Monash University
HR Authorities & Delegations
Register
Version Number: 2.0
Effective Date: 8 May 2013
11.Preliminary42.Scope43.Principles Governing the Exercise of Delegations54.Document Maintenance & Version Control65.Definitions and Acronyms66.Interpreting the Tables in Section 777.Authorities /Delegations77.1Establishment of Academic Staff Positions77.2Establishment and Classification/Reclassification of Professional Staff Positions87.3Establishment of Casual/ Sessional Positions87.4Recruitment Advertising97.5Selection97.6Direct appointments117.7Administration of Appointments117.8Identification of associated workforce positions137.9Management of appointment process for associated workforce positions147.10Terms / Variations to Terms of Appointment167.11Probation and Confirmation187.12Enhancements/ Changes to Conditions207.13Promotion of Academic Staff217.14Academic Promotion Rehearing Process227.15Performance Management – Academic Staff227.16Performance Management – Professional Staff237.17Issuing Performance Warnings247.18Disciplinary Action for Misconduct and Unsatisfactory Performance247.19Redundancy257.20Redeployment267.21Termination for ill-Health (instigated by Monash University the employer)267.22Termination (Other)267.23Leave277.24Voluntary Reduced Working Year297.25Outside Studies Program (OSP) (within the limits outlined in University policy)297.26Remuneration Claim Forms including Overtime and Additional Hours, Allowances & Timesheets307.27Exceptional Achievement/Performance Payments307.28Staff Wellbeing307.29Authority to Provide/Extend Computer Access to HR Systems31
Preliminary
This document confirms who has delegated authority to make key human resources (HR) decisions.
The original sources of authority for HR decisions are:
· Vice-Chancellor and President
· Monash University Enterprise Agreements (EAs)
· University statutes and/or regulations
The Vice-Chancellor is the chief executive officer of the University and is generally responsible for the conduct of the University’s affairs in all matters. The Vice-Chancellor also has the power to delegate any of his or her functions, powers and duties to any appropriately qualified member of the University’s staff or to any committee of appropriately qualified members of the University’s staff, in order to ensure the efficient and effective management of the University. (Refer section 26 of the Monash University Act 2009)
In addition, the Vice-Chancellor has certain specific functions and powers under the Monash University Enterprise Agreement (Academic and Professional Staff) 2009 (EA), with the power to nominate persons to act in his or her place in relation to specific provisions under that agreement.
The Monash University Act 2009, the University statutes and regulations, and the University’s EA stipulate who has the power to make certain decisions and whether this power can be delegated.
Only those committees or staff who have been delegated authority to make certain decisions by the Vice-Chancellor, EAs and University statutes or regulations, can legally make those decisions.
For the purposes of this document, a reference to ‘delegation’ includes power provided to a person regardless of the original source of authority.
Scope
This document clarifies the authority for a majority of key HR decisions. However, this document is not an exclusive statement of all HR authority. Some delegations of authority are, or will be, stated in other resolutions of the Council and in other policies and procedures.
This document contains only the relevant authority(ies) for various HR decisions. It does not articulate the procedural requirements that need to be addressed prior to the authority considering the decision. The procedural requirements are found in the relevant policies or procedures. For convenience, a reference to the relevant policy and/or procedure or source of authority is listed in the column entitled ‘source of authority/reference’ (refer table below).
This document covers all Monash Australian campuses.
Principles Governing the Exercise of Delegations
The following principles apply:
· Only the person or committee who has been delegated authority in relation to a particular HR function is able to make a decision about that HR function.
· The power of the person or committee to whom authority is delegated is limited by the scope of the relevant HR policy or procedure.
· The giving of authority ordinarily relates to the person’s office, or position, not to the individual in that position.
· Holders of authority must not exercise authority to confer benefits or exercise rights in respect of themselves or family members.
· Where authority is given to a committee, it relates to the committee acting as a committee, not to individual members of the committee.
· A reference to giving authority to a position or to a committee is to be taken to be a reference to the principal successor to the functions of that position or committee, if the original position or the committee is abolished, restructured or re-named.
· A person duly appointed as a temporary or acting occupant of a position has the authority given to the position in which he or she is acting, provided that the procedures that are required to be undertaken in the making of any decision have been observed.
· Unless expressly permitted to do so by the instrument or other formal means of creating the delegation, no holder of a delegation of power is authorised to nominate another staff member or committee to perform his or her authority or function. However delegations assigned through University policy and procedure may be performed by a nominee within the parameters outlined in the relevant policy or procedure.
· If an authority holder nominates another staff member to perform a function or appoints or instructs another staff member or committee to give advice or make recommendations about the exercise of authority, the authority holder nevertheless remains responsible and accountable for the decision or action made by the authority holder.
· Unless otherwise specified, the giving of authority ordinarily relates only to HR authorities or functions within the authority holder’s area of accountability.
· Nothing in this document authorises an authority holder to do anything which is, or is likely to be, a breach of an approved policy, procedure or code of conduct of the University.
· In the event of any inconsistency between the authorities defined within this document and the EA, the provisions of the EA will prevail.
· In exercising an authority with respect to a financially related transaction, the authority holder must exercise his/her authority within the limits of the relevant approved source of funds or budget.
· In the case of all HR authorisations, the procedures that are required to be undertaken in the making of the relevant decision must be observed.
· All holders of authority must diligently and in good faith exercise the authority they have been granted.
· In the ordinary course of events decisions made should be documented.
· If the authority holder considers the decision to be particularly sensitive or complex, the authority holder is encouraged to refer the decision to the Executive Director (Monash HR).
· Where it is unclear as to who has the authority to make an HR decision, the authority will reside with the Executive Director, Monash HR, in the first instance.
· Nothing in this document prevents the Vice-Chancellor from taking a decision on any matter.
· There is no obligation for any matter to be referred to the delegate if the Vice-Chancellor wishes to take that decision.
· The delegations in this document may be varied or removed by the Vice-Chancellor in his or her sole discretion and at any time, acting on the advice of the Chief Operating Officer and Senior Vice-President.
Document Maintenance & Version Control
This document will be kept under review to ensure that it is maintained as a current and comprehensive guide to HR delegations of authority.
References to the relevant University policies and procedures to which the exercise of delegations is subject will also be updated as these policies and procedures are reviewed.
Definitions and Acronyms
For the purpose of this document only, the following expressions and terms have these meanings:
Academic staff
Staff employed in academic roles including levels A to E, research assistants and senior academic staff.
“the Agreement”
Monash University Enterprise Agreement (Academic and Professional Staff) 2009
Delegate
The substantive, acting or temporary occupant of a position, or a group of persons (eg a committee), with delegated authority under this document.
Enterprise Agreement
The Monash University Enterprise Agreement (Academic and Professional Staff) 2009
Head of Unit
The Head of Unit is head of either an academic or administrative unit and is primarily responsible for providing academic, strategic and/or administrative leadership to the unit.
Lead HR Business Partner
A member of the Monash HR management team who operates as a senior HR Business Partner responsible for the strategic and operational management of the human resources services and activities of a Faculty or Divisional Cluster.
Professional staff:
Staff employed in HEW level roles other than those covered by the relevant Trades and Services Agreements. Formerly known as general staff.
SMT
Senior Management Team
Supervisor
Position to which the employee reports as indicated in their position description
Trades and Services staff
Staff employed in trades and services roles under the Trades and Service Enterprise Agreements
Vice-Chancellor
The Vice-Chancellor and President of the University or, where applicable, a person acting as his/her nominee.
WPP
The Monash University Workplace Policies and Procedures (found at http://www.adm.monash.edu.au/workplace-policy/forms/)
Interpreting the Tables in Section 7
The tables in Section 7 can be interpreted as follows:
Authorities /Delegations Establishment of Academic Staff Positions
Authority to establish academic positions but not remuneration at the following levels (within approved budget) resides in, or is delegated to:
LEVEL
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Chancellor, Vice-Chancellor, Deputy Chancellors
Council
Monash University Act 2009 – sections 24, 25 and 26, 27(2)
Pro Vice-Chancellors
Deans
Council
Statute 3.2.3
Statute 3.3
Deputy Dean
Vice Chancellor
Statute 3.3
Academic Level E (Professor)
Vice-Chancellor
Recruitment, Selection and Appointment Policy and Procedures
Academic Level A, B, C and D
Dean
Recommended by Academic Board Meeting 1/2002; Council Meeting 2/2002 received and noted report of meeting 1/2002 of Academic Board, & approved the recommendation.
Recruitment, Selection and Appointment Policy and Procedures
Establishment and Classification/Reclassification of Professional Staff Positions
Authority to establish professional staff positions but not remuneration and to classify (or reclassify) professional staff positions in accordance with the classification process articulated in the Enterprise Agreement and University policy resides in, or is delegated to:
Classification /Reclassification
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Establishment of a professional staff position (above HEW10)
Vice-Chancellor
and
Chief Operating Officer and Senior Vice-President
Recruitment, Selection and Appointment Policy and Procedures
Establishment of a professional staff position (HEW 1 to 10)
Dean
or
Divisional Director or equivalent
Statute 3.5
Terms of appointment
Recruitment, Selection and Appointment Policy and Procedures
Classification of a HEW Level 10 (A to D) position
Manager, Remuneration & Senior Professional Appointments (as chair of the HEW10 Classification Committee)
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure –Classification of Professional Staff
Classification of a HEW Level 1 - 9 position
Lead HR Business Partner (as chair of the relevant Classification Committee)
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure –Classification of Professional Staff
Establishment of Casual/ Sessional Positions
Authority to establish casual or sessional positions but not remuneration resides in, or is delegated to:
TYPE OF POSITION
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Casual or sessional positions
Head of Unit
Recruitment, Selection and Appointment Policy and Procedures
Recruitment Advertising
Authority to approve requests to advertise or to waive advertising requirements at the following levels is delegated to / authorised by:
POSITION/DECISION
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Request to advertise – appointment of Professor (Level E)
Provost
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment to an advertised position of professor (Level E)
Request to advertise academic positions (Levels A to D)
Dean
or
PVC & President, Gippsland, in consultation with the relevant dean
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
Request to advertise – professional staff above HEW10
Chief Operating Officer and Senior Vice-President
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
Request to advertise - professional staff positions HEW10A to D
Executive Director (Monash HR)
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
Request to advertise - professional staff positions HEW1 to 9
Dean
or
Divisional Director or equivalent
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
Approval of any variations to the current recruitment advertising requirements
Executive Director (Monash HR)
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
Approval of advertising costs in excess of centrally-funded costs
Dean
or
Divisional Director or equivalent
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
Selection
Authority to select (or approve the selection of) a successful candidate through an advertised recruitment process consistent with policy resides in, or is designated to:
LEVEL
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Vice-Chancellor
Council
Monash University Act 2009 – sections 26 and 27(2)
Deputy Vice- Chancellors, Vice-Presidents
Council
Monash University Act 2009 – sections 26 and 27(2)
Pro Vice-Chancellor
Council
Statute 3.2.3
Dean
Council
Statute 3.3
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure - Administrative Appointments
Deputy Dean
Vice-Chancellor
Associate Dean
Dean
Head of School /Department
Dean
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure - Administrative Appointments
Deputy Head of School/Department
Dean
Professor – Level E (including Conjoint Professor (advertised))
Dean
and
Vice-Chancellor, following endorsement of the Provost
Council Meeting 3/2009, Minute 2.3
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment to an advertised position of professor (Level E)
Associate Professor and Associate Professor (Research) – Level D
Senior Lecturer and Senior Research Fellow – Level C
Lecturer and Research Fellow - Level B
Assistant Lecturer, Research Assistant and Research Fellow – Level A
Dean
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedures – Recruitment of fixed-term and continuing staff
Above HEW Level 10
Vice-Chancellor
or
Chief Operating Officer and Senior Vice-President
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
HEW Level 10A to D
Provost
or
Chief Operating Officer and Senior Vice-President
HEW Level 1 - 9
Dean
or
Divisional Director or equivalent
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
Casual or Sessional Staff (Academic and Professional)
Head of Unit
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment of casual and sessional staff
Direct appointments
Authority to approve direct appointments resides in, or is delegated to:
LEVEL
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Professor (Level E) (including conjoint professorial appointments)
Vice-Chancellor
Council Meeting 2/2013, Item 6.5, Resolution CL3/2013/60
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Direct Appointments
Continuing direct appointments – Academic Levels B to D
Vice-Chancellor, following endorsement of the Provost
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Direct appointments
Fixed-term direct appointments – Academic Level D
Vice-Chancellor, following endorsement of the Provost
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Direct appointments
Fixed-term direct appointments – Academic Levels A to C
Dean
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Direct appointments
Continuing and fixed-term direct appointments - professional staff (HEW Level 1 – 9)
Executive Director (Monash HR)
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Direct appointments
Continuing and fixed-term direct appointments - professional staff (HEW Level 10) and above
Chief Operating Officer and Senior Vice-President
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Direct appointments
Administration of Appointments
Authority to administer the appointment of the successful candidate (on the advice of the authority holder for Selection in 7.5 or Direct Appointments in 7.6 above) at the following levels resides in, or is delegated to:
LEVEL
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Vice-Chancellor and
Deputy Vice- Chancellors
Chief Operating Officer and Senior Vice-President
Pro Vice-Chancellor
Dean
Chief Operating Officer and Senior Vice-President
Recruitment, Selection and Appointment Policy
Recruitment, Selection and
Deputy Dean
Associate Dean
Manager, Remuneration & Senior Professional Appointments
Head of School /Department
Manager, Remuneration & Senior Professional Appointments
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure - Administrative Appointments
Deputy Head of School/Department
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment to an advertised position of professor (Level E)
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedures – Recruitment of fixed-term and continuing staff
Professor and Professor (Research) – Level E
Associate Professor and Associate Professor (Research) – Level D
Senior Lecturer – Level C
Senior Research Fellow -Level C
Lecturer - Level B
Research Fellow - Level B
Assistant Lecturer – Level A
Research Assistant
(Research Fellow Level A/Research Assistant Level A
Lead HR Business Partner
Above HEW Level 10
Manager, Remuneration & Senior Professional Appointments
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
HEW Level 10A to D
Lead HR Business Partner (for faculties only)
Manager, Remuneration & Senior Professional Appointments (for central administrative portfolios)
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
HEW Level 1 - 9
Lead HR Business Partner
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
Casual or sessional Staff
HR Business Partner
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment of casual and sessional staff
Identification of associated workforce positions
Authority to request an appointment within the associated workforce resides in, or is delegated to:
LEVEL
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Adjunct Appointments
Adjunct Appointment as Professor or as Professor (Research) – Level E
Vice Chancellor
Council Meeting 8/2008, Minute 7.12
Council Meeting 2/2013, Item 6.5, Resolution CL3/2013/60
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Adjunct appointments
Adjunct Associate Professor – Level D
Adjunct Clinical Associate Professor (Faculty of Medicine, Nursing and Health Sciences) – Level D
Adjunct Associate Professor (Research) – Level D
Adjunct Senior Lecturer
Adjunct Lecturer
Adjunct Senior Research Fellow (equivalent to level C)
Adjunct Research Fellow
Adjunct Junior Research Associate
Adjunct Research Associate
Dean
Council Meeting 8/2008, Minute 7.12
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Adjunct appointments
Any other adjuncts
Provost
Council Meeting 8/2008, Minute 7.12
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Adjunct appointments
Senior Academic Appointments
Sir John Monash Distinguished Professor (new appointment)
Council
Council Meeting 3/2009, Minute 2.3
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment to an eminent professorial position
Sir John Monash Distinguished Professor (renewal of appointments)
Vice-Chancellor
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment to an eminent professorial position
Named Chair Professor
Professorial Fellow
Appointment to Sponsored Professor
Vice-Chancellor’s Professorial Fellow
Emeritus Professors
Sir Louis Matheson Distinguished Visiting Professor
Vice-Chancellor
Council Meeting 2/2013, Item 6.5, Resolution CL3/2013/60
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment to an eminent professorial position
Other categories
Honorary Appointments – Professional Staff
Dean (Faculties)
or
Executive Director (Monash HR) (Administrative Divisions)
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Honorary appointments (professional staff)
Temporary Staff
Dean
or
Divisional Director or equivalent
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Temporary Recruitment
University Visitors
Dean
or
Divisional Director or equivalent
Workforce Management Policy
Workforce Management Procedure – University Visitors (under development)
International assignments
Director, HR Operations
International Staffing and Mobility Policy
International Staffing and Mobility Procedure – Short and long term international assignment
Management of appointment process for associated workforce positions
Authority to manage the approved appointment process for members of the University’s associated workforce (on advice of the authority holder in 7.8 above) resides in, or is delegated to:
APPOINTMENT OF
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Adjunct Appointments
Adjunct Appointment as Professor or Professor (Research) – Level E
Manager, Senior Academic Appointments (for seeking approval)
Lead HR Business Partner (for administering the appointment)
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Adjunct appointments
Adjunct Associate Professor – Level D
Adjunct Clinical Associate Professor (Faculty of Medicine, Nursing and Health Sciences) – Level D
Adjunct Associate Professor (Research) – Level D
Adjunct Senior Lecturer
Adjunct Lecturer
Adjunct Senior Research Fellow (equivalent to level C)
Adjunct Research Fellow
Adjunct Junior Research Associate
Adjunct Research Associate
Lead HR Business Partner
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Adjunct appointments
Senior Academic Appointments made by Delegation of Council
Sir John Monash Distinguished Professor
Manager, Senior Academic Appointments
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment to an eminent professorial position
Senior Academic Appointments made by Delegation of the Vice-Chancellor
Named Chair Professor
Sir Louis Matheson Distinguished Professor
Professorial Fellow
Appointment to Sponsored Professorship
Manager, Senior Academic Appointments
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Recruitment to an eminent professorial position
Other categories
Honorary Appointments – Professional Staff
Lead HR Business Partner
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Honorary appointments (professional staff)
Temporary Staff
Lead HR Business Partner
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Temporary Recruitment
University Visitors
Lead HR Business Partner
Workforce Management Policy
Workforce Management Procedure – University Visitors
Terms / Variations to Terms of Appointment
The authority to determine terms (and variations of terms) of appointment including remuneration package, overseas study, leave including sabbatical leave, sick leave and long service leave:
TERMS OF APPOINTMENT
LEVEL OF STAFF
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Remuneration package
Senior Academic and Professional Staff
Package above $300k
Selection & Remuneration Committee of Council
Terms of Reference (Selection & Remuneration Committee)
Remuneration package
Senior Academic and Professional Staff
Package btw $250k and $300k
Chief Operating Officer and Senior Vice-President
Contract & Remuneration Authorities document
Remuneration package
Senior Academic and Senior Professional Staff
Package up to $250k
Executive Director (Monash HR)
and
Director, Senior Executive Remuneration
Contract & Remuneration Authorities document
Remuneration package
Academic Staff Level E (not on PBCs)
Manager, Remuneration and Senior Professional Appointments
Contract & Remuneration Authorities document
Performance-based contracts
HEW Level 10A to 10D Performance Based Contracts
Manager, Remuneration and Senior Professional Appointments
Contract & Remuneration Authorities document
Standard contracts of employment
Academic Staff Levels A to C
Professional Staff HEW 1 -9
Lead HR Business Partner
Recruitment Selection and Appointment Policy and Procedures
Non-standard remuneration package
Academic staff Levels A – C
Professional Staff HEW 1 - 9
Manager, Remuneration and Senior Professional Appointments
Contract & Remuneration Authorities document
Approval of standard terms of appointment
Dean
Vice-Chancellor
Recruitment Selection and Appointment Policy and Procedures
Academic Staff
Professional Staff
Executive Director (Monash HR)
Recruitment Selection and Appointment Policy and Procedures
Variation to standard terms of appointment
Academic staff
and
Professional staff
Director, Workplace Relations (for minor variations not related to remuneration or entitlements only)
or
Chief Operating Officer and Senior Vice-President
Recruitment Selection and Appointment Policy and Procedures
‘Honorarium’ payment by exception
Emeritus and Distinguished Professors
Adjunct Appointee (payment > $20,000)
Chief Operating Officer and Senior Vice-President
Recruitment. Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Adjunct appointments
‘Honorarium’ payment by exception
Adjunct Appointee (payment < $20,000)
Director, Workplace Relations
Recruitment. Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Adjunct appointments
Moving from unpaid to paid appointment of adjunct (less than 0.2 fraction)
Adjunct Appointee
Dean
Recruitment. Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Adjunct appointments
Approval of “special and exceptional circumstances” for a paid adjunct appointment at > 0.2 fraction
Adjunct appointee
Director, Workplace Relations
Recruitment. Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Adjunct appointments
Contract renewals
Academic Staff
Professional Staff
Lead HR Business Partner
Staff Form - Renewal of Fixed Term contract
Non-renewal of fixed-term contract
Academic Staff
Professional Staff
Lead HR Business Partner
Staff Form – Non-renewal of fixed-term contract
Internal transfer
Professional Staff
Lead HR Business Partner
Workforce Management Policy
Workforce Management Procedure – Secondments and Transfers (under development)
Secondment
Professional Staff
Lead HR Business Partner
Workforce Management Policy
Workforce Management Procedure – Secondments and Transfers (under development)
Conversion casual to fixed-term
Professional Staff
Director, Workplace Relations
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 19
Staff Form -Application for conversion from Casual to Non-Casual employment (Professional staff)
Conversion from fixed-term to continuing appointment
Academic Staff
Professional Staff
Director Workplace Relations
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 18
Translation from teaching and research academic role to education-focused role
Academic Staff
Dean
Recruitment. Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Same-level appointment of existing staff to an education-focused role
Relocation and removal costs (Inbound)
Academic Staff
Dean (within policy limits or “special circumstances” up to financial delegation)
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure - Travel & Removal Costs (under development)
Relocation and removal costs (Inbound)
Professional Staff
Dean
or
Divisional Director or equivalent
(within policy limits or “special circumstances” up to financial delegation)
Additional appointments – sessional (outside 4 hours)
Academic Staff
Lead HR Business Partner
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Additional Appointments and duties
Additional appointments – non-sessional
Professional Staff
Lead HR Business Partner
Approval of requests for early retirement for staff on pre-retirement contracts
Academic and Professional Staff
Executive Director (Monash HR)
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 31
Nomination by the VC dated 23 March 2010, for the purposes of the Enterprise Agreement, Schedule A
Probation and Confirmation
Authority to determine the following aspects of probation and confirmation is delegated to:
FUNCTION
LEVEL OF STAFF
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Determining whether probationary period is required (for academic staff at Level E)
Academic staff (Level E) – under certain circumstances only
Provost
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58.3
Nomination by the VC dated 23 March 2010, for the purposes of the Enterprise Agreement, Schedule A
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Conducting mandatory mid-cycle performance review
Academic Staff Levels A –D
Performance supervisor
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Confirmation of appointment at the end of probationary period
Academic Staff Level D
Level D Appointment Review Committee
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Confirmation of appointment at the end of probationary period
Academic Staff Level A – C
Faculty Academic Appointment Review Committee
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Confirmation of appointment at the end of probationary period
Professor
Vice-Chancellor
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Confirmation of appointment at the end of probationary period
Professional Staff
Supervisor
Head of Unit
Recruitment Selection and Appointment Policy
Recruitment Selection and Appointment Procedure – Professional Staff Probation
Extension of probationary period
Professional Staff
Chief Operating Officer and Senior Vice-President
Recruitment Selection and Appointment Policy
Recruitment Selection and Appointment Procedure – Professional Staff Probation
Extension of probationary period
Academic Staff Level D
By recommendation of Level D Appointment Review committee
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Extension of probationary period
Academic Staff Level A – C
By recommendation of Faculty Academic Appointment Review committee
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Appointment on probationary period for more than 6 months
Professional Staff
Lead HR Business Partner, acting on advice of the Director, Workplace Relations
Recruitment Selection and Appointment Policy
Recruitment Selection and Appointment Procedure – Professional Staff Probation
Terminate appointment during or at the conclusion of the probation period (excluding termination for serious misconduct)
Academic Staff Level D
By recommendation of Level D Appointment Review committee
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58
Recruitment Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Terminate appointment during or at the conclusion of the probation period (excluding termination for serious misconduct)
Academic Staff Level A – C
By recommendation of Faculty Academic Appointment Review committee
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58
Recruitment Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Terminate appointment during or at the conclusion of the probation period
Professional Staff
Chief Operating Officer and Senior Vice-President
Recruitment Selection and Appointment Policy
Recruitment Selection and Appointment Procedure – Professional Staff Probation
Waive requirement for an academic probation period
Academic Staff
Provost
Recruitment Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Nomination of chair of the Appeals Committee
Academic Staff
Provost
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58
Nomination by the VC dated 23 March 2010, for the purposes of the Enterprise Agreement, Schedule A
Enhancements/ Changes to Conditions
ENHANCEMENT/CHANGE
POSITION/ HEW Level
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Above engagement profile payment up to $15,000 in a calendar year
Academic Staff at 100% fraction
Dean
Staff Forms - Personal Activity - above engagement profile payment request and Personal Activity - exceptional achievement request schedule
Above engagement profile payment between $15,000 and $30,000 in a calendar year
Academic Staff
Director, Workplace Relations.
Above engagement profile payment >$30,000 in a calendar year
Academic Staff
Chief Operating Officer and Senior Vice-President
Accelerated increments – 1 Step
Academic and professional Staff
Dean
or
Divisional Director or equivalent
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clauses 59.17 and 65.10
Accelerated increments –2 Step
Academic and professional Staff
Dean
or
Divisional Director or equivalent
Accelerated increments – 3 Step
Academic and professional Staff
Dean, on advice of Lead HR Business Partner
Allowances – Higher Duties /Special Duties
HEW Level 1 – 7
HEW Level 8 & 9
Dean
or
Divisional Director or equivalent
Monash University Enterprise Agreement (Academic & Professional Staff) 2009 – clause 79
Changes to fraction
Academic Staff
Professional Staff
Dean
or
Divisional Director or equivalent
Staff Forms – Work schedule and fraction changes
Paid outside work
Academic Staff
Dean
Conduct and Compliance Policy
Conduct and Compliance Procedure – Paid outside work
Promotion of Academic Staff
PROMOTION OF ACADEMIC STAFF
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Professor (Level E)
University Professorial Promotions Committee
Staff Development Policy
Staff development Procedure - Academic Promotion for Candidates Level C – E
Associate Professor (Level D) -faculty promotion
Faculty Associate Professor Promotions Committee
Staff Development Policy
Staff development Procedure - Academic Promotion for Candidates Level C – E
Associate Professor (Level D) – non faculty application
Most relevant Faculty Associate Professor Promotions Committee
Senior Lecturer or Senior Research Fellow (Level C) - faculty promotion committee
Faculty Senior Lecturer Promotions Committee
Staff Development Policy
Staff development Procedure -Academic Promotion for Candidates Level C – E
Senior Lecturer or Senior Research Fellow (Level C) - non faculty application
Most relevant Faculty Senior Lecturer Promotions Committee
Lecturer or Research Fellow (Level B) - faculty promotion application
Dean
Staff Development Policy
Staff development Procedure -Academic Promotion for Candidates – Level B
Lecturer or Research Fellow (Level B) - non faculty application
Dean of the most relevant faculty
Academic Promotion Rehearing Process
FUNCTION / DECISION
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Stage 1: Review Panel
Professor
Associate Professor (Level D)
Senior Lecturer (Level C)
Lecturer (Level B)
Provost
Staff Development Policy
Staff Development Procedure – Academic Promotion Rehearing Process Levels B – E
Stage 2: Rehearing Committee
Professor (Level E)
University Promotion Rehearing Committee
Staff Development Policy
Staff Development Procedure – Academic Promotion Rehearing Process Levels B – E
Associate Professor (Level D)
Senior Lecturer or Senior Research Fellow (Level C)
Faculty Promotion Rehearing Committee
Staff Development Policy
Staff Development Procedure – Academic Promotion Rehearing Process Levels B – E
Lecturer or Research Fellow (Level B)
Sub-committee of faculty senior lecturer promotions committee
Staff Development Policy
Staff Development Procedure – Academic Promotion Rehearing Process Levels B – E
Non-faculty Applications (Levels B - D)
Most relevant Faculty Promotion Rehearing Committee (or sub-committee)
Staff Development Policy
Staff Development Procedure – Academic Promotion Rehearing Process Levels B – E
Performance Management – Academic Staff
FUNCTION /PROCESS
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Staff Annual Performance Plan
Staff Mid-cycle Review
Staff Annual End-of-cycle Performance Review
Staff Annual Incremental Increase
Academic Performance Supervisor
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clauses 53 and 59
Staff Development Policy
Staff Development Procedure: - Performance Development Process: Academic Staff
Staff Development Procedure: - Managing Unsatisfactory Performance: Academic Staff
Counselling for unsatisfactory performance
Academic Performance Supervisor, acting on the advice of the HR Business Partner
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53
Staff Development Policy
Staff Development Procedure: - Managing Unsatisfactory Performance: Academic Staff
Formal Unsatisfactory Performance Report
Provost
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53
Staff Development Policy
Staff Development Procedure: - Managing Unsatisfactory Performance: Academic Staff
Nomination of an academic supervisor other than the staff member’s immediate line manager
Provost
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 59
Nomination by the VC dated 23 March 2010, for the purposes of the Enterprise Agreement, Schedule A
Performance Management – Professional Staff
The Professional Staff Performance Management Scheme is applicable to all Professional staff (full-time or part-time, but excluding casual staff) inclusive of those at the top of the incremental scale.
FUNCTION / PROCESS
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Establishment of performance plan, changes to performance plan, updated goals and progress reports.
Formal Performance Review
Performance supervisor
Monash University Enterprise Agreement (Academic and Professional Staff) - clause 65
Staff Development Policy
Staff Development Procedure: - Managing Unsatisfactory Performance: Professional Staff
Incremental progression approved
Performance supervisor
Monash University Enterprise Agreement (Academic and Professional Staff) - clause 65.9 & 65.12
Staff Development Policy
Staff Development Procedure: - Managing Unsatisfactory Performance: Professional Staff
Withholding of increment
Performance supervisor
and
Head of Unit
Monash University Enterprise Agreement (Academic and Professional Staff) - clause 65.12-65.13 & 65.16
Staff Development Policy
Staff Development Procedure: - Managing Unsatisfactory Performance: Professional Staff
Review of decision to withhold an increment
Nominee of Divisional Director (or equivalent) or Dean
and
President of Monash University NTEU Branch
Monash University Enterprise Agreement (Academic and Professional Staff) - clause 65.15
Issuing Performance Warnings
Authority to issue a performance warning (as defined within the University’s Enterprise Agreement) is delegated to:
ISSUE PERFORMANCE
WARNING TO
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Academic Staff
Provost
Monash University Enterprise Agreement (Academic and Professional Staff) - PART H
Professional Staff
Director, Workplace Relations
Disciplinary Action for Misconduct and Unsatisfactory Performance
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clauses 52 to 55.
Authority to implement the following forms of disciplinary action including demotion and termination is delegated to:
DISCIPLINARY ACTION
LEVEL
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Termination
Senior levels – including Deputy Vice-Chancellor, Pro Vice-Chancellors and Dean
Provost
Nomination by the VC dated 23 March 2010, for the purposes of the Enterprise Agreement, Schedule A
Termination for serious misconduct and all disciplinary action for staff on performance-based contracts (PBC)
Academic staff on PBCs
Provost
Nomination by the VC dated 23 March 2010, for the purposes of the Enterprise Agreement, Schedule A
Termination
Academic Staff
Provost
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 (except PBC staff)
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 54 (except PBC staff)
Nomination by the VC dated 23 March 2010, for the purposes of the Enterprise Agreement, Schedule A
Termination
Professional Staff
Chief Operating Officer and Senior Vice-President
Formal disciplinary action other than termination (refer Clause 53.2) related to alleged misconduct or serious misconduct
Academic Staff
Provost
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 (except PBC staff)
Nomination by the VC dated 23 March 2010, for the purposes of the Enterprise Agreement, Schedule A
Disciplinary action – suspension with or without pay
Academic Staff
Provost
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 (except PBC staff)
Nomination by the VC dated 23 March 2010, for the purposes of the Enterprise Agreement, Schedule A
Formal disciplinary action other than termination related to alleged misconduct or serious misconduct:
· All other except counseling and warnings
Professional Staff
Chief Operating Officer and Senior Vice-President
and/or
Executive Director (Monash HR)
Disciplinary action for unsatisfactory performance
Academic Staff
Provost
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 (except PBC staff)
Nomination by the VC dated 23 March 2010, for the purposes of the Enterprise Agreement, Schedule A
Disciplinary action for unsatisfactory performance – including counseling and warnings
Professional Staff
Supervisor acting on the advice of Lead HR Business Partner
Disciplinary action for unsatisfactory performance – all other
Academic Staff
Provost
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 (except PBC staff)
Staff Development Policy
Staff Development Procedure – Managing Unsatisfactory Performance: Academic staff
Terminate appointment by summary dismissal during or at the conclusion of the probation period or thereafter
All Professional Staff
Chief Operating Officer and Senior Vice-President
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 54 (except PBC staff)
Nomination by the VC dated 23 March 2010, for the purposes of the Enterprise Agreement, Schedule A
Staff Development Policy
Staff Development Procedure – Managing Unsatisfactory Performance: Professional staff
Nomination of members for any committees convened in accordance with clause 11 of the Enterprise Agreement
Academic Staff
Professional Staff
Provost
Chief Operating Officer and Senior Vice-President
Research Misconduct
Academic Staff
Pro Vice-Chancellor (Research)
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 11
Nomination by the VC dated 23 March 2010, for the purposes of the Enterprise Agreement, Schedule A
Redundancy
Authority to carry out all functions relating to redundancy, including authority to declare positions redundant and terminate the employment of staff at the following levels, on the grounds of redundancy is delegated to:
LEVEL
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Academic Staff
Provost
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 47
Nomination by the VC dated 23 March 2010, for the purposes of the Enterprise Agreement, Schedule A
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 48
Leaving Monash Policy
Leaving Monash Procedure – Redundancy and Redeployment
Professional Staff
Chief Operating Officer and Senior Vice-President
Redeployment
LEVEL
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Academic and Professional Staff
Director, Workplace Relations (as nominee of Executive Director, Monash HR)
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 49
Leaving Monash Policy
Leaving Monash Procedure – Redundancy and Redeployment
Termination for ill-Health (instigated by Monash University the employer)
Authority to terminate the employment of the Vice-Chancellor on the grounds of ill-health is retained by Council (in accordance with the Appointment Agreement with the VC).
Authority to terminate employment of the grounds of ill health at the following levels is delegated to:
LEVEL
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
All Academic Staff
Provost
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 50
Nomination by the VC dated 23 March 2010, for the purposes of the Enterprise Agreement, Schedule A
Termination (Other)
Function/ Authority
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Termination of honorary appointment - professionals
Executive Director (Monash HR)
Recruitment, Selection and Appointment Policy
Recruitment, Selection and Appointment Procedure – Honorary appointments (professional staff)
Termination of unpaid adjunct appointments (levels A – C)
Lead HR Business Partner
Termination of unpaid adjunct appointment (level D – E)
Dean
Leave
These positions have the authority to approve the following leave within Enterprise Agreement and/or University policy limits for eligible staff within their relevant accountability areas and below but not equal to their own levels of designation:
LEAVE TYPE /PURPOSE
LEAVE FOR STAFF
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
All Leave Types
Vice-Chancellor
Chancellor
DVCs
Vice-Chancellor
Vice-Presidents
Vice-Chancellor
Dean
Vice-Chancellor
Divisional Directors (or equivalent)
VPs
Head of Unit
Dean or Divisional Director or equivalent
LEAVE TYPE /PURPOSE
LEAVE FOR STAFF
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Annual Leave
Academic Staff
Professional Staff
Supervisor
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 36 and Schedule E (Leave Entitlements)
Remuneration and Benefits Policy
Remuneration and Benefits Procedure – Types of Leave (Annual Leave)
Special Leave (paid special leave up to 2 weeks or unpaid leave up to 6 months)
Academic Staff
Professional Staff
Executive Director (Monash HR)
Remuneration and Benefits Policy
Remuneration and Benefits Procedure – Types of Leave (Special Leave)
Special Leave (paid special leave > 2 weeks or unpaid leave > 6 months)
Academic Staff
Provost
Remuneration and Benefits Policy
Remuneration and Benefits Procedure – Types of Leave (Special Leave)
Special Leave (paid special leave > 2 weeks or unpaid leave > 6 months)
Professional Staff
Chief Operating Officer and Senior Vice-President
Remuneration and Benefits Policy
Remuneration and Benefits Procedure – Types of Leave (Special Leave)
Personal Leave
Academic Staff
Professional Staff
Supervisor
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 37 and Schedule 5 (Leave Entitlements)
Remuneration and Benefits Policy
Remuneration and Benefits Procedure – Types of Leave (Personal Leave)
Personal Leave In Advance (paid leave more than 15 days in advance of credit)
Academic Staff
Professional Staff
Executive Director (Monash HR)
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 37 and Schedule 5 (Leave Entitlements)
Remuneration and Benefits Policy
Remuneration and Benefits Procedure – Types of Leave (Personal Leave)
Compassionate Leave (including extended compassionate leave up to a total period of 5 days per occasion)
Academic Staff
Professional Staff
Supervisor
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 - Schedule 5 – Leave Entitlements
Remuneration and Benefits Policy
Remuneration and Benefits Procedure – Types of Leave (All)
Extended Compassionate Leave (greater than 5 days)
Academic Staff
Professional Staff
Dean
or
Divisional Director or equivalent
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 - Schedule 5 – Leave Entitlements
Remuneration and Benefits Policy
Remuneration and Benefits Procedure – Types of Leave (All)
Maternity Leave – Paid
Academic Staff
Professional Staff
Dean
or
Divisional Director or equivalent
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 39 and Schedule E (Leave Entitlements)
Remuneration and Benefits Policy
Remuneration and Benefits Procedure – Types of Leave (Parental leave)
Spouse/ Partner birth Leave
Adoption Leave
Pre Natal Leave
Extended period of unpaid parental leave (up to six months)
Academic staff
Professional staff
Executive Director, Monash HR
Workforce Management Policy
Workforce Management Procedure – Flexible working arrangements for parents or carers
Extended period of unpaid parental leave (greater than six months)
Academic staff
Provost
Workforce Management Policy
Workforce Management Procedure – Flexible working arrangements for parents or carers
Extended period of unpaid parental leave (greater than six months)
Professional staff
Chief Operating Officer and Senior Vice-President
Workforce Management Policy
Workforce Management Procedure – Flexible working arrangements for parents or carers
Long Service Leave – full pay
Academic Staff
Professional Staff
Dean
or
Divisional Director (or equivalent)
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 38 and Schedule E (Leave Entitlements)
Remuneration and Benefits Policy
Remuneration and Benefits Procedure – Types of Leave (Long service leave)
Long Service Leave – half pay
Long Service leave – double pay
Leave Loading for Extra Holidays
Academic Staff
Professional Staff
Supervisor
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 32
Remuneration and Benefits Policy
Remuneration and Benefits Procedure – Types of Leave (Annual leave)
Study Leave (as defined in the Enterprise Agreement and not exceeding one month in a calendar year)
Professional Staff
Dean
or
Divisional Director or equivalent
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 - Schedule 5 (Leave Entitlements)
Study Leave (greater than one month in a calendar year)
Professional Staff
As for Special Leave (see above)
Remuneration and Benefits Policy
Remuneration and Benefits Procedure – Types of Leave (All)
Voluntary Reduced Working Year
LEAVE TYPE /PURPOSE
LEAVE FOR STAFF
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Voluntary Reduced Working Year
All continuing and fixed-term Staff
Dean
or
Divisional Director or equivalent
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 30
Outside Studies Program (OSP) (within the limits outlined in University policy)
Outside Studies Program for
DELEGATION
SOURCE
Academic Staff
Relevant Faculty or Non Faculty OSP Committee (as appropriate)
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 62
Staff Development Policy
Staff Development Procedure – Outside Studies Program
Deans
Associate Dean
Head of Unit
Vice-Chancellor
and
OSP Committee
Staff Development Policy
Staff Development Procedure – Outside Studies Program
Deferral of OSP
Dean, Director or equivalent in consultation with Head of Unit (where applicable)
Staff Development Policy
Staff Development Procedure - Outside Studies Program
Remuneration Claim Forms including Overtime and Additional Hours, Allowances & Timesheets
CLAIM
LEVEL
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Private Vehicle Use
Academic and Professional Staff
Head of Unit
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 78
Higher Duties Allowance
Professional Staff
Dean or Divisional Director or equivalent
Monash University Enterprise Agreement (Academic & Professional Staff) 2009 – clause 79
Overtime/ Additional Hours
Professional Staff
Supervisor
Casual Timesheets
Casual Staff
Supervisor
Exceptional Achievement/Performance Payments
LEVEL
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Academic Staff
Executive Director (Monash HR)
Recruitment, Selection and Appointment Policy
Recruitment, Appointment and Selection Procedure – Additional Appointments and Duties
Staff Form - Personal activity - exceptional achievement request schedule
Professional Staff (HEW Levels 5 to 9)
Dean/Divisional Director
(no > than $5,000)
Remuneration and Benefits Procedure – Allowances and Incentives
Staff Form – Payment for exceptional Peformance Form
Staff Wellbeing
The authority to approve and implement the following Staff Wellbeing-related actions is delegated to:
ACTION
LEVEL OF STAFF
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
Flexible Working Hours
Professional Staff
Supervisor
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 73
Home-Based Work
Professional Staff
Executive Director (Monash HR)
Workforce Management Policy
Workforce Management Procedure – Work Life (Home-based Work)
Job Share Arrangement
Professional Staff
Head of Unit, acting on the advice of the HR Business Partner
Workforce Management Policy
Workforce Management Procedure – Work Life (Job share)
Staff Study Support
Ongoing And Fixed Term Staff
Dean
or
Divisional Director or equivalent
Staff Development Policy
Staff Development Policy – Staff Study Support procedure
Authority to Provide/Extend Computer Access to HR Systems
ACCESS/ RESPONSIBILITY
DELEGATION
SOURCE OF AUTHORITY/ REFERENCE
SAP HR user access
Lead HR Business Partner (Display access – HR Hub staff only)
Director, HR Operations (Display/Maintain access – HR Operations staff only)
Manager, Payroll Control and Compliance (all other requests)
Request for SAP user access (department) [Word] [PDF]
Renewal of SAP HR user access
Lead HR Business Partner (Display access – HR Hub staff only)
Director, HR Operations (Maintain access – HR Operations staff only)
Manager, Payroll Control and Compliance (all other requests)
Request to renew SAP user access [Word] [PDF]
Temporary SAP HR user access
Manager, Payroll Control and Compliance
Request for SAP temporary access / delegation [Word] [PDF]
SAP timesheet administration access
Lead HR Business Partner
SAP Safety Suite access
Manager, Payroll Control and Compliance
SAP Training and Events access
Director, Leadership & Organisational Development (LOD HR staff only)
Manager, Payroll Control and Compliance (all other requests)
SAP production and super-user access
Portfolio Manager, Workforce Portfolio (eSolutions)
in consultation with Director, HR Operations or Director, Workplace Relations (as appropriate)
Access to the SAP confidential payroll
Chief Operating Officer and Senior Vice-President
Recruitment express (Rex) standard user access
Standard user access automatically assigned to all staff
Rex HR user access
Director, Recruitment Design & Delivery
Recruitment express (REX) HR user access request [PDF]
Rex super-user/ administration access
Portfolio Manager, Workforce Portfolio (eSolutions)
and
Director, Recruitment, Design & Delivery
Performance Development Online (PDO) access
Automatic access to performance plans for self, direct reports and others in the reporting hierarchy
PDO reports administration access
Director, Workplace Relations
PDO workplace relations level access
Director, Workplace Relations
PDO global administration access
Portfolio Manager, Workforce Portfolio (eSolutions)
and
Director, Workplace Relations
Access to HR systems not outlined above
Manager, Payroll Control and Compliance
Responsibility for auditing and monitoring compliance with HR system use requirements
Manager, Payroll Control and Compliance
- 2 -
APPOINTMENT
OF
DELEGATED TO
(Authority Holder)
SOURCE OF AUTHORITY /REFERENCE
1. Select the area of
authority
2. Select the position
level/group of staff
4. Review the governing policy/
procedure or documents
3. Check who is ultimately responsible to
approve/authorise the transaction
APPOINTMENT
OF
DELEGATED TO (Authority Holder)
SOURCE OF AUTHORITY /REFERENCE
1. Select the area of authority
2. Select the position level/group of staff
4. Review the governing policy/procedure or documents
3. Check who is ultimately responsible to approve/authorise the transaction