Fall 20072
MEAP Coordinators
Presenters
Jim GriffithsCoordinator, Administration & Reporting
Sue Peterman Department Analyst, MEAP
Dave JuddSenior Business Manager
Educational Assessment & Accountability
Fall 20073
The basic tasks are:
• Determine who will be tested– Get the test announcement letter from
MEAP
– Determine materials needed
– Pre-ID students
– On-line registration
– Downloadable file
• Discover your people resources
Fall 20074
The basic tasks are:
• Attend the video conference
• Arrange for staff in-service
• Arrange for testing locations
• Receive, check, and secure materials
• Distribute materials
• Monitor testing
• Process documents after testing
Fall 20075
The basic tasks are:
• Pack and ship materials on time
• Plan for dissemination of results
• Visit the MEAP Secure Site for results
Relax…you did it!
Fall 20076
MEAP Coordinators
• Prior to Testing
• During Testing
• After Testing
• Returning Materials
Fall 20077
MEAP Coordinators
• Prior to Testing–Are you receiving email updates?
• District Coordinator vs Listserv
–Accessing the OEAA Secure Site• OEAA Secure Site User Manual
• How to obtain a user ID and password
Fall 20078
MEAP Coordinators
• Prior to Testing–No more New Student
Registration Forms (NSRF) also known as “Slip Sheets”
–Barcode labels required
Fall 20079
MEAP Coordinators
• Prior to Testing–Enrollment Numbers
• Purpose
• Consequences if not done
Fall 200710
MEAP Coordinators
• Prior to Testing–Pre-identification of Students to be
Tested• Letter sent to superintendents in the
spring identifying options available to the district for pre-identification of students for Fall grades 3 - 9 assessments
Fall 200711
MEAP Coordinators
• Prior to Testing• Purpose of pre-identification of
students
• Fall pre-identification process
• Detailed instructions for pre-identification of students in the OEAA Secure Site User Manual
Fall 200712
Student Record Search
• New screen enables you to claim a student and assign to a test cycle in one step instead of multiple.
• Always search for a student prior to adding a new student record.
• New student button now on Student Search Page.
Fall 200715
Pre-Identified Student Report
• Students are listed immediately after they are identified.
• Report can be used for check off when returning answer documents.
• Very important to run prior to pre-ID deadlines to ensure student’s are identified.
Fall 200716
Pre-Identified Student Report
• Click on Pre-Identified Students from the menu at the left.
• Leave Report Type as Pre-ID.
• Select ISD, district, school and test period, click the Submit button.
Fall 200718
Pre-ID Mass Updates• The Pre-ID Mass Update screen is an
efficient way to change the following information for a group of students:– Unassigning a group of students from the
test cycle.
– Moving a group of students from one building to another within the district.
Fall 200719
Pre-ID Mass Updates
–Changing the grade level field for a group of students.
–Assigning test subjects to a group of students.
Fall 200720
Pre-ID Mass UpdatesSelect the desired ISD, District, School, Test Cycle and Grade to be updated, then click Search.
Fall 200721
Pre-ID Mass UpdatesThis screen will be displayed which provides Update Fields. Select all or a sub-group of students and use any combination of Update Fields, then click Save.
Fall 200722
Demographic Updates
• OEAA student demographic load for public districts/schools will occur after the Fall 2007 SRSD submission is complete and prior to the Tested Roster period, and will include the following fields from the Fall 2007 SRSD submission:
» Economically Disadvantaged
» English Language Learners
» Ethnicity
» Feeder School Code
» Homeless
» Less than Full Academic Year (LTFAY)
» Migrant
» Special Education
Fall 200723
Demographic Updates
• The demographic load of these fields will take place after the Fall 2007 assessments have been completed and before the Tested Roster period.
Fall 200724
Demographic Updates
• Public districts/schools should not enter the above demographic information for the Fall 2007 MEAP or MI-Access Assessments in the OEAA Secure Site prior to the Tested Roster period.
• Any data that is entered into the above student demographic fields will be replaced with fall SRSD data at the time of the OEAA demographic load.
Fall 200725
Barcode Labels
You should print barcode labels for all students that did not come pre-identified. Click Barcode Labels from the menu on the left on the web page.
Fall 200727
Barcode Labels
To generate a list of all the students assigned to the given test cycle, select from the drop down menus the ISD, District, School, Grade and Test cycle. Then click the Submit button.
Above the list of student names, you have the option to select the number of labels that you want to print for the selected students and also the starting position on the labels.
04
04
04
Fall 200728
Barcode LabelsYou may use the Select All button to select all of the students listed.
When you have selected the students and are ready to print, click the Submit button. Adobe Acrobat will open a new window and display an image of your labels.
If everything looks correct, click on the printer icon, which normally is located near the top left corner of the window.
Fall 200729
Barcode Labels
On the Printer Dialog window that appears next, ensure the shrink oversized pages or fit to page (depending on your version of Adobe) option is NOT checked. If you have an auto-rotate and center pages option, please make sure that is checked.
Click on OK to print.
Fall 200730
MEAP Coordinators
• Prior to Testing– Review “Professional Assessment &
Accountability Practices for Educators”
– Put together a list of important dates
– Build a testing schedule
– Make a checklist
Fall 200731
MEAP Coordinators
• Prior to Testing (continued)– Receive and inventory answer
documents and assessment booklets
– Check return materials upon receipt• Return labels
• Header sheets
– Additional Orders
Fall 200732
MEAP Coordinators
• Prior To Testing–Staff Preparation
• Class/Group ID Sheet - Assign and define unique numbers within school for each teacher to use
• Review instructions from manual and handbook
• Emphasize security and prohibited practices
Fall 200733
MEAP Coordinators
• During Testing–Test Security
• Locked storage before & after testing
–Proper Test Administration• Review “Assessment Practices” document
–Watch for Prohibited Behavior Issues-Testing Irregularities
Fall 200734
MEAP Coordinators
• During Testing–Strict use of No. 2 pencil
• Multiple choice AND constructed response items completed in ink or other media cannot be scored
Fall 200735
MEAP Coordinators
• During Testing–Spiraling of test forms within
classrooms
–Embedded field test in each assessment form
–Grid correct form on answer document
Fall 200736
MEAP Coordinators
• After Testing–Preparing materials for return
• Separate scorable materials (used answer documents) from nonscorable materials (secure test booklets)
Fall 200737
MEAP Coordinators
• After Testing– Follow the instructions in the Handbook/ Manual
for correct assembly order of documents
– Do not split grade/subject if possible• Return all used answer documents
• Return all Grade 3 booklets, even the unused ones (which are also secure)
• Return all assessment booklets (which are secure)
Fall 200738
MEAP Coordinators
• After Testing–Place word processed responses
(INSERTED INTO associated answer document) in orange envelope on top of materials in first box being returned
Fall 200739
MEAP Coordinators
• After Testing– Under orange envelope – all signed
MEAP Security Compliance Forms
– Followed by all Class/Group ID Sheet
– Followed by School/Grader Headers with appropriate answer documents
Fall 200740
MEAP Coordinators
• Shipping Materials– Place return labels on boxes
– Number boxes of scorable material consecutively (1 of 3, 2 of 3…)
– Number boxes of nonscorable material consecutively (1 of 3, 2 of 3, …)
– Do not return blank answer documents (EXCEPT Grade 3)
Fall 200741
MEAP Coordinators
• Shipping Materials (con’t)–Return scorable test materials as
soon as possible - deadline is firm
–Late returns risk not having full tested roster window to review data
–Nonscorable on or before deadline
Fall 200742
MEAP Coordinators
• After Testing– Demographic update policy for Fall
assessments
– Using the Pre-Identified Student Report when returning answer documents
– Watch for email notification of tested roster period
Fall 200743
It gives you a complete listing of:
• Students for whom answer folders were received by the contractor.
• Student demographic information pulled together from the answer document and the secure website.
• Non-standard accommodation & prohibitive behavior (unethical practice) flags to verify.
Why is Tested Roster important?
Fall 200744
This is your last opportunity to:– Verify that all answer folders were received and
accounted for by the contractor.
– Request the OEAA office to research any missing students and or missing assessments.
– Update student demographic information before reports are printed and the AYP file is created.
Tested Roster
Fall 200745
• Verify that students who are marked with an unethical practice/prohibitive behavior or nonstandard accommodation are correct.
• Print Tested Roster report and keep on file to use during AYP School Report Cards.
Tested Roster
Fall 200748
Welcome Screen
• Coming soon….Welcome Screen when you log on to the OEAA Secure Site.
• Posted announcements.
• Posted deadlines.
• Each assessment, MEAP, MI-Access, ELPA, MME and Secondary Credit Assessments will be represented.
Fall 200749
Resource Information
• Instructions for website can be found on the login page, www.michigan.gov/OEAA-secure by clicking on the pink link titled OEAA Secure Site User Manual.
• MI-Access help can be found at www.michigan.gov/mi-access.
Fall 200751
Presenter contact information
Jim GriffithsCoordinator, Assessment
Administration & Reporting
Sue PetermanDepartment Analyst, MEAP
Dave JuddSenior Business Manager
Educational Assessment & Accountability
877-560-8378 (toll free)[email protected]
Fall 200752
Program contact information
Office of Educational Assessmentand Accountability
Michigan Educational Assessment Program
877-560-8378 (toll free)517-335-1186 (fax)