[Expression of Interest for Architect-cum-Project Consultant for construction of Officers’ Flats at Urban Estate Phase – II, Patiala] Page 1
SBI INFRA MANAGEMENT SOLUTIONS PVT.LTD.
CIRCLE OFFICE
State Bank of India, Local Head Office , Ground Floor,Sector 17 -A
CHANDIGARH Phone: 0172-4567128,129
INVITES TENDERS ON BEHALF OF
STATE BANK OF INDIA
Expression of Interest (EOI) for Architect-cum-Project Consultant for Construction of Officers’ Flats at Urban Estate
Phase-II, Patiala
[Expression of Interest for Architect-cum-Project Consultant for construction of Officers’ Flats at Urban Estate Phase – II, Patiala] Page 2
Date of commencement of downloading of EOI Document
21-02-2019
Last date and time for downloading of EOI Document
11.03.2019 at 3.00 pm
Date and time and address for Pre – Bid Meeting 06.03.2019 at 11.00 am at Circle Head, SBI Infra Management Services Pvt. Ltd., Ground Floor SBI, Local Head Office, Chandigarh Sector 17A, Chandigarh – 160017
Last date and time for EOI submission 11.03.2019 at 3.00 pm.
Mode of Bid Submission Opening of EOI EOI documents shall be submitted in sealed cover to the above address and super scribed with “Expression Of Interest for Architect-cum-Project Consultant for Construction of Officers’ Flats at Urban Estate Phase-II Patiala
Opening of EOI EOI documents will be opened at 4.00 pm on 11.03.2019 at SBI Infra Management Services Pvt. Ltd., Ground Floor, SBI, Local Head Office, Chandigarh Sector 17A, Chandigarh – 160017
Contact of Bidders SBI Infra Management Services Pvt. Ltd., Ground Floor, SBI, Local Head Office, Chandigarh Sector 17A, Chandigarh – 160017 Ph:0172-4567128,129_; [email protected]____________________
Note: Bids received after due date shall be summarily rejected.
Bidders may choose to be present in SBIIMS office for opening the bids.
[Expression of Interest for Architect-cum-Project Consultant for construction of Officers’ Flats at Urban Estate Phase – II, Patiala] Page 3
Expression of Interest for Architect – cum - Project Consultant for Construction of
Officers’ Flats at Urban Estate Phase-II Patiala
1. State Bank of India (herein after referred to as ‘SBI/The Bank’ having its Corporate Centre at
Mumbai and various other offices viz. LHOs/Administrative Offices/Branches/other offices, across
the Country and abroad (collectively referred to as State Bank Group or ‘SBG’ hereinafter).
2. SBI Infra Management Solutions Pvt. Ltd. (hereinafter referred to as SBIIMS), a Wholly Owned
Subsidiary of SBI, having its Head Office at Ground Floor, Raheja Chambers, Free Press Journal
Marg, Nariman Point, Mumbai, undertaking Real Estate Management projects of SBI including
Construction of Buildings, Interior Furnishing, Maintenance, Facility Management etc. Pan India.
3. SBIIMS, on behalf of SBI, intends to appoint through Design Competition, a reputed and
experienced Architect-cum-Project Consultant having expertise in Planning, Designing,
Supervision of construction and other allied activities for Construction of Officers’ Flats at Urban
Estate Phase-II Patiala
4. The Consultant must be equipped with adequate expertise and experience in undertaking
Planning, designing & implementing Civil, Electrical (HT/LT), Air-Conditioning (HVAC System
using Precision/VRV/VRF Air-conditioners in row cooling system etc), Lifts/Elevators, DG sets,
UPS system, IBMS (CCTV, Access Control, Public Address System, Fire & Safety Systems and
integrating it with Building Management System).
5. The estimated Project cost is expected to be about Rs. 25.00 Crores.
6. The objective of this EOI is to identify reputed Architect-cum-Project Consultant Firm for
Construction of Officers’ Flats at Urban Estate Phase-II Patiala, as envisaged above.
7. Eligibility Criteria The Eligibility Criteria for Pre-Qualification of bidders is as under
a. The bidder should be a Government Organizations / PSUs / PSEs / Partnership Firms /
Proprietary Firms / Limited Companies under Indian Laws with an established setup in
India, preferably in Chandigarh/Punjab.
b. The Bidders should have an average annual turnover of Rs.60.00 Lac (Rupees Sixty
lac Only) during last three years on account of Consultancy fee only. Copies of the
Audited Annual Balance sheet of last three financial years – 2015-16, 2016-17 & 2017-
18 to be submitted in support of claims.
[Expression of Interest for Architect-cum-Project Consultant for construction of Officers’ Flats at Urban Estate Phase – II, Patiala] Page 4
c. The bidder should either have their local / Branch Office in Chandigarh/Punjab
(documentary evidence to be submitted) or prepared to setup an adequate office setup
with in-house capability and infrastructure to successfully handle the project within 2
months from the date of award of contract provided they are qualified for the project
through laid down selection process. An undertaking to be submitted by the bidder to this
effect along with their application.
d. The Bidder should have experience as Consultant in successfully handling similar
projects of the following magnitude during the last seven years for Public Sector
Undertakings / Govt Organizations / reputed Private Sector IT Companies / Banks /
Reputed national / Multi-National Companies etc.:
i. Three similar projects each costing not less than 7.5 Crore. OR
ii. Two similar projects each costing not less than 12.5 Crore. OR
iii. One similar project costing not less than 20.00 Crore.
Similar projects mean “providing consultancy services for Planning, Designing and
supervision of execution of all onsite works related to Multi-storeyed Flats / Housing
Complexes viz. Construction of building and related infrastructure including Electrical, Air-
conditioning, HT/LT substation, DG Sets, Networking, Fire Fighting and safety
installation, BMS etc.
e. The Bidder should have required capability and preferably in house expertise to plan,
design and supervise the execution of construction of Multi-storeyed Flats / Housing
Complexes including designing of (i) building (Civil and Structure), (ii) Electrical
substation and internal/external electrical Installations, (iii), Fire prevention and safety
system.
f. The bidder shall be responsible and prepared to engage expertise/consultants for all
specialized services of the project for which in house expertise is not available with them
within the professional fee agreed and payable to them.
g. The Bidder should have qualified & experienced technical team at its disposal for
deployment at site for day to day supervision of the project during the execution of the
project from date of commencement of work to handing over of the entire project to the
SBI. The details of available technical staff, their qualification and domain experience
should be attached.
h. The Bidder should have valid GST Registration Certificate and PAN. Copies of
supporting documents to be attached.
i. The Bidder should not have been blacklisted by the Govt. of India Organizations / PSU /
PSE / Govt. Depts. etc. for breach of any applicable laws or violation of regulations or
breach of contractual agreement or rendering unsatisfactory professional services during
the last 7 (seven) years. (Self-declaration to be submitted by the bidder along with their
application).
[Expression of Interest for Architect-cum-Project Consultant for construction of Officers’ Flats at Urban Estate Phase – II, Patiala] Page 5
j. The Bidder should be the sole applicant/bidder and not a consortium. k. Proprietor/Director/Partner of the applicant/firm should be a member of the Council of
Architecture.
8. Tender Processing Fee
The intending bidders shall arrange pay a non-refundable sum of Rs. 2000/- (Rupees Two
Thousand only) being Tender Processing fee by way of Demand draft issued by any scheduled
Bank in favour of “SBI Infra Management Solutions Pvt Ltd.” Payable at Chandigarh. The Bids
received without Tender Processing Fee may be summarily rejected within the sole discretion of
the Bank and no correspondence shall be entertained by the SBIIMS in this regard.
9. Scope of work under the EOI in brief The Duties / scope of work expected from the Architect -cum-Project Consultant shall be
i. Providing professional services for Construction of Officers’ Flats at Urban Estate
Phase –II, Patiala as per latest standards.
ii. Taking instructions from SBI/SBIIMS, visiting site, preparing sketch scheme
plans/designs for the project, working drawings, detailed Item Rate estimates supported
with take-off sheets and standard Analysis of Rates for all major Items for the project
including all services in accordance with standards, regulations, etc. (including carrying
out necessary revisions till the designs are finally approved by the SBI/SBIIMS).
iii. Procuring all mandatory permissions / approvals from the various Govt. authorities
including building permission/commencement certificate from the local Municipal
Corporation, Town & Country Planning department and assist the client in obtaining
Occupation Certificate, from concerned authorities such as PUDA, Fire Authorities,
Inspector of Lifts etc.
iv. The responsibility for liaising with all Govt. departments/authorities responsible for
issuance of such mandatory permissions shall remain within the scope of services of
the Project Consultant within the agreed professional fee and no extra charges toward
liaising etc. shall be payable for the same except reimbursement of fee payable against
production of receipt /challans in respect of deposits made with the competent
authorities, if any.
v. Submitting PERT CHART / Bar Chart through Project management Software (MS
Project/Primavera) incorporating all the activities required for the completion of the
project well in time.
vi. Preparing documents for pre-qualification of Contractors, scrutinizing prequalification
applications, submitting recommendations for prequalification of contractors for the
project after inspection of work sites/office of various shortlisted applicants and
extending all assistance to the SBIIMS in finalising the list of qualified contractors.
vii. Preparing detailed tender documents/notices for various trades including Articles of
agreement, special conditions, conditions of contract, specifications, bill of quantities,
including detailed analysis of rates based on market rates, time and progress charts,
etc. and seeking approval for the same from SBIIMS.
[Expression of Interest for Architect-cum-Project Consultant for construction of Officers’ Flats at Urban Estate Phase – II, Patiala] Page 6
viii. Inviting Tenders for various trades and services with the approval of SBIIMS, Analysing
the tenders, preparing comparative statements, submitting reasoned recommendations
along with due justification for acceptance of Tenders / rates contract for all the services
as required.
ix. Preparing contract documents for the all contracts including arranging execution of
contract agreements with the successful and approved Contractors/Vendors for all
trades and ensuring its meticulous compliance during execution of the project.
x. Preparing detailed drawings, specifications and other documents as are necessary for
proper execution of the works including issuing necessary clarifications, drawings etc.
to the respective contractors/vendor for successful and timely completion of the project.
xi. Ensuring day to day supervision of works, recording measurements, ensuring daily
check on quality and specifications of the work being executed, ensuring on site /
laboratory testing of materials as per contractual provisions and maintaining record
thereof, ensuring compliance with all other standards etc. by deploying 2-3 full time
qualified Site Engineers for all works and services at their own cost within the fee
payable.
xii. Conducting thorough scrutiny and certification of contractor’s bills including on site
verification of 100% measurement for its correctness besides certifying execution of
quality work strictly as per tender specifications, issuing periodical recommendations
and certificates for payments to enable SBI/SBIIMS to make payments to the
contractors and adjustments of all accounts between the contractors and the SBI.
xiii. The Consultant shall assume full responsibility for all measurements certified by them. It
shall be mandatory on the part of the Consultant to check the measurements of various
items to the extent of 100% of each item of work claimed, in each running bill. xiv. They shall perform all the services and discharge the obligations with due diligence,
efficiency and economy in accordance with the generally accepted professional
standards and practices.
xv. The consultant shall act as faithful advisor and shall at all time support and safeguard
legitimate interests of the SBI/SBIIMS.
xvi. The consultant shall not accept any commission, discount etc in connection with the
activities to benefit himself.
xvii. All the activities mentioned in the scope of work shall be carried out in consultation
with and approval of SBI/SBIIMS team.
10. Time of Completion The Schedule time of completion and commissioning of proposed project is 24 Months including
for submission of project report, drawings, specifications, estimate, tendering and execution of
works etc. from the date of appointment of the Consultant.
11. Other Terms and conditions
Before submission of the bid, the bidders must thoroughly verify the eligibility criteria and ensure
fulfilling all the terms and conditions. The copies of the relevant documents and certificates in
proof of eligibility criteria, wherever required, are to be submitted, failing which the bids
are liable to be rejected.
[Expression of Interest for Architect-cum-Project Consultant for construction of Officers’ Flats at Urban Estate Phase – II, Patiala] Page 7
12. Bids which are incomplete and / or non-responsive will be rejected during evaluation. Bidders are
requested to ensure that they provide all necessarily details while submitting the bids.
13. No price details are to be given in the bid. If any price details are found in the bid, it will be
summarily rejected.
14. SBI/SBIIMS reserves the right to accept / reject the offers or cancel the whole proceedings without
assigning any reason whatsoever.
15. Late / Delayed offers shall not be accepted under any circumstances. 16. Incomplete offers will be summarily rejected. In case the specified date for the submission of offers
being a holiday or declared holiday for SBI/SBIIMS, the bid-closing deadline shall stand extended
to the next working day up to the same time.
17. SBI/SBIIMS shall not be responsible for delayed submission or non- submission of bid due to any
reason whatsoever. The bidders are requested to submit the bid well before the due date & time of
submission. SBI/SBIMS shall not be responsible for any technical problem in the system/postal
delay etc.
18. Any attempt of direct or indirect negotiations on the part of the bidder with the authority to whom
the bid has been submitted or the authority who is competent to finally accept/reject the same after
the bid has been submitted or any endeavour to influence by any means for the acceptance of a
particular bid will disqualify such bidders besides debarring him/them for further participation in the
bid process of SBI and SBIIMS.
19. The SBI/SBIIMS reserves the right to examine/ verify the supportive documents/reports furnished
by the bidders by inspection of their work sites through visit by its officers and /or technical
consultant appointed by the SBI/SBIIMS.
20. If any information or document provided in the response to this EOI is found to be wrong
subsequently, the bidder shall be disqualified.
21. The selected Project Consultant Firm shall not directly or indirectly bid for execution of any activity
and if any involvement is found at any stage of contract, then the contract shall be cancelled with /
without legal remedy.
22. The confidentiality of any or all the information shared in this context to the bidders has to be
maintained and shall not be disclosed to any other agency without written permission from
SBI/SBIMS.
23. The bidder shall not in any way be allowed to sublet the job in part or whole to any third party
without written permission from the SBIIMS.
24. The Project Consultant appointed by the SBIIMS shall be single point contact for all the services /
contracts of proposed Data Centre. It will be sole responsibility of the Consultant to extract
services/ documents/working drawings etc. from their various specialized consultants in a time
bound manner. The SBIIMS in no way be responsible for pursuing/interacting with such
specialized agencies/consultants for the purpose.
25. All drawings/documents/estimates/ proposals/correspondence shall necessarily be signed by the
authorized personnel of the approved Project Consultant Only.
26. Disclaimer 27. This EOI is not an offer by SBI/SBIIMS, but an invitation for bidder’s response. No contractual
obligation whatsoever shall arise from the EOI process.
[Expression of Interest for Architect-cum-Project Consultant for construction of Officers’ Flats at Urban Estate Phase – II, Patiala] Page 8
28. Process for Submission of EOI Bids
a. The bidder shall submit their bids in sealed cover on or before the due date & time of bid submission
by SPEEDPOST. Bids submitted by any other form will not be accepted. b. The response shall be addressed to Circle Head, SBI Infra Management Solution Pvt Ltd, Ground Floor, S.B.I Local Head Office Complex, Sector-17 A Chandigarh - 160017
In case of any clarification, the bidders are free to contact Circle Head SBI Infra Management Solution Pvt Ltd, Ground Floor, S.B.I Local Head Office Complex, Sector-17 A Chandigarh at 01724567128,129 or email at [email protected].
29. Process for Evaluation of EoI Bids a. The Bids will be initially evaluated for the eligibility based on the documents submitted in
support of eligibility criteria specified hereinbefore and accordingly bidders fulfilling the
various criteria shall be shortlisted.
b. All shortlisted bidders shall be advised to submit their Techno -Commercial offer (in the
prescribed format to be made available by SBIIMS at later date) comprising
i. Approach paper/conceptual drawings/Plans/Models etc. along with Block
Estimate in soft as well as hard copy as per Bank’s requirements and completely
in compliance with local bye laws, rules and regulations applicable for the
purpose at the centre within the specified time line.
ii. Price bid in the prescribed format.
c. The bidder submitting the requisite Papers/ Documents/Drawings/Models etc. in the
prescribed format shall be invited for making a presentation before competent Committee
of the SBIIMS.
d. A committee will evaluate the Concept Paper / Drawings / Proposal and the presentation
of the proposed Approach, Methodology and Technical Capabilities of the bidders and
shortlist the bidders as per the laid down criteria. The decision of the Committee shall be
final and binding on the bidders.
e. The Technical Bid and Commercial Bid will have weightage of 70 and 30 Marks
respectively.
30. SBI/SBIIMS reserves the right to accept any or reject all the applications without assigning any
reasons therefor. No correspondence shall be entertained in this regard.
31. The decision of SBI/SBIIMS in this regard shall be the final and binding.
32. Corrigendum, if any, to this EoI notice will be published on the Bank’s website only. Applicants are
requested in their own interest to keep a keen look out for corrigendum on the website.
33. SBI/SBIIMS will pay an honorarium of Rs. 25000/- to the modle which is declared as the first by
the committee
34. Other Documents to be submitted with EoI i. Board Resolution in favour of authorized person submitting and signing the bid.
[Expression of Interest for Architect-cum-Project Consultant for construction of Officers’ Flats at Urban Estate Phase – II, Patiala] Page 9
ii. Power of Attorney/ Authorization Letter in case the authorized person delegates authority to
another person of the company to sign the Bid documents.
[Expression of Interest for Architect-cum-Project Consultant for construction of Officers’ Flats at Urban Estate Phase – II, Patiala] Page 10
FORMAT FOR RESPONSE TO EOI
S.NO Information Particulars / Response
1 Company Name
2 Constitution
3 Date of Incorporation.
4 Company Head Office Address
5 Registered office address
6 Bank Account Detail: Account Number, Account Name, IFSC, Bank Name,Number, Mobile Number, Fax Number, E-Mail ID (give at least 2 contact persons details)
7 Name, Designation, Tel. No, E-Mail of the authorized signatory submitting the EOI (Please enclose the copy of board resolution)
8 Specimen Full signature and Initials of Authorized Signatory Contact persons
9 Any pending or past litigation (within three years)? If yes please give details
Yes/No Comments (if option is `Yes’)
10 Please mention turnover for last three financial years and enclose the copies of Audited Balance Sheet in Support of it.
2015-16 2016-17 2017-18
11 Details of the Branch Office in Chandigarh/Punjab
12 Details of the Qualified/Experienced Technical manpower with qualifications, relevant certification and no. of year of experience in the specified domain
13 Details of the Trade License/ Permits/ NOC / Approvals
14 Details of Registration with council of Architecture.
15 Is the Bidder Blacklisted by any Government Departments/PSUs/PSE for breach of any applicable law/ regulations/ Agreements in the last seven years? (Please attach self declaration)
16 Is the Bidder Sole/ Consortium?
17 i) Details of similar works executed / completed in last seven years for Public Sector Undertakings / Govt. Organizations /reputed Private Sector IT Companies / Banks / Reputed national/ Multi-National Companies etc: i) Three similar projects each costing not less than 7.5 Crore.
OR ii) Two similar projects each costing not less than 12.5 Crore.
OR iii) One similar project costing not less than 20 Crore of the estimated cost during the last seven years.
[Expression of Interest for Architect-cum-Project Consultant for construction of Officers’ Flats at Urban Estate Phase – II, Patiala] Page 11
Annexure -II
Details of consultancy services for construction of Multi-storeyed Flats / Housing Complexes
1. Name of the Institution with address
2. Brief of the projects implemented
3. Details of services provided
4. Contact persons with designation, telephone numbers and email id etc.
5. Value of the project
6. Work Orders & Testimonials
Note: Attach separate sheet for each work
[Expression of Interest for Architect-cum-Project Consultant for construction of Officers’ Flats at Urban Estate Phase – II, Patiala] Page 12
Annexure -III
Concept paper/diagrams for Construction of Officers’ Flats / Housing Complexes as envisaged in
the EOI Documents.
Note: The bidders prequalified based on the basic criteria may be required to make presentation
on the concept Paper.
[Expression of Interest for Architect-cum-Project Consultant for construction of Officers’ Flats at Urban Estate Phase – II, Patiala] Page 13
List of annexure and enclosures submitted
Annexure / Documents submitted Page from Page To
Annexure I
Annexure II
Annexure III
Any other details/documents/information
[Expression of Interest for Architect-cum-Project Consultant for construction of Officers’ Flats at Urban Estate Phase – II, Patiala] Page 14
(On the Letter Head of the Bidder)
Ref. No. Date:
To The Circle Head SBI Infra Management Services Pvt. Ltd., Ground Floor, SBI, Local Head Office, Chandigarh, Sector 17A, Chandigarh-160017
Sub: - Expression of Interest (EOI) for Appointment of Architect-cum-Project Consultant Firm for Construction of Officers’ Flats at Urban Estate Phase-II, Patiala.
Sir,
Having read, examined and understood the EOI Documents for the cited works including the Scope and Nature of Works, the Time Frame and other Conditions therein, I/we ____________________ _____________________________________ submit the EoI bid.
I/we agree to abide by all the Terms and Conditions of the EoI Documents.
The application is made by me/us on behalf of
_____________________________ in the capacity of _________________________. I am/ we are duly authorized to submit the bid.
Necessary evidence, as admissible in law, in respect of authority assigned to me/us on behalf of _________________________________________ for submitting the Bid is attached herewith.
I/we understand that SBI/SBIIMS reserves the right to reject any or all Bids without assigning any reason.
Signature of Bidder with Seal
Name:
Designation:
Place: