51st ICCA Congress
International Congress and Convention Association.
Twitter: #ICCA12
Session sponsored by:
New ways to think about virtual events24/October/2012
International Congress and Convention Association.
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Introduction and Background
Global Online Learning Discussion (GOLD)
Online ConferencesOnline Libraries
International Conference Services (ICS)
International PCOCongresses around the globe
Hybrid Meetings
International Congress and Convention Association.
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• GOLD Lactation• 20 sessions over 3 live days• 3 different time zone schedules• Up to 3 parallel sessions• 45 days online• 2,000 paying delegates• Fully accredited
Case I: Online Conference
International Congress and Convention Association.
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• Cost • Time• Convenience
Certain groups are more open to Online offerings than others
Why is GOLD online?
International Congress and Convention Association.
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Oct Alumni Presentations as Kick OffDec Finalized ProgramFeb Registration openMar Speaker TrainingApr GOLD Keynote TeaserMay GOLD is liveJun Closing of GOLDAug Online Library open
Timeline
International Congress and Convention Association.
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We are live!
“Red Room” “Blue Room” “Green Room” “Foyer”
Techn. Assistant 1, Location 1
Techn. Assistant 2, Location 1
Techn. Assistant 3, Location 1
IT Manager 1Location 1
Moderator 1Location 2
Moderator 2Location 3
Moderator 3Location 4
IT Manager 2Location 5
International Congress and Convention Association.
Twitter: #ICCA12
International Congress and Convention Association.
Twitter: #ICCA12
International Congress and Convention Association.
Twitter: #ICCA12
International Congress and Convention Association.
Twitter: #ICCA12
• 2000 delegates• 50+ countries• 97% say they will return next year• Live Sessions have attendance of 55 – 150• 20 speakers from all regions of the world• 680 Facebook Fans, 800 twitter followers• Average cost to attend: 225 USD
“GOLD” Stats
International Congress and Convention Association.
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• World Conference on Lung Cancer 2011• Amsterdam, The Netherlands• 2000 Sessions live and online• E-Posters Online• Online Itinerary & Abstracts• 7000 delegates• 2000 library registrations
Case II: Online Library
International Congress and Convention Association.
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• Create an Online Library for the Association including:– Presentations from IASLC Conferences – Posters from IASLC Conferences– Abstracts and Papers– Any other material of educational value (Hand
Outs, Staging Material,…)
The mission
International Congress and Convention Association.
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There are several options• Presentation only • Presentation and video of speaker
(professionally)• Presentation and video of speaker (webcam)• Presentation and Audio of Speaker• Accredited or Non-accredited
Presentation Library
International Congress and Convention Association.
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Don’t forgets:• Get permission by author to use the
presentation• Get permission to record audio or video• Make sure to include any disclosures• Be careful with Sponsor Placements• Follow Accreditation Rules and Guidelines
Presentation Library
International Congress and Convention Association.
Twitter: #ICCA12
International Congress and Convention Association.
Twitter: #ICCA12
International Congress and Convention Association.
Twitter: #ICCA12
International Congress and Convention Association.
Twitter: #ICCA12
• 2000 registrations for Online WCLC sold• 80% are delegates of the WCLC• Sponsorship for Online WCLC first items sold
in following year• Visits to Online WCLC increase before other
IASLC meetings• Main use within 4 weeks of the conference• In 2011 the Online WCLC brought in 6 x its
cost
Statistics and Numbers
International Congress and Convention Association.
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• World Conference on Lung Cancer 2013• Sydney, Australia• Online Library• Pre-Conference Teasers & Post Sessions• Conference App• Live Webcasts incoming• Live Webcasts outgoing
Case III: Hybrid Conference
International Congress and Convention Association.
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Pre event Post event
Extend the life span of the event
The E
vent
20
12
The hybrid meeting
International Congress and Convention Association.
Twitter: #ICCA12
Pre event Post event
Extend the life span of the event
The E
vent
20
12
Blo
gs
Socia
l Netw
ork
s
Firs
t Tim
e a
tten
dees
web
inar
Post e
ven
t Web
inars
Th
an
k y
ou
vid
eo e
Case s
tud
ies
Wh
ite p
ap
ers
Even
t vid
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Web
inars
Live broadcast to Virtual AudiencePOD Events
Virtual Panel Sessions
The hybrid meeting:
International Congress and Convention Association.
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Example: Live Surgeries at WCE 2010:• 36 Live Surgeries performed in hospitals • Audience @conference following procedure• Voting Devices for maximum interaction• Camera crews hospitals, special devices• Equipment and bandwith are key • Get all necessary waivers (patients, doctors,
…)
Live Sessions
International Congress and Convention Association.
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• Live Webcast from Chicago to Sydney• Moderators in both locations• Questions back and forth• Voting in both areas
WCLC 2013 – Live Plenary
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E- Posters
International Congress and Convention Association.
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e-Posters
1. Poster submission2. Rating process
3. Administrationbackend
4. Onsite viewing5. Knowledge database6. Statistics module
Abstracts
Registration
All modules are web based!
International Congress and Convention Association.
Twitter: #ICCA12
International Congress and Convention Association.
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Personal Itinerary Builder
• Search• Search
• Results• Results
• Conference or association banner
• Conference or association banner
• Space for additional information (e.g. sponsors)
• Space for additional information (e.g. sponsors)
• Bookmarks• Bookmarks
International Congress and Convention Association.
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• Online Conferences are an attractive option for low income professionals
• Live Meetings offer networking and face to face learning that can’t be matched online
• Hybrid Meetings – if done well – can provide the best of both worlds
Summary
51st ICCA Congress
International Congress and Convention Association.
Twitter: #ICCA12
Session sponsored by:
Thank you!
International Congress and Convention Association.
Twitter: #ICCA12
More learning
For more info and to register:www.iapco.org