Software Requirement Software Requirement Specification(SRS) Review for Specification(SRS) Review for
“Fixed Asset Management System”
Product Objective
• Optimization of the Fixed Asset Management Process.Optimization of the Fixed Asset Management Process.
• Improve Asset tracking process.Improve Asset tracking process.
• Accurate depreciation and appreciation ManagementAccurate depreciation and appreciation Management
• Improve dispositions and transfers trackingImprove dispositions and transfers tracking
• Rational in performing maintenance activities Rational in performing maintenance activities
• Better traceability of the Fixed asset at any timeBetter traceability of the Fixed asset at any time
• Better monitoring and controlBetter monitoring and control
• Optimization of related workOptimization of related work
• Reduce cost and improve profitabilityReduce cost and improve profitability
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The Context DiagramThe Context Diagram
The User ClassInterest
Interest
USE CASESAsset management System
Asset Management Offer
Manage AssetDisposal
Manage Asset Repair& Maintanence
Manage Asset Tax
Manage AssetInsurance
Assign Asset
Transfer Asset
Write off Asset
Manage Assetdepreciation
Add Value to Asset
Manager Asset Managemant
Manager F inance
Manage AssetAccounting
Off icer F inance
Create Asset
Product Breakdown StructureProduct Breakdown Structure
..
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Asset Register USAGE Evaluation and De-evaluation
Create Asset Record
Fixed AssetManagement System
Transfer of Asset
Asset Assignment
Depreciation
Group Product ProductExternal Product
Legend
Accounts
Maintenance Agreement
Administration
PurchaseSystem
Repair and Maintenance
Disposal
Consumption
Add Value
Employee Info GL
Lease Asset Management
Insurance Register
Write off of an Assert
Role Management
User Management
Backup & Restore
Activity Log
Approval Management
Approval
USE CASE : Create Asset Record
Primary Actor: Manager Fixed Asset Management
Secondary Actor(s):
Officer Fixed asset Management
Prototypes
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GL ACCOUNT TYPE GL ACCOUNT TYPE
01
Asset A/C
GL ACCOUNT TYPE ID
GL ACCOUNT TYPE NAME
Asset/Liability/Income/ExpenseGL Category ID
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GL ACCOUNT TYPE
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Methods of DepreciationMethods of Depreciation
0001
STRAIGHT LINE
Code
Description
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Depreciation Method
STRAIGHT_LINEFunction
0007
0006
0005
0004
0003
0002
0001
Code
Hours of operation based depreciation method
Units of production based depreciation method
Sum-of-the-years'-digits depreciation method
150% declining balance depreciation method
Double declining balance depreciation method
DECLINE METHOD
STRAIGHT LINE
Description
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Edit
Edit
Edit
Edit
Edit
Edit
Revove
Revove
Revove
Revove
Revove
Revove
Revove
Revove
Add
**
*
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Methods of DepreciationMethods of Depreciation
Straight Line
FUR0001
CHAIR-EXECUTIVE
FUR
Code
Description
Type FURNITURE AND FIXTURE
Asset Category
Depreciation Method
Depreciation Calender
Calculation Frequency
5Useful Life Years
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Calculation Base 365(Actual)/360(Flat)
Category
Depreciation Methodology
GL Integration
20%Dep. Rate
Daily/Weekly/Fortnightly/Monthly/Quaterly/Half-yearly/Yearly
JULY 1From JUNE 30To
Capitalization FrequencyDaily/Weekly/Fortnightly/Monthly/Quaterly/Half-yearly/Yearly
……………………………Select…………………………..
Add
WRITE OFF A/C
REPAIR AND MAINTAIN
DISPOSAL
ACCUMULATED DEPRECIATION A/C
DEPRECIATIOM A/C
Asset A/C
GL Type ID
90347600
903470500
901450100
9044503000
9034540300
9011505001
A/C Code
WRITE OFF OF FIXED ASSET
REPIR AND MAIN OF FURNITURE AND FIXTURE
P/L ON DISPOSAL
ACCUMULATED DEPRECIATION ON FIXED ASSET
EXP. DEPRECIATION ON FIXED ASSET
FURNITURE AND FIXTURE A/C
A/C Name
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Edit
Remove
Remove
Remove
Remove
Remove
Remove
GL Type ID
G/L Code
** *
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Acquisition Type
Acquisition Type
Description
*PCode
PURCHASE
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*
Vendor Enlistment
REDINGTON DISTRIBUTION PTE LTD
+6501121345 +65098765 Www.redington.com
Manufacturer Service ProviderSupplier Contractor
21/1/1972
MR. ALISON SMITH
+65098765 [email protected]
2011-01-00001
Vendor ID
Vendor Name39 ROBINSON ROAD,
#09-04 ROBIN POINT
SINGAPORE 068911
Address
Country Zip CodeTell No Fax Web Site Email
01-02-9999999
Establishment Date
TIN Number
Business Nature
Contact Person
Tel. E-Mail
Vendor EnlistmentStatus
**
* *
* *
*
*
*
*
Active
(Auto Generated)
ManagerDesignation
MediatorJob RoleAdd
MR. KASEM ALI
MR. ALISON SMITH
Contact Person
Sales Representative
Manager
Designation
+610211821
+011990604711
Telephone
Local Agent
Mediator
Job Role
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Edit
Remove
Remove
** **
OK Refresh View Exit
USER 1
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Maker
Checker
Last Action
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Employee Benefit SlaveEmployee Benefit Slave
001 MANAGING DIRECTOR
300000
Active
OK View Exit
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Designation
Benefit Amount(In Taka)
Employee Benefit Slave
Find Employee Benefit SlaveFind Employee Benefit Slave
001 Managing DirectorDesignation Find
Assistant Vice President
Senior Assistant Vice President
Vice President
Senior Vice President
Executive Vice President
Senior Executive Vice President
Deputy Managing Director
Managing Director
Designation
OK Exit
75000
100000
115000
120000
125000
140000
200000
300000
Amount
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Create Asset RecordCreate Asset Record
01010001
Executive chair-OTOBI
01 OWNED ASSET
FUR FURNITURE AND FIXTURE
FUR001 EXECUTIVE CHAIR
P PURCHASE
Asset No
Description
Group
Type
Category
Acquisition Type
01Branch HEAD OFFICE
02 COMMON SERVICEDepartment
99999999999
1/12/2010
V-0001OTOBI-001Model
OTOBI
OTOBI
Brand
Serial No
PO/WO/Acq. Ref No
PO/WO/Acq. Ref Date
Vendor ID
10/12/2010
12/12/2010
Install Date
Entry Date
5 YearsUseful Life
11/12/2015Retire Date
7000
7500
7500
1
Purchase Value
Historical Value
Insurance Value
Residual/Scrap Value
Straight Line
13/12/2010Commencement Date
20Depreciation Rate %
Depreciation Method
Depreciation
Asset Value and Life time
General Information
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Asset Record
Remarks
Enter TextEnter More Text
* *
****
*
*
*
**
*
*
*
*
*
*
**
*
*
Refresh
Assign to Employee
1001001 MD. ZIAULLAH KHAN SR. EXUECUTIVE VICE PRESIDENT
Employee ID Name Designation
Active/InactiveStatus
Payable Management Bank A/CPurchased Through
GL Integration……………………………Select…………………………..
Add
WRITE OFF A/C
REPAIR AND MAINTAIN
DISPOSAL
ACCUMULATED DEPRECIATION A/C
DEPRECIATIOM A/C
Asset A/C
GL Type ID
90347600
903470500
901450100
9044503000
9034540300
9011505001
A/C Code
WRITE OFF OF FIXED ASSET
REPIR AND MAIN OF FURNITURE AND FIXTURE
P/L ON DISPOSAL
ACCUMULATED DEPRECIATION ON FIXED ASSET
EXP. DEPRECIATION ON FIXED ASSET
FURNITURE AND FIXTURE A/C
A/C Name
Edit
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Edit
Edit
Edit
Edit
Remove
Remove
Remove
Remove
Remove
Remove
GL Type ID
G/L Code
999
999.99
Pcs/Unit
Qty
Unit Purchase Price
Unit
Consumable/Inventory
Create Multiple Asset Record with Same Information
Qty
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Find an AssetFind an Asset
01010001
Executive chair-OTOBI
01 OWNED ASSET
FUR FURNITURE AND FIXTURE
FUR001 EXECUTIVE CHAIR
P PURCHASE
Asset No
Description
Group
Type
Category
Acquisition Type
*
01Branch HEAD OFFICE
02 COMMON SERVICEDepartment
V-0001 OTOBIVendor ID Find
FUR00102
FUR001001
Asset No
EXE4CUTIVE CHAIR OTOBI
EXECUTIVE CHAIR OTOBI
Description
OK Exit
10/12/2010
1/12/2010
Entry Date
FIND AN ASSET
USE CASE : Transfer Asset
Primary Actor: Manager Fixed Asset Management
Secondary Actor(s):
Officer Fixed asset Management
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Asset TransferAsset Transfer
FUR0010001 EXECUTIVE CHAIR OTOBIAsset No
T001-001-001
1/12/2010
Transfer Reference #
Transfer Date
7777Transfer From Head Office
1108Transfer To BANGSHAL BRANCH
Asset Transfer Master
Add
COM00100023
FUR0010001
Asset No
DEL PC
EXECUTIVE CHAIR OTOBI
Description
Edit
Edit
Remove
Remove
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Asset Transfer Detail
**
*
*
*
Transfer Stationary Asset
99Qty to be transferred
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Asset TransferAsset Transfer
1/12/2010Transfer Date
7777Transfer From Head Office
1108Transfer To BANGSHAL BRANCH
Find Asset Transfer
Find
T-9998099
T-999999
Transfer Reference No
1/1/2011
1/12/2010
Transfer Date
Head Office
Head Office
Transfer From
Uttara Br.
Bangshal Br
Transfer To
OK Exit
Asset Transfer Detail
1/12/2010ToFrom
USE CASE : Assign Asset
Primary Actor: Manager Fixed Asset Management
Secondary Actor(s):
Officer Fixed asset Management
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Asset AssignmentAsset Assignment
AA-2011-01-0001
Asset Assignment
1/1/2011
0122
Hasanul kabir
FAVP
Ref No
Assigned Date
Custodian ID
MOT-01-0011
TOYOTA SALOON CAR-DHAKA-KA-2011
Asset No
2000000
1800000
Purchase Price
Book Value
Date Returned
Enter TextEnter More Text
Remarks
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**
*
*
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Asset AssignmentAsset Assignment
Search For Asset Assignment
1/1/2011
0122
Hasanul kabir
Assigned Date
Custodian ID
OK Exit
From 1/1/2011To
Ref No
Find
Ref No Date Custodian Asset No Description
USE CASE : Repair and Maintenance
Primary Actor: Manager Fixed Asset Management
Secondary Actor(s):
Officer Fixed asset Management,
Manager Fixed Asset Accounting,
Officer Fixed Asset Accounting
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Maintenance AgreementMaintenance Agreement
Maintenance Agreement
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C10000000
1/1/2011
V-2011-01 FLORA LIMITED
10/1/2011
COM0010022 PC
*
*
COM00100234
COM0010022
Asset No
PRINTER
PC
Description
Add
Contract No
Contract Date
Vendor ID
Commence Date
15/1/2012Expire Date
Remarks
Asset No Description
Edit
Edit
Remove
Remove
Asset with in Agreement
**
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Maintenance AgreementMaintenance Agreement
Maintenance Agreement C10000000
1/1/2011
V-2011-01 FLORA LIMITED
10/1/2011
Contract No
Contract Date From
Vendor ID
Commence Date
15/1/2012Expire Date
1/1/2011To
C10321111
C10000000
Contract No
ABC LTD
FLORA LTD
Vendor
Find
1/2/2011
1/1/2011
Contract Date
30/3/2012
15/1/2012
Expire Date
OK Exit
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Repair and MaintenanceRepair and Maintenance
R-2011-01-00001
12/1/2011
V-2011-001 FLORA LTD
COM0010011
Repair and Maintenance
10000
LAPTOP DEL Core i5
Ref No
Date
Vendor ID
Asset No
Amount
Repairing the laptopRemarks
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**
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Maintenance AgreementMaintenance Agreement
Repair and Maintenance
1/1/2011
V-2011-01 FLORA LIMITED
Date From
Vendor ID
1/1/2011To
C10321111
C10000000
Refno
ABC LTD
FLORA LTD
Vendor
Find
1/2/2011
1/1/2011
Date
COM0020010121
COM00100221
Asset No
OK Exit
COM0010011 LAPTOP DEL Core i5Asset No
PRINTER
LAPTOP
Description
USE CASE : Write off
Primary Actor: Manager Fixed Asset Accounting
Secondary Actor(s):
Officer Fixed asset Accounting
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Write off an AssetWrite off an Asset
(Auto-Generated)
1/1/2011
1101 HEAD OFFICE
FUR0010010001 Executive chair-otobi
1/1/2009
3600
Add
COM001002001
FUR0020010012
FUR0010010001
Asset No
LAPTOP
OFFICER TABLE
EXECUTIVE CHAIR OTOBI
Description
21000
2500
3600
Write off Amt
Edit
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Edit
Remove
Remove
Remove
Stolen
Write of Information
Write off Detail
Write off Assets
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Write off
***
Write off Ref No
Write off Date
Branch/Office Code
Asset No
3600
Purchase Date
Purchase Value
Net Book Value
Remarks
3600Write off Amt
USE CASE : Maintain Insurance Register
Primary Actor: Manager Fixed Asset Management
Secondary Actor(s): Officer Fixed asset Management
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Insurance CompanyInsurance Company
0001
PRAGATI INSURANCE COMPANY LTD.
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Insurance Company
Code
Name
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Insurance RegisterInsurance Register
Enter Text
Enter Text
Enter Text
Enter Text
Enter Text
Enter Text Enter Text
Enter Text
Enter Text
Ref. No
Date
Policy No
Cover Note No
Certificate No
Period From
To
Enter Text
Enter Text
Enter Text
Enter Text
Enter TextTotal Premium
Enter TextEnter More Text
Asset No Description Insured Value
Remarks
Asset No
Book Value
Insured Value
Insurance Register
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Insured Assets
Add
USE CASE : Dispose Asset
Primary Actor: Manager Fixed Asset Management
Secondary Actor(s):
Manager Fixed Asset Accounts
Officer Fixed asset Management
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DISPOSAL TYPEDISPOSAL TYPE
01
SALE
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Code
Description
Disposal Type
FIND DISPOSAL TYPEFIND DISPOSAL TYPE
06
05
04
03
02
01
Code
INTER COMPANY TRANSFER
TRANSFER TO INVENTORY
TRADE IN
EXCHANGE
SCRAPPED
SALE
Description
Code
Description
Find
OK EXIT
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DISPOSALDISPOSAL
DIS201101001
1/1/2011
Ref No
Date
……...Select…………..Disposal Type
FUR00100001
EXECUTIVE CHAIR-OTOBI
7500
1
200 Add
FUR0010002
FUR00100001
Asset No
EXECUTIVE TABLE OTOBI
EXECUTIVE CHAIR-OTOBI
Description
300
200
Dis. Amt
Edit
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Remove
Remove
Remarks
Asset No
Description
Historical Value
Residual Value
Amount
Disposal General Info
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Disposal Assets
*
*
*
*
*
DISPOSAL OF ASSET
500Total Disposal Amount
01
Disposal Type
Branch/Office HEAD OFFICE
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FIND DISPOSALFIND DISPOSAL
1/1/2011
31/12/2011
DIS2011002
DIS2011001
Disposal Refno
1/2/2011
1/1/2011
Date
BRANCH OFFICE
HEAD OFFICE
Branch
8000
10000
Disposal Amt
Ok Exit
Find Disposal
Find
Disposal Date
From
To
Branch/Office
USE CASE : Revaluate Asset
Primary Actor: Manager Fixed Asset Accounting
Secondary Actor(s): Officer Fixed asset Accounts
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RevaluationRevaluation
Auto
1/1/2011
REV20110111/1
1/1/2011
FUR0010001
EXECUTIVE CHAIR OTOBI
7500
5000
Indexation/CMP/Appraisal
Transaction ID
Date
Ref No
Execution Date
Asset No
Description
Purchase Value
Book Value
6000Add Value
Appreciation Method
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Revaluation
Remarks
*
**
CMP
*
*
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SEARCH REVALUATESEARCH REVALUATE
1/1/2011
31/12/2011
DIS2011002
DIS2011001
Transaction ID
1/2/2011
1/1/2011
Date
BRANCH OFFICE
HEAD OFFICE
Branch
SALOON CAR
HEAD OFFICE BUILDING
Asset
Ok Exit
Revaluate Search
Find
Revaluation Date
From
To
Branch/Office
8000
10000
Revaluate Value
USE CASE : Maintain Tax Register
Primary Actor: Manager Fixed Asset Accounts
Secondary Actor(s): Officer Fixed asset Accounts
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Tax DetailTax Detail
01
Fitness Tax
Add
03
02
01
Code
Municipality Tax
Tax Token
Fitness Tax
Description
Edit
Edit
Edit
Remove
Remove
Remove
Tax List
Code
Description
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**
Tax RegisterTax Register
Tax Register
12345
1/3/2011
Reference No
Date
01 Fitness TaxType of Tax
1/1/2011
31/12/2011
From
To
Tax Period
9990Total Tax Amount
010010111 Micro Bus Toyota-Dhaka Metro Ga-23012Asset No
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Enter Text Enter TextBranch Code
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