Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
Title
Create Confirmation - Vendors
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
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Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
Introduction
Purpose
Create a Confirmation on a Purchase Order
Scenario
In this scenario user will be able to find Purchase orders and be able to view how to create a confirmation, and how to send a message notes to the Proponent with supporting documents.
Menu Path
Use the following menu path(s) to begin this transaction:
All Purchase Orders Create Confirmation
Transaction Code
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
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Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
Procedure
1. Start the transaction using the menu path or transaction code.
Scenario
2. Press any key or click anywhere to continue
Supplier Self-Service - SAP NetWeaver Portal
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
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Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
3. Click on the All Purchase Orders link label.
User can list all Purchase Orders
Supplier Self-Service - SAP NetWeaver Portal
4. Click on the 8500197427 link label.
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
Page 4 of 19
Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
User can display the Purchase Order (PO)by clicking over the PO Number
Supplier Self-Service - SAP NetWeaver Portal
5. Click on the Create Confirmation label.
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
Page 5 of 19
Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
User can create new confirmation by clicking on "Create Confirmation"
Supplier Self-Service - SAP NetWeaver Portal
6. Drag down
Supplier Self-Service - SAP NetWeaver Portal
7. As required, complete/review the following fields:
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
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Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
Field R/O/C DescriptionName: O Example:
Enter Confirmation Name
Supplier Self-Service - SAP NetWeaver Portal
8. Click on the Service Agent Name
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
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Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
User will enter his nameor the Project Manager name from his company.
Supplier Self-Service - SAP NetWeaver Portal
9. As required, complete/review the following fields: Field R/O/C DescriptionService Agent Name: O Example:
Name
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
Page 8 of 19
Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
Supplier Self-Service - SAP NetWeaver Portal
10. Click on the Service Location:
User will enter work location
Supplier Self-Service - SAP NetWeaver Portal
11. As required, complete/review the following fields:
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
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Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
Field R/O/C DescriptionService Location: O Example:
Plant 1
Supplier Self-Service - SAP NetWeaver Portal
12. Click on the Vend.Invoice.No
Effective Date 2/16/2017
Version : Revised
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Training Manual
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Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
User will enter his invoice number for his companymaximum 16 character.
Supplier Self-Service - SAP NetWeaver Portal
13. As required, complete/review the following fields: Field R/O/C DescriptionVend.Invoice.No O Example:
Enter Invoice No
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
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Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
Supplier Self-Service - SAP NetWeaver Portal
14. Drag down
Supplier Self-Service - SAP NetWeaver Portal
15. Click on the Quantity 1.00Lot
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
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Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
User will select the performed service, and indicate the actual quantity
Supplier Self-Service - SAP NetWeaver Portal
16. As required, complete/review the following fields: Field R/O/C Description1.00Lot O Example:
0.5
Enter the quantity
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
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Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
Supplier Self-Service - SAP NetWeaver Portal
17. Drag up
Supplier Self-Service - SAP NetWeaver Portal
18. Click on the Message to Purchaser field.
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
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Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
User will indicate the actual date of completionof his performed service, and any additional note to the proponent.
Supplier Self-Service - SAP NetWeaver Portal
19. As required, complete/review the following fields: Field R/O/C DescriptionMessage to Purchaser O Example:
Delivered 14/2/2017
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
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Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
Supplier Self-Service - SAP NetWeaver Portal
20. Click on the Add Attachment link label.
User can add attachment supporting his confirmation. however, single attachment limit is 65 Megabytes,and total files size is 135 Megabytes
Supplier Self-Service - SAP NetWeaver Portal
21. Click on the Upload button.
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
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Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
User MUSTupload files named correctly as per their content. Example: if the file is Zakah certificate, file name should be Zakah Certificate.
Choose File to Upload
22. Click on the documents list item.
Choose File to Upload
23. Click on the Open button.
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
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Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
Supplier Self-Service - SAP NetWeaver Portal
24. Click on the Confirm label.
Supplier Self-Service - SAP NetWeaver Portal
25. Click on the Start Page link label.
if user faces an error, please check that there is enough quantity
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
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Training Manual
E-Invoicing
Saudi Electricity Company
Create Confirmation - Vendors
Result
You have successfully completed this transaction.
Effective Date 2/16/2017
Version : Revised
Copyright © 2016, Saudi Electricity Company. All rights reserved.
Training Manual
Page 19 of 19