Easy Small Business HR 1
Guide to Keeping
Employee Records
Special Report From: EasySmallBusinessHR.com
How long to keep employee records is a question many managers
and small business owners are asking themselves. Unlike many
other aspects of employment law, however, the answers are fairly
straightforward.
So if you want to find out more about keeping staff records, check
out my Guide to Keeping Employee Records:
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How long do employers keep employee records?
One year, according to Equal Employment Opportunity
Commission (EEOC) requirements. However, if an employee is
involuntarily terminated, then you must retain the records for at
least one year after the termination date.
How long do companies keep records regarding payroll or
benefits?
Keep payroll records for three years, says the EEOC. You must
also keep benefits plans, including pension or insurance plans, on
file for at least one year after the plan has been terminated. The
EEOC also requires written seniority or merit systems to be kept
on file for at least a year after the system is terminated.
When an employee files a complaint, do we start keeping staff
records longer?
When the EEOC notifies an employer that a charge has been filed,
businesses are required to retain all employment or personnel
records related to the issue under investigation.
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Be aware that in addition to keeping employee records for the
person has filed the charge, you’ll also need to retain records for
any other party that may have been aggrieved as well as employees
who hold or seek positions held or sought by affected individuals.
Protect your business by keeping staff records as the law
requires.
How long do employers keep employee records is a smart question
for entrepreneurs and small business managers to ask.
For a complete review of the EEOC’s requirements, visit their
Employee Recordkeeping page. Now is the time to start
developing the HR management policies that will keep your
business out of trouble.