1
Part 2A of Form ADV: Firm Brochure
MAIN STREET RESEARCH LLC 30 Liberty Ship Way, Suite 3330
Sausalito, CA 94965
Telephone: (415) 289-1010
Email: [email protected]
Web Address: www.ms-research.com
03/29/2018
This brochure provides information about the qualifications and business practices of Main
Street Research LLC (“MSR”). If you have any questions about the contents of this brochure,
please contact us at (415) 289-1010 or [email protected]. The information in this brochure
has not been approved or verified by the United States Securities and Exchange Commission
(“SEC”) or by any state securities authority. Registration as an investment adviser does not
imply a certain level of skill or training.
Additional information about MSR is also available on the SEC’s website at
www.adviserinfo.sec.gov. You can search this site by a unique identifying number, known as
a CRD number. Our firm's CRD number is 114629.
2
Item 2. Material Changes
MSR updates this document annually, or more frequently in the event of certain material changes.
This section outlines and summarizes any specific material changes made since the document’s
previous update. If material changes have been made to the firm’s business philosophies and
practices, MSR will deliver a copy of this section to its clients within 120 days of the close of its
fiscal year to make sure clients are aware of those material changes.
We have made the following enhancements to our disclosures since our last filing on March 21,
2017:
Item 11 – Code of Ethics, Participation in Client Transactions and Personal Trading
In the “Summary of Personal Trading Policy” section pre-approval for personal trades that fall
within the “de miminimus” exemption are no longer required. Personal trades falling within
the “de minimus” exemption are still subject to all other requirements of MSR’s Code of Ethics.
If the transaction does not meet the “de minimus” exemption, the black-out period described in
Item 11 will apply and employees must obtain pre-approval from the CCO or other designee.
.
Item 12 – Brokerage Practices
Main Street revised Item 12 to add information about its Trade Error Policy that was not
previously included in the firm’s Part 2A of Form ADV, Firm Brochure. Further, Main Street’s
policy also prohibits its staff from requesting a broker-dealer to accept financial responsibility for
a trade error caused by Main Street’s personnel in exchange for the promise of future
compensation through commissions.
Item 15 – Custody
The Custody section was revised to state that Main Street may have custody of client assets
because we accept Standing Letters Of Authorization from our clients that allow us to facilitate
the transfer of funds to third parties identified by our clients.
3
Item 3. Table of Contents
Item 1. Cover page ..................................................................................................................... 1
Item 2. Material changes........................................................................................................... 2
Item 3. Table Of Contents ......................................................................................................... 3
Item 4. Advisory Business ........................................................................................................ 4
Item 5. Fees And Compensation ............................................................................................. 6
Item 6. Performance-Based Fees And Side-By-Side Management ................................... 10
Item 7. Types Of Clients ......................................................................................................... 11
Item 8. Methods Of Analysis, Investment Strategies And Risk Of Loss ......................... 11
Item 9. Disciplinary Information ........................................................................................... 14
Item 10. Other Financial Industry Activities And Affiliations ........................................... 15
Item 11. Code Of Ethics, Participation In Client Transactions And Personal Trading ... 15
Item 12. Brokerage Practices .................................................................................................... 17
Item 13. Review Of Accounts .................................................................................................. 22
Item 14. Client Referrals And Other Compensation ............................................................ 23
Item 15. Custody ........................................................................................................................ 24
Item 16. Investment Discretion ................................................................................................ 24
Item 17. Voting Client Securities ............................................................................................. 24
Item 18. Financial Information ................................................................................................ 25
4
Item 4. Advisory Business
MSR is a SEC-registered investment adviser with its principal place of business located in
Sausalito, California. MSR has been registered as an investment adviser since 1993. James E.
Demmert is the firm’s Managing Partner and sole owner.
MSR offers the following services to advisory clients:
- Wealth Management; and
- Consulting.
Please see the disclosure below in this Item for additional information regarding our services.
As of 01/31/2018, we were actively managing $946,191,102 of clients' assets on a discretionary
basis and no assets on a non-discretionary basis.
WEALTH MANAGEMENT
Our Wealth Management consists of two components: (i) Financial Planning and (ii) Investment
Management.
FINANCIAL PLANNING:
Financial planning is a comprehensive evaluation of a client’s current and future financial state
by using currently known variables to predict future cash flows, asset values and withdrawal
plans. Through the financial planning process, all questions, information and analysis are
considered as they impact and are impacted by the entire financial and life situation of the client.
Clients who elect to receive this service receive a written report that provides the client with a
tailored and detailed financial plan designed to help achieve his or her financial goals and
objectives.
In general, the financial plan can address any of the following areas:
- Personal. We review family records, budgeting, personal liability, estate information and
financial goals.
- Tax & Cash Flow. We analyze the client’s income tax and spending and planning for past,
current and future years and illustrate the impact of various investments on the client's
current income tax and future tax liability. In addition, we provide tax guidance but
always recommend the client consult with their CPA and/or a tax attorney and work
closely with those consultants on the clients’ individual tax matters.
5
- Investments. We analyze investment alternatives and their effect on the client's portfolio.
- Insurance. We review existing policies, if applicable, to evaluate life, health, disability,
long-term care, liability, home and automobile coverage.
- Retirement. We analyze current strategies and investment plans to help the client achieve
his or her retirement goals.
- Death & Disability. We review the client’s cash needs at death, income needs of surviving
dependents, and disability income.
- Estate. We assist the client in assessing and developing long-term estate planning
strategies, including the appropriateness of living trusts, wills, powers of attorney,
beneficiary designations, gifts, and asset protection plans.
We gather relevant information through in-depth personal interviews. Information gathered
typically includes a client's current financial status, tax status, future goals, return objectives and
attitudes towards risk. We carefully review any documents supplied by the client and prepare a
written report. Should the client choose to implement the recommendations contained in the
plan, we suggest the client work closely with his/her attorney, accountant, and other advisers.
Implementation of financial plan recommendations is entirely at the client's discretion.
Financial Planning recommendations are not limited to any specific product or service offered
by a broker-dealer or insurance company.
INVESTMENT MANAGEMENT:
We provide continuous advice regarding the investment of client funds tailored to the specific
needs of each client. We will create and manage a portfolio based on a client’s goals and objectives
as determined through the financial planning process described above, if applicable. During this
data-gathering process, we determine the client’s individual objectives, time horizons, risk
tolerance, and liquidity needs. We may also review and discuss a client’s prior investment history, as well as family composition and background.
We currently offer our Wealth Management services on a discretionary basis only. Account
supervision is guided by the client's stated objectives (e.g., growth, income or a balance between
growth and income), as well as tax considerations. Clients may impose reasonable restrictions on
investing in certain securities, types of securities, or industry sectors.
6
Our investment recommendations are not limited to any specific product or service offered by a
broker-dealer or insurance company. Our client portfolios primarily consist of individual
securities: including domestic and foreign stocks, bonds, exchange traded real estate investment
trusts (“REITs”), Master Limited Partnerships (MLPs) and preferred stock. In rare and temporary
occasions, exchange traded funds (“ETFs”) can be employed for a portion of a portfolio for
strategic purposes. We typically do not include mutual funds in a client’s portfolio unless the
client already owns them.
CONSULTING
We may also provide personal administrative or other special services to clients in addition to
our other services. Consulting recommendations are not limited to any specific product or service
offered by a broker-dealer or insurance company.
Item 5. Fees and Compensation
FEES FOR WEALTH MANAGEMENT SERVICES
We offer clients two fee options for our Wealth Management service: a Traditional Fee Schedule
and a Performance Fee Schedule. Our Traditional Fee Schedule consists solely of a fee based on
a percentage of the amount of assets under management with MSR (a “management fee”). Our
Performance Fee Schedule has two fee components: (i) management fee; and (ii) a performance-
based fee that is equal to a percentage of the “net” profit of the client’s investment portfolio.
Generally, a client’s initial chosen fee schedule may be changed at any time, however, future
changes are subject to a 24-month period commitment. Under certain circumstances, this 24-
month period commitment may be negotiable, or may differ between clients.
TRADITIONAL FEE SCHEDULE:
Assets Under Management Annual Fee
On the first $2,000,000 1.25%
The next $3,000,000 1.00%
The next $5,000,000 0.75%
Over $10,000,000 0.50%
Therefore, if a client’s account is valued at $11,000,000, the annual fee would be calculated as
follows: ($2,000,000 x 1.25%) + ($3,000,000 x 1.00%) + ($5,000,000 x 0. 75%) + ($1,000,000 x 0.50%).
Our management fees are assessed quarterly, in advance, at the beginning of each quarter. Thus,
clients are charged ¼ of their annual advisory fee each three month period. The fee is based upon
7
the value (market value or fair market value in the absence of market value), of the client's account
on the last day of the previous three month period. Fees will be debited from the account in
accordance with the client authorization.
PERFORMANCE FEE SCHEDULE:
MSR requires that clients electing to pay the Performance Fee Schedule be “qualified clients” as
defined in Rule 205-3 of the Investment Advisers Act of 1940. These clients must therefore
demonstrate a net worth of at least $2,100,000 or must have at least $1,000,000 under management
with MSR.
Management Fee
Assets Under Management Management Fee + Performance Fee
On the first $2,000,000 0.75% 5% of net profit
The next $3,000,000 0.625% 5% of net profit
The next $5,000,000 0.50% 5% of net profit
Over $10,000,000 0.25% 5% of net profit
Therefore, if a client’s account is valued at $11,000,000, the annual management fee would be
calculated as follows: ($2,000,000 x 0.75%) + ($3,000,000 x 0.625%) + ($5,000,000 x 0. 50%) +
($1,000,000 x 0.25%). The management fee component is assessed and billed in the same manner
as our Traditional Fee. The performance-based fee component, will in most cases, equal 5% of any
net profit (including realized and unrealized gains and losses, dividends and interest, and net of
any additions and withdrawals) in a client account during a given calendar quarter. See
additional performance-based fee disclosures below.
Performance-based Fee Disclosures
The performance fees were structured with the intent of being fair and reasonable given the client
portfolio results. The annual performance-based fee will, in most circumstances, equal 5% of the
net profit (including realized and unrealized gains and losses, dividends and interest, and net of
any additions and withdrawals) in a client account during a given calendar quarter. Clients will
be charged the performance fee in arrears at the end of each quarter based upon the value (market
value or fair market value in the absence of market value), of the client's account at the end on the
last day of the previous three month period. The performance fee will be calculated on the value
of the client account after the management fee is assessed and will be debited from the account in
accordance with the client authorization.
The performance fee component is subject to a “high watermark.” This means that MSR is only
entitled to a performance fee when the quarter-end value of a client’s portfolio exceeds the
accounts previous highest quarter-end value. During periods when the investment portfolio
8
declines in value or fails to make a new higher market value, MSR is not entitled to a performance
fee.
Clients who elect to terminate their advisory agreements will be charged a fee based on the
performance of the account for the measuring period going back from the termination date and
pro-rated from the date on which the performance-based fee was last assessed.
This performance-based fee may create an incentive for MSR to recommend investments which
may be riskier or more speculative than those which would be recommended under a different
fee arrangement. In addition, this arrangement may also create an incentive for MSR to favor
accounts for which it receives a performance-based fee. However, as a fiduciary, MSR aims to act
in the best interests of its clients and subscribes to managing Traditional Fee and Performance Fee
client accounts in a fair and similar fashion. MSR will fully disclose to its clients all material
information regarding this method of compensation and its risks prior to entering into the
contract.
MINIMUM ACCOUNT REQUIREMENTS:
A minimum of $1,000,000 of assets under management is required to open an individual portfolio
management account with MSR. This minimum account size may be negotiable in limited
circumstances. We may group certain related client accounts for the purposes of achieving the
minimum account value requirement. Once an account is accepted, there are no specific
minimum account requirements for maintaining an account. Further, there are no minimum fee
requirements. See Item 6 below for additional disclosures.
FEES FOR CONSULTING
MSR’s Consulting Fee usually are provided when services are needed outside the scope of our
wealth management and will be determined based on the nature of the services being provided
and the complexity of each client’s circumstances. All fees are agreed upon prior to entering into
a contract with any client. The fee for such services is charged on hourly basis at a rate of $400
per hour. Clients will be notified before work is performed and fee is assessed.
Generally, Consulting fees are due and payable upon completion of the services. Depending on
the nature of the consulting engagement, a retainer may be requested upon completion of our
fact-finding session with the client. However, advance payment will never exceed $1,200 for
work that will not be completed within six months. The balance will be due upon completion of
the service.
There is no minimum fee for consulting services.
9
Advisory Fees in General: Clients should note that similar advisory services may (or may not) be
available from other registered (or unregistered) investment advisers for similar or lower fees.
Fee Calculations: Clients may verify the accuracy of the fee calculations as the custodian will not
determine whether the fee is properly calculated. All investment advisory fees paid to MSR are
reflected on the client’s monthly (or quarterly) brokerage statements, which are independently
prepared and provided to the client by the custodian. The valuation of clients’ portfolios is
determined and reported by independent pricing services. The account value will be the total
value at the close of business on the last day of the previous quarter. Fees are prorated for accounts
opened during a quarter. Under certain circumstances, fees may be waived, discounted and or
negotiated to non-standard rates. We may also group certain related client accounts for the
purposes of determining the annualized fee. Further, we may waive or discount advisory fees
for family members and friends of the owner and employees of our firm. These fee waivers or
discounts are not generally available to advisory clients of MSR.
Grandfathering of Minimum Account Requirements and Fees: Pre-existing advisory clients are
subject to MSR’s minimum account requirements and advisory fees in effect at the time the client
entered into the advisory relationship. Therefore, our firm's fees and minimum account
requirements will differ among clients.
Termination of the Advisory Relationship: A client agreement may be terminated by the client
within five business days of first entering into an agreement with Main Street without any charge
or penalty. Thereafter, a client agreement may be canceled at any
time, by either party, for any reason upon receipt of written notice. As disclosed above, certain
fees are paid in advance of services provided. Upon termination of any account, any prepaid,
unearned fees will be promptly refunded and any unpaid fees will be due and payable. In
calculating a client’s reimbursement of fees, we will prorate the reimbursement according to the
number of days remaining in the billing period.
Fund Fees: All fees paid to MSR for investment advisory services are separate and distinct from
the fees and expenses charged by mutual funds and/or ETFs to their shareholders. These fees and
expenses are described in each fund's prospectus. These fees will generally include a management
fee, other fund expenses, and a possible distribution fee. MSR does not actively purchase or
recommend mutual funds.
A client could invest in a mutual fund or ETF directly, without our services. In that case, the client
would not receive the services provided by our firm which are designed, among other things, to
assist the client in determining which investments are most appropriate to each client's financial
condition and objectives. Accordingly, the client should review all fees to fully understand the
total amount of fees to be paid by the client and to thereby evaluate the advisory services being
provided.
GENERAL FEE INFORMATION
10
Additional Fees and Expenses: In addition to our advisory fees, clients are also responsible for
the fees and expenses charged by custodians and imposed by broker-dealers, including, but not
limited to, any transaction charges, fees for duplicate statements and transaction confirmations,
and fees for electronic data feeds and reports. Please refer to Item 12 of this Brochure for
additional information about our brokerage practices.
Limited Prepayment of Fees: Under no circumstances do we require or solicit payment of fees in
excess of $1,200 more than six months in advance of services rendered.
Item 6. Performance-Based Fees and Side-By-Side Management
As disclosed in Item 5 of this Brochure, our firm accepts a performance-based fee from clients.
Such a performance-based fee is calculated based on a share of capital gains on, or capital
appreciation of, the assets of the client. To qualify for a performance-based fee arrangement, a
client must either demonstrate a net worth of at least $2,100,000 or must have at least $1,000,000
under management immediately after entering into a management agreement with us.
Clients should be aware that performance-based fee arrangement may create an incentive for us
to recommend investments which may be riskier or more speculative than those which would be
recommended under a different fee arrangement. In addition, this arrangement may also create
an incentive for MSR to favor accounts for which it receives a performance based fee. However,
as a fiduciary, MSR aims to act in the best interests of its clients and subscribes to managing
Traditional Fee and Performance Fee clients in a similar fashion.
Furthermore, since we also have clients who do not pay performance-based fees, we have an
incentive to favor accounts that do pay such fees because compensation we receive from these
clients is more directly tied to the performance of their accounts. Since we aim at all times to put
the interest of our clients first as part of our fiduciary duty as a registered investment adviser, we
take the following steps to address these conflicts:
1. We disclose to clients the existence of all material conflicts of interest, including the
potential for our firm and employees to earn more compensation from advisory clients
who pay performance-based fees;
2. We collect, maintain and document accurate, complete and relevant client background
information, including the client’s financial goals, objectives and risk tolerance;
3. Our management conducts regular reviews of each client account to verify that all
recommendations made to a client are suitable to that client’s needs and circumstances;
4. We have implemented policies and procedures for fair and consistent allocation of
investment opportunities among all client accounts;
11
5. We periodically compare holdings and performance of all accounts with similar
strategies to identify significant performance disparities indicative of possible favorable
treatment;
6. We periodically review trading frequency and portfolio turnover rates to identify
possible patterns of “window dressing,” “portfolio churning,” or any intent to
manipulate trading to boost performance near the reporting period.
7. We educate our employees regarding the responsibilities of a fiduciary, including the
need for having a reasonable and independent basis for the investment advice provided
to clients and equitable treatment of all clients, regardless of the fee arrangement.
Performance-based fees will only be charged in accordance with the provisions of Rule 205-3 of
the Investment Advisers Act of 1940 and/or applicable state regulations. Our clients must
understand the performance-based fee method of compensation and its risks prior to entering
into a management contract with us.
Item 7. Types of Clients
MSR provides its advisory services, where appropriate, to individuals, trusts, estates, charitable
organizations, foundations, pension and profit sharing plans, corporations and other business
entities.
As previously disclosed in Item 5, our firm has established certain initial minimum account
requirements based on the nature of the service(s) being provided. For a more detailed
understanding of those requirements, please review the disclosures provided for each applicable
service.
Item 8. Methods of Analysis, Investment Strategies and Risk of Loss
METHODS OF ANALYSIS
We use the following methods of analysis in formulating our investment advice and/or managing
client assets:
Fundamental Analysis: We attempt to gauge the intrinsic value of securities, industries, sectors,
regions and asset classes by looking at economic and financial factors (including traditional
measures of valuation, the overall economy, industry conditions, and financial conditions) to
determine if a security is underpriced (indicating it may be a good time to buy) or overpriced
(indicating it may be time to sell).
12
Fundamental analysis does not attempt to anticipate general market movements. This presents a
potential risk, as the price of a security can move up or down along with the overall market
regardless of the economic and financial factors considered in evaluating a security
Technical Analysis: Technical analysis involves the analysis of past market movements and the
application of that analysis to the present in an attempt to recognize recurring patterns of investor
behavior and to predict future price movement.
Charting and cyclical analysis are types of technical analysis that we use. Charting involves the
review of charts of market and security activity in an attempt to identify when the market is
moving up or down and to predict how long the trend may last and when that trend might
reverse. Cyclical analysis involves measuring the movements of a particular security relative to
the overall market in an attempt to predict the price movement of the security.
Technical analysis does not consider the underlying financial conditions of a security. This
presents a risk in that a poorly-managed or financially unsound investment may underperform
regardless of market movement.
Using both fundamental and technical analysis, we develop many investment ideas internally
through our Investment Committee. The Committee analyzes and discusses economic
conditions, demographic and macro trends, global market conditions, and specific investment
ideas and opportunities in all asset sectors. These discussions lead the Committee to develop
target asset allocation guidelines for all asset sectors and to strategically alter them over the
course of market and business cycles.
Mutual fund and/or ETF analysis: In cases where a client already owns a mutual fund or ETF,
we look at the experience and track record of the manager of the mutual fund or ETF in an attempt
to determine if that manager has demonstrated an ability to invest over a period of time and in
different economic conditions. We also look at the underlying assets in a mutual fund or ETF in
an attempt to determine if there is significant overlap in the underlying investments held in
another fund(s) in the client’s portfolio. We also monitor the funds or ETFs in an attempt to
determine if they are continuing to follow their stated investment strategy.
A risk of mutual fund and/or ETF analysis is that, as in all securities investments, past
performance does not guarantee future results. A manager who has been successful may not be
able to replicate that success in the future. In addition, as we do not control the underlying
investments in a fund or ETF, managers of different funds held by the client may purchase the
same security, increasing the risk to the client if that security were to fall in value. There is also a
risk that a manager may deviate from the stated investment mandate or strategy of the fund or
ETF, which could make the holding(s) less suitable for the client’s portfolio.
13
Risks for all forms of analysis: Our securities analysis methods rely on the assumption that the
companies whose securities we purchase and sell, the rating agencies that review these securities,
and other publicly-available sources of information about these securities, are providing accurate
and unbiased data. While we are alert to indications that data may be incorrect, there is always a
risk that our analysis may be compromised by inaccurate or misleading information.
INVESTMENT STRATEGIES
We use the following strategies in managing client accounts, provided that such strategies are
appropriate to the needs of the client and consistent with the client's investment objectives, risk
tolerance, and time horizons, among other considerations:
Long-term purchases: We purchase securities with the idea of holding them in the client's account
for a year or longer. Typically we employ this strategy when:
- we believe the securities to be currently undervalued, and/or
- we want exposure to a particular asset class over time, regardless of the current projection
for this class.
A risk in a long-term purchase strategy is that by holding the security for this length of time, we
may not take advantage of short-term gains that could be profitable to a client. Moreover, if our
predictions are incorrect, a security may decline sharply in value before we make the decision to
sell.
Short-term purchases: MSR very rarely employs the use of short-term trading strategies. When
utilizing this strategy, we purchase securities with the idea of selling them within a relatively
short time (typically a year or less). We do this in an attempt to take advantage of conditions that
we believe will soon result in a price swing in the securities we purchase.
A short-term purchase strategy poses risks should the anticipated price swing not materialize; we
are then left with the option of having a long-term investment in a security that was designed to
be a short-term purchase, or potentially taking a loss.
In addition, this strategy involves more frequent trading than does a longer-term strategy, and
will result in increased brokerage and other transaction-related costs, as well as less favorable tax
treatment of short-term capital gains.
Stop loss Orders: MSR employs the use of stop loss orders on certain stocks in each client
portfolio in an effort to mitigate significant losses. These stop loss orders are placed on shares of
companies the firm believes would do poorly in difficult economic conditions. Stop loss orders
are not placed on most companies in the consumer staples, healthcare and utility sectors given
that they have historically fared better in difficult economic climates. Though stop loss orders can
14
be effective in a market falling at a normal pace, they can pose a risk if markets or individual
stocks fell dramatically within a very short period of time. Once a stop loss order is executed a
market order is sent to the exchange to sell the shares at the current market price. The actual sale
price, in a fast moving market, may be less or more than the stop loss order price. To mitigate this
risk MSR places stop loss orders only on economically sensitive company shares and often on a
portion of a client’s shares. Clients may direct MSR not to employ the use of stop loss orders.
Selling Stock Short: MSR employs the strategy of selling stocks short only in cases when the firm
believes that a market is likely to decline over a longer time frame. The risk of selling stock short
occurs when markets begin to recover and the short positions lose value. Due to this risk MSR
usually places stop loss orders on their short positions. Selling stock short is rarely used by MSR.
Asset Allocation: In implementing our clients’ investment strategy, we begin by attempting to
identify an appropriate ratio of equities, fixed-income and cash (i.e. “asset allocation”) suitable to
the client’s investment goals and risk tolerance.
A risk of asset allocation is that the client may not participate in sharp increases in a particular
security, industry or market sector. Another risk is that the ratio of securities, fixed income, and
cash will change over time due to stock and market movements and, if not corrected, will no
longer be appropriate for the client’s goals.
Margin: We do not use margin transactions as an investment strategy. However, we may
recommend, where appropriate, that a client establish a margin account with the client’s broker.
In this situation, if we are selling one stock and purchasing another stock with the proceeds, we
can use the margin account to make certain that you are not left out of the purchase if we have
difficulty completing the sale.
RISK OF LOSS
Securities investments are not guaranteed and you may lose money on your investments. All
investors should be prepared to bear these risks. We ask that you work with us to help us
understand your tolerance for risk.
Item 9. Disciplinary Information
We are required to disclose any legal or disciplinary events that are material to a client's or
prospective client's evaluation of our advisory business or the integrity of our management. Our
firm and our management personnel have no reportable disciplinary events to disclose.
15
Our firm and management persons are not engaged in any other applicable financial industry
activities and have no other industry affiliations.
Item 11. Code of Ethics, Participation in Client Transactions and Personal
Trading
CODE OF ETHICS
Our firm has adopted a Code of Ethics which sets forth high ethical standards of business conduct
that we require of our employees, including compliance with applicable federal securities laws.
MSR and our personnel owe a duty of loyalty, fairness and good faith to our clients, and have an
obligation to adhere not only to the specific provisions of the Code of Ethics, but to the general
principles that guide the Code.
MSR’s Code of Ethics includes the firm's policy prohibiting the use of material non-public
information. While we do not believe that we have any particular access to non-public
information, all employees are reminded that such information may not be used in a personal or
professional capacity.
Our Code of Ethics requires that anyone associated with this advisory practice with access to
advisory recommendations, client holdings or other specified information (“access persons”)
provide annual securities holdings reports and quarterly transaction reports of all reportable
transactions to the firm's designated officer. These reports are made available to an appropriate
regulatory agency upon request and will be reviewed on a regular basis by the Chief Compliance
Officer (“CCO”) of MSR, or her designee, to supervise compliance with the firm's Code of Ethics.
Our Code also contains oversight, enforcement and recordkeeping provisions. A copy of our
Code of Ethics is available to our advisory clients and prospective clients. You may request a copy
by email to [email protected] , or by telephone at (415) 289-1010.
SUMMARY OF PERSONAL TRADING POLICY
Our firm and the individuals associated with our firm may buy or sell securities for their personal
accounts that are identical to or different from those recommended to our clients. In addition, the
firm and these individuals may have an interest or position in a security which may also be
recommended to a client. As all these situations represent actual or potential conflicts of interest
with our clients, we have taken the following steps to assure that (i) the personal securities
transactions of our employees will not interfere with making and implementing decisions in the
best interest of our advisory clients, (ii) our firm complies with its regulatory obligations, and (iii)
we provide our clients with full and fair disclosure of such conflicts of interest:
1. Prohibiting the firm, its owner and employees from:
a. Putting their own interest above the interest of an advisory client;
Item 10. Other Financial Industry Activities and Affiliations
16
b. Buying or selling securities for their personal portfolio(s) where their decision is a
result of information received as a result of his or her employment unless the
information is also available to the investing public.
c. Purchasing or selling any security in their personal portfolio(s) 3- calendar days
prior to or 3-calendar days after (“blackout period”) a transaction(s) in the same
securities being implemented for an advisory client unless the personal trade falls
within MSR’s “de minimis” exemption. Trades covered by the “de minimis”
exemption are still subject to all other requirements of MSR’s Code of Ethics and
may apply only if the following requirements apply: 1) The transaction or
aggregated transactions must be for the purchase or sale of 2,000 shares or less every
30 days; 2) The issuer of the securities must have a market capitalization of at least
$1 billion; and 3) The transaction must be free from any actual and/or apparent
conflicts of interest. If the transaction does not meet the “de minimus” exemption,
the black-out period described above will apply and employees must obtain pre-
approval from the CCO or other designee. Pre-approval requests in a security that
has been purchased or sold in a client account during the blackout period, or that is
listed on MSR’s “watch list,” will be denied. After a request for preclearance is
approved, the compliance designee will cross reference the employee’s trading
against client portfolio trades for 3-calendar days. If there is a trade in a client
account in the same security during that 3-day timeframe, the CCO will investigate
and may require the employee to submit a written explanation of the circumstances
surrounding the transaction. If the CCO is not satisfied that the employee affected
his or her trade without knowledge of the impending managed portfolio
transaction, the employee may be required to submit a trade to reverse the
transaction, forfeit any resulting gains, and absorb any resulting financial and/or
tax consequences based on the investigation and decision of the CCO. The blackout
policy shall not apply to any trades triggered by stop-loss orders originally placed
outside the blackout period.
2. Our firm requires prior approval from our CCO for investment by our owner and
employees in an initial public offering (IPO), a private placement and certain publicly
traded securities.
3. We maintain a list of all reportable securities holdings for our firm, our owner and our
employees who are access persons. These holdings are reviewed on a regular basis by our
firm's CCO, or her designee, to verify compliance with this personal trading policy.
4. We have established procedures for the maintenance of all required books and records.
5. We require our owner and employees to act in accordance with all applicable Federal and
State regulations governing registered investment advisory practices.
6. We provide a copy of the Code of Ethics on an annual basis to the owner and employees
of our firm. Each employee acknowledges the Code in writing and agrees to be bound by
it.
17
7. We have established policies requiring the reporting of Code of Ethics violations to our
CCO.
8. Any individual who violates any of the above restrictions may be subject to penalties, up
to and including termination.
PRINCIPAL TRANSACTIONS
MSR and individuals associated with our firm are prohibited from engaging in principal
transactions. A principal transaction is a transaction where MSR or a person associated with MSR,
as principal, buys securities from, or sells securities to, an MSR client.
Item 12. Brokerage Practices
BROKERAGE DISCRETION
MSR requests that it be provided in writing with the discretionary authority to determine:
- the broker-dealer to use for client transactions; and
- the commission/transaction costs that will be charged to clients for these transactions.
Any limitations on this discretionary authority shall be included in this written authority
statement. Clients may change/amend these limitations as required. Such amendments shall also
be submitted in writing.
MSR will endeavor to select those brokers or dealers which will provide the best services at the
lowest commission rates possible. The reasonableness of commissions is based on the broker's
stability, reputation, ability to provide professional services, competitive commission rates and
prices, research, trading platform, and other services which will help MSR in providing
investment management services to clients. MSR may, therefore use a broker who provides
useful research and securities transaction services even though a lower commission may be
charged by a broker who offers no research services and minimal securities transaction assistance.
Research services may be useful in servicing all our clients, and not all of such research may be
useful for the account for which the particular transaction was effected.
MSR typically uses the brokerage and platform services of Schwab Institutional, a division of
Charles Schwab & Co., Inc. ("Schwab"),1 or TD Ameritrade Institutional, a division of TD
Ameritrade Inc. ("TD Ameritrade"),2 for its advisory accounts. Both Schwab and TD Ameritrade
1 For information regarding Schwab, please refer to their website: https://www.schwab.com . 2 For information regarding TD Ameritrade, please refer to their website: http://www.tdameritrade.com .
18
are FINRA3-member broker-dealers and SIPC4 members. Schwab and TD Ameritrade provide
MSR with access to their institutional trading and custody services. There is no direct link
between our firm's use of these brokerage and platform services and the investment advice we
give to our clients. However, we receive economic benefits through our participation in these
platforms that are typically not available to Schwab or TD Ameritrade retail investors.
These platform services are not contingent upon our firm committing to Schwab or TD
Ameritrade any specific amount of business (assets in custody or trading commissions). Schwab’s
and TD Ameritrade’s brokerage services include the execution of securities transactions, custody,
research, and access to mutual funds and other investments that are otherwise generally available
only to institutional investors or would require a significantly higher minimum initial investment.
For our client accounts maintained in their custody, Schwab and TD Ameritrade generally do not
charge separately for custody services but are compensated by account holders through
commissions and other transaction-related fees for securities trades that are executed through
them or that settle into the accounts.
Schwab and TD Ameritrade also make available other products and services that benefit MSR but
may not directly benefit our clients’ accounts. Many of these products and services may be used
to service all or some substantial number of our client accounts, including accounts not
maintained at Schwab or TD Ameritrade. These products and services that assist us in managing
and administering our clients’ accounts include software and other technology that:
- provide access to client account data (such as trade confirmations and account
statements);
- facilitate trade execution and allocate aggregated trade orders for multiple client
accounts;
- provide research, pricing and other market data;
- facilitate payment of our fees from clients’ accounts; and
- assist with back-office functions, recordkeeping and client reporting.
Schwab and TD Ameritrade also offer other services intended to help us manage and further
develop our business enterprise. These services may include:
- compliance, legal and business consulting;
- publications and conferences on practice management and business succession; and
- access to employee benefits providers, human capital consultants and insurance
providers.
3 FINRA is the largest independent regulator for all securities firms doing business in the United States. For more information
regarding FINRA, please refer to their website: http://www.finra.org . 4 For information regarding the SIPC, please refer to their website: http://www.sipc.org .
19
Schwab and TD Ameritrade may make available, arrange and/or pay third-party vendors for the
types of services rendered to MSR. Schwab and TD Ameritrade may discount or waive fees it
would otherwise charge for some of these services or pay all or a part of the fees of a third-party
providing these services to our firm. Schwab and TD Ameritrade may also provide other benefits
such as educational events or occasional business entertainment of our personnel.
In evaluating whether to require that clients custody their assets at Schwab or TD Ameritrade, we
may take into account the availability of some of the foregoing products and services and other
arrangements as part of the total mix of factors we consider and not solely on the nature, cost or
quality of custody and brokerage services provided by Schwab or TD Ameritrade, which may
create a potential conflict of interest.
We have no formal or informal soft dollar arrangements with Schwab or any other broker-dealer.
Neither Schwab nor TD Ameritrade provide us with any specific proprietary research or other
specialized services other than what is otherwise made available by them to the other investment
advisers that use their platform services.
We receive client referrals from Schwab through our participation in the Schwab Advisor
Network (“the Service”). The Service is designed to help investors find an independent
investment adviser. As mentioned above, Schwab is a FINRA-member broker-dealer
independent of and unaffiliated with MSR. Schwab does not supervise MSR and has no
responsibility for MSR’s management of client portfolios or other advice or services. MSR pays
Schwab fees to receive client referrals through the Service.
MSR pays Schwab a “Participation Fee” on all referred clients’ accounts that are maintained in
custody at Schwab and a “Non-Schwab Custody Fee” on all accounts that are maintained at, or
transferred to, another custodian. The Participation Fee paid by MSR is a percentage of the
advisory fees the client owes to MSR or a percentage of the value of the assets in the client’s
account, subject to a minimum Participation Fee.
MSR pays Schwab the Participation Fee for as long as the referred client’s account remains in
custody at Schwab. The Participation Fee is billed to MSR quarterly and may be increased,
decreased or waived by Schwab from time to time.
The Participation Fee is paid by MSR and not by the client. MSR has agreed not to charge clients
referred through the Service fees or costs greater than the fees or costs MSR charges clients with
similar portfolios who were not referred through the Service.
MSR generally pays Schwab a Non-Schwab Custody Fee if custody of a referred client’s account
is not maintained by, or assets in the account are transferred from, Schwab. This fee does not
apply if the client was solely responsible for the decision not to maintain custody at Schwab. The
Non-Schwab Custody Fee is a one-time payment
20
equal to a percentage of the assets placed with a custodian other than Schwab. The Non-Schwab
Custody Fee is higher than the Participation Fees MSR generally would pay in a single year. Thus,
MSR will have an incentive to recommend that client accounts be held in custody at Schwab.
The Participation and Non-Schwab Custody Fees will be based on assets in accounts of MSR’s
clients who were referred by Schwab and those referred clients’ family members living in the
same household. Thus, MSR will have incentives to encourage household members of clients
referred through the Service to maintain custody of their accounts and execute transactions at
Schwab and to instruct Schwab to debit MSR’s fees directly from the accounts.
SUMMARY OF TRADE AGGREGATION POLICY
MSR will aggregate (i.e., block) trades where possible and when advantageous to clients. This
blocking of trades permits the trading of aggregate blocks of securities composed of assets from
multiple client accounts. Block trading may allow us to execute equity trades in a timelier, more
equitable manner, at an average share price. MSR will typically aggregate trades among clients
whose accounts can be traded at a given broker. MSR’s block trading policy and procedures are
as follows:
1. Trades may be aggregated where it is more timely, efficient and equitable to those clients
participating in a trade in the same security.
2. Transactions for any client account may not be aggregated for execution if the practice is
prohibited by or inconsistent with the client's advisory agreement with MSR, or our firm's
order allocation policy.
3. The portfolio manager must determine that the purchase or sale of the particular security
involved is appropriate for the client and consistent with the client's investment objectives
and with any investment guidelines or restrictions applicable to the client's account.
4. The portfolio manager must reasonably believe that the order aggregation will enable MSR
to seek best execution for each client participating in the aggregated order. This requires a
good faith judgment at the time the order is placed for the execution. It does not mean that
the determination made in advance of the transaction must always prove to have been
correct in the light of a "20-20 hindsight" perspective. Best execution includes the duty to
seek the best quality of execution, as well as the best net price.
5. Aggregated (block) trades are sent as market orders (not limit orders) and are always filled
regardless of price. However, adjustments to the allocations may be made due to tax
consideration, to avoid having odd amounts of shares held in any client account, or to
avoid excessive ticket charges in smaller accounts.
6. In determining allocations for smaller accounts or accounts with small initial allocation,
the firm employs a de minimus exception. This exception serves to allow smaller accounts
to receive their entire allocation before larger accounts are given their pro rata amount, in
order to minimize the transaction costs involved with a series of small allocations.
21
7. In cases where the final pricing on an aggregated trade results in the overspending in a
particular account, the firm’s policy is to move those shares to another account of the same
client so that the client’s composite maintains the appropriate assets allocation; if that is
not possible, the firm may either allocate those shares to another client account
participating in the aggregated trade on a rotational basis, or break the trade.
8. The firm trades using Moxy, our trade order management system, to calculate the
allocations and percentages.
9. Generally, each client that participates in the aggregated order must do so at the average
price for all separate transactions made to fill the order. Each participating account has its
own set commission costs based on their arrangement with their broker. Transaction costs
may be charged as a fixed, per-trade fee or a fee based on the number of shares traded for
each client (depending upon the individual client’s agreement with the applicable
custodian/broker).
10. In daily trading, a group of client trades are entered into Moxy, based on a position size
determined by client assets and tactical weight. For example, a client with $1M assets
under management (AUM) who is 80% stock will have $16,000 positions (based on 50
positions per portfolio). Once most or all of that day’s trades are entered, the “like” trades
(same position, same broker) are merged together and sent to each respective broker as a
block trade in our master account. Once the trade fills, the pre-allocation file, created when
the trades are merged, is audited to insure that no negative balances have been created.
On the rare occasion that this occurs, the smallest number of shares required to cover the
negative balance may be moved from the negative account(s)to a different client account
where the small amount will not substantially affect the receiving client’s asset allocation.
Where possible, we attempt to move the shares into another account owned by the same
client. Once this audit is complete, the allocation file is sent to the broker to allocate.
Trading in this manner insures that all included clients receive the identical fill price per
share. Fill price may vary among brokers.
11. In the rare event that MSR buys or sells a security that lacks sufficient volume to efficiently
sell a block of stock at the current market price, block orders will be executed in phases
and possibly over days in an effort to obtain the best pricing. This can result in segments
of clients getting different pricing for securities. We use several methods to achieve the
goal of best pricing in a manner that does not favor one client over another which may
include: 1) random selection of accounts; 2) client tactical weighting considerations (ie.
group by client stock exposure requirements); 3) accounts taxable status; or 4) alphabetical
order.
When the investment policy committee makes a decision to enter into a new position or
exit from a position, we run an “allocation strategy” on Moxy. We select a group of clients and
either buy a percentage of their tactical weight in the new position (typically 2%, ie. client has
$1M and should be 80% stock, they should own $800,000 in stock, 2% of which is $16,000,
again based on 50 stocks per portfolio) or sell a position or all (typically 50% or 100%) of the
22
existing position. Moxy’s “allocation strategy” feature automatically determines how many
shares to buy or sell per client and “blocks” the trades for submission to the brokers. Once the
trades are filled, we again audit for negatives or tax considerations, and once resolved, send
the allocation files to the brokers. This procedure insures that each included client receives
the same fill price. Fill price may vary among brokers.
12. No client or account will be favored over another.
TRADE ERROR POLICY
Main Street requires that its personnel carefully implement investment management decisions. Nevertheless, if a trade error occurs, it is Main Street’s policy that the error be corrected as soon as possible and in such a manner that the affected client is not disadvantaged and bears no loss.
Main Street’s policy prohibits its staff from requesting a broker-dealer to accept financial responsibility for a trade error caused by Main Street’s personnel in exchange for the promise of future compensation through commissions.
Item 13. Review of Accounts
WEALTH MANAGEMENT
Reviews: While the underlying securities within client accounts are continually monitored, these
accounts are reviewed at least weekly by James E. Demmert, Managing Partner and our
investment policy committee. The committee consist of advisors, analyst and financial specialist
from the Main Street team who evaluate and apply the latest financial research and develop the
firm’s investment policies and guidelines for its clients. The committee meets regularly and
discusses current news and market conditions that assists them in outlining potential risks and
opportunities – all with our clients’ long term needs as the focal point. Our client accounts are
reviewed in the context of each client's stated investment objectives and guidelines. More frequent
reviews may be triggered by material changes in variables such as the client's individual
circumstances, or the market, political or economic environment.
Review of our client’s financial plans will typically occur on an annual basis or upon client
request.
Reports: In addition to the monthly statements and confirmations of transactions that clients
receive from their broker-dealer/custodian, we provide quarterly reports summarizing account
performance, balances and holdings.
Clients who elect to have us provide them financial planning will also receive a completed
financial plan. This plan will typically be updated annually or upon client request.
23
These clients will receive reviews and reports as contracted for at the inception of the advisory
engagement.
Item 14. Client Referrals and Other Compensation
It is our policy not to accept or allow our related persons to accept any form of compensation,
including cash, sales awards or other prizes, from a non-client in conjunction with the advisory
services we provide to our clients.
From time to time various investment professionals and firms may introduce their clients to Main
Street Research and, in return, Main Street Research may pay such independent professionals and
firms (Solicitor) a referral fee. Whenever we pay a referral fee, we require the Solicitor to provide
the prospective client with a copy of this document (Part 2A of Form ADV: Firm Brochure) and a
separate disclosure statement that includes the following information:
- the Solicitor’s name and relationship with our firm;
- the fact that the Solicitor is being paid a referral fee;
- the amount of the fee; and
- whether the fee paid to us by the client will be increased above our normal fees in order to
compensate the Solicitor. As a matter of firm practice, the advisory fees paid to us by clients
referred by solicitors are not increased as a result of any referral.
The client acknowledges, in writing, the receipt of the Firm Brochure and the disclosure
statement.
From time to time Main Street Research employees may refer potential new clients to the firm. In
return, Main Street Research may pay the employee a referral fee. The employee making the
referral must provide each prospective client with a copy of this document (Part 2A of form ADV:
Firm Brochure) along with a written disclosure of the terms of the referral agreement between
Main Street Research and the employee, including the compensation to be received by the
employee from Main Street Research. This fee does not increase or decrease the management fee
any client pays to Main Street Research. Main Street Research discloses the referral arrangement
to the employee referred client and asks the client to acknowledge, in writing, the receipt of the
Firm Brochure and disclosure statement of the referral agreement.
Main Street Research occasionally receives potential new client referrals from its existing clients
and may offer economic benefits such as gift cards to a restaurant or tickets to a local social event
in appreciation for a client referral resulting in a new client relationship. These economic benefits
may be offered to certain clients and not to others, and may differ in value among clients.
CONSULTING
24
Item 15. Custody
All clients’ accounts are held in custody by unaffiliated broker/dealers, but Main Street can access
many client accounts through its ability to debit advisory fees. For this reason Main Street is
considered to have custody of client assets. As part of this billing process, the client's custodian
is advised of the amount of the fee to be deducted from that client's account. On at least a quarterly
basis, the custodian is required to send to the client a statement showing all transactions within
the account during the reporting period. Because the custodian does not calculate the amount of
the fee to be deducted, it is important for clients to carefully review their custodial statements to
verify the accuracy of the calculation, among other things. Clients should compare those
statements to any account information or quarterly reports provided by Main Street and contact
us directly if they believe that there may be an error in their statements.
Main Street may also have custody of client assets because we accept Standing Letters Of
Authorization from our clients which allows us to facilitate the transfer of funds to third parties
identified by our clients. At all times we intend to comply with the SEC’s No-Action Letter Dated
02/21/2017 to avoid the surprise audit requirements of the SEC’s Custody Rule.
Item 16. Investment Discretion
Clients hire us to provide discretionary portfolio management services. Where we have been
provided investment discretion, we place trades in a client’s account without obtaining specific
client permission prior to each trade. Our discretionary authority includes the ability to do the
following without contacting the client:
- Determine the security to buy or sell; and/or
- Determine the amount of the security to buy or sell.
Clients give us discretionary authority when they sign a discretionary advisory agreement with
our firm, and may limit this authority by giving us written instructions. Clients may also
change/amend such limitations by once again providing us with written instructions.
Item 17. Voting Client Securities
Advisory clients may elect to delegate their proxy voting authority to us. Alternatively, clients
may choose to receive and vote proxies related to their own accounts. In these circumstances, we
will consult with clients regarding the proxy vote upon request. With respect to ERISA accounts,
we will vote proxies unless the plan documents specifically reserve the plan sponsor’s right to
vote proxies. To direct us to vote a proxy in a particular manner, clients should contact our office
by telephone, electronic mail, or in writing.
25
Absent specific client instructions, Main Street Research generally votes in line with third party
proxy research provided by Institutional Shareholder Services Inc. (ISS). Main Street Research has
contracted with ISS to support the firm’s proxy management needs and has engaged ISS’ end-to-
end proxy voting services which includes ISS’ proxy voting guidelines (standard market-based
and Benchmark guidelines). Main Street Research has the responsibility for oversight of the third
party service provider and for ensuring that proxies are voted in the best interest of clients. When
we have discretion to vote proxies for our clients, we or the third party will vote those proxies in
the best interests of our clients and in accordance with our established policies and procedures
now based on ISS’ proxy voting guidelines. However, if Main Street Research does not agree
with a recommended vote by ISS the firm may instruct ISS to vote otherwise and in the best
interest of the client. Our firm will retain all proxy voting books and records for the requisite
period of time, including a copy of each proxy statement received, a record of each vote cast, a
copy of any document created by us that was material to making a decision how to vote proxies,
and a copy of each written client request for information on how the adviser voted proxies. Prior
to voting, Main Street Research or the third party service provider verifies whether an actual or
potential conflict of interest with Main Street Research exists in connection with the subject
proposal(s) to be voted upon. The determination regarding the presence or absence of any actual
or potential conflict of interest is documented. If our firm has a conflict of interest in voting a
particular action, we will notify clients of the conflict and obtain client consent before voting the
proxy.
Clients may obtain a copy of our complete proxy voting policies and procedures by contacting
our office directly. Clients may request, in writing, information on how proxies for his/her shares
were voted. If any client requests a copy of our complete proxy policies and procedures or how
we voted proxies for his/her account(s), we will promptly provide such information to the client.
Main Street Research has retained Battea – Class Action Services, LLC (Battea) to assist clients in
the recovery of claims from class action securities law suits. Battea charges a 20% contingency fee
which is deducted from any settlement before proceeds are distributed to clients. This service is
offered to clients beginning January 2016. Battea will review available historical client records and
make filings for open cases. Clients are automatically included in this service, but may Opt-Out
by providing written notice to Main Street Research. If a client Opts-Out, Main Street and Battea
will not monitor class action filings for that client.
Item 18. Financial Information
Under no circumstances do we require or solicit payment of fees in excess of $1,200 per client
more than six months in advance of services rendered. Therefore, we are not required to include
a financial statement.
As an advisory firm that maintains discretionary authority for client accounts, we are
also required to disclose any financial condition that is reasonable likely to impair our ability to
meet our contractual obligations. MSR has no additional financial circumstances to report and has never been the subject of a bankruptcy petition.
26