Cataloging with AMIM
Cataloging with AMIM
Jane D. Johnson
OLAC Workshop
St. Paul, Minnesota
September 27-28, 2002
Jane D. Johnson
OLAC Workshop
St. Paul, Minnesota
September 27-28, 2002
Overview
What is AMIM?
Basic cataloging principles
The AMIM approach
Layout of the rules
AMIM strengths & complications (overview)
AMIM strengths (in detail)
Cataloging exercise
Q&A
What is AMIM?
Archival Moving Image Materials : a Cataloging Manual, 2nd edition (Washington, D.C.: Library of Congress, 2000)
Thoroughly revised and expanded
First published in 1984– Pre-VHS– Influenced by FIAF
What is AMIM?
Within general framework of AACR2 Chapter 7
All types of moving image materials
Every conceivable physical format
What is AMIM?
Prepared by a committee of LC’s MBRS staff
Available from CDS
On Cataloger’s Desktop
Updates at CPSO website: http://lcweb.loc.gov/catdir/cpso/amimupd.html
Why more rules?
AACR2: These rules … are not specifically intended for specialist and archival libraries, but such libraries are recommended to use the rules as the basis of their cataloguing and to augment their provisions as necessary.”
AMIM: “developed and written within the framework of ISBD and AACR2’s Chapter 7.”
AMIM in context
AMIMAPPMDescriptive Cataloging Of Rare Books
Graphic Materials Oral History Cataloging Manual
Archival materials defined
“Archival materials are those materials intended to be kept so that they may be available for future generations,
regardless of their age at the time of acquisition”
--AMIM
Who uses AMIM?
Moving image archives
Libraries cataloging archival collections
Archives cataloging current commercial releases
Cutter’s Objects of the Catalog
1. To enable a person to find a book of which either the author, the title, or the subject is known.
2. To show what the library has by a given author, on a given subject, in a given kind of literature.
3. To assist in the choice of a book as to the edition (bibliographically), as to its character (literary or topical).
Cutter’s Objects of the Catalog
1. To enable a person to find a book of which either the author, the title, or the subject is known. (finding function)
2. To show what the library has by a given author, on a given subject, in a given kind of literature. (collocating function)
Distinguishes catalog from simple title list
Main entry has traditionally served this function
FRBR Entities (Functional Requirements of the Bib Record)
Work: a distinct intellectual or artistic creation.
Expression: the intellectual or artistic realization of a work
Manifestation: the physical embodiment of an expression of a work.
Item: a single exemplar of a manifestation
FRBR Examples
w2 Franco Zeffirelli's film Romeo and Juliet
w3 Baz Lurhmann's film William Shakespeare's Romeo and Juliet
w1 William Shakespeare's play Romeo and Juliet
Work-Expression-Manifestation
w2 Franco Zeffirelli's film Romeo and Juliet
•e1 original U.S. release
–m1 35 mm. safety print
–m2 35 mm. original negative
–m3 ½ in. videocassette (VHS)
–m4 ½ in. videocassette (Betamax)
•e2 airline version
•e3 director’s cut
Who’s cataloging what
Preservation as a priority
Inclusion of multiple manifestations (“copies”) on a single record for at-a-glance comparison
Multiple “copies” on a single record
Poppin’ the cork / Educational Pictures ; producer, Jack White ; dance director, Bob Alton.
United States : Fox Film Corp., 1933.3 film reels of 3 (ca. 25 min., 883 ft.) : sd.,
b&w ; 16 mm. viewing print.3 film reels of 3 (inc.) (ca. 19 min., 1,686 ft.) :
sd., b&w ; 35 mm. nitrate print.2 film reels of 3 (r2-3) (ca. 1,000 ft.) : sd.,
b&w ; 35 mm. nitrate original negative.Copyright: Educational Productions, Inc. ;
15Dec33 ; LP4358.Music, James Hanley and Benny Davis.Cast: Milton Berle, Norman Taylor, Mary Cole,
Gertrude Rudge.
Preservation as a priority
Emphasis on provenance, history of works, relationship between expressions of a particular work
Preservation as a priority
Expectation that cataloging involves research
Why more research?
Only a content change indicates new expression
Description based on original expression
Layout of the rules
AMIM
0 General rules
1 Title and statement of responsibility area
2 Version, edition area
3 Country of production area
4 Distribution, release, broadcast area
5 Physical description area
6 Series area
7 Note area
AACR2 Chapter 7
7.0 General rules
7.1 Title and statement of responsibility area
7.2 Edition area
7.3 Not used
7.4 Publication, distribution, etc. area
7.5 Physical description area
7.6 Series area
7.7 Note area
AMIM appendices
A Access points
B Examples of complete records
C Collection-level cataloging
D Form terms
E Conversion charts
F Eastman Kodak edge date codes
Glossary, Bibliography, Index
AMIM references to AACR2
Transcription of symbols
Punctuation
Capitalization
Abbreviations
Numerals
Title added entries
GMDs
Sound recordings (See AACR2 chapter 6)
Non-television series and series added entries (see AACR2 Chapters 21, 25, 26)
AMIM strengths
Expression-based cataloging record
Entry of television programs
Detailed title rules for series, including television
Detailed supplied title rules
Detailed rules for breaking conflicts using uniform title
AMIM strengths
Guidance on outtakes, trailers, etc.
Guidelines for choice and placement of statements of responsibility
Special rules for release, broadcast, etc.
Detailed physical descriptions
AMIM strengths
Guidance on what constitutes a new version
Guidance on notes
Appendices and other “perks”
Addresses ambiguous terms specific to moving images
AMIM complications
Expression-based cataloging
Expression-based cataloging
Roots, the next generations. Show no. 4 / a David L. Wolper Production ; director, Charles S. Dubin ; producer, Stan Margulies ; teleplay developed for TV [by] Ernest Kinoy.
United States : ABC, 1979-02-21.2 videocassettes of 2 (ca. 120 min.) : sd., col. ; 3/4 in.
viewing copy.2 film reels of 2 (ca. 120 min., ca. 4,300 ft.) : sd., col. ;
16 mm. viewing print.Copyright: Warner Brothers, Inc. DCR 1979; PUB 31Jan79
(in notice: 1978); REG 15Oct79; PA49-182.Cast: Dorian Harewood, Charles Weldon, Bernie Casey,
Irene Cara, Stan Shaw, Debbi Morgan, Rosie Grier.Based on the books, Roots and Search, and on additional
material by Alex Haley.Sources used: copyright description; TV guide (New York
ed.), Feb. 17, 1979, p. A-38, A-97.Not viewed.
AMIM complications
Description based on original release, not item in hand
Change in title alone doesn’t warrant new record
Title on item not necessarily recorded in MARC 245 field
AMIM complicationsAMIM complications Rerelease and reissue titles
Original release of Republic serial
245 00 $a Perils of Nyoka. $n Chapter 14, $p Blazing barrier.
Nyoka and the tiger men. $n Chapter 14, $p Blazing barrier.
Rerelease of same
AMIM complicationsAMIM complications Rerelease and reissue titles
Original release of Republic serial
245 00 $a Perils of Nyoka. $n Chapter 14, $p Blazing barrier.
Rerelease of same
AMIM245 00 $a Perils of Nyoka. $n Chapter 14, $p Blazing
barrier.
246 1_ $i Reissued as: $a Nyoka and the tiger men. $n Chapter 14, $p Blazing barrier.
Nyoka and the tiger men. $n Chapter 14, $p Blazing barrier.
AACR2130 0_ $a245 00 $a
Perils of Nyoka. $n Chapter 14, $p Blazing barrier.
AMIM complicationsAMIM complications Rerelease and reissue titles
AMIM245 00 $a Perils of Nyoka. $n Chapter 14, $p Blazing
barrier.246 1_ $i Reissued as: $a Nyoka and the tiger men.
35 mm. safety print35 mm. safety print (copy 2)
Which version(s) does the AMIM library have?
AMIM complications
Expression-based cataloging
Description based on original release, not item in hand
Change in title alone doesn’t warrant new record
Title on item not necessarily recorded in title area
Uniform title rules
AMIM complicationsAMIM complications Uniform title rules: later version
British feature (original)
245 10 $a Stardust130 0_ $a Stardust (Motion picture)
Reedited version
245 00 $a He loved an actress130 0_ $a Stardust (Motion picture) No.
AMIM complicationsAMIM complications Uniform title rules: later version
British feature (original)
245 10 $a Stardust130 0_ $a Stardust (Motion picture)
Reedited version
245 00 $a He loved an actress730 0_ $a Stardust (Motion picture)
AMIM complicationsAMIM complications Uniform title rules: later version
Searching for director Melville Brown:Dance hallHe loved an actressJazz heavenThe love doctorRed lipsSmouldering firesStardust (Motion picture)Where was I
Versions of the work are scattered.
AMIM complicationsAMIM complications Uniform title rules: simultaneous releaseTitle released in France
130 Coup de grace (Motion picture
245 Coup de grace
250 [French language original]
500 German originally released as Der Fangschuss.
730 Fangschuss (Motion picture)
Same work released in Germany
130 Fangschuss (Motion picture)
245 Der Fangschuss
250 [German language original]
500 French original released as Coup de grace.
730 Coup de grace (Motion picture)
AMIM complicationsAMIM complications Uniform title rules: later version
Searching for director Jutta BrucknerCoup de graceDo right and fear no oneFangschuss
Versions of the work are scattered.
AMIM complications
Expression-based cataloging
Description based on original release, not item in hand
Change in title alone doesn’t warrant new record
Title on item not necessarily recorded in title area
Uniform title rules
No parallel title
AMIM complications
Flexibility in transcription – FRBR entities ambiguous
“The following information is transcribed from the work”
– Less emphasis on transcriptionRelease title in the same language as the original:
variant titleProduction company always the first statement of
responsibilityGive the credits as they appear on the work [sic] or in
secondary sources
– Limited use of brackets– More research
AMIM complications
Impact on shared cataloging– Liberal inclusion of options, sometimes
contradicting rule
– Potential for variation in uniform title
– Descriptions of locally held copies spread throughout bibliographic record
AMIM complications
Underlying assumptions– Title in hand is unique
– Agency holds the original
– Resources available for research
StrengthsStrengthsEntry of television programs
Record series and episode titles together in the title area
245 00 $a All in the family. $p Archie’s cousin245 04 $a The march of time. $n Vol. 14, no. 18.245 00 $a Perils of Nyoka. $n Chapter 9, $p
Burned alive.245 00 $a [CBS news. $n 1982-05-11. $p
Evening].245 04 $a The Ed Sullivan show. $n 1964-02-16.
Strengths: entry of television Strengths: entry of television programsprogramsWhy the series title in the title area?
245 00 $a All in the family. $p Archie’s cousin245 04 $a The march of time. $n Vol. 14, no. 18.245 00 $a Perils of Nyoka. $n Chapter 9, $p Burned alive.245 00 $a [CBS news. $n 1982-05-11. $p Evening].245 04 $a The Ed Sullivan show. $n 1964-02-16.
245 00 $a All in the family. $p Archie’s cousin245 04 $a The march of time. $n Vol. 14, no. 18.245 00 $a Perils of Nyoka. $n Chapter 9, $p Burned alive.245 00 $a [CBS news. $n 1982-05-11. $p Evening].245 04 $a The Ed Sullivan show. $n 1964-02-16.
Collocates episodes in a particular series
Episode titles meaningless without the series title
Strengths: entry of television Strengths: entry of television programsprogramsWhy the series title in the title area?
Strengths: entry of television Strengths: entry of television programsprogramsWhy the series title in the title area?
All's Fair The Baby ContestBlack is the Color of My True Love's Wig Chain LetterThe CommercialEdith Flips Her Wig The JerkLittle Miss BunkerLove By AppointmentMaudeA Night at the PTANo SmokingPay the Twenty DollarsSuper Bowl SundayThis is Spinal TapThe ThreatWhat'll We Do With Stephanie?Where's Poppa?
Strengths: entry of television Strengths: entry of television programsprogramsWhy the series title in the title area?
All in the family. All's Fair All in the family. The Baby ContestAll in the family. Black is the Color of My True Love's Wig All in the family. Chain LetterAll in the family. The CommercialAll in the family. Edith Flips Her Wig All in the family. Little Miss BunkerAll in the family. Love By AppointmentAll in the family. MaudeAll in the family. A Night at the PTAAll in the family. No SmokingAll in the family. Pay the Twenty DollarsAll in the family. Super Bowl SundayAll in the family. The ThreatAll in the family. What'll We Do With Stephanie?The jerkThis is Spinal TapWhere's Poppa?
StrengthsStrengthsDetailed title rules for series, TV
StrengthsStrengthsDetailed title rules for series, TV
Choice of episode identifier
Normalization of titles
Series title changes
Episodes with more than one segment
Subseries
Theatrical serials and newsreels
Strengths: rules for television & other Strengths: rules for television & other seriesseriesChoice of Episode Identifier
Episode title(table of precedence)
245 00 $a I love Lucy. $p Lucy does the tango.
245 00 $a M*A*S*H*. $p Abyssinia Henry.
245 00 $a ABC news closeup. $p The weekend athletes.
Strengths: rules for television & other Strengths: rules for television & other seriesseriesChoice of Episode Identifier
Numeric designation
245 00 $a News of the day. $n Vol. 16, no. 232.
245 00 $a America 2night. $n Episode no. 233.
Strengths: rules for television & other Strengths: rules for television & other seriesseriesChoice of Episode Identifier
Broadcast date
245 00 $a All my children. $n [1983-03-31].
245 00 $a Panorama. $n [1983-07-09].
245 04 $a The Academy Awards. $n [1984].
Strengths: rules for television & other Strengths: rules for television & other seriesseries Normalization of Titles
Normalization of numbering designations (no., pt.)
Normalization of supplied dates• 245 00 $a All my children. $n [1983-03-29].• 245 00 $a All my children. $n [1983-03-30].• 245 00 $a All my children. $n [1983-03-31].
Pilots• 245 00 $a Simon & Simon. $p Pirate’s key. [add
note]• 245 00 $a 9 to 5. $p [Pilot].• 245 00 $a Wild kingdom. $n Show no. 1. [add
note] • 245 04 $a The legend of Jesse James. $p [Pilot].• 245 00 $a All in the family. $p The Jeffersons
move up. [add note]• 245 00 $a Stingray. [add note]
Strengths: rules for television & other Strengths: rules for television & other seriesseries Normalization of Titles
Television news (optional rule)
• 245 00 $a ABC news. $n [1997-01-01]. $p Midday.• 245 00 $a ABC news. $n [1997-01-01]. $p Morning.• 245 00 $a ABC news. $n [1997-01-01]. $p Evening.• 245 00 $a ABC news. $n [1997-01-02]. $p Evening.
Strengths: rules for television & other Strengths: rules for television & other seriesseries Normalization of Titles
Televised sports events (optional rule)
• 245 00 $a [NFL football. $n 1993-10-12, $p Atlanta Falcons at Chicago Bears].
• 245 00 $a [Wimbledon tennis. $n 1983-06-20].• 245 00 $a [Super Bowl XXXII football. $n 1998-
01-26, $p Denver Broncos vs. Green Bay Packers].
Strengths: rules for television & other Strengths: rules for television & other seriesseries Normalization of Titles
Formalize titles, using (in this order)• League• Event• Name of sport• Broadcast date• Participants
For named sports event, use the name (Super Bowl)
Strengths: rules for television & other Strengths: rules for television & other seriesseries Series Title Changes
When a series title changes permanently, use the series title for the time period of the episode being cataloged.
245 00 $a Disneyland. $p When knighthood was in flower
245 00 $a Walt Disney presents. $p Flash, the teenage otter
245 00 $a Walt Disney’s wonderful world of color. $p How the West was won.
Strengths: rules for television & other Strengths: rules for television & other seriesseries Additional series title rules
Episodes with more than one segment• 60 minutes• Love American style
Subseries• 245 00 $a ABC scope. $p The Vietnam War. $p
Children of war.• 245 00 $a Mystery. $p Die Kinder. $n Part 1, $p
Direct action.
Theatrical serials and newsreels• 245 00 $a Perils of Nyoka. $n Chapter 9, $p
Burned alive.• 245 00 $a News of the day. $n Vol. 37, no. 284.
StrengthsStrengths Detailed Supplied Title Rules
Constructing titles with form terms: works associated with a titled work– Robin Hood and the golden arrow—outtakes.– Chariots of fire—trailers.– The Ed Sullivan show. 1964-02-16—excerpts.
If work is dependent upon, and identified by its relationship to, a titled work:
use title proper of titled work followed by form term.
StrengthsStrengths Detailed Supplied Title Rules
Other categories of material with form terms– Newsreels, television news– Television commercials, PSAs, etc.– Works with an individual as the
subject– Amateur works
StrengthsStrengths Detailed Supplied Title Rules
Works with probable or questionable titles
Multiple works with no predominant part
Collections
StrengthsStrengths Rules for release, broadcast, etc.
Give name of country of distribution, not city
Rule for recording television station call letters
Rule for simultaneous distribution/release/broadcast
Rule for television broadcast dates and times
Can include original and rerelease info in single 260, if same version
StrengthsStrengths Physical descriptions
Multiple physical descriptions
Detailed physical descriptions
Prescribed order for physical descriptions• Most accessible first• Original materials and nitrate follow others• Incomplete follows complete• Separate sound immediately follows separate
pic to which it corresponds
StrengthsStrengths Detailed physical descriptions
Number of units in hand
1
StrengthsStrengths Detailed physical descriptions
Specific material designation (SMD)
1 videocassette
StrengthsStrengths Detailed physical descriptions
Number of units if complete
1 videocassette of 1
If incomplete:
1 film reel of 2 (r2)
StrengthsStrengths Detailed physical descriptions
Technical specification
1 videocassette of 1 (VHS)
StrengthsStrengths Detailed physical descriptions
Running time and/or length
1 videocassette of 1 (VHS) (30 min.)
1 film reel of 1 (27 min., ca. 975 ft.)
1 videocassette of 1 (D2) (3 min., 14 sec.)
StrengthsStrengths Detailed physical descriptions
Projection, sound, and color characteristics;
film projection speed/video playing speed
1 videocassette of 1 (VHS) (100 min.) : letterbox, sd., col.
11 film reels of 11 (ca. 105 min., 9,450 ft.) : nonanamorphic wide-screen, 1.66:1, opt sd., col. and b&w
StrengthsStrengths Detailed physical descriptions
Dimensions
1 videocassette of 1 (VHS) (30 min.) : sd., col. ; ½ in.
1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm.
• 16 gauges• 7 videotape widths (excluding options)• 6 videodisc diameters
StrengthsStrengths Detailed physical descriptions
Film base
1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm. nitrate
1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm. safety
1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm. polyester
1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm. acetate
1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm. diacetate
1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm. triacetate
StrengthsStrengths Detailed physical descriptions
Generation
1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm. safety print
• about 5 dozen terms with (optional) authorized abbreviations
StrengthsStrengths Detailed physical descriptions
Copy number
1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm. safety print (copy 2)
• Copy=set of elements that is a duplicate of another set in every physical characteristic or that varies only slightly in duration
• This is what allows linking between notes and physical descriptions
New version?
YES
Material added
Material deleted
Material added and deleted (new ending)
Different language
NO
Change in title/credits only
Material missing (incomplete)
Reformatting – 16 mm. reduction print– letterboxed version
Change in production element
– print– pre-print– video
Rereleases and reissues
Cataloging Exercise
What do Mister Peepers and The Odd Couple
have in common?
Reynolds Aluminum
<the strong, lightweight, rust-proof metal that does more jobs better presents>
Reynolds Aluminum
<the strong, lightweight, rust-proof metal that does more jobs better presents>
Mister PeepersCreated by David Swift
Mister PeepersCreated by David Swift
Starring
WALLY COX
Starring
WALLY COX
Commercial“Reynolds Aluminum for cross-
country trailers”
Commercial“Reynolds Aluminum for cross-
country trailers”
Commercial“Reynolds Aluminum awnings”
Commercial“Reynolds Aluminum awnings”
Commercial“Reynolds Wrap for baking Easter
ham”
Commercial“Reynolds Wrap for baking Easter
ham”
CAST
Mr. Peepers ………………………..… Wally CoxMrs. Gurney ……………………… Marion Lorne Nancy Remington ……………..… Patricia BenoitMr. Weskit ………………………… Tony RandallMarge …………...……………Georgiann JohnsonCoach Frank Whip …………………. Jack WardenBank clerk ……………………… William Lanteau
CAST
Mr. Peepers ………………………..… Wally CoxMrs. Gurney ……………………… Marion Lorne Nancy Remington ……………..… Patricia BenoitMr. Weskit ………………………… Tony RandallMarge …………...……………Georgiann JohnsonCoach Frank Whip …………………. Jack WardenBank clerk ……………………… William Lanteau
Written byJIM FRITZELL
EVERETT GREENBAUM
Music byBERNARD GREEN
Sets byJAMES RUSSELL
Technical direction by HANK BOMBERGER
Written byJIM FRITZELL
EVERETT GREENBAUM
Music byBERNARD GREEN
Sets byJAMES RUSSELL
Technical direction by HANK BOMBERGER
Assistant to the producer
ROBERT COSTELLO
Produced and directed byHAL KEITH
Assistant to the producerROBERT COSTELLO
Produced and directed byHAL KEITH
THE PEEPERS PRODUCTIONIS UNDER THE SUPERVISION OF
FRED COE
THE PEEPERS PRODUCTIONIS UNDER THE SUPERVISION OF
FRED COE
<Mister Peepers originates live from Radio City, New York>
<Mister Peepers originates live from Radio City, New York>
Other facts about this episode
• Originally broadcast Sunday, April 4, 1954, 7:30 to 8:00 p.m., according to Complete directory of prime time network TV shows / Tim Brooks. 1985.
• Rebroadcast August 4, 1954.
• This series did not have episode titles.
• It’s a sitcom
• The plot: Mr. Peepers gets a new motorcycle.
Your holdings (both complete)
• 16 mm. film • 1 reel• triacetate kinescope positive• b&w• opt sd.
• VHS• viewing copy reproduced from your kinescope,
June 6, 1981
AMIM record
245 00 $a Mister Peepers. $n [1954-04-04] / $c NBC Television presents ; Reynolds Aluminum ; created by David Swift ; written by Jim Fritzell, Everett Greenbaum ; produced and directed by Hal Keith ; the Peepers production is under the supervision of Fred Coe.
257 __ $a United States.260 __ $a United States : $b NBC, $c 1954-04-04.300 __ $a 1 videocassette of 1 (VHS) (30 min.) : $b sd.,
b&w ; $c ½ in. 300 __ $a 1 film reel of 1 (30 min.) (ca. 1200 ft.) : $b
opt sd., b&w ; $c 16 mm. $3 triacetate kinescope positive.
500 __ $a Situation comedy; live show; series.500 __ $a Originally broadcast Sunday, April 4, 1954,
7:30 to 8:00 p.m., according to Complete directory of prime time network TV shows / Tim Brooks. 1985.
AMIM record
500 __ $a”Mister Peepers originates live from Radio City, New York”—Voice over.
500 __ $a Includes commercials for Reynolds Aluminum and Reynolds Wrap.
508 __ $a Music by Bernard Green; sets by James Russell; technical direction by Hank Bomberger; assistant to the producer, Robert Costello.
511 0_ $a Cast: Starring Wally Cox (Mr. Peepers). Marion Lorne (Mrs. Gurney); Patricia Benoit (Nancy Remington); Tony Randall (Mr. Weskit); Georgiann Johnson (Marge); Jack Warden (Coach Frank Whip); William Lanteau (Bank Clerk).
520 __ $a Mr. Peepers gets a new motorcycle.541 __ $d Received: 6/6/1981; $3 videocassette; $a
archive lab.
AACR2 cataloging
One record for kine, another for video
Unclear where to put series title245 Mister Peepers. 1954-04-04
245 1954-04-04730 Mister Peepers
245 1954-04-04440 Mister Peepers
Fewer guidelines for– statement of responsibility– distribution area
More brackets
Questions?Questions?
http://www.cinema.ucla.eduhttp://www.cinema.ucla.edu