Managing Multiple AuthorsAl Davis @adavis3105
Monday, 1 July, 13
Who is Al Davis?
FORMER ORGANIZER:• WORDCAMP TORONTO• WORDCAMP TORONTO DEVELOPERS• TORONTO WORDPRESS MEETUP GROUP
PROFESSOR GEORGE BROWN COLLEGE INTRO TO WORDPRESS
PROGRAM MANAGER: HOSTOPIA WORDPRESS STRATEGY FOR PARTNER TELCO’S
GLOBALLY
DIRECTOR OF EDUCATION, WPUNIVERSITY.COM
Monday, 1 July, 13
Who is Al Davis?
Monday, 1 July, 13
Managing Multiple Authors
Who is this presentation for?
• People who have a site where there are multiple authors (obviously).
• People with only a single author (couple of good tips in here for you as well).
Who isn’t this presentation for?
• People with cat blogs.....
Monday, 1 July, 13
Managing Multiple Authors
Why have more than 1 author?
• Having more than a single author offers a wealth of possibilities.
• Additional trafAic
• Greater authority on your topic
• How a multi-author blog helps to create community
• Share the workload across your whole company
Monday, 1 July, 13
Managing Multiple Authors
So lets look at some tools and ideas to make that work and work well...
Monday, 1 July, 13
Managing Multiple Authors
First tip-‐ Create a private/ internal team blog
Why?
• You want your team to feel like they are actually a team and giving them a place to come together and collaborate is a great way to do that.
Monday, 1 July, 13
Managing Multiple Authors
First tip-‐ Create a private/ internal team blog
How?
• Set up a subdomain site like authors.yourcompany.com and use a theme ( P2 is the recommended theme).
Monday, 1 July, 13
Managing Multiple Authors
Monday, 1 July, 13
Managing Multiple Authors
User Roles and Capabilities
It is important to make sure your authors are aware of their roles and what they are or aren’t allowed to do
Monday, 1 July, 13
Managing Multiple AuthorsDefault user roles within WordPress
• Administrator – somebody who has access to all the administration features within a single site.
• Editor – somebody who can publish and manage posts including the posts of other users.
• Author – somebody who can publish and manage their own posts.
• Contributor – somebody who can write and manage their own posts but cannot publish them.
• Subscriber – somebody who can only manage their proAile.
Monday, 1 July, 13
Managing Multiple AuthorsWhat about custom roles?
Justin Tadlock’s Member’s plugin allows you to create custom user roles with very granular permissions
Monday, 1 July, 13
Managing Multiple Authors
Monday, 1 July, 13
Managing Multiple Authors
What if I have multiple authors for a single post?
Well, there’s a plugin for that....
Monday, 1 July, 13
Managing Multiple AuthorsCo-‐Authors Plus
Monday, 1 July, 13
Managing Multiple Authors
Time for the heavy duty tools...
• Editorial Calendar
• The editorial calendar gives you an overview of your blog and when each post will be published.
• Great for single author blogs (told you there would be something in here for you single authors).
Monday, 1 July, 13
Managing Multiple Authors
Monday, 1 July, 13
Managing Multiple Authors
Monday, 1 July, 13
Managing Multiple Authors
And then there is Edit Flow....
IMO, this is the benchmark for editorial workAlow in WordPress.
Built by local Automattician Mo Jangda as well as others.
Monday, 1 July, 13
Managing Multiple Authors
Edit Flow Highlights
You can create custom statuses for you own particular workAlow
Out of the box, WP only offers ‘Draft’ and ‘Pending Review’, which might not address everything ..Edit Flow adds ‘In Progress’, ‘Pitch’, ‘Waiting for Edit’
You can create your own Custom Statuses just like you were adding a new Category.
Monday, 1 July, 13
Managing Multiple Authors
Monday, 1 July, 13
Managing Multiple Authors
Edit Flow Highlights
Editorial Comments-‐ Allows you to see threaded comments from within the dashboard for private conversation regarding the piece.
Monday, 1 July, 13
Managing Multiple Authors
Edit Flow Highlights
User groups-‐ allows you to add users to speciAic groups based on their roles
Monday, 1 July, 13
Managing Multiple AuthorsEdit Flow Highlights
NotiAications-‐ People assigned to speciAic groups get notiAied of appropriate actions and when editorial comments are made.
Monday, 1 July, 13
Managing Multiple Authors
Overall, a very powerful tool for managing multiple authors and creating a workAlow...but there is something missing still from this process
Monday, 1 July, 13
Managing Multiple Authors
You need a style guide....
How do I make sure everyone is following my format? Using consistent terminology?Using the right fonts?
This is WordPress, so there must be a plugin for that right?
Monday, 1 July, 13
Managing Multiple Authors
WRONG....THERE IS NO STYLE GUIDE PLUGIN.....
( cue angels crying)
Monday, 1 July, 13
Managing Multiple Authors
Monday, 1 July, 13
Managing Multiple Authors
So what is one to do......
Monday, 1 July, 13
Managing Multiple Authors
Monday, 1 July, 13
Managing Multiple AuthorsLets take a plugin called WP Help , six rubber bands and an empty coke can and turn it into something we can use as a style guide.
(Actually, we just need to use the plugin and change it’s purpose to suit our needs, but the rest just sounded cool)
Monday, 1 July, 13
Managing Multiple AuthorsWhen we install WP Help we see this:
But lets change it to this:
Monday, 1 July, 13
Managing Multiple AuthorsNow we can add all of our style guide docs to this plugin and have them available to all
Monday, 1 July, 13
Thank you!!!
Questions?
@adavis3105
wpteach.com
Monday, 1 July, 13