Communicate more effectively….
Collaborate socially without losing control
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Communication
• Too many daily e-mails
• Waiting for reply• Getting wrong
answers• Losing messages• Costly mailbox
clean-up time • Missing deadlines• No formal
communication• No centralized
documents sharing• No common tools• More…
Actions
• No pre-defined business process cycle
• No centralized control
• No accountability enforcement
• No standard tools• No action prompts• No tracking or
reminders• No freeze option• No check-point
control• More …
Follow-up
• Who is who• No tracking of who
did What, When & Why
• No automatic tasks forwarding
• No acknowledgement control
• No action prompt• No dead lines • No reminders,
deadline or priorities management
• No comprehensive project delegation
• More…
Map your business processes into SCompIT
Don't email it, SComp IT!
Maintain accountability
Regain control of your time and communicate more effectively
Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution
Corporate communication is too chaoticCollaborate socially without losing control
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Let’s regain control of your time and communicate more effectivelyLet’s Create or Re-create working conventionsand productivity methods
Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution
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• Messages tagged with a specific activity or customer• No risk of spam• Standardized communication with forms• Don't lose track of what responses you are waiting for• Focus on your work, filter out messages down to a single project, if you choose
Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution
Don’t email it, Scomp IT!
You have found a new alternativeSCompIT: Forms-based collaboration
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The Process
Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution
• Identify and document• All Processes• Actions and Follow-up procedures• Targeted results
• Map your business processes into SCompIT• Software should conform to your processes, not the other way
around• Your review and approval process is built into your forms• Document review and publishing to shared library by activity• External contacts can view and respond to forms
.
6 Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution
• Who is who?• Who does what? • How do we do this?• What do we do?• What happens if?• How do we
communicate? • Where is the
information?
• Contact and activities identification
• Process description and execution control
• Real-time tracking and follow-up
• Backup procedures• Logging, history and
cost evaluation
• Tasks control dashboard: Open, Pending, and completed tasks
• Who did What and When?• Activities management• Predefined process cycle• Common learning curve• Traceability • Cost control
Process Improvement and ManagementMaintain accountability
Process Actions Results
7 Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution
A standard activity cycleSupporting “computations” that are carried out by groups of people.
Define an Activity New customer, project, processes, Common interest
Connect contacts to the Activity Internal or external resources
Initiate processes within all Activities Create Forms and manage processes
Control, Manage, Follow-up, Freeze, Close and Archive Forms Central and individual action control dashboard
Usage report, History and cost allocation control Easily adopted by your customers, vendors and partners
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Attach Forms to the Activity Regroup of processes with specific activities
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Contacts• Contac
ts description
• Activities and ownership
Forms• Invent
ory & ownership
• Handling, Dispatching
• Social media
• Life cycle
Actions• Status• Remind
ers• Docum
ents publishing & sharing
• Process altering
• Forms ownership
Integration• Cost
control• Time
control• Externa
l partners and customers integration
• Easy to use
• Portable
• Platform independent
•All Activities are stored in one convenient place •Exchange information done using standard communication method•Contacts, Forms and Actions are fully customizable
Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution
SCompIT features Resources and processes inventory?
9 Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution
A sample process cycle FormAsking for a Budget increase
Mike: Dept. Manager • Ask for a $
10,000 budget increase
• Decision process must go through Division Manager and CFO
• Mike may or may not talk directly to his Manager (*)
Bob: Mike’s Supervisor• Bob agrees
with the request
• But Bob asks Steve for only 75% of the request
Steve: Mike’s Manager• Agrees with
Bob’s suggestion
• Steve allocates a $ 75,000 budget increase
• Informs Bob who informs Mike
*
* All actions are optionally defined in the process cycle documentation.
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•New account registration•Detailed cost reporting•Company registration•Forms catalog•Control panel•Form Life Cycle
Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution
Some sample screens
11 Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution
12 Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution
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The Benefits
Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution
• Solving the grief• Productivity• Efficiency • Reliability
.
Break the rules for collaboration and
stay in control of important processes
14 Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution
Recovering 80% of your time
• Improved time utilization• No spam / No Virus / No excuses• On time and on target actions• Integrated communication• Improved business process • Consolidated employee training• Centralized documents• Seamless communication with
external partners & customers• Time and Cost tracking• Re-invoicing capabilities• Common learning curve• Customizable
Benefits
Business Networking & Process Improvement
15 Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution
• Cloud hosted solution• Secured server with SLA contract• Controlled and registered user license program• Domain control restriction• Volume discount• Free upgrades and maintenance
• In house hosted solution• Hosted in house• Unlimited user license program• Domain control restriction• Personalized interface• Upgrades and maintenance included
Hosting options & Pricing
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3850 S. Lake Dr.Suite 300Milwaukee, WI 53235Tel: 1-866-229-2162
Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution
Questions?
Contact us to discuss your transition to forms-based collaboration
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3850 S. Lake Dr.Suite 300Milwaukee, WI 53235Tel: 1-866-229-2162
Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution
Contact us