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PART D
MODULE 10
REVISING YOUR WRITING
Review the writing process
Error correctionPractice: Redraft of a bad letter
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Understanding the Writing
ProcessWhile it is true that much of this course is
concerned with using English appropriately,
good writing is not just about being proficient
in a given language. We are all native
speakers of one language or another. Are weall good writers in our Mother Tongue?
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Understanding the Writing
ProcessGood writing is about recognising a systematicapproach and using it to complete the writing
task at hand. All documents, from the shortestemail memo to the longest report, would benefit
from a well-thought out strategy applied to the
task. Needless to say, there are many ways tosuccessfully complete a document, but a clear
sense of logic should be present throughout the
writing task 3
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Understanding the Writing
ProcessIn other words, continually think about why
you are doing the task in the first place and
what steps you need to take to get to the end
successfully.
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The 8 Stages of Writing
Typically, there are 8 stages of Writingfrom
the very first draft, to the final revision.
Complete Task 1 of your workbook before
going to the next slide for answers.
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Answers Task 1
The following stages are found in the
planning process:
Assess your audience
Define your purpose
Establish your main ideaWe will go into these in more detail in the
following slides.
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Planning cont
Assess your audience
It is very important to know who the reader/s
of your document will be. This will determine
the tone of your letter, how to open it and
close it and allow you to anticipate anyquestions they may haveand answer them
before they need to ask you!
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Planning
Define your purpose
Once you have determined who your reader is
it will be easier to determine your purpose.
Before you can begin writing, you must know
WHY you are writing the document. You
need to ask yourself what is the purpose of
this document and what do I want to
achieve with it?. 8
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Planning cont
Establishing the main idea
Once you have identified your purpose (the
why you are writing) , the topic of your
document needs to be established (the what it
is about). Once you know what thedocument is about, this can then be expanded
to add further information.
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Answers Task 1
The following stages are found in the
composing process:
Decide on the format of your document Write your first draft
Edit your document
Re-write your document
We will go into these in more detail in the
following slides.10
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Composing
Decide on the format of your document
Once you have all the information at hand,
you can then consider the best way to present
it. This could be from as simple as what type
of font to use or whether to use bullet points,to deciding if to use tables and graphs.
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Composing
Write your first draft
You can now proceed with writing your first
draft. There is no need to worry too much
about the formatting at this stage. The most
important thing here is to make sure that ALLthe information is complete, clear and concise
and that you have anticipated questions the
reader may have. 12
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Composing
Edit your document
AND
Re-write your document
AND
Edit your document
AND
Re-write your document
And do this as often as you need to!!!!! 13
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Answers Task 1 - Revising
The Revising stage involves the following:
Proof-read your document
Produce your final draft
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Revising
Proof-read your document
When you have the information just as you
want it (lay out, font etc) and it is complete,its time to proof-read it. This is where you
look for grammatical errors, spelling errors
and other small, but important mistakes that
Are easy to miss when editing your document.
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Revising
Produce your final draft
You can now look at producing your final
draft!
As you can see from this process, it is
important not to rush into the final draft.
Many errors are overlooked this way.
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Editing
When time is short, the two most likely stages
of the writing process to be shortened or
dropped altogether are editing and planning.
Not planning thoroughly will certainly lead to
problems in the writing task, but the end resultcould still be an effective document.
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Editing
Not editing properly, however, will result in a
poorly written document, where the message
is difficult to understand. Of course, you will
send out one clear message to your readers: I
dont care about doing things properly, andexcellence is not something I aspire to!
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Task 2
This is why we use an editing checklistto
ensure that you have checked your document
for everything!
Complete Task 2 on page 127, then go to the
next slide for answers
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Editing Checklist
1. Is the purpose of my message clear?
2. Have I fully considered the readerand his/her
needs?
3. Is it complete? Have I given the reader all theinformationhe needs?
4. Is it logically and clearly organised?
5. Is my letter in the correct format?
6. Is my vocabularyappropriate to the reader and the
situation?
7. Is the grammarcorrect?
8. Is the document as conciseas it can be? 20
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Proof-reading
To make proof-reading more effective, it is
best to go through the document once for
every type of mistake you are looking for. For
example, the first time you proof-read your
document, you may just look for spelling
mistakes. The second time, you might look atyour punctuation and so on. It is almost
impossible to look for every type of mistake
in one reading! 21
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Proof-reading
When proof-reading your document, it may
therefore be useful for you use the table on
page 128 as a reference guide. The symbolscan save you time when correcting your work,
and the types of mistakes they represent give
you a good idea of common errors made when
writing. It also gives you an idea of what to
look for when proof-reading.22
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Task 3
Using the table mentioned on the previous
slide, complete task 3 on page 129.
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Answers Task 3
2. Unfortunately, printer you send us the last week
T
Unfortunately, the printer you sent us last week has already run out of
toner.
3. We would grateful if could you send us the replaicement as soon as
possible? WO S
P
We would be grateful if you could send us the replacement as soon as
possible.
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Task 3 cont
4. I am writing to inform that youre account now ten days
SP P
I am writing to inform you that your account is now ten days
overdue.5. Please be informed that Mr Steve Jones the managing director
P SP SP
of Apex will be presentation the..
P WFWPlease be informed that Mr Steve Jones, the Managing
Director of Apex, will present the latest sales figures at the
seminar.
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Task 4
Using everything we have looked at in this
course and thinking about the common errors
found in writing, complete Task 4 before
going to the next slide for the sample answer.
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Answer Task 4
Mrs June Headley
76 Bromley Road
Canterbury
CY1 8FTKent
United Kingdom
29 April 20
Dear Mrs June Headley
Re: Introduction ing to Raytech Sdn Bhd
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Answers Task 4 cont
It was A pleasure to meet you at the recent conference in Singapore. I
hope you had an enjoyable trip back to the UK. Refering Referring to the
conversation we had at the conference, I am writing to introduce our range
of products. I am enclosing our latest brochure for yourreference.
We specialise in luxury, hand-made bedroom furniture s, such as beds,
nightstands and closets. Our prices for beds vary from US$450 to U
$3000, while our nightstands start at US$120 and go up to US$1250. Asyou can imagine, the prices of closets are related to their size and
specification. Please refer to the brochure for more detailed price
information.
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We have BEEN operating in Malaysia since 1961 and currantly
CURRENTLY export to more than 20 countries in Asia-pPacific,including Japan, Australia, China and the US. We would be delighted to
export to the UK and we would appreciate your advise ADVICE on this
matter.
If you have some ANY questions, please let me know. I look forward to
hearING from you soon est.
Yours faithfully SINCERELY
S Templar
Simon Templar
Managing Director 29
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THAT IS THE END OF MODULE 10
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