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Examination Automation Manual
The Office of the Controller of Examinations was set up on 1st June 2009,
soon after the College obtained βAutonomyβ status. The office functions in
accordance with the University Grants Commission (UGC), Regulations for
Autonomous Institutions and observes norms prescribed by The University of
Madras, to which it is affiliated, wherever required.
Currently, the office is housed on two floors of the administrative building
and employs 18 staff members comprising of computer operators, record clerks,
junior and senior assistants, who verify, compile and maintain the department
and student records/documents. The office has a finance section and a counter
on the ground floor of the administrative building, slotted exclusively for the
Controllerβs Office enabling studentsβ to give their requisitions, represent their
grievances and to their queries addressed. Also, the office is well endowed with
the necessary infrastructure and technology-enabled to match the requirements
of the increasing student strength of the institution and for effective functioning
of the Office.
Academic Year Technology Vendor
2019 β 20 Microsoft server OS & MS sql server for database. Technology used - .NET - ASP.NET, VB. NET,
crystal reports.
Easy Software Pvt. Ltd. Chennai.
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INDEX
PARTICULARS PAGE NO
1. COE LOGIN 6
1.1 FOR COE STAFF LOG IN 6
1.2 EXAMINER LOGIN 6
2. EXAMINER MARK ENTRY SCREEN 7
2.1. REPORT GENERATION OF THE MARKS ENTERED 7
2.2 REPORT SHEET OF THE MARK ENTERED 8
2.2.1 REPORT - NO OF PAPERS VALUED BY EXTERNAL EXAMINER 8
3. STUDENT DETAILS PANEL 9
3.1. STUDENT LIST β DEPARTMENT WISE 10
3.2 REPORT - STUDENT NOMINAL ROLL 10
4. SUBJECT MASTER 11
4.1 WEIGHTAGE OF MARKS COURSE WISE 11
4.2 REGULAR - SUBJECT ENTRY WITH CBCS PATTERN 11
4.2.1.OPTIONAL SUBJECTS ENTRY 12
4.3 REPORT OF LIST OF SUBJECTS β VERIFICATION 12
4.4 SUBJECT ALLOCATION AND REPORT 13
4.4.1 REPORT - SUBJECT ALLOCATION 13
5. FEES 14
5.1 FEE PAYABLE MASTER CREATION 14
5.2 FEE PAYABLE β CLASSWISE AND FOR A STUDENT 14
5.3 FEE PAYABLE β INDIVIDUAL STUDENT 15
5.4. FEES UPDATION 15
5.5 REPORT β FEES PAYMENT 16
5.5.1 FEES DETAILS β DEPARTMENTWISE 16
5.5.2. FEES β DEPARTMENTWISE ABSTRACT 17
5.6 EXAM PENALTY FEE 17
6. ONLINE EXAM FEE PAYMENT PANEL 18
6.1 ONLINE EXAM FEE LOGIN 18
6.1.1. FEE PORTAL 18
6.2. REPORTS βONLINE FEE PAYMENT 19
6.3. PAYABLE LIST 19
6..3.1.PAID LIST 19
6.3.2.DUE LIST 20
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7.EXAMINATION 20
7.1.EXAM TIME TABLE 20
7.2.TIME TABLE DATA ENTRY β DEPARTMENT WISE 21
7.3 HALL TICKET β UPDATION 21
7.3.1 HALL TICKET 22
8. SEATING ARRANGEMENTS FOR ESE EXAM 22
8.1.STUDENT STRENGTH AS PER HALLTICKET 22
8.2.1BLOCK DETAILS 23
8.2.2. ROOM DETAILS 23
8.2.3. COURSE GROUP MARKING 24
8.2.4. ROOM STATUS 24
8.2.5. AUTOMATIC ROOM ALLOCATION 25
8.3. REPORT - ROOM ALLOTTMETN LIST 25
8.3.1. REPORT - ROOM ALLOTTMETN LIST 26
8.3.2 ROOM ALLOCATION SUMMARY 26
9.CENTRAL VALUATION 27
9.1.FOIL SHEETS FOR ESE EXAM 27
9.2. MARK ENTRY FOR ESE EXAM β COE office staff 27
9.3.EXAMINATION ABSENTEES REPORT 28
9.4.FOIL SHEETS FOR INTERNAL ASSESSMENT 28
9.4.1. REPORT - FOIL SHEETS FOR INTERNAL ASSESSMENT 29
9.5. FOIL ENTRIES 29
9.6.REPORT FOR INTERNAL MARK ENTRY 30
9.7.REPORT FOR COMPARISION (CIA AND ESE)- BEFORE DECLARATION OF RESULTS 30
9.7.1.REAPPEAR LIST 31
9.7.2.ABSENTEE LIST 31
9.8. THIRD VALUATION MARK ENTRY 32
9.8.1. REPORT - THIRD VALUATION 32
10. MODERATION REPORT 33
10.1.PASS PERCENTAGE BEFORE MODERATION 33
10.2. MODERATION β GRACE MARKS 34
10.2.1.GRACE MARK - REPORT 34
10.3. MARK MODERATION β MARKS AWARDED AFTER BOARD MEETING 35
10.3.1.MARK MODERATION REPORT 35
11. PROCESSING TO RESULT 36
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11.1. ASSIMILATE CIA AND ESE MARKS β GENERATE 36
11.2. SUBJECT ORDERING 36
11.3. CREDIT AND GRADE UPDATION 37
11.4. ARREAR UPDATION 37
11.5. WEBDISPLAY β MARKSHEET MARKING 38
11.5.1.WEB PASSWORD 38
12.ONLINE RESULT REPORT 39
12.1.MARK SHEET 39
12.2.CONSOLIDATED MARK SHEET 40
13. RESULT GALLEY 40
13.1. REPORT β RESULT GALLEY 41
14.REVALUATION 41
14.1. REVALUATION MARKS ENTRY 41
15. MARK SHEET 42
15. REPORT β MARK SHEET 42
15.1. CONSOLIDATED STATEMENT 43
15.1.1.REPORT β CONSOLIDATED STATEMENT 43
15.2. TRANSCRIPT 44
15.2.1. REPORT - TRANSCRIPT 44
15.3. PERMANANENT PASS REGISTER PREPARATION 45
15.3.1. REPORT - PERMANANENT PASS REGISTER PREPARATION 45
16. CONVOCATION REPORT 46
16.1. LIST OF GRADUANDS 46
16.1.1. RANK HOLDERS 47
17.RESULT SUMMARY 47
17.1. PASS PERCENTAGE SUBJECT WISE SEMESTER WISE 47
17.1.1. REPORT - PASS PERCENTAGE SUBJECT WISE SEMESTER WISE 48
17.2. RESULT SUMMARY β STUDENT WISE 48
17.2.1. REPORT - RESULT SUMMARY β STUDENT WISE 49
17.3. RESULT REPORT SUBJECT WISE 49
17.3..1. REPORT - RESULT REPORT SUBJECT WISE 50
18.COE β MISCELLANIOUS FEE ONLINE 51
18.1.WEB PAYMENT CONFIRMATION SLIP 51
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s Since the inception of autonomy in 2009, the Examinations Office has integrated
technology into its day-to-day governance. From 2012 till date, the office has worked
in collaboration with Easy Educational Automation Software Ltd., for supporting the COE office software with various services related to examination and valuation. 1. COE LOGIN
1.1 FOR COE STAFF LOG IN
1.2 EXAMINER LOGIN
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4. SUBJECT MASTER
4.1 WEIGHTAGE OF MARKS COURSE WISE
4.2 REGULAR - SUBJECT ENTRY WITH CBCS PATTERN
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4.2.1. OPTIONAL SUBJECTS ENTRY (EXAMPLE: LANGUAGE- OPTED LANGUAGE,
ENGLISH -STREAMING, NME-INTERDISCIPLINARY, ELECTIVE PAPERS, ALLIED
PAPERS)
4.3 REPORT OF LIST OF SUBJECTS β VERIFICATION
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9.CENTRAL VALUATION-
9.1.FOIL SHEETS FOR ESE EXAM
9.2. MARK ENTRY FOR ESE EXAM β COE OFFICE STAFF
29
9.4. 1. REPORT - FOIL SHEETS FOR INTERNAL ASSESSMENT
9.5. FOIL ENTRIES
(I) CIA MARKS
(II) ESE MARKS FOR I VALUATION (SE INTERNALS)
(III) ESE MARKS FOR II VALUATION (SE EXTERNALS)
(IV) CIA AND ESE FOR PRACTICAL, SOFT SKILL, NME
(V) M.Phil Dissertation mark entry
INTERNAL MARK ENTRYβ
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9.6. REPORT FOR INTERNAL MARK ENTRY
9.7. REPORT FOR COMPARISION (CIA AND ESE)- BEFORE DECLARATION OF RESULTS
36
11. PROCESSING TO RESULT
11.1. ASSIMILATE CIA AND ESE MARKS β GENERATE MARKSHEET
11.2. SUBJECT ORDERING
45
15.3. PERMANANENT PASS REGISTER PREPARATION
15.3.1. REPORT - PERMANANENT PASS REGISTER PREPARATION
48
17.1.1. REPORT - PASS PERCENTAGE SUBJECT WISE SEMESTER WISE
17.2. RESULT SUMMARY β STUDENT WISE