Emails gone Wild!
Emails gone Wild!A special SharePoint presentation for Tech Day 2010 byChris AbelardoI.T. Consultant CSU Fullerton
So heres the storyThis is Jeffrey
So heres the storyThis is Jeffrey
He works on Campus
So heres the storyThis is Jeffrey
He works on Campus
in a department Far far away
So heres the storyThis is Jeffrey
He works on Campus
in a department Far far away
Hello!
Jeffrey has department meetings monthly
Jeffrey has department meetings monthly
Boy do I know it!Jeffrey has department meetings monthlyBy the way, this is GertrudeShe works with Jeffrey.
Ok, back to his meetings
Jeffrey is very Detail oriented
Jeffrey is very Detail oriented
Every monthly Meeting
Jeffrey is very Detail oriented
Every monthly Meeting
He sends the Following to his staff-
An agenda < 500Kilobytes
An agenda < 500Kilobytes(not too bad)
An agenda < 500Kilobytes(not too bad)
The Minutes from Last months meeting< 1megabyte (still harmless)
And finally
And finally3-4 Handouts
And finally3-4 Handouts(lots of graphics)> 3 Megabytes
And finally3-4 Handouts(lots of graphics)> 3 Megabytes(uh oh)
Email Size Grand TotalApproximate email size = 5 Megabytes
Email Size Grand TotalApproximate email size = 5 Megabytes
Ned the IT Guy: Hardly what I would consider Wild.It gets better.Approximate email size = 5 Megabytes
It gets better.Approximate email size = 5 MegabytesNumber of attendees 22
It gets better.Approximate email size = 5 MegabytesNumber of attendees / email recipients = 22CCd (carbon copied) but notAttending = 3
It gets better.Approximate email size = 5 MegabytesNumber of attendees / email recipients = 22CCd (carbon copied) but notAttending = 3
Current total size on campus Email server = 125 Megabytes
It gets better.Approximate email size = 5 MegabytesNumber of attendees / email recipients = 22CCd (carbon copied) but notAttending = 3
Current total size on campus Email server = 125 Megabytes
WhoaRemember Gertrude?
Remember Gertrude?
Youve got Mail!Remember Gertrude?
Youve got Mail!Gertrude
Regularly forwards The message
To 2-3 People from other DepartmentsCurrent total size on campus Email server = 140 Megabytes
Current total size on campus Email server = 140 Megabytes
From 1 sender?Current total size on campus Email server = 140 Megabytes
THATS WILD!Some facts about emailCampus Email uses much more costly storage equipment than your home computer does
Some facts about emailCampus Email uses much more costly storage equipment than your home computer does
Sigh, lets not get too technicalSome facts about emailCampus Email uses much more costly storage equipment than your home computer does
Campus Email has a finiteSpace limitation.
Some facts about emailCampus Email uses much more costly storage equipment than your home computer does
Campus Email has a finiteSpace limitation.
These limits are tested On a monthly basis (stress)
Some facts about emailCampus Email uses much more costly storage equipment than your home computer does
Campus Email has a finiteSpace limitation.
These limits are tested On a monthly basis (stress)
So what are our options???
So what are our options???
Yes go on, now that youve thoroughly depressed all of usLets relive this scenario using
Lets relive this scenario using
SharePoint???So heres the storyThis is Jeffrey
He works on Campus
Lets relive this scenario using
We dont have to relive EVERY MOMENT!Very well then
This is Jeffrey
He works on Campus
This is Jeffrey
He works on Campus
For his monthlyMeetings he uploadsHis meeting Agendas
Handouts and Minutes
To
Handouts and Minutes
To
The CampusSharePoint Server
He still sends- Emails (SharePoint Links)to All of this staff
He still sends- Emails (SharePoint Links)to All of this staff
Gertrude still Sends emails to 2-3 interdepartmental Contacts (SharePoint Links)
SharePoint Message Size Total
SharePoint Message Size Total
Drumroll please?SharePoint Message Size Total5 Megabytes(Approximate)
Without sounding clich
Thats pretty
WILD!Storage Efficiency is but of one of many SharePoint benefits
SharePoint can also
SharePoint can alsoFacilitate one single copy ofImportant documents inA central location
SharePoint can alsoNever again become a victimOf REVISION CHAOS!
SharePoint can also
SharePoint can alsoSave on other Campus Consumables like
SharePoint can alsoSave on other Campus Consumables like
Paper
Toner
SharePoint can alsoSave on other Campus Consumables like
Paper
Toner
And Ink!
Thanks for Viewing!For more SharePoint information
Please visit
https://share.fullerton.edu/spsupport
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