Managing Rights at
Te Papa
Introduction Rights Management @ Te
Papa today
How we got here
What the Rights Module looks like
Future Advances
Current Situation – Rights Module
100,000+ History, Pacific, Maori collection items
155,000+ Photograph collection items
3044 Copyright owner records
767 Copyright licences
Situation in 2006 Exhibitions –licensing specific
to each project
Collections Online project – recently launched
Collection Acquisitions – Right management process only sporadically applied.
Situation in 2006 Te Papa Press – case-by-
case
Te Papa Picture Library – providing information to clients
Te Papa Store – case-by-case
Resulting Issues Copyright status of the same works
assessed repeatedly
Lack of centralised updated contacts and addresses
Lack of information on what had previously been negotiated and when licences expire
Lack of relationship management with rights owners
Change in Approach Centralise contact
information for rights owners
Centralise Rights ownership information
Use the copyright licence process to manage relationship
MUSEUM OF NEW ZEALAND TE PAPA TONGAREWA COPYRIGHT OWNER PERMISSION FORM
As the owner of copyright in the works listed below, I grant to the Museum of New Zealand Te Papa Tongarewa (please tick the box):
A non-exclusive licence to use the works for museum-related purposes, including, but not limited to:
Exhibiting copies of the work Making documentation copies of the work in any medium, including
electronic media (for museum records and administration purposes) Reproducing the work in museum publications (such as brochures and
pamphlets), promotional material, educational and public programmes, in any medium, including electronic media – excluding commercial merchandise
Reproducing or adapting the work (or a part of the work) for use via any medium (including but not limited to electronic media, such as reproduction on a Museum website or in an electronic guide)
Works by first name last name:
Accession no: title medium date
Signed as copyright owner (or authorised legal representative):
Name: Date:
Address:
Phone
Signed on behalf of the Museum of New Zealand Te Papa Tongarewa:
Name: Date:
Comments:
Rights Process1. Record Rights Ownership and duration
2. Link to catalogue records
3. If works in copyright then apply for licence
4. Enter licence application into Module
5. Link to catalogue records
6. Update licence record on reply from Rights Owner
Situation Going Forward Exhibitions Process
Te Papa Picture Library, Te Papa Store, Te Papa Press
Rights Management of collections