SOLUTIONS FOR MANUFACTURING
Logistics Document Managementfor ManufacturingAs a manufacturer, you move goods on a very large scale.
Having a clear picture over your operations and the movement
of those goods is critical for business. But, managing logistics
operations that are driven by paper restricts the movement
of every inbound and outbound shipment. Paper-based
processes are slow and create bottlenecks in productivity,
making important data contained in shipping documents—like
bills of lading, manifests, delivery receipts and more—difficult
to process and track.
With our Logistics Document Management (LDM) solution for
manufacturing, use state-of-the-art capture technology and
electronic processes to streamline tasks related to shipping and
receiving goods, and enhance the functionality of your existing
logistics systems. Our flexible platform seamlessly integrates
with your core systems and operations.
Capture, classify and route documents automatically
Improve visibility and reduce the time it takes to process
information by capturing shipping documents when they enter
your business. When you receive a paper document, scan it
on a Lexmark multifunction product (MFP). Once scanned, our
system reads the data on the page, links an electronic copy
to the appropriate core system and immediately forwards the
document to the appropriate queue in an electronic workflow.
Manage all of your shipping documentation, both paper
and electronic formats, with a standardized approach. With
automated capture and routing of electronic feeds—including
emails, faxes and PDFs—you can eliminate the need to print and
rekey that data, saving time in the process.
Streamline how you process bills of lading
Bills of lading (BOLs) come in all shapes and sizes and processing
them often requires people re-keying information—a task prone
to error. Our market-leading Intelligent Capture capabilities
automatically extracts and validates line-item data on BOLs, and
relays information to your appropriate core systems. All of which
happens in real time.
You can eliminate the opportunity for errors and greatly reduce the
labor required from people rekeying information. Improve your
ability to grow by making your data-entry process an exception-
based, streamlined workflow. The net result will be faster invoice
generation, reduced cash cycle, fewer mistakes, improved on-time
delivery of goods and happier customers.
Success snapshot: Kuehne + Nagel Global transportation and logistics company
Over 2 million
Hours
ZERO
Minutes
50% Reduction in paper
bill of lading printing
$1.1 million/year Savings with
LDM and MPS
Before After
Results
Total paper documents processed and stored each year:
Average time for document retrieval (for inquiry or audit):
SOLUTIONS FOR MANUFACTURING
Reduce employee turnover in shipping and receiving
You know the mundane task of manually rekeying data
can weigh on your employees. Repeating this process
hour after hour, day after day can result in your teams
disengaging and making mistakes. What if you could
automate much of the data-entry work and repurpose
your employees to do higher value tasks? That could
mean happier, more engaged employees generating
more accurate results with less turnover and training.
Get rid of those filing cabinets
If you’re storing and managing your own paper files,
you know how much space those filing cabinets take
up. You also know what a pain it is to file and retrieve
each document. And while it may simplify things to
use a records management company, the price is paid
in more than one way: in the fees from outsourcing the
job, in the lack of immediate access to information
and the time and effort it takes to link information
to your core systems.
Our solution makes information easy to access and
retrieve with electronic organization for faster and
more efficient content management. Instead of sorting
through dusty file cabinets, you can provide instant
access and increase responsiveness to your
customers.
Don’t leave your money stuck under a pile of papers
You know that paper-based processes cost you money
in time and materials. But those costs are compounded
when the paper documents that allow you to recognize
revenue or invoice customers are lost or stuck on
someone’s desk. With electronic files and paperless
processes, gain a streamlined, automated solution for
managing those documents that are critical for your
business finances. And best of all, you won’t have your
revenue or invoices lost in the shuffle.
Logistics Document Management for Receiving
Automatically capture, route and process shipping documents.
File information electronically in one, central repository.
In the receiving area,
capture paper documents
with scanner or MFP.
Electronic files (email, fax,
PDF) can also be captured
directly
Intelligent Capture extracts
line-item data from BOLs,
validates against your
systems of record and
exports to your core systems
Capture and Link scanned
and electronic documents to
core systems for instant access
and efficient workflow
Quickly complete the
receiving process and move
on to the next step, such as
moving goods or invoicing
Information is stored in
a central, electronic filing
system and can be accessed
from within your business
applications with one click
If there’s an error,
information is routed
for exception handling
and approval
SOLUTIONS FOR MANUFACTURING
One-click accessibility to your files throughout your enterprise
Often, core systems such as Enterprise Resource
Planning (ERP), Warehouse Management Systems
(WMS) and Transportation Management Systems (TMS)
are autonomous. Also, these systems struggle to
capture unstructured content commonly found on
paper BOLs, manifests and other shipping documents.
In addition, audits and customer inquiries that may
require the original documentation can create a huge
compliance headache—forcing you to dig through
piles of paper or shared network folders for the
information needed to resolve the inquiry.
Our solution links documents directly to the core
systems that reference them. With information just a
click away, accessing and retrieving information easier,
so you can find what you need, when you need it.
Reduce waste by printing only what you need
Stop creating multiple copies of shipping documents
and better manage the multitude of separate printouts
including packing lists, return tags, return shipping
labels and the like. By utilizing “smart output”
capabilities, seamlessly merge data from disparate
systems to create a consolidated digital form that
links to your core systems. Get rid of those high-cost,
high-maintenance thermal and dot matrix printers and
drive all of your output through a single laser device.
You can even eliminate the need for multiple copies
of your BOLs. By scanning the BOL immediately after
signature, the driver can retain the hard copy while
your operation runs paperless—providing all
departments instant access to information at the
moment of shipment.
Logistics Document Management for Shipping
Create smart output by merging data from disparate
systems using Document Composition.
Pull the data needed
for shipment from
corresponding systems
and merge onto one
document
Link a digital copy to
your systems of record
before publishing
Access information anytime,
anywhere from central,
electronic repository
Generate a unique
barcode so each printed
copy of this document
can be automatically
linked back to your core
systems when scanned
Print the shipping document
to accompany shipment
Scan signed shipping
documents for automatic
filing. The system reads the
barcode to make the proper
connections. Automatically
initiate processes within
accounting such as invoicing
and revenue recognition