Transcript
Page 1: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Get Organized! Organization and Time Management for Budding Faculty

Brett R. Todd, MD, FACEPAssociate Residency Program DirectorDepartment of Emergency MedicineBeaumont HealthMarch 31, 2019

Page 2: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Academics and administrationfill in your free time if you don’t control them!

Page 3: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

The problem with efficiency:There’s too much advise out there!

Page 4: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Pick and choose

Be flexible and continue to evolve

Page 5: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Goals for your system:

SimpleLess stressAccomplish moreMore free time

Page 6: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Weekly review of tasks and projects:

Macro level:Gantt chart of weeks and year ahead

Micro level:Your task list

Everything in between: Time block of this week

Page 7: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Macro - Make your own Gantt chart

Page 8: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Schedule next 12 weeks

Page 9: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Highlight important events

Page 10: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Project timelines

Page 11: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Give yourself extra time

Page 12: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Delete and move left at the end of week

Page 13: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Plan out the next year

Page 14: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

The micro level:

The To-do List

Page 15: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Todoist

Page 16: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Quickly add tasks and assign dates

Page 17: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1
Page 18: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Time for your projects from Gantt chart

Page 19: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Time tasks from to do list and emails

Page 20: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Personal time

Page 21: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Develop your own system and let it evolve

Visualize the big picture

Track your tasks

Review and block the week

Page 22: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Immovable objects: shifts and meetings

Page 23: Organize your day to day Brett R. Todd, MD, FACEP ... · 15 - EMS Tak week 10 May 5 Week 11 May 12 week 12 May lg Week 4 Mar 24 week 6 Apr 7 Aug 201g Current week Feb 24 Week 1

Family obligations and recreation time