with Microsoft® Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 1
GO! with Microsoft® Excel 2010
Chapter 1Creating a Worksheet and Charting Data
1
with Microsoft® Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 2
Objectives
• Create, Save, and Navigate an Excel Workbook
• Enter Data in a Worksheet• Construct and Copy Formulas and
Use the SUM Function
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Create, Save, and Navigate an Excel Workbook
• Workbook– Excel Document
• Worksheet– Individual spreadsheet, part of a workbook– Vertical columns (letters) and horizontal
rows (numbers)• Cell
– Intersection of a row and a column
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Create, Save, and Navigate an Excel Workbook
with Microsoft® Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 5
Create, Save, and Navigate an Excel Workbook
with Microsoft® Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 6
Create, Save, and Navigate an Excel Workbook
with Microsoft® Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 7
Enter Data in a Worksheet• Cell content
– Anything entered into a cell– Constant values
• Text values (label)• Number values
– Formulas• Equations that perform calculations on values
in the worksheet
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Enter Data in a Worksheet• Active cell
– Selected by clicking on the cell– Cell is outlined in black– Column and row number are highlighted– Cell reference displays in Name Box
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Enter Data in a Worksheet
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Enter Data in a Worksheet• Auto Fill
– Generates and extends a series of values• Fill handle
– Used to drag the contents of the selected series
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Enter Data in a Worksheet
• Ranges– Two or more cells that are adjacent or
nonadjacent– A range colon (:) appearing between two
cell references includes all cells between the two cell references • EX: B3:D3 is a range including B3, C3, and D3
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Enter Data in a Worksheet
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Construct and Copy Formulas and Use the SUM Function
• Construct formulas– Type formula with the equal sign (=)
• May be typed in the cell or the formula bar• Use the plus sign (+) to add numbers• Press enter and the cell will display the results
and the formula will appear in the formula bar• Use the Excel SUM function• Copy formulas using the fill handle
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Construct and Copy Formulas and Use the SUM Function
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Construct and Copy Formulas and Use the SUM Function
with Microsoft® Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 16
Objectives
• Format Cells with Merge & Center and Cell Styles
• Chart Data to Create a Column Chart and Insert Sparklines
• Print, Display Formulas, and Close Excel
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Format Cells with Merge & Center and Cell Styles
• Merge & Center– Joins selected cells into one larger cell and
centers content– Select range, then click Merge & Center
• Cell Styles– Defined set of formatting characteristics– Font, font size, font color, cell borders, and
cell shading
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Format Cells with Merge & Center and Cell Styles
• Formatting numbers– Accounting Number Format and
Comma Style• Use comma separator, where appropriate• Apply two decimal places• Use parentheses for negative numbers
– Differences• Accounting Number Format—dollar sign ($)• Comma Style—no dollar sign
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Chart Data to Create a Column Chart and Insert Sparklines
• Chart– A graphic representation of data– Easier to read than a table of numbers
• Sparklines– Tiny charts embedded in a cell to give a
visual summary alongside data
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Chart Data to Create a Column Chart and Insert Sparklines
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Chart Data to Create a Column Chart and Insert Sparklines
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Chart Data to Create a Column Chart and Insert Sparklines
with Microsoft® Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 23
Chart Data to Create a Column Chart and Insert Sparklines
with Microsoft® Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 24
Print, Display Formulas, and Close Excel
• Page Layout view– See edges of the paper of multiple pages,
margins, and rulers– Insert headers and footers
• Backstage view– Select the File tab (upper left corner)– Shows document properties and print and
print preview options
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Print, Display Formulas, and Close Excel
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Print, Display Formulas, and Close Excel
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Objectives
• Check Spelling in a Worksheet• Enter Data by Range• Construct Formulas for Mathematical
Operations• Edit Values in a Worksheet• Format a Worksheet
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Check Spelling in a Worksheet
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Enter Data by Range
• Time-saving technique for entering numbers– Select the range of cells where numbers
are to be entered.– Press Enter after each entry and the active
cell will move within the selected range.– This technique works for multiple columns.
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Construct Formulas for Mathematical Operations
• Excel formulas begin with an equal sign and include cell references and arithmetic operators.
Symbols Used in Excel for Arithmetic OperatorsOperator Symbol Operation+ Addition
- Subtraction (also negation)
* Multiplication
/ Division
% Percent
^ Exponentiation
with Microsoft® Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 31
Construct Formulas for Mathematical Operations
• Copying formulas in Excel– A formula copied in Excel changes cell
references relative to the cell with the formula.• Example: Copying =C4+D4 from cell E4
to cell E5 will result in =C5+D5– To force Excel to keep a cell reference use
absolute addressing to fix the formula reference by inserting a dollar sign ($) before the row and/or column.
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Construct Formulas for Mathematical Operations
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Edit Values in a Worksheet• Changing cell contents
– Making changes to numbers will result in re-calculating any formulas that reference the cell that was changed.• This is a powerful and useful feature of Excel.
• Formatting cells– Formatting cells will result in a different
appearance but will not impact the calculations.
with Microsoft® Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 34
Format a Worksheet• Formatting
– Specifying appearance of cells and overall layout of the worksheet
– Inserting and deleting rows and columns• Existing data is moved and formulas
automatically adjusted– Adjusting column widths and wrapping text
• Wrap text displays the contents of a cell on multiple lines, thus increasing the cell height
with Microsoft® Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 35
Format a Worksheet