International Congress and Convention Association
Client Supplier CommunicationDr Paul Honess
12th European ICCRM24 June 2006
iccaworld.com
The XXII International Primatological Society
Congress 2008
Dr Paul HonessOxford University
12th ICCRM
Antalya, Turkey
22-24 June 2006
www.iccaworld.com
Outlines, 11th ICCRM, Seville, 2005
Summary:
• Who am I? What is my association?• What do we need for our event?• What are we prepared to do ourselves?• What requirements do we have from:
• A local organization• A venue• A Professional Conference Organiser
IPS 2008IPS 2008
Host Primate Society of
Great Britain
DestinationEdinburgh, Scotland
VenueEdinburgh International
Conference Centre (EICC)
© 2006 Stephen Nash
• Founded in 1967• UK’s learned society for primate
biologists and non-primatologists interested in primates
• Europe’s largest primate society• Members: c. 400• Primate Eye• 2 meetings / year (Spring & Winter)• Small grants for conservation & captive
care
ResearchUnderstanding
ConservationProtection &preservation
EducationValue & importance
Captive CareWelfare
• Affiliate societies (10% shared membership): – American– Spanish– Italian– Australian
• Biennial congress: habitat & non-habitat countries:Strasbourg (1992), Bali (1994), Madison (1996), Madagascar (1998), Adelaide (2001), Beijing (2002), Turin (2004), Uganda (2006), EdinburghEdinburgh (2008)(2008)
– German– Great Britain– Japan– Francophone
What Do We Need?What Do We Need?• Venue for up to 1200• Single site venue• Flexibility
– Space– Budget
• Destination/suppliers that listen to & understand our budget
• Range of accommodation• Attractive, accessible destination• Planning / bid advice• Guidance on PCOs• Financial guidance
For Bid PreparationFor Bid Preparation
• Identification of destination & venue• Accommodation profile• Justification• Provisional budget• Local support
– ECB: Edinburgh Ambassador Programme– Venue: EICC – tailoring & budgeting
Beyond That?Beyond That?
Historical reliance on volunteers for:– Marketing– Design / artwork– Website– Review– Editorial– Secretarial (registration & accommod)– Sponsorship– Stewarding– Technical
Beyond That?Beyond That?
Historical reliance on volunteers for:– Marketing– Design / artwork– Website– Review– Editorial– Secretarial (registration & accommod)– Sponsorship– Stewarding– Technical
A Local OrganisationA Local Organisation
• Knows the market & destination• Assists with the bid• Helps market the destination• Gives impartial guidance (PCOs?)• Accommodation booking
A PCOA PCO• Marketing• Sponsorship• Exhibition• Registration• Secretarial• On site support• Financial expertise • Negotiation with suppliers (+contract
handling)• Social programme
ExpectationsExpectations
• Traditionally the delegates complain about– Cost– Facilities– Organisation
• Provided delegates are realistic about the cost of such meetings our team will give no reason for complaint!
Committee for IPS 2008Dr Hannah Buchanan-Smith
Dr Phyllis LeeProf Ann MacLarnon
Dr Bill Sellers
Ellen ColingsworthKristi Hayes
Jane KellyMorag Fraser
Lynn SamsonGraham Samson