Overview
Agenda
• What is Enterprise Collaboration?• Enterprise Collaboration
Challenges• SharePoint Capabilities & Benefits• Office 2010 integration• Summary
What is Enterprise Collaboration?
Connecting…
How Do Your People Collaborate Today?
Issues & Limitations?
Phone
Face-to-Face
File Shares Paper-based
Messaging
Fax
Consumer Social Networks
Enterprise Collaboration ChallengesBusiness
Connecting people across boundariesRetaining and accessing knowledgeMaximizing productivity and innovationAttracting and retaining talent
ITCostManageabilityIntegration and compatibilityScalability and extensibilitySecurity and compliance
Secure, Cost-Effective Collaboration
Collaborate securely across products, technologies, and organizational boundaries.
TeamDivision Enterprise
Extranet
Internet
Business Applications (SAP, data warehouse, custom, etc.)
Individual
Microsoft SharePoint 2010The Business Collaboration Platform for the Enterprise and the Web
Connect and Empower People
Cut Costs with a Unified Infrastructure
Rapidly Respond to Business Needs
Communities
Search
Sites
Composites
ContentInsights
Adoption made easier with the Office Ribbon UI
Contextual Ribbon In SharePoint
Familiar Office
experience
Cross-browser support
SharePoint Sites
Pre-Beta screenshots, subject to change
SharePoint Sites Engage people across your value chain using one platform
Customers Partners Employees
Internet Extranet Intranet
Publishing standards(XML, XHTML…)
Accessibility standards
(WCAG 2.0)
Create community knowledge with Wikis and Blogs
SharePoint Communities
Rich media embedded Tag-cloud
navigation
Content rating
Comments and
presence
Rich blogging experience
Pre-Beta screenshots, subject to change
Easily build and access your business community
Browse People directory
SharePoint Communities
Define your colleagues
Pre-Beta screenshots, subject to change
Metadata-driven
navigation
Hierarchical taxonomy structure
Capture metadata in
Office
SharePoint ContentMake it easy for users to enter metadata and use it
Pre-Beta screenshots, subject to change
Microsoft Confidential, Prototype Only
SharePoint ContentRich authoring and publishing for web and multi-media content
Streaming video on web
pages
Ribbon menu for media content
Digital-Asset Management
Pre-Beta screenshots, subject to change
Supports phonetic name lookup and
Wildcards
Organization browsing
Recentcontent
Filter by focus,
expertise, etc
SharePoint SearchDesigned for a collaboration platform
Pre-Beta screenshots, subject to change
SharePoint SearchConversational search that understands your information
Featured content
Related searches
Navigators with exact
counts
Document previews
Document thumbnails
Relevance enhanced by user tagging and rating
Pre-Beta screenshots, subject to change
Access to unlimited data secured in SharePoint with
Gemini capabilities
SharePoint InsightsEffective data analysis and decision-making with Excel Services
Data SlicersInteractive
PivotTables
Dashboards and heat
maps
Pre-Beta screenshots, subject to change
Real-time updates with connectivity
to any data source
User Interaction with shapes,
graphics, and hyperlinks
Visualize data and interact with it using Visio Services
SharePoint Insights
Real-time, visual data
Visio diagrams within a browser
Pre-Beta screenshots, subject to change
Enhance out-of-box functionality with Visio & Visio Services
SharePoint Composites
Publish and use in SharePoint
Improve with SPD
Design workflow in
Visio
Pre-Beta screenshots, subject to change
On-Premise
Control and ownership
Optimize your deployment for every scenarioOn-premise and hosted solutions with SharePoint Online
Customers Partners Employees
Internet Extranet Intranet
Hosted Service
Rapid scalability
Microsoft SharePoint 2010The Business Collaboration Platform for the Enterprise and the Web
Connect and Empower People
Cut Costs with a Unified Infrastructure
Rapidly Respond to Business Needs
Communities
Search
Sites
Composites
ContentInsights
Microsoft Business Productivity InfrastructureOffice Brings Even More Value to Server & Services Capabilities
Surface LOB information in familiar applications
Single-interface training helps manage support costs
Promote faster adoption of new capabilities through tools used every day
Deliver the value of servers & services to
users
Office 2010 Delivers MoreThe Best Productivity Experience Across the PC, Phone & Browser
Work Better Together
Bring Ideas to Life
Use Office Anywhere
Collaboration Without
Compromise
Insights from Information
PC, Phone &Browser
E
Security, Manageability &
Performance
The Practical Productivity
Platform
Potential savings/efficiency gains: Individuals complete editing tasks faster as compared to the manual reconciliation of revisions. IT can maintain control since documents can be hosted on premises with SharePoint 2010.
Co-authoring: Multiple authors can simultaneously edit different sections of the same server document in several Office 2010 applications.
Challenge: Document collaboration inefficiencies waste staff time.
Work Better Together
Meet Deadlines & Reduce Time Spent Coordinating ChangesBy Enabling Multiple Team Members to Work Together in Real-time
Co-authoring Scenario(Click Image)
Co-authoring (Click Image)
Engineering
Accounting
Project Manager
Happy Customer
Co-authoring Scenario
Host on-premise with SharePoint
Backstage Examples (Click Image)
Updated User Interface: Ribbon toolbar is now in all Office 2010 applications and the new Microsoft Office Backstage™ view is introduced, providing quick access to important operations such as viewing document information, saving, printing, and sharing.
Challenge: With reduced staff and budgets, people need to work more efficiently and produce more in-house.
Potential savings/efficiency gains: Helps people uncover the right commands to produce better results faster.
IT can customize the Backstage view to surface commands or workflow operations that are most important to people in your organization since it is extensible.
Bring Ideas to Life
Ribbon Toolbar Examples(Click Image)
Fuel adoption with a contextual, seamless look and feel from the rich
client applications to the browser
Outlook®
SharePoint Workspace
Project
Visio
1
Welcome Morgan Skinner | My Site | MyLinks |
Field Reports
http://contosoweb/business%20development/customer%20research/juniper/field%20reports/Forms/A
Contoso> Marketing > Business Development > Customer Research > Juniper > Field Reports > All Documents
Juniper>Field Reports
• Lahuan
• Juniper
• Cypress
View All Site Content
Recycle Bin
Documents
• Focus Groups
• Field Reports
• Presentations
Project Info
• Milestones
• Announcements
My Workspaces
• Coho Vineyards
• FabrikamProposal
• City Power
• Ontario Hydro
All Workspaces
Read InsertDocuments
Track
Export
Contribute
Upload
View Properties
Edit PropertiesNew
Delete
Clipboard
Paste
Manage
Workflow
Check-in
Publish Major Version
Version History
Permissions
ManageAccess
Quick Views
All Documents
Sort & Filter
Save as View
Type Name Modified Modified By
Widget Compete 1/22/2009 6:06 pm Junmin Hao
Cog Thinking 2/9/2009 8:32 pm Mike Phillips
Rough Take on New Materials 12/13/2008 6:49 pm James Alvord
Customers Complaints 12/13/2008 2:42 pm BjarneRiis
Rollup Meeting Materials 2/2/2009 7:01 pm Daniel Roman
Market Plan Specifications 1/15/2009 3:05 pm Matt Berg
SharePoint Actions
Customer Research
SharePoint®
New Commands Make Everyone More ProductiveAnd Everyone Finds Them with the Ribbon Toolbar and Backstage view
Improved Printing
Experience
Connect to Services
Customizable &
Extensible
Stay Up to the Minute with Office Mobile Applications that are Much More than Viewers
*Office Mobile 2010 is not included in the Office 2010 applications or suites.
Office Mobile: Mobile companions for Excel, Word, PowerPoint, OneNote and SharePoint provide the ability to create and edit content. Now, seamlessly copy and paste information across programs.
Potential savings/efficiency gains: Get more done on the go with easy access to view and edit information, saving changes back to the source without any loss of content or formatting.
IT can leverage a single, security enhanced platform to ensure that users can access information from more places and devices.
New capability: Office Mobile 2010 for Windows Mobile and Nokia E-series phones
Use Office Anywhere
Office Mobile(Click Image)
Access SharePoint
content
Create & edit
comments
Maintain content & formatting
Rich view of charts & graphs
Copy & paste across programs
Support Robust ComplianceWith Rich Customization and User Support
Retention Policy: A flexible archiving tool with item level retention policies and search integration that works when online and in cached mode. Users are notified when retention is placed on hold and when each policy item expires.
Potential savings/efficiency gains: Less resources can be dedicated to complying with requirements since tools are flexible and user productivity is not disrupted.
Challenge: Compliance can drain resources and disrupt users.
The Practical Productivity Platform
Retention Policy(Click Image)
Organize to item level
Apply policy to user created
files
Help People Accomplish MorePut the Power of the 2010 Servers into Their Hands with Office 2010
Business Intelligence
Collaboration
Unified Communications
Enterprise Content Management
SharePoint 2010
SharePoint 2010
SharePoint 2010
Word 2010PowerPoint 2010
SharePoint Workspace 2010 (formerly Groove)
PowerPoint 2010
SharePoint 2010
SharePoint 2010
Word 2010
Office 2010
Client ServerOCS”14” *
SharePoint 2010
OCS 2007 RC2
Communicator 2010
Word 2010Communicator
2010
SharePoint 2010Excel 2010 with Project Gemini
add-in
Exchange 2010Outlook 2010
Exchange 2010Outlook 2010
Share an Office application with others in one click
See presence and contact others from within your shared document with IM or voice
See voice mail transcripts and faxes right in your inbox
Consolidate & quickly analyze and vast amounts of data. Share & Refresh powerful BI models in SharePoint
Edit the same document at the same time
Use & update SharePoint documents and lists when you’re not connected
Quickly broadcast a slideshow right from within PowerPoint
Avoid sending sensitive mail to the wrong people with help from Mail Tips and keep security a priority with Retention Policy and Automated Policy Application
Enhance content management with smart templates that populate document metadata
Easily access rich client/server capabilities with the Backstage view in Office 2010
* Microsoft Office Communicator "14" and Microsoft Office Communications server “14,” scheduled to release in the second half of 2010, will be required for this functionality. Any future functionality and timing is subject to change.
Get More in Office Professional Plus 2010With SharePoint Workspace, OneNote and Office Web Apps
Experience Business Productivity ServersThrough Office Professional Plus 2010
Initiate workflow from within Office for better process managementMake presence and instant messaging easy with CommunicatorProtect IP with Rights ManagementTake SharePoint content offline with SharePoint Workspace (formerly Groove)Work with line of business information directly in familiar Office applications
Key Updates to Office Professional Plus 2010
SharePoint Workspace OneNoteDeeper server integration Office Web Apps
Office Enterprise Office Pro
Plus Office Small
Biz Office
Standard
= New
Word
Excel
PowerPoint
Outlook
OneNote
Publisher
Access
InfoPath
Comm
unicator
SharePoint
Workspace (form
erly
Groove)
Office web
applications
Business Contact Mngr
Integrated ECM
Integrated Electronic Form
s
Advanced IRM and
policy capabilities
©2009 Microsoft, Microsoft Dynamics, the Office logo, and Your potential. Our passion. are trademarks of the Microsoft group of companies. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.