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Elections TrainingElection Day JudgesElections TrainingElection Day JudgesJuly 14, 2020, Primary Runoff Election
Elections TrainingElection Day Judges
Part 1:Election Procedures
Part 2:Americans withDisabilities Act
Election Procedures
What’s New for This Election
Primary Runoff Rules
Health & Safety Precautions
Checklists on ePollBook
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Election Procedures
What’s New for This Election
New setup for DAUs
Additions to BallotCall Max
Closing procedure
Election Procedures
Responsibilities of Judges
Priorities Opening the Polls
Cancelling Check-in/ Requalifying Voter
Provisional Voter Paperwork
Elections Division Mission Statement
The mission of the Harris County Clerk Elections Division is to conduct free and fair elections, uniformly execute elections according to statutes, and provide accurate and timely election results.
We firmly believe it is our duty to treat every voter with respect and dignity. We create polling locations that provide a “safe haven” for voters so they may exercise their right to vote in a non-intimidating, supportive environment.
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Elections Division Mission Statement
We believe in making all polling places fully accessible and seek community input to assure that accessibility.
Most importantly, we believe that all voters have the right to cast their ballot independently and in secret. To meet this mission, we pledge our continuing efforts and resources.
Current Election: Primary Runoff
Election Day: July 14, 2020
Early Voting: Monday, June 29 –Friday, July 10, 2020
Current Election: Primary Runoff
July 14, 2020Voting Hours:
7:00 a.m. to 7:00 p.m.
Staff Hours:
6:00 a.m. until dismissed
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What’s NewPrimary Runoff Election
Primary Runoff ElectionAs a continuation of the March Primary Election, the July Primary Runoff Election has the same rules as the primary.
Primary Runoff ElectionMajor differences between primary and runoff:
1. The voter must vote in the same party they voted in originally.
2. If an individual did not vote in the primary, they can vote in either party during the runoff.
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Primary Runoff Election
KEEP CALM
AND
SHOWRESPECT
Primary Runoff Election
If the voter believes that the information in the ePollBook is wrong:
Vote Provisional Ballot
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Primary Runoff Election
The Texas Election Code (§§162.012, 162.013) dictates that once a voter has “affiliated” with one party, the voter must continue with that party throughout the primary process, including the runoff.
What’s NewCOVID-19
COVID-19Polling locations will be set up to
maintain social distancing and protect
the health of voters and poll workers.
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COVID-19: Protecting Voters & Poll Workers
•Providing and requiring face masks for all poll workers.
•Providing face shields for all workers
•Providing sneeze guards for qualifying tables.
•Requiring temperature checks for workers
COVID-19: Protecting Voters & Poll Workers
•Providing hand sanitizer for both voters and workers.
•Offering face masks and gloves to voters.
•Providing sanitizer for ePollBooksand eSlates.
•Setting up eSlate booths at least six feet apart
•Marking six-foot intervals for voters
•Keeping distance from other election workers
COVID-19: Protecting Voters & Poll Workers
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COVID-19: Protecting Voters & Poll Workers
Have you tested positive (or awaiting test results) for COVID-19 or knowingly had direct exposure to anyone that has tested positive for COVID-19 in the past 14 days?
Do you currently have a fever greater than 100.4 degrees Fahrenheit, a cough, shortness of breath, trouble breathing, or any respiratory symptoms?
Have you have any of the above symptoms within the last 14 days?
Have you traveled outside the United States within the last 14 days?
COVID-19: Protecting Voters & Poll Workers
If poll worker answers yes or has greater than 100.4 degrees:
•Call Judges line: 713-755-1617
•Call Public Health Task Force Employee Hotline: 713-274-3880
COVID-19: Protecting Voters & Poll Workers
•Poll workers will be provided with face masks and face shields
•Wash hands or use alcohol-based sanitizer, both priorto putting on masks or glovesand after taking them off.
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COVID-19: Protecting Voters & Poll Workers
•Ensure your mask covers nose and mouth
•Mark your face shield for identification
•Do not share face shields
•Each location will have a sanitizing station for voters
COVID-19: Protecting Voters & Poll Workers
COVID-19: Protecting Voters & Poll Workers
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COVID-19: Protecting Voters & Poll Workers
COVID-19: Protecting Voters & Poll Workers
•Each location is different.
•Apply the requirements in the best way possible for your location.
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•Set up eSlatebooths six feet apart.
COVID-19: Protecting Voters & Poll Workers
•Utilize additional space
COVID-19: Protecting Voters & Poll Workers
•Cords should run outside the voter access route
COVID-19: Protecting Voters & Poll Workers
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•Anticipated increase in curbside voting
COVID-19: Protecting Voters & Poll Workers
Use gaffer tape (found in your supplies) to mark floors for social distancing.
COVID-19: Protecting Voters & Poll Workers
•Mark line 12” in front of table to remind voters to provide a little space.
COVID-19: Protecting Voters & Poll Workers
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COVID-19
Mark six-foot intervals with a large “X”
X12”
•Mark Xs and signs to designate 6 ft intervals out to the 100 ft mark.
COVID-19: Protecting Voters & Poll Workers
•Welcome Voter
•Provide ID Requirements
•Notify that electronic devices cannot be used in voting area
•Encourage Masks
COVID-19: Protecting Voters & Poll Workers
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COVID-19: Protecting Voters & Poll Workers
•When providing masks or gloves to voters, minimize contamination
Regardless of whether a voter is or is not wearing a mask, if the individual is an eligible voter, they must be allowed to vote.
COVID-19: Protecting Voters & Poll Workers
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•Direct voters to the sanitizing station and to the next available X in line.
COVID-19: Protecting Voters & Poll Workers
X
X6 ft
•Sneeze guards are provided.
•Poll workers will wipe the eSlate machines and tablesevery two hours.
COVID-19: Protecting Voters & Poll Workers
List A
(1) Texas Driver License issued by the Department of Public Safety
(2) Texas Election Identification Certificate issued by DPS
(3) Texas Personal Identification Card issued by DPS
(4) Texas Handgun License issued by DPS
(5) United States Military Identification Card containing the person’s photograph
(6) United States Citizenship Certificate containing the person’s photograph
(7) United States Passport (book or card).
Acceptable Forms of Identification
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•The Qualifying Clerk should not specifically ask for a Texas driver’s license or Texas ID.
•When you ask for those specifically, it can imply that those are the only options to vote.
Acceptable Forms of Identification
•Instruct the voter to hold their ID so that you can see the type of ID
•Ask them to place on the ePollBook stand
Acceptable Forms of Identification
• Ask the voter to move their mask so that you can confirm ID
Processing Voters
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A transgender person’s gender identity is different than the gender that was recorded on their birth certificate.
Transgender Voters
As long as the relevant voter —name — data matches one of the acceptable forms of ID, the voter has the right to vote.
Transgender Voters
Scan/Search Process
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Scan/Search Process
Scan/Search Process
Signature
• The JBC Clerk will instruct the voter to use a finger cover to sign and use eSlate
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Scan the Bar Code
Hand the voter:
•Access Code
• Individually wrapped sanitizing wipe for the eSlate machine
•Finger cot to use with the eSlate
• “I Voted” sticker
Health & Safety
•As the voter leaves, they can use the touch-free hand sanitizing station on the way out & dispose of used PPEs
•Poll workers will wipe the eSlate machines and tables every two hours.
Health & Safety
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•Wearing PPEs are for your safety and protection
•All poll workers must keep masks on at all times in the voting area.
Health & Safety
•Pay close attention to how your clerks are doing.
•Rotate duties throughout the day
Health & Safety
High School Techs
Wait Times
Staff Support
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•See Poll Watcher Handbook in your supplies
•Poll Watchers can be urged to wear a face mask and practice social distancing, but not required
Poll Watchers
QUESTIONS
•At the end of Election Day, after you have closed the polls and turned off
the iPads, leave one iPad powered on and keep it with you outside the case.
Closing
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Checklists
All checklists on ePollBook.
Checklists
Setting up Disabled Access Units (DAUs)
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“If a voter is physically unable to enter the polling place without personal assistance or likelihood of injuring the voter’s health …” the voter is eligible for curbside voting.
Setting up DAUs
Setting up DAUs
Setting up DAUs
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BallotCall Max
Notification System
BallotCall Max
Adding a weight:
BallotCall Max
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Your Responsibilities as Election Judges
Presiding JudgeResponsible for everything that happens in the
polling location.
All clerks and Alternate Judge should follow the directions of the PJ, regardless of party affiliation
Alternate JudgeServes as a back-up to the Presiding Judge
Will serve as Presiding Judge during the PJ’s absence
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Both Presiding & Alternate JudgesEnsure the Texas election law is being
followed and that polling location is running smoothly
Process provisional voters and voters completing RID form
Set up table so easy to scan room and address issues
Opening the Polls
Opening the Polls
HIGHEST PRIORITY:Polls must be open and
ready to process voters
by 7:00 a.m.
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Opening the Polls
Always have emergency contact
numbers with you:
Judges’ line
All contact numbers for location.
Contact numbers for other workers
QUESTIONS
Cancelling Check-in/ Requalifying Voter
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Cancelling Check-in/ Requalifying Voter
•Choose the LIST OF RECENT VOTERS button.
Cancelling Check-in/ Requalifying Voter
•Select the correct voter’s name by tapping on the red “X” on the far right.
Cancelling Check-in/ Requalifying Voter
•After you enter the Admin password again, the “Active Status…” message will appear.
•Select “OK”
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Cancelling Check-in/ Requalifying Voter
•When you first look up the voter, if the red X is not displayed, call the Judges’ line at 713-755-1617 for the voter to be cleared.
Provisional Ballots
Provisional Ballots
•If you cannot find a registered voter on the ePollbook, the voter will have to vote a provisional ballot.
•To process a provisional ballot, the judge will use a manual process on the JBC.
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Provisional Ballots
Call Judges’ Line
713-755-1617
for registration status and to get the Precinct Number and Ballot Style code
Provisional Ballots
SRD 001
0002‐12
Provisional Ballots
SRD 001
0002‐12
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Provisional Ballots
Provisional Ballots
Provisional Ballots
•Select “Provisional”
•Select “Yes”
•Select “Print”
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Provisional Ballots• Write the Ballot Code number from
the Ballot Stub on the Affidavit of Provisional Voter
• Have voter print and sign name
• Tear off the top portion that includes the access code
• Place the signed Provisional Ballot Stub in the Affidavit envelope & seal
QUESTIONS
Election Procedures TrainingJuly 14, 2020 Primary Runoff Election
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Americans with Disabilities Act Training
July 14, 2020 Primary Runoff Election