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INSTRUCTIONS (ACCOUNTS PAYABLE)
Using the Accounts Payable Module in SAP complete the following transactions for Global Bikes
International (GBI). The keystrokes for some of the exercises have been done for you.
Exercise 1
Create a new vendor.
Menu Path Accounting Financial AccountingAccounts PayableMaster RecordsCreate
Trans Code FK01
Go to the menupath or enter the transaction code as indicated above a screen should appear that looks
as follows:
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The information for the new vendor that needs to be created is as follows:
Vendor: <Leave Blank> (SAP will automatically number your vendors when using KRED)
Company Code: US00
Account Group: KRED
Your screen should look like the one below:
Click
Enter the following information:
Title: Company
Name: <Enter initials> Company (For example NSM Company)
Search Term: ### (Remember to enter your unique number, for example if your unique number is 050,
enter 050)
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Street/House number: 2100 Summit Boulevard
Postal Code/City: 30319
Country: US
Region: GA
Your final screen should look similar to the one below:
Click: Preview
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Click:
Click again
Click again
Click again
Choose: Recon. Account: 300000
A screenshot of where to choose Account 300000 is below:
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Keep clicking until you get to the end and save.
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Exercise 2
Changing vendor information
Menu Path Accounting Financial AccountingAccounts PayableMaster RecordsChange
Trans Code FK02
It appears we forgot to enter the payment terms for Olympic Protective Gear. Go to the menu path or
enter the transaction code as indicated above. A screen should appear that looks like the one below:
Enter the following information:
Company Code: US00
Vendor: Click Browse for Vendor. A screenshot of where to click the browse button is below:
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A screen will appear as below:
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Make sure your on the Vendors by Country/Company Code tab
Search Term: ### (Enter your unique number)
Click:
Choose: <The company with your initials>
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Click:
Ensure the following have a tick mark next to them:
Address
Control
Payment transactions
Accounting info
Payment transactions
Correspondence
Click:
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Click: until you get to “Payment Vendor Transactions Accounting”
In Payt Terms enter: 0001
Click:
Save the data as indicated below:
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Exercise 3
Add the following vendors:
Smooth Bikes
312 Walnut Street
Cincinnati OH
45202, USA
Search Term: ### (Enter your unique number)
Control Account: 300000
Payment Terms: 0002
Trail Bikes
5215 N O’Connor Blvd
Irving TX
75039, USA
Search Term: ### (Enter your unique number)
Control Account: 300000
Payment Terms: 0003
Exercise 4
Purchase Invoice ### APQ4
Menu Path Accounting Financial AccountingAccounts PayableDocument EntryInvoice
Trans Code FB60
From <INITIALS> company (For example NSM Company), $500 for production supplies.
Step 1:
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Go to the menu path or enter the transaction code as indicated above. You should get to a screen that
looks as below:
Enter the following information:
Vendor: <INITIALS> COMPANY (For example NSM Company)
Remember when searching for your vendor to enter your unique number as indicated in the screenshot
that follows:
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Invoice Date: <Enter Today’s date>
Amount: 500
G/L acct: 200600
Amount in doc. Curr.: 500
Reference: ### APQ1 (Remember ### is your unique number)
Your final screen should look similar to the screenshot below:
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Click
Notice the light in the right hand corner turns green:
Click
You should get a screen that looks as below:
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Click Post:
Exercise 5
Cheque Copy ### APQ5
Menu Path Accounting Financial AccountingAccounts PayableDocument EntryOutgoing Payment Post
Trans Code F-53
To <INITIALS> Company $500 in payment of account. Reference ### APQ4
Step 1:
Enter the menu path or transaction code as indicated above. You should get a screen that looks as
below:
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Document Date: <Enter Today’s Date>
Type: KZ
Period: <Enter the posting period>
Company Code: US00
Currency/Rate: USD
Reference: ### APQ5 (Remember ### is your unique number)
Account: 100000
Amount: 500
Value Date: <Same as posting date>
Account: <INITIALS> Company (Remember if you search for your vendor, enter the unique number ###
as below:)
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Your screen should look as below (please remember your vendor numbers will be different for each
person):
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Select Process Open Items Button:
Review the balance and make sure the amount entered is equal to the amount assigned. Your screen
should look as below:
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Click Post button:
Notice a document number is created:
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Exercise 7
Enter the following invoices for your suppliers.
Menu Path Accounting Financial AccountingAccounts PayableDocument EntryInvoice
Trans Code FB60
Purchase Invoice ### APQ7a
From Boomtown Tire and Wheel for $100 of operating supplies.
Purchase Invoice ### APQ7b
From Dallas Bike Basics for Operating supplies of $200
Purchase Invoice ### APQ7c
From Lightbulb Accessory Kits for Utilities of $60. Use account 740100 – Utilities Expense.
Purchase Invoice ### APQ7d
From Space Bike Composites for production supplies of $250.
Exercise 8
Cash Purchase Invoice ### APQ8
Menu Path Accounting Financial AccountingAccounts PayableDocument EntryInvoice
Trans Code FB60
From Night Rider Aluminum Products $40 for supplies, use account 740000
Step 1:
Please not the process for a cash purchase is the same as regular purchase invoice, except the number
of days due is 0.
Go to the menupath or enter the transaction code as indicated above. Your screen should look as
below:
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Enter vendor: Choose <Night Rider Aluminum Products>
Invoice Date: <Enter Today’s date>
Amount: 40
G/L acct: 740000
Amount in doc. Curr: 40
Cost Center: NAAD1000
Click:
A screen should appear as below:
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Click Post:
Step 2
Menu Path Accounting Financial AccountingAccounts PayableOutgoing PaymentPost
Trans Code F-53
Go to the menupath or enter the transaction code as indicated above. A screen should appear as
indicated below:
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Enter the following information:
Document Date: <Today’s Date>
Reference: ### APQ8s2
Account: 100000
Amount: 40
Account: <Night Rider Aluminum Products> (Remember to use your unique number ### when
searching)
Click:
Make the payment of $40 as indicated in the screenshot below:
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Click Post:
Exercise 9
Cash Purchase Invoice ### APQ9
Menu Path Accounting Financial AccountingAccounts PayableDocument EntryInvoice
Trans Code FB60
Reference: ### APQ9s2 (use this reference for the Outgoing payment as below)
Menu Path Accounting Financial AccountingAccounts PayableOutgoing PaymentPost
Trans Code F-53
From Space Bikes Composites $50 for supplies, use account 740000 and cost center NAAD1000.
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Exercise 10
Cash Sales Receipt ### APGLQ10
Menu Path Accounting Financial AccountingGeneral LedgerEnter G/L Account Document
Trans Code FB50
From various customers received $15,000 for bicycle repairs.
Exercise 11
Memo ### APQ11
Menu Path Accounting Financial AccountingAccounts PayableDocumentReverseIndividual Reversal
Trans Code FB08
From Chief Financial Officer: Adjust invoice ### APQ7c from Lightbulb Accessory Kits, it should be for
$50.
Step 1:
Follow the menupath or enter the transaction number as indicated above. Your screen should look as
below:
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Step 2:
Choose: Document List
Find your document by using the various search key options under the general selections (It might be
easiest to search for the document using your reference number E.g ### APQ7c as indicated in the
screenshot below:)
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Reference Number: <Your reference number, it should be ### APQ7c if entered correctly)
Posting Date: <Enter the posting date of the original transaction>
Click Execute:
Choose your document by double clicking as indicated below
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Reversal Reason: 01
Posting Date: <Enter a posting date>
Posting Period: <Enter a posting period>
A screenshot is below:
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Click: Display Before Reversal
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Click Back:
Click Post:
Make a note of the document number. What do you notice that is different with this document
number.
Step 3:
Re-enter the invoice for $50 and use the reference code ### APQ11 in the following menu path or by
entering the transaction code:
Menu Path Accounting Accounts PayableDocument EntryInvoice
Trans Code FB60
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Exercise 12
Cheque Copy ### APQ12
Menu Path Accounting Accounts PayableOutgoing PaymentPost
Trans Code F-53
To Boomtown Tire and Wheel in payment $100 of account less cash discount. Reference invoice ###
APQ7a from exercise 7.
Step 1
Go to the menupath or enter the transaction as indicated above. Your screen should look as follows:
Step 2
Enter: <Document Date>
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Account: 100000
Account: Choose <Boomtown Tire and Wheel> (Remember to use your unique ### when searching)
Company Code: US00
Reference: ### APQ12
Amount: 98
A screenshot is below:
Click Process Open Items:
Step 3
We have decided to give Boomtown Tire and Wheel and Cash Discount of $2
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Enter 2.00 in the Cash discnt field
Notice the amount not assigned is 0 as indicated below:
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Click Post:
Exercise 13
Cheque Copy ### APQ13
Menu Path Accounting Financial AccountingAccounts PayableOutgoing PaymentPost
Trans Code F-53
To Dallas Bike Basics in payment $200. The original invoice was entered in Exercise 7.
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Exercise 14
Cheque Copy ### APQ14
Menu Path Accounting Financial AccountingAccounts PayableOutgoing PaymentPost
Trans Code F-53
To Space Bike Composites in payment of account of $250. The original invoice was entered in exercise
7.
Exercise 15
Bank Debit Memo ### APGLQ15
Menu Path Accounting Financial AccountingGeneral LedgerEnter G/L Account Document
Trans Code FB50
From Bank of Sacramento, withdrawal from bank account for bi-weekly office salaries in the amount of
$4,200.
Exercise 16
Recurring Entry ### APQ16
Menu Path AccountingFinancial AccountingAccounts PayableDocument
EntryReference DocumentsRecurring Document
Trans Code FBD1
From Lightbulb Accessory Kit $10 for plant light bulbs (treat this as a supplies expense). This will be a
monthly expense.
Step 1
Go to the menupath as indicated above or enter the transaction code. Your screen should look as
below:
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Step 2:
Fill in the following information:
Company Code: US00
First Run: <Beginning of the Month of current period> (For example October 1)
Last Run: <Enter last run as last day of the current month>
Interval in months: 01
Run Date: 01
Document Type: KR
Reference: ### APQ16
Currency Rate: USD
PstKy: 31
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Account: <Enter the account for Lightbulb Accessory Kits>
Your screen should look as below:
Click Enter:
The next screen should look as below:
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Enter the following:
Amount: 10
PstKy: 40
Account: 740000 Supplies Expense
Your screen should look as follows:
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Click Enter:
In the next screen enter the following:
Amount: *
Cost Center: NAAD1000
The screen should look like the one below:
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Click Enter:
The number 10 should automatically fill in as below:
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Click Post:
Make a note of the document number __________________________________
Exercise 17
View Recurring Entry
Menu Path AccountingFinancial AccountingAccounts PayableDocument
Reference DocumentsRecurring Entry DocumentDisplay
Trans Code FBD3
View the recurring entry you have just created as indicated in the screenshot below:
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Exercise 18
Execute the recurring entry
Menu Path AccountingFinancial AccountingAccounts PayableDocument
Periodic ProcessingRecurring EntriesExecute
Trans Code F.14
Go to the menupath or enter the transaction code as indicated above. A screen should appear that
looks like the one below:
Enter your reoccurring document number from Exercise 17
Settlement Period: <Beginning of current month> For example October 1
Click Execute:
A message appears that says “Session SAPF120 was created”.
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Type SM35 in the command line as below:
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Click Enter:
You should be at the following screen as indicated below:
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Choose your reoccurring entry – which should have your student number next to it by highlighting
your entry.
Click Process button: Process
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Click Process Again
Keep Clicking Enter: (Ignore any messages)
When you get the following screen (Realize Recurring Entry) click the tick mark
Your last screen will look as follows:
Click “Exit batch input”
(You will notice that you will see a balance in your Vendor Balances report)
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Exercise 19
View the following reports:
1. Vendor Balances in Local Currency
Menu Path Accounting Financial AccountingAccounts PayableReports for Accounts Payable AccountingVendor BalancesVendor Balances in Local Currency
Trans Code S_ALR_87012082
Choose the Arrow
Choose Multiple Selection as indicated in the screenshot below:
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Enter your Search Term ### in the lookup box as indicated below:
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Choose all your vendors:
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Click Execute
Click Execute Again:
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2. Due Date Analysis for Open Items
Menu Path Accounting Financial AccountingAccounts PayableReports for Accounts Payable AccountingVendor: ItemsDue Date Analysis for Open Items
Trans Code S_ALR_87012078
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Exercise 20
View the General Journal
Menu Path Accounting Financial AccountingGeneral LedgerInformation System General Ledger Reports (New)Document General Document Journal
Trans Code S_ALR_87012287
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Company Code – US00
Fiscal Year - <Enter the fiscal year>
Posting date – the date range for your entries (Example 01.10.2012 to 31.10.2012 Enter in the
DD.MM.YYY format)
Reference: ### AP*
A screenshot example is below.
Click: execute (acknowledge any warnings by clicking )
View the report
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