For Transportation Industry
Transforming the way your fleet operates
Abhishek Gupta
Contact Info: [email protected]+91-7874833396/+91-7802885715
What Is Fleet Management?
Fleet management refers to the management of a company or otherorganization’s transportation resources. This can include trucks, vansand cars and may also extend to rail cars. Fleet managementencompasses a variety of activities, including financing, tracking thetravel of vehicles, fuel and speed management, maintenancemanagement and health and safety management for drivers. Fleetmanagement helps companies reduce risk, improve efficiency, reducefuel and maintenance costs and ensure compliance with governmentregulations.
Fleet management enables people to accomplish a series of specific tasks inthe management of any or all aspects relating to a company's fleetvehicles.
These specific tasks encompass all operations from vehicle acquisition todisposal.
Software, depending on its capabilities, allows function such asdriver/vehicle/goods/cargo profiling, trip profiling, dispatch, vehicleefficiency, fuel etc.
It can provide remote control features. Current vehicle diagnosticinformation can also be related to a management site, depending on thetype of hardware installed in the vehicles.
New platform, based on Fleet management, is Fleet Control with higheramount of information available for both drivers and dispatchers oflogistics.
In today’s competitive market, every advantage counts. Fleet managementcan provide significant savings costs and operational efficiencies forcompanies that rely upon vehicle fleets. With the right fleet managementsystem, you can see a return on your investment in a year or less in manycases as the efficiency of your company increases.
Purpose
Benefits of Fleet Management
Fleet management can provide a number of benefits to clients who take advantage of fleet management services, including:
Lower fuel costs Reduced environmental impact Improved planning Improved cost control More productivity and employee accountability Data collection
Productivity Matters
Fleet management helps companies get the most out of theirvehicles and their people. A fleet management system canhelp you monitor individual’s driving habits and institute newrules to improve worker performance.
Client is a huge enterprise with good reputation in the
market. It has achieved success with quality manpowerand has been a people driven company. Over the yearsas it has grown in size, managing business has becomecumbersome and a lot of critical information gets lost dueto people driven approach.
This industry faces an uphill task of quick turnaroundtime for their services. Due to this constraint, it oftencause mismanagement of resources, billing and informal
Initial System/ Challenges
Tender Form
Customer Invoice
Commercial Department
Proposal Tender
Project BOQ
Project Office
Purchase Order
Supplier
Warehouse
Accounts
Invoice
Purchase Office
Material Request
Payment
Payment
Incoming Shipment
Fund Requirements
Material Issue
Business Process Understanding
Fleet Management Module
A comprehensive web-based Fleet Management System module forOdoo (FMS) is developed for fulfilling the business managementneeds of the Fleet & Transport industry.
Odoo Fleet Management System integrates different functions in a transportcompany such as accounts, inventory, payroll, invoicing, insurance, assetmanagement, vehicle maintenance, driver details, etc. Further, the system has ascope for customization according to client specific needs.
Brief About - Fleet Management Module (Cont…)
Core modules incorporated in Fleet Management vertical is as follows :
Vehicle :
Vehicle Information.
Provision to collect Driver Information for particular vehicle. Vehicle Insurance Details. Provision to collect details line No. Of doors, No. Of seats, color & Engine Details. Provision set GPS device for vehicle to track. Device History to capture previous tracking details of Device.
Vehicle Contract :
Provision to set vehicles purchase and leasing details. Provision to Services for the vehicle.
Vehicle Fuel Log :
We can maintain Fuel log of vehicle. Allow to set cost of fuel, which is going to add in total cost of vehicle Maintains record of Supplier from whom Fuel is purchased
Vehicle Service Log :
Linking of Transportation information in student account Maintaining Transport details with Participants & Vehicle information Root wise, Date wise Transport Registration details. Track transport pickup points and cost information.
Vehicle Cost :
Total Cost of the all vehicle will calculated here based on:– Vehicle purchase or contract cost– Service cost– Fuel cost
Device Configuration :
It contains Details about GPS device that we are going to mount on Vehicle for Tracking. The Information includes following Details:
– Device ID– Device Name– IMEI/ESN Number– Email ID
Brief About - Fleet Management Module (Cont…)
Brief About - Fleet Management Module (Cont…)
Route Management :
Route Between Two OpenERP Partners Route Between OpenERP partner and GPS device and Vice versa Route Between OpenERP Partner and Android Device and Vice Versa Optimized Route between all the partners in the path of source and destination Two address map Multi address map
C.M.M.S. :
Service Configuration
– Service Template– Service Item
Service Management– Work Order
Work Order Tasks :
Work order task
Brief About - Fleet Management & Tracking System Module
Core modules incorporated in Fleet Management & Tracking System vertical are as follows :
Fleet Manager :
Vehicle Configuration Details.
Purchase Details of Vehicle.
Fuel & Maintenance Details about Vehicle.
Device Details.
Device Tracking.
Tracking History.
Computerized Maintenance Management System
Configuring service Templates.
Service Management.
Operations Management :
Fuel Log Details
Odometer Statements
Work Order Task
To properly manage a fleet at its optimum level, understandingTotal Cost of Ownership (TCO) is critical
• Assets – aligning holding periods for vehicles will impact TCO
• Maintenance – once vehicle holding period is set, maintenanceprograms must be aligned
• Fuel – determining the right fuel strategy will impact TCO andoperations
Fleet TCO
(Total Cost of Ownership)
Fuel
Internal Strategy
External Strategy
Assets
Vehicle Replacement &
Excess Disposition
Vehicle Depreciation
Maintenance
Vehicle Maintenance
Vehicle Parts
Total Cost Ownership
TCO, measured against an operational activity, is a keymetric in establishing a baseline for fleet efficiency,deployment strategy and operating costs
Fleet Efficiency Levers
Key Metrics for Evaluation
• How can revenue be increased with same number of vehicles?
• How do I lower the cost per vehicle?
Operating Cost Levers
TCO / Activity
TCO / Vehicle
Fuel Costs
Asset Costs
Maintenance Costs
Activity / Vehicle
Fleet Deployment Efficiency
Asset Utilization
Routing Efficiency
Vehicle Design Flexibility
Total Cost Ownership (Cont…)
TCO can be managed by optimizing vehicle holding periods
Lifecycle StrategicApproach
Define optimalholding periods foreach major type ofvehicle asset
Establish policy toensure vehicleholding periods aremanagedappropriately
Identify criticalparameters to bemanaged (i.e.source costs,residual values,should bemaintenance costs,etc.)
Fleet maintenance practices will need to be aligned with holding period strategy
Longer holding period
Light Duty Car & Truck Specialized Vehicles
• Higher source cost• Significant up-fit cost• Low mileage fleet
• Lower source cost• High resell market• Maintain high residual value
Shorter holding period
1 YR10
YR5 YR
Medium and Heavy
Truck
• Lower source cost• Minimal up-fit cost• Potential resell market • Average mileage vehicles
Where Fleet Management System Helps You
Gives you Visibility Gives you Control Helps you decide
There is practically nolimit on how many fleetyou can manage withFMS.
No matter how big youare, you can work as ifeverything is at arm'slength.
From Operationalcontrol to Financialcontrol you get totweak your businessthe way you want to.
FMS offers an array ofhighly useful reports thathelp not only the topmanagement as well asoperators.
Trip Management Maintenance Auto Alerts
From standard trips tothe most complex ofLeg-wise trips, FMShandles it all – standard.
In addition, there is aprovision to mix andmatch multiple transportmodes in one trip.
Where there are fixedassets, there is a need formaintenance.
FMS handles full vehicle andTyre maintenance withinventory, repair andreplacement and its entirefinances.
From licenses to documentsto contracts, everything hasa limited timeframe ofexistences.
Since there are so many ofthem, FMS alerts wellbefore they expire.
Where Fleet Management System Helps You (Cont…)
Fleet Management System Process
TyreManagement
VehicleMaintenanceManagement
Fuel Management
Trip Generation
Trip Update Operational Completion
Financial Formality
Completion
Driver Settlement
Customer and Vendor BillingProfit
OPERATIONS
FINANCE
FMSOperations Finance
Reports
Octroi / SFM / Auto MessagesControl Panel / User Rights
Feature Set
Business Policies
Visibility
VehicleManagement
Fuel Management
DriverManagement
TripManagement
VehicleMaintenanceManagement
TyreManagement
Driver Advance Management
En-routeExpense
FuelExpense
Driver Settlement
Fixed and Variable Expenses
Work Identification
•Operating Standards
•Operator Training
•Operator Troubleshooting
•Equipment Monitoring
•Equipment Numbering / Location
•W.0. Information Standards
Authorization / Prioritization
•“Need” vs. “Want”
•Priority Standards
•Equipment Criticality
•Authorization Levels
•Cost Review
Planning
•Job Scope
•Estimating (Labor & Parts)
•Equipment Histories
•Standard Jobs
• Integration with Planning
Backlog Management
•Ownership
•Duplication
•Cost Benefit Analysis
•Review of Aged Work
•Cancelled Work Process
Procurement Management
•Technical Ownership
•Time Directed / Condition Directed
•Run to Failure
•Parameter / Intervals
•Operations Role
•Availability
Work Evaluation and Action
•Goal Setting
•Documenting problems
•Problem ID (Root Cause)
•Problem Solving & Measures
•Progress of Past Problems
Key Measurements
•Cause Indicators
•Workload / Scheduling / PM Comp
•Effect Indicators
•Performance / Cost / MTBF
•Distribution and Utilization
Progress Management
•Work Criticality
•Awareness of Job Status
• Identify and Document Barriers
•Reassign As Necessary
•Communication
•Decision Making Process
Work Assignment
•Technicians (Who)
•Detailed Job Explanation (What)
•How Long (When)
•Job Location (Where)
•Repair Specifics (How)
•Safety / Environmental Req
Scheduling
•Daily Scheduling
•Operations Input
•Priority Issue Resolution
•Resource Allocation
•Outsourcing Schedule
•Material Schedule
Flow
Work Identification
PlanningAuthorization/ Prioritization
Backlog Management
Work Evaluation
Scheduling Progress Management
Work Assignment
Key Measurement
Procurement Management
Reliability
• Equipment Criticality
• Root Cause Analysis
• Reliability KPIs (MTBF)
• Failure Analysis
• Equipment Design
• Warranty Management
Organization Development
• Strategic Planning
• Team Building
• Organizational Alignment
• Functional Accountability
• Responsibility Defined
• Management Ownership
Maintenance Engineering
• Maintenance Support
• Repair Strategy
• Standard Job Input
• Capital Resources
• PM/PDM Analysis & Requirements
Contractor Management
• Outsourcing Decision
• Contractor Safety / Insurance
• Contractor Training
• Selection Procedure
• Cost Tracking
• Incentives
Skills Training
• Ranking & Tracking Systems
• Identify Skill Set Requirements
• Establish Skill Set Goals
• Employee Review & Input
• Establish Training Programs
• Recognition
Production Support
• Equipment Operating Stds
• Equipment Monitoring
• Permitting
• Product Handling
• Emergency Planning
Support Functions
Maintenance Objective
Maintenance Objective
Work Identification
PlanningAuthorization/ Prioritization
Backlog Management
Work Evaluation
Scheduling Progress Management
Work Assignment
Key Measurement
Procurement Management
Organization Development
ReliabilityMaintenance Engineering
Skills TrainingContractor
ManagementProduction
Support
Support Functions
Assets Supports
Support Equipment
• Scheduling
• Scheduling Break Policy
• KPIs
Inventory/Purchasing
• Requisition Process (Roles)
• Stock & Non-Stock Procurement
• Material Receiving / Storing
• Security
• Inventory Management
• Inventory KPIs
Tools and Equipment
• New Hire Tool Policy
• Technician Required Tools
• Specialty Tools Responsibility
• Inspection and Repair
• Contractor Tools
Work
IdentificationPlanning
Authorization/ Prioritization
Backlog Management
Work Evaluation
Scheduling Progress Management
Work Assignment
Key Measurement
Procurement Management
Organization Development
ReliabilityMaintenance Engineering
Skills TrainingContractor
ManagementProduction
Support
Support Functions
Assets Supports
Organization Development
ReliabilityMaintenance Engineering
Unscheduled Work
•Troubleshooting
•Labor and Equipment Req.
•Labor and Equipment Avail.
•Technical Support
•Present Maintenance Schedule
•Communication
Other
•Communication / Cooperation
•Inaccurate Inventory
•Pilfering and/or Theft
•Inadequate Materials Inspection
•Equipment Availability
•Budget
Maintenance Management System•Holder of Maintenance Process•Accessibility and Table of Authorities•Compatible with Other Business Systems•Cost Tracking to Specific Equipment
•Labor•Parts / Materials
•Equipment & Repair Histories•Planning, Procurement, Scheduling &Executive Interface
•KPI Development & Generation
Constraints
Maintenance Objective
Presentation Plan Fleet Management Module
Maintenance &
Repair
Yard Management
Procurement
WarehouseHR
Finance & Accounting
Asset Management
Company
Solution At a Glance
Inspection & Estimation
Full process management from arrival ofEquipment (Chassis, Container, Tyreetc.) to its Complete Repairing,Maintenance and Invoicing.
Shop In/ Shop Out Inspection Estimation Repair Logs Service Logs Service Order Equipments Master Parts Commercial Dashboard Analysis & Reports
Inspection / Estimation
Repair Log
Service Log
Service Order
Equipments
Manage all activities related toStorage, Maintenance and transferof equipments in yard
Entry
Exit In Yard Transfer Block Transfer Equipment Search Parts Master Analysis & Reports
Dockyard Management
Gate In / Gate Out
In Yard Transfer
Inter Block Transfer
Enables companies to clusterthe management ofprocurement for cost saving ,while manage the rightmaterial s get to the right jobevery time.
Shopping List Call for Bids Price Conformation Purchase Order Products Automatic Procurements Procurement Dashboard Analysis & Reports
Procurement Department
Shopping List
Request For Quotation
Products Master
Suppliers Master
Reports & Analysis
Warehouse Department
Track stocks, full traceability andAccounting. Supports multiplelocations management based onlocation structure. Manage yourinternal locations, external locations,customers, suppliers andmanufacturing inventories.
Stock Management
Facility Management Receiving/ Delivering Products Internal Stock Movement Materials Request Issue of Materials Warehouses Inventory Valuation Inventory Analysis
Fleet Management
Analysis & Reports
Assets Management
Perform regular maintenance activitieson assets by getting timely remindersand also manage different statues ofAssets & maintain Assets logs.
Vehicles & Classification Vehicles contract Vehicles Fuel Logs Vehicles Service Logs
Vehicles & Classification
Vehicles Contract
Vehicles Fuel Logs
Vehicles Service Logs
GPS Tracking System
Every vehicle must beequipped with a GPS receiver.
As the vehicle moves aroundthe world, satellites track thevehicle’s position.
Positioning can be requestedat anytime.
Location-tracking helps companies to Streamline and control supply chains Move products to the market faster Monitor assets Prevent inventory loss Track vehicle fleets
Companies must consider how to track inventory In a smaller area Across a wide area
Vehicles Service Configuration
Vehicles Contract
Vehicles Service Items
Vehicles Work Orders Information
Track Vehicles
Track Vehicle on Map
Human Resource Department
Manage the most important assetin company : “PEOPLE” . Withmodule of Human ResourceManagement, Leave , Attendance,Time Tracking, Payroll, Expensiveand Recruitments.
Employee Details Employee Contract Leave Management Attendance Timesheets Appraisals Recruitments Expenses Payroll
Employee Details
Employee Contract
Leave Management
Attendance Management
Recruitments
Expense Management
Employee Payroll
Finance and Accounting
Invoicing Payments General Ledger AR/AP Taxation Financial Reports Chart of Accounts Multi Currency Analysis & Reports
Address financial accounting andbudgeting, costing, assetmanagement, cash and creditmanagement as well as analysisand reporting. Meet the currentand future financial requirementswhile offering you a global view ofyour financial performance acrossyour enterprise.
Invoicing
Bank Statement
Cash Register
Chart of Accounts
Assets Management
Trial Balance
Balance Sheet
Business Framework
Transforming Enterprise Approach
Enterprise Assessment
Value Discovery
Plant Automation & Mobility
Designing execution models Certified Methodologies Service Maturity Model Seamless cycle through
Business Application Lifecycle Automating the plant s Mobile solutions
Enterprise Architecture Definition IT Strategy Definition IT Roadmap definition IT Governance Consulting
Application Utilization & Value
Realization Application Roadmap Tech-Biz Optimization Application Portfolio Harmonization
Implement Scenario
New ProjectsProcess
EnhancementsNew Process Introduction
Roll Outs, Upgrades
Planning Blue printing Build Realization Cutover Go Live
Prototype Configure Develop Test Deploy
Prototype Validate
Process Configure Test Deploy
Design Build Test Deploy
Why Odoo?
Zero license costs
Ultimate flexibility
No vendor lock-in
Less risk – Future of system not tied to one company
Extensibility
Unlimited user support
Powerful object level
User Friendly
Scalable
Controls all your innovating processes
For more information contact
Abhishek Gupta
Skype ID: abhishekgupta61187
Email Id: [email protected]
+91-7874833396/+91-7802885715