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King Fahd University of Petroleum & Minerals Deanship of Scientific Research

Jumada – I 1432 (H), May 2011 (G)

Undergraduate Research Grant Guidelines


Undergraduate Research Grant Template2


Section 1: MotivationThe KFUPM Undergraduate Students Research Grants (USRG) flexibly and responsibly provides research support to undergraduate students with outstanding credentials who interested in pursuing quality research work. The Grant intends to stimulate the interest in research and innovation among KFUPM undergraduate students, and inspire many of them to become future research leaders. Innovation is the corner stone for any economical growth in the future. An Annual Undergraduate Research Contest will liven the program and conduce a campus wide spirit for undergraduate research. This Grant might also persuade students to improve their academic performance as it is restricted to Honor Students.

Section 2: USRG Objectives and EligibilityThe eligibility, criteria, and duration of these grants are outlined below: Objectives: USRG aims to stimulate a culture for undergraduate research by supporting outstanding undergraduate students interested in pursuing innovative research as they pursue academic excellence. Eligibility: KFUPM full-time undergraduate Honors students, with innovative research project plans, supported by a Faculty Member or Full-time Researcher, are eligible to apply for USRG that could provide up to 12 months of research funding. Two deserving students may participate in a single project; however, a student shall not participate in two USRG grants concurrently. Furthermore, a single Supervisor should not mentor two USRG grants concurrently.

Section 3: Award DescriptionThe following Table lists the types of awards that will be made available for students:

Grant Component Amount Terms

Stipend SR 600/months 12 Months

Undergraduate Research Grant Guidelines


Research cost for supplies, equipment, fields trips…etc.

Expected to be about 20,000 SR; yet, further funding is pending upon justification.

Students are expected to utilize equipment and material provided by the University in different departments. Yet; USRG is available, according to University purchasing by-laws for the proper and full execution of the project.

1. USRG students are encouraged to attend a National or International Conference/ Symposium where they can present a conference paper. Conference attendance support as per DSR procedures for graduate students.

Section 3: Award Description (Cont.)2. USRG students are encouraged to plan in the proposal and

budget for visiting an advanced research center in the summer, in a way related to the USRG project.

3. The project’s faculty supervisor is awarded a SR 7,000 honorarium upon acceptance of the final project report.

4. The Grant Budget is capped at 50,000 SAR.5. In addition, USRG students will contest for the prestigious

Annual Undergraduate Research Contest University Awards.

Section 4: Role of the Faculty SupervisorThe role of the faculty supervisor is:

1. Supervise the student in developing a research proposal including methodology, objectives, planning, and budgeting.

2. Sign off on the full Execution Plan of the project after approval of the Grant, before its Start Date.

3. Provide guidance to the students throughout the project duration.4. Provide students with access to KFUPM resources (labs,

equipments, materials …etc.) needed to conduct their project.5. Review and endorse all documents produced by the students

including proposal, timely submitted progress and final reports, final report and publications.



Section 5: Applications for USRGStudents who meet the eligibility criteria should fill the application form in Appendix A, and submit a proposal according to Appendix B.

Section 6: USRG Progress/Final Reports/ DeliverablesUSRG Students should submit progress reports every 6 months during the project. A final report, to be submitted within two months from the project completion date, should contain the project’s notable achievements and measurable outcomes.Any publications resulting from the project should have clear acknowledgement to the project number of the KFUPM USRG.Any patent resulting from USRG should appropriately be owned by KFUPM.

Section 7: Supervisor RecommendationApplications Forms must be jointly signed by the student and his faculty supervisor. In addition, a disclaimer, stating that the work being proposed is not part of any ongoing or past projects, must be signed by the students and the supervisor.

Section 8: USRG Proposal ContentUSRG presumes the Student to be the project PI. His proposal would contain the following:

1. A brief C.V. of the student(s), including a recent unofficial KFUPM transcript demonstrating that the student is an Honors student,

2. A brief C.V. of the proposed supervisor, including his research interests and major relevant achievements,

3. The filled out USRG grant application form (Appendix A),4. An outline of the proposed research project including a

description of each student role as given in Appendix B.



Section 9: Review of USRG ProposalsThe DSR shall arrange for internal review of USRG proposals. Approval is based on merit decided by reviewers’ input. The rubric provided in Appendix C could be used in this regard.

Section 10: Annual Undergraduate Research Contest University AwardsUSRG students are expected to participate in the Annual Undergraduate Research Contest University Awards by delivering a seminar on the project and presenting the outcomes. When selecting students for awards, the university will assess each application on the basis of research aptitude, proposal quality, and outcomes.



Appendix – A:APPLICATION FORM FOR KFUPM –

USRGFor Academic Year (20xx To 20xx)

(Please read the guidelines before filling this application)

Start Date End Date New Application Renewal Application

Have you received a USRG grant before?

USRG #

Student NameStudent ID # KFUPM ID

#Saudi ID/IqamaDepartment Degree

SoughtCampus Address P.O. Box #Email Address

Phone (Off) Phone (Resi.)

Program/MajorMonth/Year accepted into ProgramYour GPA (*)Total completed credit hours(*) Please attach recent unofficial KFUPM Transcript



Signature Date:

Student Name: (Mr. )

Supervisor’s Name: (Dr. )Department:

Chairman’s Name: (Dr. )

Appendix – B:KFUPM – USRG Project Proposal

(Kindly fill out the attached template)

Under Project Description, please make sure to:1. Introduce the problem including motivation2. Formulate clearly the research questions3. Describe briefly related works and literature4. Describe project milestones and student Work plan and tasks to

its achievement5. Describe project expected outputs and emphasize two major

deliverables 6. Include a description of the research environment related to the

proposal, including available equipment, tools to be purchased, needed Field Trips (if applicable), and available tools to achieve the project goals.

Append a Disclaimer, signed by your team, emphasizing that the proposed USRG project is the students’ original and not a part of any past on current funded projects.


Undergraduate Students Research Grant (USRG)

RESEARCH PROPOSAL

Insert Proposal Title in English (here)

)هنا( عنوان المشروع باللغة العربية

Team Member 1 Xxxxx Xxxxx, ID

Department XXX

Team Member 2 (if applicable) Xxxxx Xxxxx, ID

Department XXX

Faculty Supervisor Xxxxx Xxxxx,

Department XXX

Date:

Undergraduate Research Grant Template


INSTRUCTIONSPlease READ CAREFULLY and follow the instructions when writing your research proposal

1. Explanatory Notes:The explanatory notes provided hereafter for each section in the proposal template are meant for guidance only. You should delete them thereafter finishing the report.

2. Budget:Make sure to include all needed equipments and man power needed for proper running and successful execution of the project. Please note that the maximum allocated budget is SR 50,000.

3. For section items that do not apply to your project, please just write NA (Not Applicable)

4. After confirming with your project Supervisor, submit the research proposal to [email protected], in clued the Supervisor on cc. In the Subject Heading state “Undergraduate Student Research Grant Proposal”, and then state your name and ID. Attach the proposal as a pdf file.

Undergraduate Research Grant Template

mailto:[email protected]


PROJECT INFORMATION

Project TitleProposed Budget (max. 50,000) Saudi Riyals

Estimated Duration (max. 12) MonthsProposed

Starting Date Month / Year Ending Date Month / YearProject Personnel

Research Team

No. Name ID Departm

ent Role Signature

1 Team Leader

2Faculty

Supervisor

3Team

Member 1

4 Engineer

5 Technician

6 Others

Keywords (max. 4)

1. 2.3. 4.



SUMMARY

This section should provide a summary of the proposed research project. The summary must not exceed one page in length (max. 200 words) and should provide a coherent, clear and concise description of the research activity. It should describe the objectives and methods to be adopted during the proposed research. It should be informative to other persons working in the same or related fields. It should not contain any proprietary or confidential information.



الُملخص:

200) واحدة صفحة أاليتعدي البد الملخص البحثي المشروع عن ملخصا تعطي الفقرة هذه صف( علي كلمة التي والمهام النشاطات و المشروع أهداف و أهمية ووضوح بدقة األكثر األهداف هذه تحقيق إلي تؤدي



TABLE OF CONTENTS

Section/Details Page

UNDERTAKING OF THE RESEARCH TEAM........................................2ENGLISH SUMMARY............................................................................3ARABIC SUMMARY..............................................................................4TABLE OF CONTENTS.........................................................................5

1.0 INTRODUCTION............................................................................................6

2.0 PROJECT OBJECTIVES..............................................................................6

3.0 LITERATURE REVIEW...............................................................................6

4.0 DESCRIPTION OF THE PROPOSED WORK..................................64.1 Approach, Tasks and Phases.................................................................................64.2 Research Methodology............................................................................................64.3 Management Plan.....................................................................................................74.4 Project Deliverables..................................................................................................7

5.0 PROJECT EXECUTION...............................................................................85.1 Travel (if applicable)................................................................................................85.1.1 Scientific Trip............................................................................................................85.1.2 Field Trip.................................................................................................................... 85.2 Proposed Budget........................................................................................................9

6.0 REFERENCES................................................................................................10

7.0 RESUMES.........................................................................................................11

LIST OF TABLES

Table 1: APPROACH UTILIZED FOR ACHIEVING OBJECTIVES..........................................6Table 2: MAPPING OF PHASES AND TASKS TO ACHIEVE OBJECTIVES........................6Table 3: ROLE AND INVOLVEMENT DURATION OF RESEARCH TEAM........................7Table 4: PROJECT WORK PLAN............................................................................................................Table 5: SCIENTIFIC TRIPS DETAIL................................................................................................8Table 6: FIELD TRIPS DETAIL............................................................................................................8Table 7: PROPOSED BUDGET.............................................................................................................9

(Please update the Table of Contents after completing the proposal and delete this note thereafter)



1.0 INTRODUCTIONThe introduction should provide a brief background to the research project, explaining briefly the importance of the research being proposed, current state of the art, highlights the gaps in the existing knowledge and defines the scope of work and conditions in which the project will be executed. A description of expected results should also be provided.

2.0 PROJECT OBJECTIVESThis section should include a clear statement of the objectives of the proposed research project. What are the questions that this proposal addresses? And what are the significance of expected results. Start with a general objective, then provide with two or three specific objectives. You can use part of the material of HW2

3.0 LITERATURE REVIEWThis section should include the background for context and should explain the significance of the research project involved. Details of the state of the art in the research field should be briefly included with references. It should clearly identify the gaps in knowledge that the proposed research will address. You might use the literature review you developed in HW2

4.0 DESCRIPTION OF THE PROPOSED WORKThis should provide sufficient information of the work to be undertaken and describe in details how the research questions raised by this proposal would be tackled. It should outline the general plan of work, including the broad design and methodology that will be adopted, and, where appropriate, provide a clear description of experimental methods and procedures as well as expected outcomes. The content of this section should be structured under the following headings

4.1 Approach, Tasks and Phases

Details of the approach utilized to achieve each objective of the project should be clarified and illustrated (Table 1).

Table 1: APPROACH UTILIZED FOR ACHIEVING OBJECTIVES

Objective

Approach of achieving the objective

123



4

Research tasks that will be undertaken as a part of the proposed research and activities should be divided into groups of assignments, listed in logical sequence and linked with the project objectives to be achieved (Table 2).

Table 2: MAPPING OF PHASES AND TASKS TO ACHIEVE OBJECTIVES

Objectives

Phases Tasks

1234

4.2 Research Methodology

This section should explain your methodology to conduct the research and to obtain the stated objectives. It should reflect that the student has good understanding of the problem and of the barriers in the path. It include procedures and techniques to be used with explanation why these are considered the most suitable to the research in question; detailed description of the experiments and measurements; as well as methods to be used in data collection, analysis, and interpretation.

Typical questions to answer on research methodology include:(a) What are the constraints (if any)? (b) What are the technical challenges and uncertainties? (c) What are the different approaches to this problem? (d) What is your preferred approach and why?

It should explain the facilities to be used. (a) Is all the necessary hardware/software in place? (b) If not, how will it be acquired and how long will it take to put everything in

place? (c) Does it have any resource implication? (This must be prepared in view of the

Budget below.)

4.3 Management PlanIndicate how each project team member will be involved (with durations) in executing specific tasks. (Table 3).



Table 3: ROLE AND INVOLVEMENT DURATION OF RESEARCH TEAM

Team Members Role

Duration

(months)

4.4 Project DeliverablesThis should provide a clear statement of the expected real, tangible and measurable outcomes of the proposed research project (Table 4).

Table 4: PROJECT WORK PLAN

DurationINVOLVEMENT DURATIONPHASES & TASKS

0504030201ParticipationPHASE I

Task 1.1:Task 1.2:PHASE 2Task 2.1Task 2.2:PHASE 3Task 3.1Task 3.2

5.0 PROJECT EXECUTION

5.1 Travel (if applicable)

This sub-section should include details of travel arrangements that may be needed in the execution of the proposed research project with full justifications (if applicable). The content of this sub-section should be structured under either of the following headings:



5.1.1 Scientific Trip (if applicable)

Table 5: SCIENTIFIC TRIPS DETAILH

ost

Uni

vers

ity

/ In

stit

ute/

Com

p Name

Duration of the trip

Justifications for selection

Tasks to be carried out

Impact on the project outcomes

5.1.2 Field Trip (if applicable)

Table 6: FIELD TRIPS DETAIL

Destinations

No. of Days

No. of trips to each destination (if more than one)

Justifications of the trip(s)

Tasks to be carried out

Impact on the project outcomes



5.4 Proposed BudgetFill the Table 7 to detail the budget in tabular form including all requested resources for the entire duration of proposed research project. This section should include details and justification of the requested equipments. Indicate also its availability/non-availability within your department.

Table 7: PROPOSED BUDGET

BEFORE COMPLETINGSUMMARY

PROPOSED BUDGET (in Saudi Riyals)

PROJECT TITLE DURATION (max. 12) MONTHS

ITEM CATEGORY NO. COMPENSATION

INVOLVEMENTTOTAL DESCRIPTIO

NMONTHS BUDGET

MA

NPO

WER

Faculty Supervisor Max. 7000

Team Leader 600 / MonthTeam Member 2 600 / Month

Engineer 600 / MonthTechnician 600 / MonthSecretarial- Clerical 400 / Project

OTHER

TOTAL SALARIES MAX. 30,000

EQU

IPM

ENT

& M

ATE

RIA

L

SOFTWARE -HARDWARE -EQUIPMENT -MATERIALS -CHEMICALS -SERVICES -

ITEM TOTAL

TRA

VEL

FIELD TRIP/ SCIENTIFIC TRIP -

PER DIEM LOCAL -PER DIEM OVERSEAS -

ITEM TOTAL

OTH

ERS

STATIONARY

ITEM TOTAL



GRAND TOTAL MAX. 50,000

6.0 REFERENCESReferences should be cited in the standard style used in scientific/technical publications. Links to online versions may be provided together with dates on which the material was accessed.



7.0 RESUMESInstructions: The Resumes should be strictly limited to two pages per member and it should include: Name, Date of birth, Department, academic achievements, GPA). List of up to 5 significant achievements (publications, patents, project achieved (with years and names of institutions), software or hardware development, authoring, teaching, grading, etc).

Resumes Mr. XXXX X. XXXX, (Team Leader, TL), ID, )DEPT(

Date of Birth:

Correspondence Address

Department (DEPT), College ………………., King Fahd University of Petroleum and Minerals (KFUPM), P.O. Box XXXX, Dhahran, 31262, Saudi Arabia.

Contact Information: Home: +966 3 860-xxxx Mobile: +966 E-Mail: [email protected] Second E-Mail Address:

Career Objectives

_________________________________________________________________________________

Academic Qualifications

GPA

Academic Activities

Contributions to Research Projects

Summer Trainings

Scientific and Field Trips

Courses Contributed Into Through:

Teaching

Labs

Grading


mailto:[email protected]


_________________________________________________________________________________

Other Activities

Students Clubs, Leadership, Membership :

Community Services

Readings, Sport, Travels,…



PROVIDE THE SAME FOR

Mr. Xxxx Xxxx (Team Member, TM-2), and a suitable resume for the Supervisor



Dr. Xxxx Xxxx (Suitable resume for the Supervisor)



Appendix – C:Evaluation of Proposals

Undergraduate Project Proposal Evaluation Rubric:

Student Name ID NumberTitle of the ProjectFaculty Supervisor

Performance Criterion

Distinguished4-5

Satisfactory3-4

Developing2-3

Unacceptable0-1

Score

Weight

Total score

Introductory Matters: , Title and Abstract Cover page

Cover page, Title and abstract are informative, succinct, and offer sufficiently specific details about the problem issue and proposed methods of the study.

Cover page, Title and abstract are relevant, offering details about the proposed research study and the team.

Cover page, Title or abstract lacks relevance or fails to offer appropriate details about the problem issue of the proposed study.

No Cover page, Title or abstract or inappropriate to the given problem, research questions, and method.

X1

Introduction Problem, Significance, & Purpose of the Study

Presents a significant research problem. Articulates clear, reasonable research questions given the purpose, and methods of the proposed project. The statements are clearly supported from the literature. All elements are mutually supportive. Well defined common interest for both student and faculty supervisor

Identifies a relevant research problem. Research questions are succinctly stated, and supported by and connected to the established literature. Partial match of the p[proposed research to faculty supervisor

Although a research problem is identified, the statement is too broad and the description fails to establish the importance of the problem area. The research questions are ambiguous, or not logically connected to the description of the problem. Connections to the literature are unclear or debatable.

Statement of the problem, significance, purpose, questions/hypotheses, were omitted or inappropriate.

X1.5

Literature Review

Narrative integrates critical and logical details from the peer-reviewed research literature. Each key question is grounded to the literature.

Key project questions were connected to relevant, reliable literature.

Selected literature was not from reliable or up-to-date sources. Literary supports were vague or ambiguous.

The review of literature was missing or consisted of non-research based articles. Propositions were irrelevant, inaccurate, or inappropriate.

X1

Research Objectives

The purpose, questions, and objectives are mutually supportive and coherent. Appropriate specific objectives have been clearly stated.

The research objectives had been identified and described but with no sufficient details. Specific objectives are defined but not clearly

The research objectives are confusing or incomplete given the research questions and problem statement.

The research objectives are not understandable or have not been identified.

X 1.5

Methods: Procedures

Procedures were thorough, manageable, coherent, and powerful for generating valid and reliable data and. Clear and reasonable strategies are presented to achieve research objectives.

Procedures for project implementation and problem solving were identified and described in a chronological fashion

Procedures for data gathering, model building and problem solving were confusing, incomplete, or lacked relevance to purpose, and to research questions.

Procedures for gathering data, building models and solving the problem were omitted.

X 1.5

Expected Outcomes

Expected outcomes clearly exceed what is expected from these

Expected outcomes probably

There is a good chance that the expected outcomes

Expected outcomes clearly do not conform to

X 1

Undergraduate Research Grant


grants.conform to what is expected from these grants.

won’t conform to what is expected from these grants.

what is expected from these grants.

Total

Comments and RecommendationReviewer Name: (Dr. )Grand Total
