1CICan 2019 CONFERENCE: INCLUSION | SPONSOR AND EXHIBITOR PROSPECTUS | www.collegesinstitutes.ca/conference
May 3-5, 2020
Exhibitor andSponsorshipProspectusINVITATION TO SUPPORT AND PARTNER
Collective Intelligence
Hosted by:
CICan CONNECTION 2020 | INVITATION TO SUPPORT AND PARTNER | www.collegesinstitutes.ca/conference 2
Who We Are
Colleges and Institutes Canada (CICan) is the voice of Canada’s publicly-supported colleges, institutes, cegeps and
polytechnics, and an international leader in education for employment with ongoing programs in over 25 countries.
CICan’s members add over $190B to Canada’s economy each year and contribute to inclusive economic growth
by working with industry and community partners to offer more than 10,000 programs to learners in urban, rural,
remote, and northern communities.
CICan Corporate Alliance Partners
The Location
A striking union of European charm and North American attitude, Montréal seduces visitors with a
harmonious pairing of the historic and the new, from exquisite architecture to fine dining.
The world’s second largest francophone city after Paris, it merits the moniker ‘international’ city, a
cosmopolitan centre with proud roots in the past that enthusiastically embraces the future. A world
leader in such industries as aeronautics, information technology and biotechnology, the city has also
made significant innovations in medicine, multimedia, the arts and urban planning. Its avant-garde spirit
has not gone unnoticed: in 2006, Montréal was named a UNESCO City of Design.
The Palais des congrès de Montréal houses versatile and ultramodern facilities for holding conventions,
conferences, meetings, galas and exhibitions right in the heart of a sustainable destination.
CICan CONNECTION 2020 | INVITATION TO SUPPORT AND PARTNER | www.collegesinstitutes.ca/conference 3
The Event
CICan’s Connection Conference – Collective Intelligence!
CICan’s Annual Conference is the largest event of its kind in Canada! It fosters connections
between post-secondary institutions from all across the country and around the world. In
2020, these connections will focus on strengthening our collective intelligence.
Knowing how to use and leverage all forms of intelligence is essential to the development of
both individuals and societies. By using a holistic and creative approach to meet the needs
of a diverse student population, colleges and institutes help foster individual and collective
intelligence. This theme resonates with our amazing host city, Montréal, renowned as a hub
of cultural, environmental, and artificial intelligence!
Supporting our overall theme are the streams that work together to round out the experience at CICan Connection:
GoverningExcellence
EmbodyingSustainability
Wiring forStudent Success
HackingEducation
DrivingInnovation
GoingGlobal
CICan CONNECTION 2020 | INVITATION TO SUPPORT AND PARTNER | www.collegesinstitutes.ca/conference 4
Why Sponsor and/or Exhibit
CICan Connection offers sponsors and exhibitors the
opportunity to educate and influence leaders, influencers
and decision makers within Canadian colleges and
institutes from across the nation.
Who Attends
More than 950 influential leaders in post-secondary education from
across the country and internationally will be in attendance including
CEOs and VPs, Governors, Deans, Directors, Students and others
Learn about colleges and institutes Connect with post-secondary leaders
Promote your products and services Generate new leads
CEOs and VPs
Governors
Deans and Directors
Students
40%
20%
20%
10%
5%
5% Others: Government
Partners, Business and Industry Partners
CEOs and VPs
Governors
Deans and Directors
Students
40%
20%
20%
10%
5%
5% Others: Government
Partners, Business and Industry Partners
CICan CONNECTION 2020 | INVITATION TO SUPPORT AND PARTNER | www.collegesinstitutes.ca/conference 5
Sponsorship Opportunities & Benefits
As a CICan Connection sponsor, you’ll have the opportunity to promote
your organization to conference attendees, develop relationships,
showcase your products and services, and network with key contacts.
CICan Connection offers sponsorships of Special Events, Pre-Conference
Events, Thought Forums, Program Streams, Receptions and more.
Our Marketplace is also an opportunity for you to raise awareness,
build your brand, interact and network with conference attendees and
demonstrate your commitment to Colleges and Institutes across Canada.
Contact Chriss Holloway or Eric Paterson
c/o Intertask Conferences
Tel: 613-238-4075
Email: [email protected] Main Sponsorships
All Sponsorships Include
• Push notifications to all delegates via the Mobile App
• Access to the delegate list prior to and after the event
• Company logo recognition and hyperlink on the Conference website and in the Conference Mobile App
• Company logo on all print material, and sponsor signage
• Access to sessions (except for CICan Business Meetings)
• Recognition on Social Media
• Option to add collateral to Conference Mobile App for downloading
$25,000May 3-5, 2020
Place your brand at the forefront of the CICan Connection 2020.
Benefits• Complimentary exhibition space in Marketplace
(double booth: 20’ x 10’; valued at $5,900 includes two complimentary booth personnel registrations)
• Five (5) complimentary Conference registrations (full access except to CICan Business Meeting & Sunday A.M. Networks; valued at $6,750)
• Exclusive three (3) minute opportunity to address attendees at the Official Opening on Sunday afternoon
• Your logo on the Conference Banner and on all marketing materials
• 150-word profile on the Sponsorship Page of the Preliminary Program (website)
$20,000May 5, 2020 | 18:00-23:00
Benefits• Complimentary exhibition space in Marketplace
(booth: 10’ x 10’; valued at $2,950 includes one complimentary booth personnel registration)
• Four (4) complimentary Conference registrations (full access except to CICan Business Meeting & Sunday A.M. Networks; valued at $5,400)
• A three (3) minute opportunity to address attendees at the event
• Your logo in the Final Program (print) next to the event paragraph
• 100-word profile on the Sponsorship Page of the Preliminary Program (website)
HEADLINE EVENT CLOSING GALA
NEW
6CICan CONNECTION 2020 | INVITATION TO SUPPORT AND PARTNER | www.collegesinstitutes.ca/conference
Sponsorship Opportunities
$10,000 Sunday, May 3, 2020 | 13:00-14:30 Keynote
Monday, May 4, 2020 | 15:45-16:45 Keynote
Tuesday, May 5, 2020 | 08:30-09:30 Keynote and Outstanding Partner Award
Tuesday, May 5, 2020 | 15:30-16:30 Keynote and Distinguished Service Award
Benefits• Complimentary exhibition space in
Marketplace (booth: 10’ x 10’; valued at $2,950, includes one complimentary booth personnel registration)
• Three (3) complimentary Conference registrations (full access except to CICan Business Meeting & Sunday A.M. Networks; valued at $4,050)
• A three (3) minute opportunity to address attendees at the Keynote of your choice
• Your logo in the Final Program (print) next to the chosen Keynote
• 50-word profile on the Sponsorship Page of the Preliminary Program (website)
What is Braindate? Participants attend CICan Connection to make connections and learn about new things. But how do we help catalyze these meaningful conversations? We set up braindates that allow attendees to explore the topic market—where participants post the knowledge they are willing to share or topics they want to explore using the Braindate platform. Braindate hosts an app and on-site concierge service, including a welcoming lounge to host 1:1 or group braindates.
For more information on Braindate, please visit the Braindate Website.
KEYNOTE (4 available)BRAINDATE™
Making Connections: $25,000 (opportunity exclusivity)
This opportunity includes:• Complimentary exhibition space in Marketplace
(double booth 20’x10’ valued at $5,900 includes two complimentary booth personnel registrations)
• Five (5) complimentary Conference registrations (full access except to CICan Business Meetings & Sunday A.M. Networks; valued at $6,750)
• App: Logo in the Braindate booking system as part of CICan Connection Mobile App
• Emails: Logo included in the Braindate emails to attendees
• For your booth (if applicable): Table top sign “Braindate brought to you by ____” (includes your logo)
• Braindate Lounge area: Stickers on Braindate Lounge tables with sponsor logo “Braindate brought to you by ____”
• Large sponsor logo at the Braindate concierge desk
• Actively participate as a content provider with a curated list of topic suggestions
• CICan Connection promotes braindates throughout session rooms, including “Braindate brought to you by ____”
• Outcomes reporting (Total number of Braindate invitations and confirmed braindates, and click through rate of your sponsor logo when featured in the Braindate App)
Braindate – Supporter: $7,500
This opportunity includes:• Two (2) complimentary Conference
registrations (full access except to CICan Business Meetings & Sunday A.M. Networks; valued at $2,700)
• Medium sponsor logo at the Braindate concierge desk
• Braindate Lounge area: Stickers on Braindate Lounge tables with sponsor logo “Braindate brought to you by ____”
• For your booth (if applicable): Table top sign “Braindate brought to you by____” (includes your logo)
Braindate – Contributer: $1,000
This opportunity includes:• Small sponsor logo at the Braindate concierge
desk
• For your booth (if applicable): Table top sign “Braindate brought to you by ____” (includes your logo)
NEW
CICan CONNECTION 2020 | INVITATION TO SUPPORT AND PARTNER | www.collegesinstitutes.ca/conference 7
Sponsorship Opportunities
CHARGING STATIONS
OPENING RECEPTION (up to 4 opportunities)
$7,500 (exclusivity)
Throughout the conference, two personalized charging stations will be strategically placed in high traffic areas, making your brand visible to attendees wishing to stay connected.
Benefits• Your logo on signage at the Charging Stations
• Your logo in the Final Program (print)
• One (1) complimentary Conference registration (full access except to CICan Business Meeting & Sunday A.M. Networks; valued at $1,350)
$5,000 (full sponsorship for $20,000)
Benefits• One* (1) complimentary Conference registration
(full access except to CICan Business Meeting & Sunday A.M. Networks; valued at $1,350)
• Your logo next to the event in the Preliminary Program (website) and in the Final Program (print)
• Your logo displayed on signage at the Opening Reception
*Four (4) complimentary Conference registrations will be offered for full sponsorship. Full sponsorship will also be provided with a three (3) minute opportunity to address the attendees
$10,000 (exclusivity)
Benefits• 50-word profile on the Sponsorship Page of
the Preliminary Program (website)
• Your logo in the Final Program (print)
• Logo on Mobile App splash page.
• Two (2) complimentary Conference registrations (full access except to CICan Business Meeting & Sunday A.M. Networks; valued at $2,700)
MOBILE APP
NEW
$5,000 / $7,500 Monday, May 4 and Tuesday, May 5, 2020
Build your brand by associating with a particular conference theme.
Governing Excellence (2 available)
Wiring for Student Success (2 available)
Hacking Education
Embodying Sustainability
Driving Innovation
Going Global
Benefits• One (1) complimentary Conference
registration (full access except to CICan Business Meeting & Sunday A.M. Networks; valued at $1,350)
• A three (3) minute opportunity to address attendees at your chosen stream (Monday or Tuesday)
• 50-word profile on the Sponsorship Page of the Preliminary Program (website)
• Tabletop display opportunity at the stream for the day (inside the room, if space allows)
• Signage with logo outside the room
STREAM (8 available)
$10,000 (exclusivity)
Wifi named after sponsor.
Benefits• 50-word profile on the Sponsorship Page
of the Preliminary Program (website)
• Your logo in the Final Program (print)
• Two (2) complimentary Conference registrations (full access except to CICan Business Meeting & Sunday A.M. Networks; valued at $2,700)
WIFI SPONSOR
CICan CONNECTION 2020 | INVITATION TO SUPPORT AND PARTNER | www.collegesinstitutes.ca/conference 8
Apply Now for Sponsorship
All Sponsorships are on a
first-come, first-served basis by
category. A Sponsorship will be
placed on a tentative hold upon
receipt of a completed application
form and 50% deposit. Balance is
due no later than March 13, 2020.
Sponsorships are not guaranteed
until full payment is received. Costs
are quoted in Canadian funds and
are QST & GST exempt.
HOTEL KEY CARDS
$5,000 per hotel
Three opportunities, plus production costs and any subsequent hotel admin fees.
Benefits• Put your product/corporate logo on one of the
most important items delegates will be carrying – their hotel room key. Key cards are distributed to delegates staying at official CICan Connection hotels.
Sponsorship Opportunities
$4,000Be prepared to be engaged and challenged. We are taking our traditional networking sessions to a new level. The Thought Forums are open to all participants and provide the opportunity to engage on hot topics, trading insights and first-hand experiences with a diverse group of participants. Topics will range from riding the waves of a changing government to teaching for diversity in classrooms with newcommers and international students. Stay tuned for more!
Benefits• One (1) complimentary Conference registration
(full access except to CICan Business Meeting & Sunday A.M. Networks; valued at $1,350)
• Your logo next to the event in the Preliminary Program (website) and in the Final Program (print)
• Tabletop display opportunity inside the room
• A three (3) minute opportunity to address the attendees at the pre-conference event
THOUGHT FORUMS (6 available)
Opportunities for Corporate Partnership The annual conference is not your only change to engage with leaders in the college and institute system. CICan also holds annual symposiums and offers opportunities for corporate partnership to help extend your reach. Please see our website for more information: https://www.collegesinstitutes.ca/what-we-do/about/corporatepartnerships/
BOOK NOW
Contact Chriss Holloway
or Eric Paterson
c/o Intertask Conferences
Tel: 613-238-4075
Email:
$5,000 (exclusivity)
Serving Rural, Remote and Northern Communities Forum
Friday, May 1, 2020 | 13:00-19:00
Saturday, May 2, 2020 | 08:30-16:00
Benefits• One (1) complimentary Conference registration
(full access except to CICan Business Meeting & Sunday A.M. Networks; valued at $1,350)
• Your logo next to the event in the Preliminary Program (website) and in the Final Program (print)
• Tabletop display opportunity at the pre-conference event for the day
• A three (3) minute opportunity to address the attendees at the pre-conference event
$5,000 (exclusivity)
Sunday, May 3, 2020
Benefits• One (1) complimentary Conference registration
(full access except to CICan Business Meeting & Sunday A.M. Networks; valued at $1,350)
• Your logo next to the event in the Preliminary Program (website) and in the Final Program (print)
• Tabletop display opportunity at the event for the day
• A three (3) minute opportunity to address the attendees at the International Forum
PRE-CONFERENCE EVENT
PRE-CONFERENCE EVENT / INTERNATIONAL FORUM
CICan CONNECTION 2020 | INVITATION TO SUPPORT AND PARTNER | www.collegesinstitutes.ca/conference 9
Exhibit Booth Application
To secure your booth, please fill in the online Application form
found on our website at www.collegesinstitutes.ca/conference.
Please note: Full payment for Exhibit Space is required to
complete registration and receive booth confirmation.
CICan Connection will allocate the Exhibit Booths on a first-come,
first-served basis. An Exhibit Booth will be placed on a tentative
hold upon receipt of an on-line completed application. Exhibit
Booths are not guaranteed until full payment is received. Costs
are quoted in Canadian funds and are QST & GST exempt.
Marketplace Dates and Times
Aboriginal Affairs and Northern Development Canada
Academica
ACBSP – Accreditation Council for Business Schools and Programs
Accreditation Council for Business Schools & Programs (ACBSP)
ACF Technologies
Akran Marketing
Aramark
BGIS
BoardEffect
Camosun College
Campus Living Centres
Canadian Association of College and University Student Services
Canadian Construction Association
Canadian Forces Recruiting Group
CANARIE
Career-Launcher Internships
Centennial College
CIBC Capital Markets
CICan Clean Tech Internships
CICan’s Impact Project
CMC Microsystems
Cohort Go
Compass Group Canada – Chartwells
CSA Group
D2L
Deloitte
Department of National Defence / Government of Canada
Destiny Solutions
Discoverly
Elections Canada
Emsi
Enrollment Resources
ERP Connex
Flywire
Food Allergy Canada
Forest Products Association of Canada
guard.me International Insurance
Honeywell
ICEF
IDEaS (Department of National Defence)
IDP: Hotcourses Canada
Indspire
International Experience Canada
International SOS
Intuit
Kivuto Solutions Inc.
Lincoln Electric Company of Canada
Mark’s Commercial
Mental Health Commission of Canada
Mitacs
Morneau Shepell
National Aboriginal Achievement Foundation
Natural Sciences and Engineering Research Council
Nelson
OCAS
Paragon Testing Enterprises
Pearson Canada
PTE Academic (Pearson Test of English Academic)
Public Services and Procurement Canada
Q-nomy Canada Inc.
RE$EARCH MONEY
Royal Roads University
Scotiabank
Shaw Direct
Siemens Canada
Steelcase
StudyInsured by Ingle International
TalentMap
TD Insurance
TestOut Corp.
Thompson Rivers University
Thoughtexchange
UNEVOC Network
Unit4
VitalSource Technologies Inc.
Vretta Inc.
World Education Services (WES)
WUSC (World University Service of Canada)
Yorkville Asset Management
DATE HOURS DETAILS
Sunday, May 3 11:00-17:00 Move In
Monday, May 4 07:00 Marketplace open & Breakfast
12:15-13:30 Marketplace closed for Awards Luncheon – All welcome!
17:00 Marketplace closes
Expect highest traffic during breakfast, am break and pm break
Tuesday, May 5 07:00 Marketplace opens & Breakfast
13:30 Marketplace closes
13:30-17:00 Tear Down
Expect highest traffic during, am break and lunch
CICan Previous Sponsors & Exhibitors
BOOK NOW
10CICan CONNECTION 2020 | INVITATION TO SUPPORT AND PARTNER | www.collegesinstitutes.ca/conference
CICan 2020 Marketplace
Marketplace Rates Standard Booth early Bird: on or before February 14, 2020 - $2,950
Regular: after February 14, 2020 – $3,400
Display Space Opportunity
$1,000 (limited availability)
CICan is offering companies who are not able to attend, an opportunity to share their products and services with the attendees by displaying materials on a 6’-foot table in a central location with your brand visible to attendees wishing to stay connected.
Marketplace participation include
• One (1) 10’ x 10’ exhibit space
• An 8’ high draped back wall stepping down to 3’ side drapes
• One (1) skirted table and two (2) chairs
• Overnight security in the exhibit area for the duration of the Conference
• Wireless Internet access
• One (1) electrical outlet
• One (1) booth personnel* plus one (1) full conference registration**
• Name tags for all exhibit personnel**
Additonal Benefits Include
• In-App Lead Retrieval & gamification
• Company listing and 50-word description with hyperlink on the Website and the Conference Mobile App
• Company listing in the Preliminary Program (website) and Conference Mobile App
• Access to the Conference List of Participants***
The Awards luncheon will be held on Monday, May 4, 2020. All booth personnel are invited to attend.
*Booth personnel registration includes two complimentary continental breakfast, two lunches and complimentary refreshments throughout the exhibit. Additional registrations for booth personnel are available for a fee of $300 per person to a maximum of 4 personnel per booth.
**Full Conference Registration includes access to thought forums, sessions, the Opening Reception, the Closing Gala, all coffee breaks, breakfasts and lunches on Monday and Tuesday. Not included: access to the CICan Business Meetings.
***Due to the Privacy Act (PIPEDA), the attendee list will only include the individuals who have agreed to be listed. Please note that the list will ONLY include Name, Professional Title and Organization/Institution.
Note that additional tickets for the social events are available for purchase during the online registration process and onsite at the registration desk if still available.
CICan CONNECTION 2020 | INVITATION TO SUPPORT AND PARTNER | www.collegesinstitutes.ca/conference 11
Assignment of Exhibitor Booths
Application forms will be date-stamped
and numbered upon receipt. Once sponsor
eligible booth assignments have been
confirmed, accepted exhibitor applicants
whose fees have been paid in full will be
contacted to select their booth.
Exhibitor Services Kit and Information Package
All confirmed exhibitors will have access to the
Exhibitor Services Kit in February 2020, which
includes set-up schedules and procedures,
additional show information, and order forms
for official show services provided.
Cancellation
Cancellation requests must be submitted in
writing. If an exhibitor whose application has
been processed and accepted wishes to cancel,
our policy is as follows:
• Prior to January 17, 2020: A refund of the full
amount paid, minus a $200 administration fee
• Between January 18 and February 14, 2020:
A refund of 50% of the full amount paid
• After February 14, 2020: No refunds
Important Dates to Remember
Contact Information
CICan Connection –
Sponsorships and Exhibits
Chriss Holloway or Eric Paterson
c/o Intertask Conferences
Tel: 613-238-4075
Email: [email protected]
Marketplace 2020 location
Palais des congrès de Montréal
1001 Jean Paul Riopelle Pl
Montréal, QC
H2Z 1H5
https://congresmtl.com/en/
The following contacts will be on the Conference Website once available and included in the
Exhibitor Services Kit and Information Package in February 2020:
• Service Contractor
• Shipping and Handling Information
• Customs Broker
December 4, 2019 Launch of online bookings for Sponsors & Exhibitors
January 17, 2020 Last day to cancel your booth for a full refund (minus $200 administrative fee)
February 7, 2020 Exhibitor Services Kit available
Until February 14, 2020 Early Bird Booth Fee
After February 14, 2020 Regular Booth Fee
February 14, 2020 Last day to cancel your booth for a 50% refund
March 20, 2020 Last day to provide materials in order to appear in the Final Program
April 18, 2020 Last day to submit Booth Personnel prior to arrival on-site (if not, badges will be printed on-site)