Engaging Local Stakeholders
Panel Presenters:Iowa; Oregon; Virginia; Washington, DC
SLDS WebinarSeptember 30, 2011
Format for the Webinar
• 10 minute presentations from the 4 states• Questions from the participants for the
remainder of the time
Norms
• Put your phone on mute unless you are asking a question.
• Hold questions until the end of the 4 presentations.
• To ensure that all states have an equal opportunity to present, presentations will be limited to 10 minutes. (I will give a 2 minute warning!!)
Office of the State Superintendent of Education
Dwight Franklin
SLDS Webinar: Engaging Local
District Stakeholders
9/30/11
Stakeholder Involvement
* Dependent upon procurement process
Bill & Melinda Gates Foundation City Council Community Based Organizations Early Care and Education
Administration (DHS) LEA Central Office Administrators Office of the Chief Financial Officer Office of the Chief Technology
Officer
Office of the Deputy Mayor for Education
Office of the State Superintendent of Education (SEA)
Parents Principals Post-Secondary Support
Organizations Teachers UDC/SEA- Adult Family Literacy
LDS Purpose, Goal, Direction, Requirements, Priority Focus Groups: OSSE, PCS, DCPS, UDC, Teachers (Union), Principals, Parents,
Grantors, Policy Research, PCS Board Steering Committee
When in the process did you involve them? Beginning: Requirements & RFP Development
How did you involve them? Focus Groups for Requirements Monthly Steering Committee Mtgs Data Governance
What was the value that you got from your stakeholder engagement? Requirements, Needs, Priority, Understanding of how the LDS could benefit a wide
group of needs Prioritizing Requirements RFP & Schedule Development
Any advice to states about stakeholder engagement? Keep stakeholders engaged Provide updates on status, challenges, successes
Virginia Department of Education
Susan Williams
Student Record Collection
Development– Student Information
Advisory Group (SIAG)– 20 LEA members– Met monthly/18 months
Initial Training– Eight regional sessions – SIAG served as hosts– Development of
MaterialsBuy-In– Build LEA requested
tools and reports based– Pre-Sub application– Lost Transfer report
On-Going Support– Pre-change Webinars– Tuesday Telegram– VESIS/SIS Users Groups
Student-Teacher Linkages (LEAs)
Development– Announcement Webinars– 5 On-site, in depth visits
to gather knowledge and requirements
Initial Training– Semi-monthly webinars
Jan – Sept 2011– Monthly regional
webinarsBuy-In– Modified elements
based on LEA feedback– Sought VESIS opinion
On-Going Support– Webinars– Tuesday Telegram– VESIS/SIS Users Groups
Student-Teacher Linkages (DOE)
Development– Master Schedule
Workgroup– Semi-monthly meetings– Asst supts specialists
Committee Work– SCED code conversion– MSC development
Buy-In– Issues are relayed to
correct office– On-site ‘flow’ meeting– Seek Org support
On-Going Support– Workgroup meetings– Develop internal process
for change control
Oregon – Hillsboro Schools
Jim HarringtonChief Technology Officer
Survival Driven• Online Assessment System 2001• English Language Proficiency Assessment 2006• Data Collection System• District Data Warehouse Projects • K12 Integrated Data System• Instructional Data Use
Pathways• IT Managers – District 1996
Sponsor: Large district CIO’s – MonthlyPurpose: Large district collaboration
• IT Managers – State 2000Sponsor: Oregon Department of Education – QuarterlyPurpose: Advisory and information sharing
• Data Collections Committee 2002Sponsor: Oregon Department of Education – QuarterlyPurpose: Advisory and information sharing
• Assessment and Accountability AdvisorySponsor: Oregon Department of Education – QuarterlyPurpose: Advisory
• Web and Publications
Pathways• Data Quality Workgroup 2008
Sponsor: Oregon Department of Education – TriannuallyPurpose: Delivering quality data to the classroom
• Data Warehouse Governance Committee 2010Sponsor: ODE/Data Warehouse LEA’s – MonthlyPurpose: Architecture and implementation PK20 data system
• Data Technical Working GroupsSponsor: ODE/Data Warehouse LEA’s – On DemandPurpose: Technical collaboration supporting K12 Data System development
Continuing Opportunities• Build agency trust, engagement, and contribution• Ensure data quality and timeliness are a priority at all levels• Align agency practices – Eliminate the rogues and silos• Unify priorities, schedules, and resources• Challenge the work.
– Does the system need it?– Does the system need it now?– Can we afford it?
• Build stakeholder/decision-maker capacity• Stabilize the system
Iowa Department of Education
Jason Grinstead
Jan-10
Jan-11
Jan-12
Jan-13
Jan-14
Jun-09Grant Initiated
May-14Grant Ends
Oct-10
Nov-10
Dec-10
Jan-11
Feb-11
Mar-11
Apr-11
May-11
Jun-11
Jul-11
Aug-11
Sep-11
Oct-11
Nov-11
Dec-11
Oct-10 - Dec-10Internal DE Stakeholder Meetings
Core Planning Group Meetings
Oct-11 - Oct-11Electronic Statewide Survey
Apr-11 - Jun-11Statewide External Focus Groups
Core Planning Group Meetings
SLDS Visioning Timeline
Charter
Home
District
District
Private
Easier
EdInfo
BEDS
State Student ID
Assessment
Financial Aid
E-Transcript
EdInsight
Finance
Iowa Testing
3rd
Party
Iowa Department of EducationSLDS Conceptual Diagram
December 2010
State
Federal
Public
Public
IMS
National Student
Clearinghouse
Food andNutrition
AEA
Second Project Graphic Based on Team Input
Results
• Increased awareness of SLDS• Understanding of stakeholder needs• Allowed people to have a voice in the process
Questions for the Presenters?
Contact Information
• Iowa– [email protected]
• Oregon– [email protected]
• Virginia– [email protected]
• OSSE– [email protected]
Thank you for participating!