_____________________________________________________________________

BOARDOFEDUCATION________________________________________________________________________

OPERATIONS&FACILITIESCOMMITTEEMEETING

October17,20174:30p.m.

DistrictEducationOffice

AGENDA

1. CalltoOrder

2. ElectionofChair

3. ApprovaloftheAgenda

4. ApprovaloftheMinutes–April18,2017(Page2)

5. MeetingDates(Page6)

6. CapitalPlan(Page7)

7. AFGFunding/SummerWork(Page10)

8. KentAddition

9. C.E.BarryFieldUse(Page12)

10. KioskUpdate

11. CoquihallaCoveredPlayArea

12. NewStaff

13. DaycareatHarrisonHotSprings

14. CamerasinSchoolsUpdate

15. Questions

16. Adjournment

NextMeeting: December13,20164:30p.m.DistrictEducationOffice

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BOARDOFEDUCATION

SCHOOLDISTRICTNO.78(FRASER-CASCADE)

DRAFTMINUTESOFTHEOPERATIONS&FACILITIESCOMMITTEEMEETINGApril18,2017

PRESENT:

BoardRepresentatives: TomHendrickson Chair CommitteeRepresentatives: PeterFlynn VicePrincipal FCPVPA KarlKoslowsky VicePrincipal FCPVPA DianaSavoie AEC BradBourel Staff CMAW DistrictStaff: KarenNelson Superintendent

NatalieLowe Secretary-Treasurer KevinBird AssistantSuperintendent DougTempleton Director,Transportation&Facilities

LaurieBjorge RecordingSecretary

Regrets:LindaKerr Trustee

AmySmith President FCTALisaMason ParentRepLeanneBowcott AECJimTurner Teacher FCTA

1. CalltoOrder

Themeeting was called to order by the Chair at 4:30 p.m. in the boardroom of the DistrictEducationOffice.

2. ApprovalofAgenda

KOSLOWSKY/BOURELTHATtheagendaoftheOperationsandFacilitiesCommitteemeetingforApril18,2017beapprovedaspresented.

CARRIED

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DRAFTOperationsandFacilitiesCommitteeMinutes April18,2017

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3. ApprovalofPreviousMinutes–February21,2017

Mr.KoslowskyaskedthattherebeanamendmenttotheFebruary21,2017minutestoclarifythatinitem#11-TransportationFunds,itistheHopeSecondarySchoolculinaryprogramthatisexpandingandislookingtopurchaseafoodstrailer,notatruck.Also,itistheHopeSecondaryprogram,notadistrictprogram.FLYNN/KOSLOWSKY

THATtheminutesoftheOperationsandFacilitiesCommitteemeetingheldonFebruary21,2017beapprovedasamended.

CARRIED

4. CapitalPlanFunding

TheDirector of Transportation and Facilities reviewed the five year capital plan. SEP (SchoolEnhancementProjects)aretheminorcapitalworksthedistricthasrequestedbefunded.CNCPhas been active for approximately eight years. The district has received funding for all SEPprojectsandquiteafewoftheCNCPprojects,someofwhichareLEDlightingupgradesforHopeSecondaryandCoquihallaElementary,roofreplacementforAgassizElementarySecondary,andmechanical upgrade forHope Secondary. In the end thedistrictwill be 100% LEDwhichwillreduceconsumptionby50%.Thedistrict typically receives$500,000AFG fundingperyear. Thenew fiveyearplan focusesspendingthemajorityofthefundsontwoorthreeschoolseachyear. BostonBarElementarySecondaryandHarrisonHotSpringsElementarywillbeworkedonintheupcomingyearandwilltakeupthemajorityofAFGfunding.The Secretary-Treasurer noted that significant AFG funding has been going to replacing andrepairingschoolsroofsinthepastfewyears. UsingtheSchoolEnhancementProgramfundingfortheAgassizElementarySecondaryroofmeansitdoesn’tcomefromAFGfundswhichcanbespentonotherprojects.

5. KentElementaryAddition

Thebuildingpermitisready.ThegoalistohavetheadditionframedandtheroofonbyendofMay.Withworkoverthesummer,itwillbereadybySeptember.

6. DistrictofKent–TreePlantingDistrictofKenthasappliedforgrant fundingtoplantDogwoodtreesalongEvergreenAvenuewhichbordersonAgassizElementary-Secondaryschoolproperty. TheSecretary-TreasurerwilladvisethecommitteewhenandiftheDistrictofKentreceivesthefundingandtheprojectisago.

7. WaterTestingResults

TheMinistryrequireddistrictstohavewatertestedforleadbyMarch31st.Noneofthedistrictschoolshasanymeasureableleadcontent.Testingisnowanannualrequirement.Hope

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DRAFTOperationsandFacilitiesCommitteeMinutes April18,2017

3

Secondaryhassomeleadsolderasanyschoolbuiltpriorto1973.Itisnotanissueatthispoint,butmaintenancewillbereplacingthepiperegardless.

8. YouthTradeCapitalEquipmentProgram

Mr.Koslowskyreportedthat thedistrictcareerscommitteeresearchedwhatwasneededandprepared the request to theMinistryof Education for$1.1million. Thedistrictwasawardedapproximately $378,000 in total; approximately $240,000has been received already this yearandtheremainderwillcomeoverthenexttwoyears.Thefundsaretobeusedoncapitalitems.TheSecretary-Treasurer,DirectorofTransportation&Facilities,andMr.Koslowskywillmeettoprioritizetheorderofthework.Forexample,inthefirstyear,airhandlersareapriorityinlargershopsatAgassizElementarySecondaryandHopeSecondary. Currentequipmentdoesnotmeet thecurrentWorkSafeBCrequirements. Otheritemsapproved includeda stainless steel table, standmixer,CNCmachine, computer labs forcoding,sawsandhandtools.Fundingalsoincludestheinstallationoftheequipment.

9. NewBusThenewbusisanticipatedtobereadyandarriveinJune.Thebuswillseatabout24(10seatsand 2 handicapped spots). The district pays an annual fee to the transportation associationthroughtheMinistrywhonegotiatesbestpriceforbussesonourbehalf,aswellasalldistricts.Thedistrictwasabletostaywithinthebudgetof$120,000.

10. Questions

TheSecretary-TreasurerreportedthattheKentPAChasaskedtheBoardtohelpfund,buildandinstallplaygroundequipment.ShenotedthattheBoardhashelpedinthepasttofundsoftfallandinstallation.TheDirectorofTransportation&FacilitiesstatedthatAFGguidelinesspecifically indicatesthatAFGfundscannotbeusedtopurchaseplaygroundequipment.Thedistrictissupposedtohaveplaygroundequipmentauditedandcheckedonamonthlybasisandannualbasisbyacertifiedperson.Hereportedthatthedistricthasstartedtodothisandislookingathavingdistrictstaffcertifiedsoitcanbedoneinhouse.Thereisanaddedcostofapproximately$1500-$2500perpieceofequipmentthatisplacedonthedistrict forroutinemaintenance. In thepast thedistricthashelpedwiththesoft fall,andhelpedwithinstallationbutnotbeencompletelyresponsiblefortheinstallation.Director of Transportation & Facilities has shared with administrators his guidelines forplaygroundequipment, including the procurementprocessandwho’s responsible forpaying.The guidelines suggest that the Maintenance department manages the installation ofplayground equipment. He noted three proposals for installation; contractor installation,contractor installation with community assist to reduce installation costs, and districtinstallation.

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DRAFTOperationsandFacilitiesCommitteeMinutes April18,2017

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KOSLOWSKY/FLYNN

THAT recommendation be made to the Board to write to the Ministry ofEducation requesting funding for playground installation and ongoingmaintenance.

CARRIED

Adjournment /FLYNN

THATthemeetingbeadjourned.CARRIED

Themeetingadjournedat5:25p.m.NextMeeting Fall2017 Location:DistrictEducationOffice

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______________________________________________________________________________

BOARDOFEDUCATION______________________________________________________________________________

OPERATIONS&FACILITIESCOMMITTEE2017-2018

DistrictEducationOffice

MEETINGDATES

October17,2017 4:30p.m.

December19,2017 4:30p.m.

February13,2018 4:30p.m.

May15,2018 4:30p.m.

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