the fire
control authorities.
compulsorily required required approval as per law
18 Structural Stability Certificate from licensed
structural engineer of Municipal Corporation
/ Local authority/ HUDA etc.
compulsorily required to certify building
19 Copy of the license issued by the
Department of Town and Country Planning;
compulsorily required to ascertain legal right to use
the premises
20
Approved building sanction plan . Copy of
Building Plans Approval in Form BR-III
compulsorily required To establish that the building
has been constructed as per
the approved plans and is fit
for occupation
21
Completion Certificate and/or Occupancy
certificate and or such other documents as
per the local requirements
compulsorily required To establish that the building
has been completed as per the
approved plans and is fit for
occupation
22 Details of deviation to the sanctioned plan
and regularization of the deviations
required approval as per law
OFFER DOCUMENT PAGE 26
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
23
Permission for approved electricity load
from the Electricity Board
required approval as per law
24
Consent from the State Pollution Control
Board for the establishment of the sewage
treatment plant
required approval as per law
25
(a) Copy of License issued by the
Directorate of Town and Country Planning
Bangalore under The Bangalore
Development and Regulation of Urban Areas
Act, 1975 read with The Haryana
Development and Regulation of Urban Areas
Rules, 1976 to develop the land.
(b) Application in Form LC VI made for the
renewal of License.
(c) Copy of Letter issued by the Directorate
of Town and Country Planning, Bangalore
confirming renewal of License.
required approval as per law
26
In case the bidder is a company, then the
notarized copies of the certificate of
incorporation, articles of association and
memorandum of association.
In case the bidder is a partnership firm, then
the copy of the registered partnership deed.
In case the bidder is an individual, then the
copy of the identity proof and address proof.
In case of a consortium of companies
(defined hereinafter), a notarized copy of the
agreement executed between the members
along with separate information / support
documents specified above in respect of each
of the members.
Copy of the Permanent Account Number
card of the bidder.
required approval as per law
27
Last audited annual report, balance sheet and
income tax return for the last three years.
required to ascertain tax
status
28 Valid proof of the tax assessment of
Premises and such other relevant documents
compulsorily required To ascertain the commercial
usage of the premises
29 Is the Premises subject to any acquisitions or requisitions or whether it has been notified for acquisition
or requisition. Please provide details
Please Note: The Company reserves the right to ask for other documents/permits/approvals/information as
it may deem fit.
OFFER DOCUMENT PAGE 27
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
SCHEDULE ‘E’ – OTHER DETAILS/DOCUMENTS SUBMITTED BY BIDDER
(To be filled in by the bidder)
OFFER DOCUMENT PAGE 28
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
SCHEDULE ‘F’ – DEVIATIONS IF ANY
(To be filled in by the bidder)
Sl
NO.
Section Deviation Reasons for
Deviation
OFFER DOCUMENT PAGE 29
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
SCHEDULE ‘G’ – PRICE BID CANARA HSBC ORIENTAL BANKOF COMMERCE LIFE INSURANCE CO. LTD.,
FACILITIES & ADMINISTRATION DEPARTMENT, GURGAON OFFER LETTER TO BE GIVEN BY THE LANDLORD(S)
OFFERING PREMISES ON LEASE
OFFER LETTER (COMMERCIAL) IN SEPARATE SEALED ENVELOPE
FROM
………………………………..
………………………………..
…………………………………
To
The AVP Procurements
Canara HSBC Oriental Bank of Commerce Life Insurance Co. Ltd.
Orchid Business Park, 2nd Floor,
Sector 48, Near Sohna Road,
Gurgaon 122018 (Haryana)
Dear Sir,
Sub : OFFER TO GIVE ON LEASE THE PREMSIES FOR YOUR Office AT BANGALORE
I / We offer to you to give you on lease the Premises described here below for your Hub Office at
Bangalore. a)
COMMERCIAL TERMS & CONDITIONS FOR LEASE
DESCRIPTION UOM Price Details (INR) Necessary Inputs/Remarks
Super Area (sq.ft) Please mention the
Area
Carpet Area (sq. ft)
Lease Term
Base Rent (Bare Shell) -
Fitout Rental Cost
Common Area Maintenance Cost
Parking (Free) Pl mention the total
parking that will be
provided by you free
of cost. Parking - (Paid)
Cost of Escalation %age (on base
rent excluding fit-outs) and time
period
Taxes on above (Base Rent +
CAM)
OFFER DOCUMENT PAGE 30
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
Property and Related Tax
Should be borne by
the Landlord
Signage, Antenna and/or equipments
for network connectivity
Please provide the
area and location for
signage. We expect Sufficient space to be
provided on Free of
cost basis
Availability of Electricity and
Water Connection (also mention
the cost impact if any)
Cost of Power (per unit) Primary
Apart from Cost
Please provide the
dedicated capacity of
Electricity which
will be provided to
us
Cost of Power (per unit) (DG Back
up)Secondary
Apart from Cost
Please provide the
dedicated capacity of
Electricity which
will be provided to
us
Cost of Water (if any)
Division of Stamp Duty &
Registration cost
Rent Free Period
Security Deposit
Lock-in Period
Notice Period
Exit Option
Handing over of site (dully
completed for occupancy) from
the date of LOI
Warranties of installed
equipments.
Any other inputs not mentioned
above
a) Lease period : 3+3+3 years certain from the date of handing over vacant possession after completion of
construction, repairs, renovations, additions, etc.,
b) Taxes / Rates :
All existing/ future Municipal / Corporation taxes, rates, GST and cessess will be paid by me /us.
c) Maintenances / Repairs :
1. Company shall bear actual charges for consumption of electricity and water, I / We undertake to
provide separate electricity / water meters for this purpose.
2. All repairs including annual / periodical white washing and annual / periodical painting will be got
done by me / us at my / our own cost. In case, the repairs and / or white / colour washing is / are not
OFFER DOCUMENT PAGE 31
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
done by me / us as agreed now, you will be at liberty to carry out such repairs white / colour washing,
etc. at our cost and deduct all such expenses from the rent payable to us.
d) Monthly lease rent payable during the notice period of termination of lease shall be adjusted from the
amount of security deposit and the Landlord will refund the balance amount, if any, of the security deposit
to the Company at the time of vacating the Premises. In case, after adjustment of the lease rent from
security deposit if there is due amount from landlord/lessor then the landlord/lessor shall pay such amount
to the Company/lessee. Where the Lease Deed is not terminated and is going to expire by efflux of time,
the Company shall adjust the entire security deposit amount towards the lease rent. During such period
(termination/expiry of lease), the landlord/lessor will raise the invoice by mentioning that the lease rent
amount has been adjusted towards the security deposit.
Yours faithfully
Place :
Date : (Owner/s)
OFFER DOCUMENT PAGE 32
CANARA HSBC ORIENTAL BANK OF COMMERCE LIFE INSURANCE CO. LTD., HEAD OFFICE, GURGAON
SCHEDULE 1
Goods and Services Tax
The Goods and Services tax becomes applicable on all services as well as purchase of goods from 1st July 2017.
Consequently, to comply with the provisions of Central Goods and Services Tax Act, 2017 (CGST), State Goods
and Services Tax Act, 2017 (SGST), Union Territory Goods and Services Tax Act, 2017 (UTGST), Integrated
Goods and Services Tax Act, 2017 (IGST), read with rules issued there under from time to time ("GST Law"), the
Parties are mutually agreeing to the following:
1. The Lessor agrees and undertakes to maintain GST Compliance Rating - Seller / Supplier as prescribed by the
government from time to time throughout the Term of the Agreement, failing which the Lessee will have a right
to immediately terminate the Agreement with the Lessor.
2. The Lessor shall ensure that the undisputed invoice is issued and delivered to the Lessee on a timely basis in
order to ensure that the payment is made by the Lessee with the timelines provided in the Agreement or 180
days from the date of issue of undisputed invoice, whichever is earlier. Further the undisputed invoice should be
delivered within one month from the provision of the Service/delivery of goods to safeguard the loss of credit to
the Lessee.
3. The Lessor agrees to adhere to the reporting timeline of GST return and agrees to file the GST return by the
10th of next month or any other timeline as prescribed in the GST law. The Lessor agrees to report correct
Lease rent paid in the return to enable admissibility of credit to the Lessee as per time of Lease rent. If the same
is not done, the Lessee would be entitled to recover the credit lost from the Lessor along with applicable
interest.
4. The Lessor agrees to send the invoices to the Lessee in the manner prescribed under the GST law containing the
prescribed fields such as, name and GSTIN of Lessor, name, address and GSTIN of recipient, description of
services along with HSN/ SAC codes, Lease rent paid, tax charged, rate of tax, invoice number and date etc. in
a proper manner, along with other requirements as may be prescribed under the GST law.
5. HSN/ SAC of goods/ services would be prescribed by Lessor and the same would be used by the Lessee. If the
HSN/SAC code used in the invoice is different from return filed with the authority and due to such discrepancy
if the Lessee looses out on input credit or any penalty or interest is imposed on the Lessee then the Lessor
immediately will reimburse the loss caused to the Lessee and keep Lessee indemnified of all liabilities arising
out of such discrepancy.
6. Lessor shall ensure that any discount given to the Lessee is duly recorded in the invoice. Further, in case any
discount is offered after the Supply has been effected, then the same should be as per terms and conditions of
the Agreement, and should be linked to relevant invoices.
7. Any adjustment of price or return of goods/service by the Lessor shall be through credit note and the same shall
be duly reported in the return linked with the invoice.
8. The Lessor represents that he is not a Composition Dealer and he will inform the Lessee that he is as and when
he becomes a Composition Dealer. Further, no GST should be charged by the Composition dealer on his
invoice.
9. All references to VAT and Service Tax and cess, if any, in the Agreement stands replaced with IGST or CGST
or SGST/UTGST as applicable.
10. It is being mutually agreed between the Parties that where the place of supply for services is the Location of
Recipient, address provided by the Lessee for the purpose of billing would be treated as Location of
Recipient/address on records as envisaged under GST Law. In case of goods, it shall be the responsibility of the
Lessee to provide the correct “Bill to” and “Ship To” address and respective GSTIN, wherever applicable at the
time of issuance of the purchase order. The Lessor agrees not to dispute the billing details provided by the
Lessee.
11. With respect to the services provided and/or goods supplied, the Lessor will be solely responsible for performing
all compliances and making payments of GST, interest, penalties or any other tax/ duty/ amount/ charge/ liability
arising either out of laws/ regulations applicable in India and overseas or because of a demand/ recovery
initiated by any revenue authority under laws/ regulations applicable in India or overseas.
12. This Schedule is effective from 1st July 2017.