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Club Leadership Plan
Recommended Administrative Recommended Administrative
Structure for Rotary ClubsStructure for Rotary Clubs
Rotary and IndustryRotary and Industry
Industries: Industries: Rotary:Rotary:
StaffStaff MembershipMembership
AdministrationAdministration Club AdministrationClub Administration
ProductProduct Service ProjectsService Projects
OperationsOperations FoundationFoundation
MarketingMarketing Public RelationsPublic Relations
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Business StrategyBusiness Strategy
�� 3 3 ““SS””ss = Vibrant Organisation= Vibrant Organisation
�� Shared VisionShared Vision
�� Short and long term GoalsShort and long term Goals
�� Strategies to go forwardStrategies to go forward
PurposePurpose
The purpose of the Club Leadership The purpose of the Club Leadership Plan is to strengthen Rotary at the club Plan is to strengthen Rotary at the club level by providing the administrative level by providing the administrative framework of an effective club. framework of an effective club.
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History of the CLPHistory of the CLP
�� 2006 2006 –– Rotary formally introduced the PlanRotary formally introduced the Plan
�� Made information available to all RotariansMade information available to all Rotarians
�� Promoted the benefits Promoted the benefits
�� 2001 2001 -- 2005 2005 –– trials throughout the Worldtrials throughout the World
Effective clubs are able to
Sustain
and
Increase
Membership
Implement
Successful
Service
Projects
Support
The Rotary
Foundation
Develop
Leaders
Beyond the
Club Level
Four Avenues of ServiceClub Leadership Plan
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FeaturesFeatures
�� Extension of the District Leadership Plan to the Extension of the District Leadership Plan to the
club levelclub level
�� Provides list of steps clubs should take to Provides list of steps clubs should take to
implement the planimplement the plan
�� Fosters continuity and consensus among leadersFosters continuity and consensus among leaders
�� Includes simplified list of standing club committees Includes simplified list of standing club committees
that are supported by the district structurethat are supported by the district structure
�� Supported by the new Recommended Rotary Supported by the new Recommended Rotary
Club BylawsClub Bylaws
�� Can be implemented at any timeCan be implemented at any time
Existing Club StructureExisting Club Structure
Director
Club
Service
Director
Community
Service
Director
Vocational
Service
Director
International
Service
Club
Officers and
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New Standing New Standing
CommitteesCommittees**
Chairperson
Club
Administration
Chairperson
Club Public
Relations
Chairperson
Membership
Chairperson
Service
Projects
Chairperson
The Rotary
Foundation
*Additional committees can be appointed as needed on an annual basis
Club Officers,
Directors and
New Standing CommitteesNew Standing Committees
Club Board
Club
Administration
Club Public
RelationsMembership
Service
Projects
The Rotary
Foundation
District support of the Club Leadership Plan
Assistant
Governors
Public
Relations
Committee
Membership
Development
Committee
District
Programs
Committees
The Rotary
Foundation
Committee
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New Standing New Standing
CommitteesCommittees**
Club
Administration
Club Public
RelationsMembership
Service
Projects
The Rotary
Foundation
Club Board
Attendance
Club Bulletin
Fellowship
Activities
Finances
Meetings
Internal
External
Web-Page
Coordinator
Recruiting
Fellowship
Motivation
Member
Satisfaction
100%
Participation
Community
Vocational
International
Fundraising
Youth
EREY
PHF, PHS
Benefactor
Bequest
Club Committee Club Committee
& Subcommittee Structure& Subcommittee StructureBased on the Recommended Rotary Club Bylaws and the Rotary Code Based on the Recommended Rotary Club Bylaws and the Rotary Code of of
PoliciesPolicies
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Optional Club Committee Optional Club Committee
& Subcommittee Structure& Subcommittee StructureBased on functional groupingBased on functional grouping
Some ExamplesSome Examples
Chairman
Club
Administration
Chairman
Effective
Services
Chairman
Membership
Chairman
Public
Relations
Chairman
The Rotary
Foundation
Club Officers and
Board of Directors
Large Club > 40 Members
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Club Club AdministrationAdministration
CommitteeCommittee�� This committee is responsible for all This committee is responsible for all
the clubthe club’’s administrative activities.s administrative activities.
�� Both the clubBoth the club’’s secretary and s secretary and
treasurer should be members of this treasurer should be members of this
committee.committee.
�� The club secretary should help fulfill The club secretary should help fulfill
the reporting requirements.the reporting requirements.
Membership CommitteeMembership Committee
�� Resource for helping to achieve club Resource for helping to achieve club
membership goalsmembership goals
�� Develops and implements a plan for Develops and implements a plan for
recruiting and retaining club recruiting and retaining club
membersmembers
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Service Projects CommitteeService Projects Committee
�� Resource for helping you conduct Resource for helping you conduct
successful service projectssuccessful service projects
�� Plans and carries out educational, Plans and carries out educational,
humanitarian, and vocational humanitarian, and vocational
projects that address the needs of projects that address the needs of
your clubyour club’’s community and s community and
communities in other countriescommunities in other countries
RI and Rotary Foundation RI and Rotary Foundation
ProgramsPrograms
�� InteractInteract
�� RotaractRotaract
�� Global Networking GroupsGlobal Networking Groups
�� Rotary Friendship Rotary Friendship
ExchangeExchange
�� Rotary VolunteersRotary Volunteers
�� Rotary Youth ExchangeRotary Youth Exchange
�� Rotary Youth Rotary Youth
Leadership Awards Leadership Awards
(RYLA)(RYLA)
�� World Community World Community
Service (WCS)Service (WCS)
�� Humanitarian Grants Humanitarian Grants
ProgramProgram
�� Educational ProgramsEducational Programs
�� PolioPlus and PolioPlus and
PolioPlus PartnersPolioPlus Partners
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The Rotary Foundation The Rotary Foundation
CommitteeCommittee�� Resource for helping you achieve Resource for helping you achieve Foundation goalsFoundation goals
�� Educates Rotarians about The Rotary Educates Rotarians about The Rotary FoundationFoundation
�� Develops and carries out plans to Develops and carries out plans to support the Foundation through support the Foundation through financial contributions, bequests, financial contributions, bequests, and club participation in Foundation and club participation in Foundation programsprograms
Public Relations CommitteePublic Relations Committee
�� Develops and executes a plan to Develops and executes a plan to
provide the public with information provide the public with information
about Rotary and promotes the clubabout Rotary and promotes the club’’s s
service projects and activitiesservice projects and activities
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Implementation StepsImplementation Steps
1.1. Develop a longDevelop a long--range plan that addresses the range plan that addresses the elements of an effective club. elements of an effective club.
2.2. Set annual goals using the Set annual goals using the Planning Guide for Planning Guide for Effective Rotary ClubsEffective Rotary Clubs in harmony with the longin harmony with the long--range range plan.plan.
3.3. Conduct club assemblies that involve members in Conduct club assemblies that involve members in planning and keeps them informed about Rotary. planning and keeps them informed about Rotary.
4.4. Ensure clear communication between the club Ensure clear communication between the club president, board, committee chairs, club members, president, board, committee chairs, club members, district governor, assistant governors, and district district governor, assistant governors, and district committees.committees.
5.5. Provide for continuity in leadership, including the Provide for continuity in leadership, including the concept of succession planning to ensure concept of succession planning to ensure development of future leaders.development of future leaders.
Implementation StepsImplementation Steps
6.6. Amend bylaws to reflect the club committee structure Amend bylaws to reflect the club committee structure and roles and responsibilities of club leaders. and roles and responsibilities of club leaders.
7.7. Provide opportunities to increase fellowship among Provide opportunities to increase fellowship among members of the club.members of the club.
8.8. Ensure that every member is active in a club project Ensure that every member is active in a club project or function.or function.
9.9. Develop a comprehensive training plan that ensuresDevelop a comprehensive training plan that ensures
�� Club leaders attend district training meetingsClub leaders attend district training meetings
�� Orientation is consistently and regularly provided for new Orientation is consistently and regularly provided for new membersmembers
�� Ongoing educational opportunities are available for current Ongoing educational opportunities are available for current membersmembers
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BenefitsBenefits
�� Continuity in projects and decision makingContinuity in projects and decision making
�� Consensus for decision making and goal Consensus for decision making and goal
settingsetting
�� A larger and stronger field of club leadersA larger and stronger field of club leaders
�� Succession planning for club leadershipSuccession planning for club leadership
�� Involves all club members in club activitiesInvolves all club members in club activities
Implementation TimeframeImplementation Timeframe
Before the start of the Rotary Year (Jan Before the start of the Rotary Year (Jan –– June)June)
�� Incoming and current club board agrees to Incoming and current club board agrees to
implement the Club Leadership Planimplement the Club Leadership Plan
�� Club assembly held to involve all members Club assembly held to involve all members
�� Club agrees to adopt the new Recommended Club agrees to adopt the new Recommended
Rotary Club Bylaws as of 1 JulyRotary Club Bylaws as of 1 July
�� Club determines its longClub determines its long--range planrange plan
�� Club sets annual goals using the Club sets annual goals using the Planning Guide Planning Guide
for Effective Rotary Clubsfor Effective Rotary Clubs
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ResourcesResources
�� District governorDistrict governor
�� Assistant governorsAssistant governors
�� District committee membersDistrict committee members
�� Club Leadership PlanClub Leadership Plan (EN(EN--245)245)
�� Club Leadership Plan policyClub Leadership Plan policy
�� Recommended Rotary Club BylawsRecommended Rotary Club Bylaws
�� Planning Guide for Effective Rotary ClubsPlanning Guide for Effective Rotary Clubs
�� Leadership Development Training CycleLeadership Development Training Cycle
LetLet’’s Talk! s Talk!