IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
How to write winning project proposals for the European Commission’s 6FP IST Program?Asuman DogacSoftware R&D CenterMiddle East Technical UniversityAnkara Turkey
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Outline of the Talk1.Turkey has entered 6FP!2. Types of participation3. Types of projects4. The 6th Framework Program (2003-2006)5. Priority Thematic Areas of Research in
FP6 IST6. Submitting EOI for FP67. Building Consortia, roles of partners
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Outline of the Talk8. Parts of a proposal9. Proposal preparation steps10. How to maximize success rate?11. How the proposals are evaluated?
Evaluation criteria, weights and thresholds12. Useful links13. Follow up meeting14. You can do it, be proactive and grab the
opportunity!
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Funding Available for Turkish Participants
Turkey has entered the 6 Framework Program and is about to pay her dues
Turkey’s dues are about 200-300 MEuro
It is our responsibility to make winning project proposals!
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
METU-SRDC Funding from the European Commission
METU-SRDC obtained 729.000 Euros directly from the European Commission during the past 3 years
We received an additional 40.000 Euro from TUBITAK for our participation in the LEVER project
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
METU-SRDC IST Projects
INCO DC 97 2496 MARIFlow (RTD, completed in March 2001) METU’s share: 204.000 Euro
IST-1999-20216 LEVER (Take up measure, completed in December 2001) METU’s share 40.000 Euro
IST-2000-31050 Agent Academy (RTD, started in November 2001) METU’s share: 145.000 Euro
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
METU-SRDC IST Projects IST-2000-31046 HUMANTEC (Thematic
Network, started in October 2001) METU’s share 20.000 Euro
IST-2000-26429 HERMES (Accompanying Measure, started in December 2001) METU’s share: 135.000 Euro
EUMEDIS Projects: DEDALUS and MEDFORIST METU’s share: 225.000 Euro
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
IST Budget: 3.6 Billion Euro
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Chances of Success (An Example) For the call of Key Action II that closed
on June 16, 1999 472 RTD proposals submitted -> 82 RTD
proposals are selected and contracted Proposals requested 892 million Euros ->
116 million Euros awarded 21 Accompanying Measure proposals
submitted -> 7 proposals are accepted 48.3 million Euros requested -> 7 million
Euros awarded
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Funding Mechanisms Depends on the project type Mostly 100% funding for the
academic institutes (called Shared Cost, also called Additional Cost)
50% funding plus overhead for partners from industry (called Full Cost)
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Three Types of Participation Coordinator of the project (Difficult for
the first timers) Partner (If you prove to be a productive
partner, an excellent one, invitation to proposals are guaranteed)
Subcontractor (I would not recommend!)
I would recommend that you initiate the project but be a partner in it!
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Initial Steps… Understand overall process and mechanisms
(The first aim of this talk…) Decide on business reasons for participation:
Getting funding for your dream project Opening up your business to Europe Creating synergy with European Industry Getting complementary expertise,technology
transfer, etc. Find out which priority thematic area (action line)you
want to submit your project (Study the Work Program)
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Initial Steps…
Find out types of projects supported by that action line (Work Program)
Identify Call and timetable i.e. closing date(s) Try to build a consortia, i.e., find partners
from Europe (more on this later) Research background i.e. current projects Contact the related Commission Project
Officer
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
The 6th Framework Programme
6th Framework will start in 2003: Mechanisms are changing
50% as usual projects 50% following:
Integrated projects (10-50 Million Euro)
Networks of Excellence
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
6th Framework Programme The objective of Networks of Excellence is
to boost European excellence by putting together, in a way that will last, research capacities present in the various European regions in a series key importance areas by helping research entities come together to carry out “common programmes of activities”
Lasting integration of excellence capacities existing in universities, research centers and industries in several Member States
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
6th Framework Programme Designed as large scale activities and
preferably conducted as public/private partnership, integrated projects will help will help mobilize significant resources around precisely defined objectives
Consortia involving intense university/industry collaboration
Indicative budget: Several tens of millions of Euros
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
6FP Networks of Excellence
The purpose of networks of excellence is to strengthen and develop Community scientific and technological excellence by means of the integration, at European level, of research capacities currently existing or emerging at both national and regional level
Each network will also aim at advancing knowledge in a particular area by assembling a critical mass of expertise
Indicative budget: several millions of euros per annum
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
6FP Networks of Excellence They will foster cooperation between
capacities of excellence in universities, research centres, enterprises, including SMEs,
and science and technology organisations The activities concerned will be generally
targeted towards long-term, multidisciplinary objectives, rather than predefined results in terms of products, processes or services
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
6FP Networks of Excellence In pursuing its objectives, the network will
therefore carry out: Research activities integrated by its participants Integration activities which will comprise in particular:
adaptation of the participants' research activities in order to strengthen their complementarity;
development and utilisation of electronic information and communication means, and development of virtual and interactive working methods;
short-, medium- and long-term exchanges of personnel– development and use of joint research infrastructures, and adaptation of the existing facilities with a view to a shared use;
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
6FP Networks of Excellence Activities of spreading of excellence
which will comprise, as appropriate: training of researchers; communication concerning the
achievements of the network and the dissemination of knowledge;
services in support of technological innovation in SMEs, aimed in particular at the take-up of new technologies;
analyses of science/society issues related to the research carried out by the network
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
6FP Networks of Excellence The network proposals should comprise the
following elements: a general outline of the joint programme of
activities, and its content for the first period, broken down into research activities, integration activities, and activities for spreading excellence;
the role of the participants, identifying the activities and resources that they will integrate;
the operation of the network (coordination and management of activities);
the plan for the dissemination of knowledge and the perspectives as regards exploitation of the results
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
6FP Integrated Projects All the activities carried out in the context
of an integrated project will be defined in the general framework of an " implementation plan" comprising activities relating to: research, and as appropriate technological
development and/or demonstration; management, dissemination and transfer of
knowledge with a view to promoting innovation; analysis and assessment of the technologies
concerned, as well as the factors relating to their exploitation
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
6FP Integrated Projects In pursuit of its objectives, it may also
comprise activities relating to: training researchers, students, engineers and
industrial executives, in particular for SMEs; support for the take-up of new technologies,
in particular by SMEs; information and communication, and
dialogue with the public concerning the science/society aspects of the research carried out within the project
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
6FP Integrated Projects The combined activities of an integrated
project may represent a financial size ranging from several million euros to several tens of millions of euros
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
6FP Integrated Projects Integrated project proposals should
comprise the following elements: the scientific and technological
objectives of the project; the main lines and timetable of the
execution plan, highlighting the articulation of the various components;
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
6FP Integrated Projects the stages of implementation and the results
expected in each one of them; the role of the participants within the consortium
and the specific skills of each of them; the organisation and management of the
project; the plan for the dissemination of knowledge and
the exploitation of results; the global budget estimate and the budget for
the different activities, including a financial plan identifying the various contributions and their origin
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Other Types of Projects in the 6th Framework
Research and Technological Development (RTD): Projects developing new knowledge or technology to improve products, processes or services and/or to meet the needs of Community policies
Demonstration projects: projects designed to prove the viability of new technologies offering potential economic advantage but which cannot be commercialized directly
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Types of Projects in 6th Framework
SME Co-operative research projects (CRAFT): projects enabling at least three mutually independent SMEs from at least two Member States or one Member State and an Associated State to jointly commission research carried out by a third party
Thematic Networks and Networks of Excellence: Aims at bringing together e.g. manufacturers, users, universities, research centres around a given Science and Technology objective. These include co-ordination networks between Community funded projects
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Types of Projects in 6th Framework
Concerted Actions: Actions co-ordinating RTD projects already in receipt of national funding, for example to exchange experiences, to reach a critical mass, to disseminate results etc.
Accompanying Measures: Actions contributing to the implementation of a Specific Programme or the preparation of future activities of the Programme
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Types of Projects in 6th Framework
Take-up activities:They help to transfer leading edge as well as established but insufficiently deployed methodologies and technologies to industry and other organisations in order to achieve greater efficiency, higher quality and greater economy
Include: Trials: (for users and suppliers) aiming at the adaptation
and introduction of leading edge technology (promising but not yet fully established) in industrial/service applications and its joint evaluation (by supplier and user).
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Take up activities (continued)
Best Practice: (for users) promote improvements in the practices, processes and operations in industry and services through the take-up of well-founded, mature and established - but insufficiently deployed - methods and technologies, so as to achieve greater efficiency, higher quality and greater economy (in the user organisation).
Assessment actions: (by users and suppliers) promote the use of innovative equipment and materials in industrial and service environments through evaluation of innovative products against user requirements and specifications
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Take up activities (continued)
Access actions: are designed to provide co-ordinated access to advanced, emerging technologies and services,
knowledge and competence IMS: Integration in Manufacturing Systems
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
6th Framework Programme 1. Integrating European Research,
Budget: 13.57 billion Euro 1.1 Priority thematic areas of research
1.1.1 Genomics and biotechnology for health, Budget: 2 billion Euro
1.1.2 Information Society Technologies, Budget: 3.6 billion Euro
1.1.3 Nanotechnologies, intelligent materials and new production processes, Budget: 1.3 billion Euro
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
6th Framework Programme 1. Integrating European Research
1.1 Priority thematic areas of research 1.1.4 Aeronautics and space, Budget: 1 billion
Euro 1.1.5 Food safety and health risks, Budget: 0.6
billion Euro 1.1.6 Sustainable development and global
change, Budget: 1.7 billion Euro 1.1.7 Citizens and governance in the European
knowledge-based society, Budget: 0.225 billion Euro
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
6th Framework Programme 1.2 Anticipating the EU’s Scientific and
Technological needs, Budget: 2.345 billion Euro 1.2.1 Activities carried out on the basis of
calls for proposals 1.2.2 Joint Research Center Activities
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
6th Framework Programme Structuring the European Research Area,
Budget: 3.05 billion Euro 2.1 Research and innovation 2.2 Human resources and mobility 2.3 Research infrastructures 2.4 Science/society
Strengthening the foundations of the European Research Area, Budget: 0.45 billion Euro Support for coordination of activities Support for the coherent development of
policies
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Overall IT area
WorkprogramKey Actions
State of the art
Product development
FET
IST
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
PRIORITY THEMATIC AREAS OF RESEARCH IN FP6 IST
1.1.2 Information Society technologies 1.1.2.i Applied IST research addressing
major societal and economic challenges Technologies for trust and security :
Research will focus on basic security mechanisms and their interoperability, dynamic security processes, advanced cryptography, privacy enhancing technologies, technologies to handle digital assets and technologies for dependability to support business and organisational functions in dynamic and mobile systems
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
PRIORITY THEMATIC AREAS OF RESEARCH IN FP6 IST
Research addressing societal challenges: Research activities on “e-inclusion” will concentrate on systems enabling access for all, on barrier-free technologies for full participation in the information society and on assistive systems that will restore functions or compensate for disabilities thereby enabling a higher quality of life for citizens with special needs and their carers
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
PRIORITY THEMATIC AREAS OF RESEARCH IN FP6 IST
In the area of health, the work will focus on intelligent systems aimed at supporting health professionals, at providing patients with personalised healthcare and information, and at stimulating health promotion and disease prevention in the general population
Research will also address intelligent systems to enhance the protection of people and property and for securing and safeguarding civil infrastructures
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
PRIORITY THEMATIC AREAS OF RESEARCH IN FP6 IST
In the area of mobility, research will focus on vehicle infrastructure and portable systems to provide integrated safety, comfort and efficiency and allow for the provision of advanced logistics infomobility and location based services
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
PRIORITY THEMATIC AREAS OF RESEARCH IN FP6 IST
Research in the area of environment will focus on knowledge-based systems for natural resource management and for risk prevention and crisis management including humanitarian mine clearance
In the area of leisure, research will focus on intelligent and mobile systems and application for entertainment and tourism
For cultural heritage, the effort will focus on intelligent systems for dynamic access to and preservation of tangible and intangible cultural and scientific resources
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
PRIORITY THEMATIC AREAS OF RESEARCH IN FP6 IST
Research in e-business and e-government will focus on providing European organisations, private and public, and especially SMEs, with interoperable systems and services to enhance innovation capacities, value creation and competitive performance in the knowledge economy and on supporting new business ecosystems
Research in organisational knowledge management will aim at supporting organisational innovation and responsiveness through elicitation, sharing, trading, and delivery of knowledge
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
PRIORITY THEMATIC AREAS OF RESEARCH IN FP6 IST
Work on electronic and mobile commerce will target interoperable, multimodal applications and services across heterogeneous networks
It will include anytime-anywhere trading, collaboration, workflow, and electronic services covering the whole value creation cycle of extended products and services
Research into eWork systems will focus on new workplace designs incorporating innovative technologies to facilitate creativity and collaboration, on increasing resource-use efficiency and on extending work opportunities to all in local communities
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
PRIORITY THEMATIC AREAS OF RESEARCH IN FP6 IST
Work on eLearning will focus on personalised access to, and delivery of, learning as well as on advanced learning environments at school, university, in the workplace and in lifelong learning in general, taking advantage of the development of ambient intelligence
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
PRIORITY THEMATIC AREAS OF RESEARCH IN FP6 IST
Complex problem solving in science, engineering, businesses and for society
1.1.2.ii Communication, computing and software technologies Communication and network technologies Software technologies, embedded systems
and distributed systems
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
PRIORITY THEMATIC AREAS OF RESEARCH IN FP6 IST
1.1.2.iii Components and microsystems Micro, Nano and Opto-electronics Micro and Nano Technologies, Microsystems,
Displays 1.1.2.iv Knowledge and interface
technologies Knowledge technologies and digital content Intelligent interfaces and surfaces
1.1.2.v IST future and emerging technologies
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
PRIORITY THEMATIC AREAS OF RESEARCH IN FP6 IST
1.1.3 Nanotechnologies and nanosciences, knowledge-based multifunctional materials and new production processes and devices 1.1.3.i Nanotechnologies and
Nanosciences 1.1.3.ii Knowledge-based Multi-
functional Materials 1.1.3.iii New Production Processes and
Devices
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
In summary… Work program gives
very detailed information on the areas, the Commission is collecting proposals
The deadlines for the calls for proposals
You must read it!
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Next Step Send an EoI (Expression of
Interest) to FP6 EoI must be prepared as indicated
in the guide for submitters and must be sent by e-mail to arrive no later than 17.00 (Brussels local time) on 7 June 2002 to:
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
For Submitting EoI (IP) Fill in the form available, AND Prepare a 5 pages document stating:
Project Objectives Need & Relevance (priority thematic area) Scale of Ambition & Critical Mass (Strategic
importance of Europe & Critical mass) Integration (Description of activities,
partners, roles)
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
For Submitting EoI (NoE) Fill in the form available, AND Prepare a 5 pages document stating:
Project Objectives Need & Relevance (priority thematic area) Excellence (readiness and availability of the
scientific and technological excellence, multidisciplinary skills ; & Critical mass)
Integration and Structuring Effecy: (The means by which the Network of Excellence will have a structuring and integrating effect on European research and assist in spreading European scientific excellence)
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Calculation of the NoE Grant 50 researchers – 1 Million
Euro/year 100 researchers – 2 Million
Euro/year 500 researchers – 5 Million
Euro/year
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Steps in preparing RTD (Research and Technological Development) Proposals
Produce a brief document covering the following -
1. Which Action Line is addressed?2. What is the end result to be?3. What is innovative?4. How does it compare to current
technology?5. What is the market and route to market?6. What are major activities required?7. What skills and effort required for each?8. What is profile of organisation needed for
each?
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Building Consortia
In almost all of the projects partners from two different EU countries is a must
4 - 8 participants, 2 - 4 MEuro contribution 2 - 3 years duration
3 - 6 participants, 1 - 2 MEuro contribution 1.5 - 2 years duration
More than half of the participants (some times all) should be from industry
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
More Steps…1. Clarification of outline2. Validation with project officers in
Brussels 3. Background information search4. Identification of suitable partners
(more on this later)5. Validation of partners6. Agreement with partners7. Proposal format8. Screening and completing
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
OutlineProduce a brief document covering the
following1. Which Action Line(s) are of interest?2. What specifically do you want out of it?
- in business and technical terms3. What resources are you willing to invest?4. What type or specific partners do you
wish to work with?5. What expertise are you willing to apply?
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Partner SearchMost difficult point for new entrants - first
project is the most difficultSources Idealist: quality but generally minor players CORDIS: poor quality Info days/events: best source Current projects: excellent - major players Consultants: some are very good NCPs: some countries give good support Concertation events etc: can be excellent
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Roles of Partners There must be players for the following roles:
Knowledge producer Technology developer End user A partner with proven market access potential
What is unique contribution of each partner? Do you have more than one technological
contributor? Do you have an end user? Do you have a partner with proven market
access potential?
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Value Chain Roles Knowledge Producer Technology Developer End user
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Parts of a proposal (Parts B & C) Scientific/technological quality & innovation
Community added value & contribution to EC policies
Contribution to Community social objectives
Economic development and S&T prospects
Resources, partnership & management
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Scientific/technological quality & innovation
This section, describes the scientific/ technological objectives of the proposal
They should be achievable within the project
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Innovation This section describes the
innovative aspects of the proposed project
Innovation can be in the form of novel products/services/applications
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Innovation Proposers should clearly identify
the novelty of their proposed results, for example by including a comparison with the 'state of the art' (world-wide)
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Project Workplan This section concisely describes
the work planned to achieve the objectives of the proposed project
An introduction should explain the structure of the workplan and how the workplan will lead the participants to achieve the objectives of the proposal
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Project Workplan It should also identify significant
risks and contingency plans (?) The workplan must be broken
down into workpackages (WPs) which include management of the project and assessment of progress and results
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Community added value & contribution to EC policies
This section describes how the proposed project will contribute to the objectives of the programme and/or Key Action
This can be done by describing how the proposal meets the requirements of the Action Line, which it addresses
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Contribution to Community social objectives
This section should identify which issue at the European level the proposal is addressing
It should also describe why the proposed project should be carried out at European level instead of at national level
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Partnership & management
Project management: This section, should describe how
the proposed project will be managed, the decision making structures to be
applied, the communication flow within the
consortium and the quality assurance measures which will
be implemented, and how legal and ethical obligations will be met
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Partnership & management
Description of the consortium: Short description of the consortium stating who the participants are, what their roles and functions in the
consortium are, and how they complement each other
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Partnership & management
Description of the participants: Short description of the participating organisations including:
The expertise and experience of the organisation and short CVs of the key persons to be involved indicating relevant experience, expertise and involvement in other EC projects
Resources: These are filled in A forms
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Economic development and S&T prospects
This section should describe plans for the dissemination and/or exploitation of the results for the consortium as a whole and for the individual participants in
concrete terms
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Economic development and S&T prospects
For example describe the dissemination and/or
exploitation strategies, the user groups to be involved and how
they will be involved, the tools and/or means to be used to
disseminate the results and the strategic impact of the proposed project
in terms of improvement of competitiveness or creation of market opportunities for the participants
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Summary Check related existing projects Validate with NCP/Project Officer Write down a proposal: Breakdown into
Workpackages/Tasks/Roles Get partners written agreement to
participate/A3 Pre-register/install Protool/request certificate Split between partners and agree each’s work Validate resource estimates and costs/iterate Complete proposal draft and review Finalise and submit on time
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Protool For preparing Part A of a proposal
which includes action line, partner details, signatures of partners (A3 form), budget, etc.
Install early on Even if you don’t plan to submit
electronically use Protool Once your project is accepted install
Electra to prepare the Contract
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
How to maximize the success rate?
First timers should not try to coordinate Try to get into a proposal with a major player Make sure the proposal falls clearly into an
Action Line Make sure that for RTD, innovation is shown Ensure you have key end users involved Read the instructions and follow all of them
very carefully!
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
How the Proposals are Evaluated?
Sources of information Evaluation process RTD Evaluation criteria Scoring Weights & Thresholds Scientific technical quality& innovation Economic development & S&T prospects Financial evaluation
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Sources of information Proposers Guide - Parts 1 and 2 Guidelines for Evaluators
participating in the evaluation of proposals of the IST Program
FP6 Evaluation Manual Workprogram Call for proposals
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Evaluation Process RTD
Step 1 Opening, registration & preparationStep 2 Eligibility check - (deadline, signature,
consortium eligibility, anonymity of Part B, in scope of key action)
Step 3 Evaluation of Part B by three evaluatorsStep 4 Evaluation of Part C by same three
evaluatorsStep 5 Consensus meeting among the evaluatorsStep 6 Ranking Panel (All the evaluators, project
officers, head of unit)
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Evaluation CriteriaCriterion
1 Scientific/technological quality & innovation
2 Community added value & contribution to policies
3 Contribution to Community social objectives
4 Economic development and S&T prospects
5 Resources, partnership & management
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
ScoringEvaluators score each criterion 0-5 with
0 being low and 5 high0 - Unsatisfactory1 - Poor2 - Fair3 - Good4 - Very good5 - Excellent
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Weights & Thresholds
Scores on each criterion is 0-5 with 5 best
For RTD (Different thresholds for different types):Criterion Weight Threshold 1 4 3 2 1 2 3 1 - 4 2 3 5 2 2
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Scientific technical quality& innovation
Criterion 1 deals with Scientific technical quality and innovation
The IST program can only fund 5% of EU investment in IT R&D - its effectiveness is maximised by focusing in strategic technological areas funding innovation in those areas
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Criterion 1 Specifics The quality of the research proposed and its
contribution to addressing the key scientific and technological issues for achieving the objectives of the program and/or key action
The originality, degree of innovation and progress beyond the state of the art, taking into account the level of risk associated with the project
The adequacy of the chosen approach, methodology and work plan for achieving the scientific and technological objectives
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Economic development & S&T prospects
Second most important criterion Need to ensure that the results will be
exploited commercially Need to ensure that people know
about the work i.e. dissemination to aid in eventual exploitation political reasons, so IST activities are
known
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Criterion 4 Specifics Usefulness and range of applications &
quality of the exploitation plans, including the credibility of the partners to carry out the exploitation activities for the RTD results and the wider economic impact
Strategic impact of the proposed project and its potential to improve competitiveness & development of applications markets for the partners and the users of the RTD results
Contribution to European technological progress & dissemination strategies for the expected results, choice of target groups, etc
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Pointers for exploitation & dissemination plans
Treat as a business plan - would you invest in this project?
Include Business Implementation Plan and Return on Investment (ROI)
Must contain specifics e.g. accessible markets, channels etc.
Must have an existing market player in the consortium
The dissemination plan must also be specific Must list events, audiences, organisations etc
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Financial evaluation 1
Evaluators should judge value for money and the resources required
It is normal for Project Management not to exceed 10% of resource
Only the commission should judge the man rates - it is not within competence of evaluators
Although not required have a financial item justification as section C9
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Financial evaluation 2 Less money is available later in the program Overall cost is a factor in final rankings It is against the rules for the Commission to
impose arbritary cuts - but some units do! It is best to put in lowest cost initial proposal Larger proposals should be closely coordinated
with project officer before submitting
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Proposal Evaluation Proposal evaluation manual is
publicly available in the Web If you check your proposal before
submitting it with the criteria in the evaluation manual, your success rate will be improved
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
For documentation and useful links
http://www.srdc.metu.edu.tr/hermesProject/
Follow the links Training Material includes
a book by Myer Morron from ISERD on how to write RTD proposals!
Useful links Call for Project proposal ideas (project
market): http://www.srdc.metu.edu.tr/hermesProject/market.html
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Follow up meeting! IST-2000-26429 HERMES
project workshop: June 10-11 ,2002, METU, Ankara
Send papers shortly describing your project ideas to [email protected]
There will be a tutorial on how to draft proposals!
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
You can do it! Through my students working in
industry Through the projects I review in Turkey I
know that: Excellent projects on the cutting
edge of IT technology is being developed in Turkey!
In my opinion it is time for Turkish IT industry to open up to Europe!
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Be proactive! My apologies if this sounds like
preaching but slightly modifying the famous saying of JFK:
Think not what European Union can do for you; think what you can do for the European Union
In other words be proactive: create opportunities both for your selves and for the European Union
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Grab the opportunity!
In my opinion, when you have a project accepted, you should see this as the ultimate opportunity and do your very best to make the project a smashing success!
In other words put best possible effort in to your work!
The rest will follow!
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
A Very Useful Link All of the on going projects of IST is
listed at:http://www.cordis.lu/ist/projects.htm
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
How to become an expert evaluator for the European Commission?
http://www.cordis.lu/expert-candidature/
Please take a look at this site to get a feeling of IST Projects!
IST-2000-26429 HERMES Training Material, Asuman Dogac
METU, April 29, 2002
Thank you for your attention!