Mail merge
Sort records in fieldSelect certain records
Putting many on the same pageAdding a comment – If … Then … Else
• On toolbar select Tools, Letters and Mailings
• Select Mail Merge
Select Mail Merge Toolbar
Select Letter
Mail merge toolbar
• Open Data Source• Navigate to where found
• Can Sort• Can Select
certain records by Filtering and Sorting
Sort by clicking column heading
Filtering and Sorting
Insert Merge Field
View Merged Data
Names display
For exam situations
• Save the file with all the merge fields• Later save with a DIFFERENT
file name WHEN merged
Merge to New Document
Merge to New Document
• Easy, simple• What about putting more records on
the same piece of paper?
Under the details insert a Word Field called Next Record
Copy and paste details to fill the page
Copy and paste the fields
Must NOT end with <<Next Record>>
Preview in Letter – try, try and try again
Make changes in file mailmerge
Must NOT end with a <<Next Record>>
All pages filled
What about adding a comment for certain learners only?
Insert Word Field
• IF Grade• Comparison• Compare to
• Then • Or
Default fields show
• If grade 12, it shows what it is meant to show!
• Or just the default
For exam situations
• Save the file with all the merge fields• Later save with a DIFFERENT file
name WHEN merged