NurcihanTAŞ[email protected]
Public Procurement Expert
Public Procurement Authority
Electronic Public Procurement in
Turkish Public Procurement
System
Agenda
• Introduction
• Turkish Public Procurement System
• E-Procurement in Turkey:
• Electronic Public Procurement Platform
• Public Procurement Statistics
• Future Developments
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Turkish Public Procurement System(TPPS)
Regulated by Public Procurement Law (PPL) No. 4734 which enteredinto force on January 1, 2003.
One of the objectives of this new law;
"Adaptation to international instruments on public procurement"
Public Procurement
LawNo. 4734
3
Turkish Public Procurement System(TPPS)
• Main Principles of PPL are;
Efficient Use
of Resources
Taxpayers’ Expectations
4
Public Procurement Authority(PPA)
• Established in 2002,
• Administratively and financially autonomous,
• The main duties of the PPA;
RegulationDispute
Resolution
Training E-Procurement
Gathering
Information
and
Statististics
International
Relations
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E-Procurement
• E-Procurement;
Transparency SpeedCost
SavingStandardization
PublicSupervision
Therefore, e-procurement has a crucial role in procurement system.
Sustainability
Effective
Procurement
System
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Benefits of Electronic Public Procurement
Standardization, transparency, speed, accord andpublic supervision in procurement procedures
Efficiency and effectiveness in tender dossierpreparation and tender evaluation
Up to 20% savings in procurement costs
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E-Procurement in Turkey:Electronic Public Procurement Platform (EPPP)
• Operations that can be performed in EPPP, include publication of contractnotices, preparation of contract document by the contracting authorities,downloading of the contract document by economic operators, verificationof tax liability, balance sheet and income statement information, socialsecurity premium debt information of the economic operators.
Electronic Public ProcurementPlatform (EPPP) becameoperational on 1 September 2010.
EPPP;
• over 124.000 registered economic operators,
• over 31.000 registered contracting authorities,
• over 580.000 registered users.
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Electronic Public Procurement PlatformDevelopment Stages
.12 May 2009
Registration of contracting entities and economic operatorsstarted. EPPP Call Center (444 0 545) was in operation.23 February 2010
EPPP opened, all contracting authorities (CAs) could useEPPP. (Preparation and publication of tender documentsand tender notice)
1 September 2010
Economic operators can download the tender documentswith their e-signatures and so that they gain the status of«potential tenderer» according to the law.
1 December 2010
Legal and technical work of the project started.
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Electronic Public Procurement PlatformDevelopment Stages
E-tender submission and evaluation at the call-off stages of framework agreements are in function.19 June 2013
EPPP registry and e-notifications to tenderers arecompulsory for Turkey based tenderers and via EPPP.1 January 2015
Bidding based on self-declaration started.1 July 2016
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Electronic Public Procurement PlatformDevelopment Stages
Procedure of e-submission of tenders based on self-declarations
It has been in operation since 1 July 2016.
Instead of submission of documents concerning participation and
qualification, economic operators will only submit a tender letter and a
standart form for self-declaration about their qualifications.
E-submission is allowed in the goods and services procurement where open
procedure is used and estimated cost of contract is below 213.000,00 ₺.
(approximately 62.000 €)
In this procedure, some qualification documents such as bank reference
letter shall not be required.
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Electronic Public Procurement PlatformDevelopment Stages
Procedure of e-submission of tenders based on self-declarations
The lowest price offer is evaluated as the economically most advantageous
tender.
Procedure of electonic submission of tenders based on self-declarations will
result in considerable simplification for the benefit of both contracting
authorities and economic operators.
Pilot contracting authorities began conducting this procurement procedure in
which offers are prepared and taken electronically on EPPP.
We aim significant increases in the number of tenders in this procedure
compared to paper-based procedures.
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EPPP by Numbers
01 September 2010 – 31 December 2015 EPPP
Registered Economic Operators (EO) + 101.000
Registered Contracting Authorities (CE) +30.000
Registered Users + 479.000
Tender Notices Published (2015) + 89.000
Blacklist Confirmations (2015) + 1.800.000
Contract Award Notices (2015) + 200.000
Daily Hit of EPPP + 92.000
Total Number of Visitors +108.000.000
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Procedures Conductedon the EPPP
Preparation of needs report,
(Unit and quantity of needs, CPV codes)
Registration of the tender,
(Type, procedure, budget and estimated cost of the procurement)
Preparation of tender documents,
(Administrative specifications, technical specifications including the
project, draft contract and standart forms)
Registration of those who purchase or download tender documents,
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Procedures Conductedon the EPPP
Tender notice preparation, control and publication,
Addendums and clarifications in tender documents,
Forming the tender commission,
Registration of applications or tenders,
Registration of application or tender evaluations,
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Procedures Conductedon the EPPP
Inquiries from related systems about qualifications of tenderers,
Blacklist confirmations,
Registration and publication of contract award information,
Registration of tender cancellations,
Notifications to tenderers.
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Procedures Conductedon the EPPP
Contract Management;
Additional/deducted works or services,
Price adjustment (escalation),
Termination of contract,
Contract transfers,
Payments to contractors,
Inquiries about contract transfer prohibitions,
Preparation and recording of business experience certificates.
(over 167.000 number is recorded)
(In order to collect data on signed public contracts, to do analysis on a
sound basis and to digitize contract management process.)
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Electronic Public Procurement Platform
Tender Search Mechanisms:
• Search for tender notices by setting certain
criteria (tender type, tender procedure,
remaining period of tender date, province,
contracting authority, sector).
• Be notified instantly via e-mail about tender
opportunities.
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Electronic Public Procurement Platform
Every detail of all public tenders such as;
• Contract notice,
• Contract document,
• Information about the contracting authority,
• Contract award notice,
• Complaints by dissatisfied tenderers,
• Blacklist confirmation,
• Contract price and contract lots.
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E-tenders and E-evaluation:
• E-submission and e-evaluation are allowed in the goods
procurement where open procedure is applied and call-off stages of
framework agreements.
• When a contracting authority decides to use e-submission and e-
evaluation, paper based tenders are not allowed.
• E-tenders are prepared and submitted on the EPPP using e-
signatures. They are encrypted after submission and stored
confidentially until the tender opening time.
Electronic Public Procurement Platform
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Electronic Public Procurement Platform
Integration of EPPP with other institutions:
EPPP
Ministry of Finance
National Satellite
Corporation
Ministry of Interior
SocialSecurity
Institution
Ministry of Health
Banks
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Electronic Public Procurement Platform
Inquiries from Related Systems:
• Ministry of Finance-Revenue Administration;
-Tax liability
-Balance sheet
-Income statement
• Social Security Administration;
-Social security premium debt information
• Banks;
-Bid bonds
-Bank reference letter
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Public Procurement Statistics
Measuring Performance of Public Spending;
• Annual Public Procurement Monitoring Report
• Annual Activity Report
• Business Intelligence– Put into use in 2013,
– Gather statistical data about public procurement,
– Retrieve data faster, instantly and up-to-date,
– Provide data to the stakeholders in a more efficient way,
– Improve public procurement processes by employing data
mining.
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Distribution of Public Procurements Carried OutUnder Law No. 4734 by Types of Procurement
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Distribution of Public Procurements Carried OutUnder Law No. 4734
by Procurement Procedures and Types
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Rates of Contract Values to Estimated Costs by Procurement Procedures and Types
26
Tenders Submitted in Procurements Carried Out Under The Law
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Savings Contracting Authorities Economic Operators
Measurable
6,2 million ₺(~2 million €)
Savings due to printing of tender
documents (yearly) (620.000 tender
documents, avg. 50 pages, cost per page 0,2 ₺) 73 million ₺
(~ 23,5 million €)
Savings due to tender
document acquisition
(yearly) (620.000 tender
documents*document price)
31,9 billion ₺(~10 billion €)
Contract value savings (yearly)(Estimated Cost- Contract Value)
5 million ₺(~1,6 million €)
Savings due to electronic
communication with economic
operators (1 million notifications*5 ₺)
ImmeasurableTime savings
Time savings
Labour cost savings
Transportation savings
Benefits
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Future Developments
• E-procurement in all types of procurement
• E-catalogs and digitalization of procurement items
• E-remedies
• E-contract management
• Dynamic purchasing systems
• E-auctions
• Certification/registration systems
• Other integrations (such as judicial records)
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