Derek HuhtaMicah McKeeNatalia Meza
Shaun Ripplinger
Founded 1987
For profit company
Property Law and Real Estate Legal Services
Cowlitz County, Washington
Employs five people
Start: Client requests services
Stop: Client’s payment on account
Internal Entities: Owner, Bookkeeper,
Receptionist, Computer
External Entities: Client and the Bank
Hardware: Apple computer
Software: Time Slips and Quicken
Ensure:
Effective and efficient operations
Reliable financial reporting
Compliance with applicable laws and
regulations
Ensure services are accurate and complete,
Maintain accurate transfer of client services
worksheet,
Update billing and payment information, and
Make sure customer’s are billed in a
systematic fashion.
Employee Trust
Files available to all employees
Nightly backups
Cross trained staff
Flexible
One-to-One Check (memo of conversation and client
billing worksheet)
Review Tickler File (Accounts Receivable Master File)
Written Approvals
Customer Confirmations
Also many of the most beneficial data entry
control plans are present as well (document design,
enter data close to source, preformatted screens, populate and
compare, confirm input acceptance, rejection procedures, etc.).
Independent Billing Authorization
Independent Customer Master Data
Maintenance
Immediately Endorse Incoming Checks
One-to-One Check (Deposit book and Checks)
Monitor Open Accounts Receivable
Regularly (Tickler File)
Edit Cash Receipts for Accuracy
Immediately Separate Checks and
Remittance Advices
Owner Involvement
Flexible Work Structure
Employee Communication and
Trustworthiness
Low Turnover Levels
Majority of necessary business process
controls present
Segregation of Duties
Second Set of Eyes
Four functions:
Authorizing
Executing
Recording
Safeguarding of resources
Owner involvement in daily activities
Separate critical activities
*Helps prevent fraud, errors, system failures
Information may be corrected
Reduction of mistakes
Help prevent fraud
Help ensure information is valid and
accurate
Document support