EventEvolution
Events might have been due for a makeover, but the onslaught of the pandemic and its repercussions on travel and events have undoubtedly
quickened the evolutionary cycle.
And we have evolved too!!!
Event Planning• Content presentation• AV / Technical• Speakers / Entertainment
Pre-Event • Excite / Inform / Announce / Remind
During Event • Surprise elements • Big announcements • Q & A
Post Event • Links to videos etc• Access to ways to share experiences • Follow up contact details
Event Evolution – Attendee Journey
Event Evolution – Engaging experiences
Real-Time Illustrations During Sessions
Live Games or Competitions
Virtual Entertainment
Health and Wellbeing Activities
Incentives to Engage Online
Uniting Behind a Common Purpose
Shared Experiences
On-line store for registration gift
HybridEvents
‘To unleash the full value of events, event owners of the future must blend the boundary-breaking potential of digital events with the serendipity of analogue meetings. The future of events will be hybrid.’
And we are ready!!!
Event Evolution – Hybrid Events
Combine in-person and remote audiences to accomplish the meeting's goals
Set Expectations
Think Digital-First
Presenters on-site
Keep Registration Flexible
Encourage Collaboration
Work with Venue & AV Partners
Make the Meeting Evergreen
PodcastsPodcasts position the company as a thought leader.Can be used across various platforms.
And we can help!!!
Event Evolution – Podcasts
News podcasts are more popular with those aged 25-34, or ‘young millennials’. Specialist podcasts like health, tech and business are also disproportionately popular with this age group,Digital News Report 2020
Consider Podcasts to get content out quickly...and oftenThis year, a Pulitzer Prize went to a podcast for the first time in its history, validating the medium in a whole new way.
Our Services
Corporate Event Management (In-Person, Virtual & Hybrid)• End to end event management with a 360-degree
approach to creative, strategic and operational elements• Specialize in online events, creating a seamless
professional production (live/pre-recorded/combined)• Offer a tailor-made hybrid solution combining a virtual
experience with in-person events as required
Guest Liaison• In-house Call Centre to manage the entire RSVP process
including reporting, reminders and personalized gift courier
Billing• No mark up of any invoice, management fee only• All discounts are to the benefit of our clients• Transparent fees structure and billing process
Design• In house graphic designer
Gifts and collateral• Creative messaging, exquisite packaging• Delivery to individual homes/ businesses
Branding• Attention to detail, consultative process to
get best ROI
Videography• AV Partner has in-house studio
Content Management• Videos, Scripts, ad hoc as needed
Security & Covid Protection
Our Services (yes, there is more..)
Proof of Execution• Photographic records of execution & delivery
Décor• Conceptualise and execute client’s vision• Partner with supplier who best meets criteria &
budget
Technical / AV / IT• Partner with suppliers who understand objectives
and creatively execute with professionalism
Speaker Management• Organise & manage MC / speakers / Entertainers
Travel & Accommodation• Arrange and manage all aspects of trips with
personalised service
Events (Virtual/In-Person/Hybrid)• Product Launches / Activations• Roadshows• Gala / Awards Dinners• Small to large scale Conferences• High level Company Meetings / Breakfasts• Incentive Trips• Golf Days• Exhibitions• Networking Opportunities• Hackathons• Year End Functions• Family Days• Training• Experiences to promote brand• Paid-for events• Team Building
Our Credentials
The Old Shanghai Events Company (Pty) Ltd is a QSE Enterprise Level One Contributor to B-BBEE with a BEE
Procurement Recognition Level of 135% and 100% Black Ownership of which 99% is Black Woman Ownership
R20M Event Liability cover, R31M General Public Liability and R25M Cyber Risk Insurance
Solid track record with long term and loyal clientele for over 15years
Average 150 - 200 events a year (pre-Covid)
Small team, big ideas, big on personal service, agile and innovative
Passionate about events and making our clients look good
Invitation
• Name, contact details, dietary requirements, number of guests and car registration captured
• Confirmation mail• Reminder sent out with map to
venue• Thank you sent out post event
Covid-19
• Guest list needed by venue.• Temperature checked upon
arrival by masked staff• Hand sanitizer wipes given to
each car• Parking bays safe distance apart
– allows outside seating
Catering
• Food delivered to guest vehicles by restaurant staff
• Various options available• Individual orders can be
ordered via WhatsApp• All meals provided in eco-
friendly packaging
Movie
• Any movie currently on circuit can be chosen to be aired
• Message from CEO as preface to movie to be recorded
• Sound for movie on car radio• Venue can accommodate 150
cars
Invitation
• Name, contact details, dietary requirements, number of guests and delivery address captured
• Confirmation mail• Reminder sent out with link • Thank you sent out post event
Catering
• Snacks / meal in suitable container delivered to homes of guests
• Various options available
Movie
• Any movie currently on circuit can be chosen to be aired
• Message from CEO as preface to movie to be recorded
• Branding opportunities before & after show
• YouTube Channel link created
Gift
• HDMI Cable to facilitate watching on TV
• Optional: Netflix gift card / branded coffee mugs
Invitation
• Name, contact details, dietary requirements, number of guests and delivery address captured
• Pledge link for charity• Confirmation mail• Reminder sent out with link
Catering
• Deliver filled picnic baskets to attendees
• Choice of virtual background for picnic
Agenda
• Band/ singer• Yoga • Comedian• Trivia/ Quiz• DJ
Gift
• Thank you sent out post event• Pledge contributions graph
Invitation
• Name, contact details, dietary requirements, number of guests and delivery address captured
• Confirmation mail• Reminder sent out with link
Build-up
• Attendees get clues daily via phone to build up anticipation and excitement
Location reveal
• Directions sent via phone on the day
• Picnic basket on arrival• Each picnic area cordoned/
blankets and chairs set out
Entertainment
• Musician/ band• Craft rum tasting• Silent disco
Invitation
• Name, contact details, dietary requirements, number of guests and delivery address captured
• Confirmation mail• Reminder sent out with link
Live Tastings
• Live tastings are done at a chosen venue
• Live tastings are done in-person• Includes glassware, mat, booze
and tasting kit
Virtual Tastings
• Done at home • Includes a mini tasting kit with
mini bottles, mat, instructions and pairings
• Can be done on Teams and Zoom call
Gin or Whiskey
• Options of artisanal gin or whiskey tasting
Invitation
• Name, contact details, dietary requirements, number of guests and delivery address captured
• Confirmation mail• Reminder sent out with link
Cook at Home Kit
• Recipe and ingredients are delivered to your door along with a complimentary bottle of wine, and branded apron
Chef Jenny Morris
• The Giggling Gourmet• Author of 6 Books• Creator of Yumcious• Owns SA’s biggest recreational
Team Cooking School, Team Cooking
Chef Peter Goffe-Wood
• Pro chef for 30+ years• Chef at Beverly Hills Hotel,
Umhlanga• Judging panel for Diner’s Club
50 Best Restaurants• Food Alchemist
Invitation
• Name, contact details, dietary requirements, number of guests and delivery address captured
• Confirmation mail• Reminder sent out with link
Trivia/ Quiz
• Interactive• Questions to suit your industry
Motivational Keynote
• Gilan Gork• High Performance Mentality• Helps people unleash their
influence
Entertainment
• Larry Soffer• Mentalist• Believe To See
Invitation
• Name, contact details, dietary requirements, number of guests and delivery address captured
• Confirmation mail• Reminder sent out with link
Concept
• One minute to complete a variety of challenges using ordinary household items or office supplies
The Rules
• A list of game items can be communicated or sent to the ‘contestants’ beforehand
• A facilitator guides everyone through the rules
• Approximately 60 minutes
Contestants
• Contestants are arranged into teams
• Optional prizes for the winning team
Invitation
• Name, contact details, dietary requirements, number of guests and delivery address captured
• Confirmation mail• Reminder sent out with link
Cocktail Preparation
• Collins Margueritas• Daquiri’s• Caipirinha’s• Sours• Mojito’s• Martini’s
Background
• History of cocktails from around the world
• Practical session of the different categories of cocktails
• Glassware, ice and garnish details
Mixology
• Box drop includes all ingredients needed for mixology session
STRICTLY CONFIDENTIAL : The content of this reporting document remains the intellectual property of Old Shanghai Events Company (Pty) Ltd. The data and processes furnished in this document shall
remain confidential and shall not be disclosed in whole or in part whatsoever. This document is not to be published on any instrument or shared with a third party other than the client, for any purposes other than the exclusive evaluation of the Proposal and or Report. All rights reserved without prejudice.
© Copyright 2020.